Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Friday 18 August 2017

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

15 August 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Spreydon-Cashmere Community Board

18 August 2017

 

 

 


Spreydon-Cashmere Community Board

18 August 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       7.       Spreydon-Cashmere Off the Ground Fund 2017/18 .................................................. 11

B       8.       Spreydon-Cashmere Community Board Area Report................................................ 15

B       9.       Elected Members’ Information Exchange.................................................................... 27 

 

 


Spreydon-Cashmere Community Board

18 August 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday 1 August 2017, be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process. It is intended that the public forum session will be held at approximately 8am.

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson. There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

18 August 2017

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 August 2017

Time:                                    5.05pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

 

 

1 August 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

arohanui.grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved SCCB/2017/00113

That the apology for absence from Tim Scandrett, be accepted.

Melanie Coker/Phil Clearwater                                                                                                                             Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00114

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday 21 July 2017 be confirmed.

Lee Sampson/Phil Clearwater                                                                                                                                Carried

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  


 

 

7.   Correspondence

 

Community Board Resolved SCCB/2017/00115

Part B

That the Spreydon-Cashmere Community Board decided to:

1.         Receive the correspondence from Mr Kinley regarding Cashmere Tennis Club lights.

 

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

 

Community Board Resolved SCCB/2017/00116

2.         Refer the issues raised in the correspondence to the staff.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

8.   Briefings

 

Shirley Wright – Christchurch Resettlement Services

Shirley Wright, of Christchurch Resettlement Services, presented information about the work of her organisation and others to assist migrants settling into Christchurch.  Ms Wright outlined the challenges facing migrants and the opportunities for residents to make a difference.

 

9.   Proposed No Stopping Restrictions - Victoria Park Road

 

Community Board Resolved SCCB/2017/00117 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Victoria Park Road, commencing at a point 15 metres south of its intersection with Longhurst Terrace and extending in a southerly direction for eight metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Victoria Park Road, commencing at a point 207 metres south of its intersection with Longhurst Terrace and extending in an easterly direction for 13 metres. As shown on Attachment A.

Phil Clearwater/Lee Sampson                                                                                                                                Carried

 

 

10. 2017/18 Discretionary Response Fund - Youth Achievement and Development Scheme

 

Community Board Resolved SCCB/2017/00118 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board resolved to:

1.         Approve an allocation of $5,000 from its 2017/18 Discretionary Response Fund towards the Spreydon-Cashmere 2017/18 Youth Development and Achievement Scheme.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

11. 2017/18 Discretionary Response Fund - Give Great Get Great

 

Community Board Resolved SCCB/2017/00119 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board resolved to:

1.         Approve an allocation of $1,476 from its 2017/18 Discretionary Response Fund towards the Spreydon-Cashmere Give Gear Get Great project.

Lee Sampson/Melanie Coker                                                                                                                                 Carried

 

12. Youth Development and Achievement Scheme - Liliana Braun

 

Community Board Resolved SCCB/2017/00120 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board resolved to:

1.         Approve the making of a grant of $350 from its 2017/18 Youth Development and Achievement Scheme to Liliana Braun towards attendance at the Australian All Schools Cross Country Championships in Hobart, Tasmania from the 9 to 16 August 2017.

Lee Sampson/Helene Mautner                                                                                                                             Carried

 

Meeting adjourned between 5.59pm and 6.01pm.

 

13. Spreydon-Cashmere Community Board Area Report

 

Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receive the Area Update.

2.         Resolve to provide the feedback on the Major Cycleways Routes Nor’west Arc Proposal developed at a Board workshop on 21 July 2017 to the Infrastructure Transport and Environment Committee.

 

Community Board Resolved SCCB/2017/00121

Part B

That the Spreydon-Cashmere Community Board decided to:

1.         Receive the Area Update.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

 

Community Board Resolved SCCB/2017/00122

That the Spreydon-Cashmere Community Board decided to:

2.         Provide the feedback on the Major Cycleways Routes Nor’west Arc Proposal, developed at a Board workshop on 21 July, to the Infrastructure Transport and Environment Committee.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

Board consideration

In considering the memorandum on the property at 26 Grove Road adjacent to Cornelius O’Connor Reserve the Board noted the information provided on the reserve area to people ratio.  There was discussion on whether the ratio recommended in the Open Space Strategy was being met within Addington itself and was likely to continue to be met for a possible increased population resulting from future development in the area.

 

Community Board Resolved SCCB/2017/00123

That the Spreydon-Cashmere Community Board decided to:

3.         Receive the staff memorandum on the property at 26 Grove Road adjacent to Cornelius O’Connor Reserve and request further staff advice on:

 

a.            the specific reserve to people ratio in the Addington area

b.            the effect of a possible future population increase in Addington,

c.             the state of health and value of the existing trees on the property,

 

                      with a view to considering the benefits of the purchase of 26 Grove Road for addition to Cornelius O’Connor Reserve.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

 14.  Elected Members’ Information Exchange

Part B

Elected Members shared the following information:

·    There is concern about the damaged state of roads in the area. Selwyn Street in particular has a number of potholes that need to be repaired.

·    The Heathcote River is currently polluted and warnings notices are in place.

·    The Port Hills Trust Board is looking at a possible acquisition of additional land

·    Local Government New Zealand Conference – a limited number of community board members attended.

·    Recent local flooding is causing concern.

 

 

 

   

Meeting concluded at 6.52pm.

 

CONFIRMED THIS 18TH DAY OF AUGUST 2017

 

Karolin Potter

Chairperson

   


Spreydon-Cashmere Community Board

18 August 2017

 

 

7.        Spreydon-Cashmere Off the Ground Fund 2017/18

Reference:

17/855458

Contact:

Emma Pavey

Emma.pavey@ccc.govt.nz

941 5107

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from their 2017/18 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

57109

Spreydon-Cashmere Community Board

2017/18 Spreydon-Cashmere Off the Ground Fund

$1,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Spreydon-Cashmere Community Board.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board approves:

1.         The establishment of the 2017/18 Spreydon-Cashmere Off the Ground Fund and delegates the power to make grants from the fund to the Board Chairperson in consultation with Board members.

2.         An allocation of $1,000 from its 2017/18 Discretionary Response Fund to the 2017/18 Off the Ground Fund.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2017/18

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$TBC

$46,076 – Carry forward

$9,104 – carry forward

$8,104 – carry forward

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

2017-18 Off the Ground Decision Matrix

13

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

18 August 2017

 

PDF Creator


Spreydon-Cashmere Community Board

18 August 2017

 

 

8.        Spreydon-Cashmere Community Board Area Report

Reference:

17/841783

Contact:

Arohanui Grace

Arohanui.grace@ccc.govt.nz

941 6663

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Agrees that the following items to be reported by the Chairperson in her report to the Council:

·    Flooding.

·    Barrington Mall entrance/exit

·    Vista Place Prohibited times on roads proposal.

3.         Resolves to establish the 2017/18 Spreydon-Cashmere Youth Achievement and Development Scheme Fund.  In order to be eligible, applicants will also need to meet the following criteria:

·    Applicants must be aged from 12 to 25 years old

·    Projects must have obvious benefit to the young person and the wider community

·    Only one application per person is permitted each year, except for exceptional circumstances when a second application may be accepted.  Funding is limited to two grants per individual in total

·    Applicants should be undertaking other fund raising and not relying solely on Community Board Support

·    Retrospective applications will not be considered

·    A maximum limit of $500 per application is available

·    Successful applicants will be required to report back to the Community Board on their experiences.

 

 

 

 


 

3.   Community Board Activities and Forward Planning

 

3.1       Upcoming Meetings:

3.1.1      Spreydon-Cashmere Community Board Meeting, 5 September 2017, 5pm.

3.2       Community Board Plan update against outcomes

Development of the Spreydon-Cashmere Community Board Plan is continuing.  The engagement feedback was considered by the Board at a workshop on 20 July 2017.  Further workshops to develop the outcomes priorities and measures to be included in the plan were held on 28 July and 11 August 2017. 

3.3       Memos/Information reporting back on Community Board matters

3.3.1   Pump Site

The Board has for some time been aware of community interest in using the pump site land adjacent to the South Library.  Most recently the Board has received a presentation regarding possible use of the site for a farmers market.  At the request of the board a staff report on the proposal was considered at the meeting on 19 May 2017.  Advice in that report was that the pump site is not a suitable option as the land is subject to redevelopment plans as outlined in The Mid-Heathcote River/Opawaho Linear Park Master Plan.

Following discussion further advice on the proposal was sought from Parks staff.  The attached memorandum has been received in response.  Parks staff advise that the land is included in the design for the Mid Heathcote Masterplan carried out in 2009 that was developed in response to feedback from the community at the time, and was subsequently approved by the Community Board. The design for the site includes a large open grassed space, courts, playground, BMX/pump track.  Staff conclude that the proposal to use this land for a farmers market is not inconsistent with the plan so long as no permanent structures are required.  There is considered to be ample room on the proposed lawn area for the erection of gazebos for the stalls.

3.4       The provision of strategic, technical and procedural advice to the Community Board

3.4.1   “Joined up” approach to planting.

An initiative by local Community Governance staff is underway to explore a “joined up” approach to planting projects.  Meetings are being arranged with staff from a number of units across council that regularly undertake projects that incorporate tree or plant removal, replacement or planting.  The meetings will provide an opportunity to:

·    Look at how the decision making on trees and planting is currently being made by respective units,

·    Identify any inconsistencies and anomalies and

·    Develop a joined up approach across Council that provides consistently for the community voice to be heard on such things as species choice and for community volunteers to be involved in planting and maintenance where practicable.

An initial meeting scheduled for last month had to be postponed due to the unavailability of land drainage staff committed at the time flood mitigation and remediation work.

 

 

 

3.5       Board area Consultations/Engagement

3.5.1   Summit Road Closure

Concerns have been raised regarding anti-social road use of the Summit Road and issues related to, safety, damage, vandalism, fire and rubbish on the road and adjacent land.  The Council in conjunction with Selwyn District Council proposes to restrict night time road access to Summit Road (between Rapaki Road and Gebbies Pass Road) and
Worsleys Road (Summit Road to the start of the Rapaki Track).

The proposed restrictions will prohibit vehicles under 3500kg on that part of the Summit Road between 10pm - 5am, Thursday to Monday, and on public holidays except where the vehicles are used for access to properties by owners, occupiers and their bona fide visitors. Vehicles over 3500kg, cyclists and pedestrians will not be subject to the restrictions.  Overnight access for any vehicles will be unrestricted on Mondays, Tuesdays and Wednesdays.

The proposal was released for public consultation on 10 July 2017 and the consultation period ended on 4 August 2017.

Project staff are currently considering the responses received and will prepare a report on the proposal for a Joint Community Boards / Infrastructure, Transport and Environment Committee meeting in October.  The joint committee will be asked to make a recommendation on the proposal to the Council which will make the final decision.

3.5.2   Cashmere/Worsleys/Hoon Hay Roads Intersection improvements

Proposed intersection improvement works at the Cashmere Road/Hoon Hay Road/Worsleys Road intersection were brought forward by Council due to community concerns around safety for drivers, pedestrians and cyclists at this intersection. The intersection already has high usage, which is anticipated to increase further when the Christchurch Adventure Park re-opens and with the completion of the Cashmere Estate subdivision.

Two proposals were released for public consultation on 31 July 2017.  Both of these proposals involve realigning the intersection and the installation of traffic lights, along with additional works in some of the surrounding streets including two new zebra crossings, the relocation of a bus stop, and construction of speed humps.  The difference between the two proposals relates to parking and whether parking in the vicinity of the Cracroft Shopping Centre is provided on the north or the south side of the road.

Consultation closes on 28 August.

3.5.3   Vista Place

A meeting of residents in the vicinity of Vista Place, elected members and traffic staff recently considered residents’ ongoing concerns about anti-social road use in the street including groups of young people parking in the turning circle of Vista Place and using the area to drink, play loud music and make other noise as well as using the hill for wheel spinning.  Residents explained that they find some of this behaviour intimidating and while incidents are usually at their worst at night during the weekends they do occur during the week also, sometimes even in the afternoons at weekends.  Lately it has been nearly every evening/night.

Following the meeting a proposal has been put together to introduce night time vehicular access restrictions in and around Vista Place.

The proposal was released for public consultation on 9 August 2017 and consultation closes on 25 August 2017.  Following consideration of the responses received a report on the proposed restrictions is planned to come to the Board in October 2017.

3.5.4   Proposed Parking Restrictions: Rapaki Road & Vernon Terrace

As a result of requests from residents the Council investigated parking congestion issues on Rapaki Road and released a proposal for no stopping areas in the street. Consultation was undertaken during November 2016.  Feedback received in response indicated that a wider study area should be investigated to truly understand the dynamics of parking within this vicinity. A parking review and further investigations were subsequently completed.  As result of these investigations a revised plan has now been developed with proposed parking restrictions for Rapaki, Vernon , Montgomery and Erewhon Terrace.

The proposal was released for public consultation on 7th August 2017 and the consultation period ends on 23 August 2017.

Following consideration of submissions a written report with a staff recommendation will go to Spreydon-Cashmere and Linwood-Central-Heathcote Community Boards for a decision.

3.6       Submission Opportunities

3.6.1   Nothing to report.

3.7       Annual Plan and Long Term Plan matters

3.7.1   Long Term Plan Workshop

A workshop has been arranged on 18 August 2017 for the Board to give initial consideration to its Long Term Plan priorities.

3.7.2   2017/18 Annual Plan.

Staff have advised that responses to Community Board Annual Plan submissions are being worked on and will be sent out in the near future.

3.8       Development of Civil Defence Emergency Plans

3.8.1   Nothing to report

3.9       Requests for information from Board meeting on Newsline

3.9.1   The Board is asked to consider which matters it would like suggest as articles for the Council’s Newsline.

3.10    Significant Board matters of interest to raise at Council

3.10.1   Flooding.

3.10.2    Barrington Mall entrance/exit

3.10.3    Vista Place Prohibited times on roads proposal.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       The Youth Achievement and Development Scheme Fund provides for small grants to be made to eligible individuals.  The fund is available for up to 12 months or until the fund is spent.  The purpose of the scheme is to acknowledge young people's effort, achievement and excellence in the community by providing financial assistance for their further development.  The level at which a group or individual is performing will be taken into account.

4.2       The Scheme aims to provide small grants over a twelve month period to approximately 15 to 20 young people living in the Spreydon-Cashmere area.  Applications to the fund will be considered in the following categories:

Personal Development and growth:

·        Sport or recreational development

·        Cultural development

·        Career development

·        Leadership training

·        Extra-curricular educational opportunities

 

Representation at Events: applicants also qualify for assistance if they have been selected to represent their school, team or community at a local, national or international event or competition.  This includes sporting, cultural and community events.

 

4.3       In order to be eligible, applicants will also need to meet the following criteria:

·        Applicants must be aged from 12 to 25 years old

·        Projects must have obvious benefit to the young person and the wider community

·        Only one application per person is permitted each year, except for exceptional circumstances when a second application may be accepted.  Funding is limited to two grants per individual in total

·        Applicants should be undertaking other fund raising and not relying solely on Community Board Support

·        Retrospective applications will not be considered

·        A maximum limit of $500 per application is available

·        Successful applicants will be required to report back to the Community Board on their experiences.

4.4       Applicants will be required to complete an application form that will be assessed by the appropriate staff member and a report presented to the Board for its consideration.  Applicants are encouraged to apply six weeks prior to the event/activity taking place to allow time for a report to be considered before they go away.

4.5       In making recommendations to the Spreydon-Cashmere Community Board staff will comment on the following matters:

·        The extent of additional funds that the individual/group has sourced from other funders and the amount of fundraising undertaken

·        The level at which the group or individual is performing in their chosen field

·        Staff will request that every recipient of a grant complete a report summary detailing what the grant was used for and how it helped

             As a guideline, a subsidy of up to $500 for events/projects requiring international travel (excluding Oceania), up to $350 for events/projects within Oceania and up to $250 for events/projects within New Zealand will be recommended.  The level of achievement, overall cost of the trip, date or selection, financial hardship and other special circumstances may impact on these guidelines.

             Spreydon-Cashmere Community Board allocated $5,000 from its Discretionary Response Fund on 1st August 2017.  It is requested that the Community Board resolves to establish the Youth Achievement and Development Scheme Fund.


 

 

5.   Significant Community Issues

5.1       Flooding

Status

For many residents in the vicinity of the Heathcote/Ōpāwaho River and other waterways the potential for flooding to inundate properties and/or restrict access is an ever present concern.

A community meeting to provide an update on land drainage issues was held on 16 May 2017 to ensure that residents and interest groups were kept informed of land drainage matters, including floodplain management and maintenance and repairs.  Residents were given an opportunity to ask questions. The meeting was well attended and the information provided was generally well received.

Flooding once again came to the fore with the extreme weather event and state of emergency over the weekend of 21-23 July that resulted in upwards of 30 homes in the Board area being flooded.

Action

Works under the land drainage recovery plan are continuing.  Further updates on flooding and drainage matters are to be provided by land drainage staff.

Timeframe

A board seminar on flooding and drainage matters is being arranged for early September.

 

5.2       Barrington Mall entrance/exit

There have, for some time, been ongoing expressions of concern from community members, including the Spreydon Neighbourhood Network, about the safety of the Barrington Street entrance/exit to Barrington Mall.  Currently both right and left turning vehicles can enter the Mall from Barrington Street and exit the mall onto Barrington Street.  There is also significant pedestrian traffic in the vicinity of the entrance accessing the adjacent Barrington Park and playground, and the Spreydon Library.  In addition to reported collisions there have been reports of a number of near misses related to vehicles turning right into or out of the mall.

The Board has been working for several years with staff, Spreydon Neighbourhood Network representatives, residents and Mall management, looking at possible changes to the entry/exit to make it safer.  Two workshops involving all parties were held last year and it was agreed that preventing a right hand turn out of the Mall on to Barrington Street was an important step in making the entrance and exit from the Mall onto Barrington Street safer. 

The changes were identified by participants at the Board’s Draft Annual Plan 2017/18 workshop as something that is seen as a priority for funding provision in the 2017/18 Annual Plan. 
The Board’s submission on this year’s Annual Plan accordingly sought funding for this project to proceed.

At its meeting on 20 June 2017 the Council Requested staff to investigate improvements to the Barrington Street exit of Barrington Mall in the 2017/18 year, noting that any improvements can be incorporated within existing budgets.

Action

Traffic staff have recently gathered pedestrian data that indicates that pedestrian improvements at the Barrington Mall access ranks as a high priority.

Work is underway on developing options for improvements. Concept options discussed with the board may have wider effects on the road network. Traffic effects and other possible options need to be fully assessed before deciding on a preferred option.

Traffic operations are requesting a Project Manager to set up a team and drive work ahead.

Timeframe

The project is to be developed this financial year.

5.3       Cashmere Tennis Club Lights

Status

The Cashmere Tennis Club last year applied to the Council as lessor for consent to a proposal to light its tennis courts during the winter months.  A staff report on the above project was considered at the Spreydon–Cashmere Community Board meeting on 9 December 2016.  Twelve deputations, from both club and community representatives, were presented at this meeting. The outcome was that the Board recommended that the Head of Parks approve the application subject to a number of conditions including provision for a review of the hours of operation of the lights at the end of two months from their first usage.  The Head of Parks subsequently approved the application subject to the conditions recommended by the Board.

Action

The review of the hours of operation is currently being undertaken by Parks staff.  Once the review has been completed the outcome will be reported to the Board, club and interested residents.

Timeframe

The review is currently underway.

5.4       First Thursdays

An interactive arts evening event themed “Dreamscapes” was held in Sydenham Shopping Centre on 3 August as part of the “First Thursdays” programme.  The Board approved a grant of $4,000 from its 2017/18 Discretionary Response fund towards this event and the next in recognition that the catchment of those benefitting from the events will include Spreydon-Cashmere residents.

The second event is scheduled for 7 December 2017.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Barrington Park Renewal

The playground at the Barrington Mall end of Barrington Park is to be renewed and brought up to an accessibility standard.  Playground equipment and furniture is to be made accessible to people with a range of abilities.  A concept plan prepared and peer reviewed by the Barrier Free NZ Trust and with feedback from KiwiAble and the Disability Advisory Group was released for public consultation on 10 July.

Consultation closed on 4 August 2017. Following staff consideration of any responses received a report is expected to come to the Board in October 2017. 

6.2       Partnerships with the community and organisations

6.2.1   Edible Garden Awards

The Spreydon-Cashmere Edible Garden Awards project is currently being developed in partnership with the Canterbury Horticultural Society.

6.3       Infrastructure projects underway

6.3.1   Major Cycle Routes - Nor’west Arc

Board members recently attended a joint seminar with members of the Infrastructure, Transport and Environment Committee and the Halswell-Hornby-Riccarton Community Board to look at route proposals for the Nor’west arc, revised as a result of consultation feedback.

Subsequent to the 13 June seminar the Board held a workshop on 21 July to consider any written comment it wanted to make on the revised proposal.  The feedback developed at the workshop was adopted at the board meeting on 1 August 2017 and has been forwarded to the Infrastructure Transport and Environment Committee.

The proposal is scheduled to go to the Infrastructure Transport and Environment Committee for decision in September.

6.4       Events Report Back

6.4.1   Hoon Hay Hoops will be held for the second year on Friday 13 October from 11.30am to 5.30pm at Hoon Hay Park, Mathers Road.  This is being organised by local youth, Cross Over Trust, Spreydon Youth Trust and the Community Recreation Advisor.

6.4.2   Hoon Hay Fiesta will be held on Thursday 16 November from 4pm to 7pm at Hoon Hay Park, Mathers Road.  This is being organised by Cross Over Trust, Kids Coach, Rowley Resource Centre, Spreydon Youth Trust, local mothers and the Community Recreation Advisor.

6.4.3   The Breeze Walking Festival will be held for the sixth year from 30 September to 15 October 2017.  There will be over 50 walks for all ages and levels of fitness.  Omai ke O Hui' is a Pacific Walk being held on the 30th September 2017 from 11am to 2pm at Hoon Hay Park.  There will be a walk, have a go activities and a sausage sizzle.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

Maintenance contractor Delta is on schedule to complete all scheduled maintenance activities for August. Delta completed 99 percent of all scheduled tasks for the month of July across its entire contract area with a quality audit score of 87 percent for the month.

The annual clean-up of parks is currently underway, with all parks due to be completed by the end of August.

Christchurch company, Kiwicare has developed a new herbicide formulation which it believes will have an odour that is less offensive to the public. Since the introduction of Kiwicare Organic “Weedfree Rapid” in the parks maintenance contract, replacing Glyphosate (Roundup), parks staff and contractor staff have received numerous complaints about the strong odour in parks. This odour is from the pine oil used in the product. Kiwicare, has worked to come up with a different formulation with a more pleasing smell.  Delta will start to use this formulation in parks within the next fortnight.  Improved signage in parks explaining what the nature of the product, will be of value to park users.

Local parks are currently being mulched. Garden beds with significant gaps will receive infill planting once the mulching programme has finished.

7.2       Sports Parks Update

Sport fields irrigation systems are being checked over winter to ensure they are in good working order.

Sports field renovation will start in August in preparation for the summer sports programme.

High rainfall over recent weeks has resulted in soft turf and led to high levels of wear.  Field closure has increased in recent weeks to help preserve the fields.  However, parks staff have worked to keep as many fields as possible open so that winter sports may continue wherever practicable.

7.3       Other programmes

Delta has worked hard to clean up debris and silt along the Heathcote riverbank. The Student Volunteer army together with council parks staff volunteered time on Saturday 29 July to clean up litter washed up by the river.

We had a planting day at Westmorland East Valley Reserve on the 8 July organised by locals, Kevin, Mark & Lynette. The Rotary Club of Christchurch Sunrise came along, as did members of the Christchurch Tramping Club.  Overall it was a really great turnout, especially considering the cold weather on the day. Westmorland Residents Association supplied soup which helped warm us all up at the end of the day. 500 native plants were planted with cages on the day. .There are another 800 due to be planted by contractors.  The day was really well organised with Kevin, Mark and Lynette putting in huge efforts before the day, including levelling the ground and placing each plant on the steep landscape.

A planting day, organised by local residents, Kevin, Mark and Lynette, was held at Westmorland East Valley Reserve on the 8 of July.  The Rotary Club of Christchurch Sunrise came along, as did members of the Christchurch Tramping Club.  Overall there was a great turnout, especially considering the cold weather on the day.  The Westmorland Residents Association supplied soup which helped warm up the volunteers at the end of the day.

500 native plants were planted with cages on the day. There are another 800 to be planted by contractors. The day was well organised with Kevin, Mark and Lynette putting in huge efforts before the day, including levelling the ground and placing each plant on the steep landscape.

 

8.   Community Board funding budget overview and clarification

8.1       Funding budgets for 2017/18 are yet to be approved by the Council. A report on the agenda for the Council meeting on 10 August 2017 was deferred to allow Community Boards an opportunity consider the relative merits of the allocation models put forward.  A Board workshop to look at the models is to be held on 15 August 2017.

8.2       The Board’s confirmed carry forward from its 2016/17 Discretionary Response Fund as at 1 July 2017/18 was $55,180.00.  Grants approved since 1 July 2017 will be deducted from this amount.

8.3       Funding update attached.

 

 

 

 

Attachments

No.

Title

Page

a

Funding Update

25

b

Memo to Spreydon-Cashmere Community Board

26

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Emma Pavey - Community Recreation Advisor

Jay Sepie - Community Development Advisor

Sol Smith - Community Development Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Spreydon-Cashmere Community Board

18 August 2017

 

PDF Creator


Spreydon-Cashmere Community Board

18 August 2017

 

PDF Creator

 


Spreydon-Cashmere Community Board

18 August 2017

 

 

9.    Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.