Canterbury Waste Joint Committee

Agenda

 

 

Notice of Meeting:

A meeting of the Canterbury Waste Joint Committee will be held on:

 

Date:                                     Wednesday 30 August 2017

Time:                                    11am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Glenn Livingstone - Christchurch City Council

Councillor Pauline Cotter - Christchurch City Council

Councillor Mike Davidson - Christchurch City Council

Councillor Stuart Barwood - Mackenzie District Council

Councillor Lisa Bond - Kaikoura District Council

Councillor Robbie Brine - Waimakariri District Council

Councillor Neil Brown - Ashburton District Council

Councillor Dick Davison - Hurunui District Council

Councillor Grant Miller - Selwyn District Council

Councillor Miriam Morton - Waimate District Council

Councillor Paddy O'Reilly - Timaru District Council

 

 

23 August 2017

 

 

 

 

 

Petrea Downey

Hearings Support Officer

941 8999

petrea.downey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Canterbury Waste Joint Committee

30 August 2017

 

 

 


Canterbury Waste Joint Committee

30 August 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Receive Previous Minutes........................................................................................................ 4

STAFF REPORTS

3.       Report Back on 2016/17 projects............................................................................................ 9

4.       Proposed projects for 2017/18.............................................................................................. 15   

 

 


Canterbury Waste Joint Committee

30 August 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Receive Previous Minutes

That the minutes of the Canterbury Waste Joint Committee meeting held on Thursday, 15 September 2016 be received (refer page 5).


Canterbury Waste Joint Committee

30 August 2017

 

 

 

Canterbury Waste Joint Committee

Open Minutes

 

 

Date:                                     Thursday 15 September 2016

Time:                                    1:00pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

Additional venue:            Phone link to Customer Office 2,

                                                125 Queen Street, Waimate

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor David East (Christchurch City Council)     

Councillor Pauline Cotter (Christchurch City Council)                                  

Councillor Glenn Livingstone (Christchurch City Council)              

Councillor Grant Miller (Selwyn District Council)     

Councillor Darryl Nelson (Ashburton District Council)        

Councillor Peter Burt (Timaru District Council)         

Councillor Miriam Morton (Waimate District Council) by phone link     

Councillor Robbie Brine (Waimakariri District Council)       

 

 

7 September 2016

 

 

 

 

 

Mark Saunders

Committee & Hearings Advisor

941 6436

Mark.Saunders@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


  

The agenda was dealt with in the following order.

1.   Apologies

Committee Resolved CJWC/2016/00001

That the apologies from Councillor Davison, Councillor Blunt and Councillor Leslie be accepted.

Councillor Cotter/Councillor Miller                                                                                                                       Carried

 

2.   Confirmation of Previous Minutes

Committee Resolved CJWC/2016/00002

Committee Decision

That the minutes of the Canterbury Waste Joint Committee meeting held on Friday, 7 August 2015 be confirmed subject to correction therein of the date of the preceding meeting from “8 August 2015” to “8 August 2014”.

Councillor Cotter/Councillor Brine                                                                                                                        Carried

 

 

5.   Waste and Environmental Management Team (WEMT) Update Report

 

Committee Comment

The Staff Recommendation was accepted without change.

 

Committee Resolved CJWC/2016/00003

Joint Committee Decision

That the Canterbury Waste Joint Committee receives the information.

Councillor Nelson/Councillor Livingstone                                                                                                          Carried

 

 

 

3.   Report back on 2015/16 regional waste minimisation projects

 

Committee Comment

The Staff Recommendation was accepted without change.

 

Committee Resolved CJWC/2016/00004

Joint Committee Decision

That the Canterbury Waste Joint Committee receive the information in the report.

Councillor Miller/Councillor Burt                                                                                                                           Carried

 

4.   Proposed regional waste minimisation projects for 2016/17

 

Committee Comment

The Staff Recommendation was accepted without change.

 

Committee Resolved CJWC/2016/00005

Joint Committee Decision

             That the Canterbury Waste Joint Committee approves the expenditure of $60,000, as set out in the report.

Councillor Nelson/Councillor Burt                                                                                                                        Carried

 

The Chair noted that this was Cr Nelson’s last meeting and acknowledged Cr Nelson’s long service with this Committee.

   

Meeting concluded at 2:10pm.

 

RECEIVED THIS 30TH DAY OF AUGUST 2017

 

Councillor GLENN LIVINGSTONE

Chairperson

 


Canterbury Waste Joint Committee

30 August 2017

 

 

3.        Report Back on 2016/17 projects

Reference:

17/739917

Contact:

Zefanja Potgieter

zp@ccc.govt.nz

941 8271

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to report back on 2016/17 regional waste minimisation projects.

 

2.   Staff Recommendations

That the Canterbury Waste Joint Committee receives the information.

 

 

3.   Update on 2016/17 Projects

3.1       In August 2016 the committee approved the projects in the table below and this report sets out progress with each project.

 

2016/17 BUDGET AND ACTUALS

Regional Waste Minimisation

Approved

Spent

Love Food Hate Waste

45,000

37,630

Consumer Research - Container Deposits and Plastic Bag Charges

3,000

3,000

Medical Waste at Home

2,000

0

Education resources

10,000

7,647

Total project cost

60,000

48,277

 

             Project supervisors will talk to each project at the meeting, with written background to projects provided below:

3.2       Love Food Hate Waste.  Project supervisors Kitty Waghorn and Justine Mowe.

Project

FOOD WASTE MINIMISATION PROJECT - Love Food Hate Waste

Time Frame

2016/17 (Year three of four years)

Supervisor

Kitty Waghorn, Waimakariri District Council
Justine Mowe, Christchurch City Council

Region

Canterbury

Total Funding

Provided

$45,000 incl. GST 16/17


 

Total Spend

$37,630 in 16/17 (from CWJC funding)

·      $8,306 LFHW prizes & giveaways

·      $19,324 Kate Meads ‘Food Lovers Masterclass’ and other LFHW Workshops

·      $10,000 WasteMINZ national campaign fee

Outline

·     Talks were delivered in the form of ticketed workshops, lectures & educational seminars. Delivered by both staff and contractors to tertiary and primary school students, community groups and the general public. 

·     Information stalls were held by council staff at community & council festivals, educational institutes, libraries, farmers’ markets and supermarkets.

·     Food demonstration events were also held, in partnership with external organisations.

·     Articles were written in regional newspapers and council social media and intranet, to assist understanding of the concept of the $872m food waste problem, and to promote the LFHW campaign.

·     Internal council competitions and information sessions were also held, enabling Council staff to be our ‘food waste ambassadors’.

Deliverables

Year 3:  2016-17 (completed)

·     Kate Mead’s was contracted to deliver 14 ‘Food Lovers Masterclass’ workshops for 3 different Councils & 1 ‘train the trainer’ session.

·     80 talks given on LFHW in total, to primary school and high school students, tertiary institutes, community and business groups, reaching over 2100 people in total.

·     160 people attended Q&A sessions following 3 movie screenings.

·     Information stalls with giveaways at 45 community and council events resulting in at least 1727 individual engagement opportunities.

·     3 cooking demonstrations/ ‘leftovers’ pie events.

·     7 articles and advertising in local newsletters and newspapers

·     We estimate the activities delivered have reached at least 4,000 of our Customers in this financial year.

 


 

3.3       Consumer Research - Container Deposits and Plastic Bag Charges. Project Supervisor Craig Goodwin

 

Project

Consumer Research - Container Deposits and Plastic Bag Charges

Total Cost

$3,000 budgeted and spent.

Supervisor

Craig Goodwin, Ashburton District Council

Region

Canterbury, contributes to national priorities

Activity Summary

A nation-wide survey of 1000 people was undertaken to investigate the attitudes of the New Zealand public toward container deposit schemes and single use plastic bags. The questionnaire was designed based on similar work overseas.

 

The work was funded by:

 

·    The WasteMINZ Strategic Investment Fund  $6,000

·    Other Councils  $11,000

·    The Canterbury Joint Waste Committee $3,000.

 

In brief, the results from the container deposit questionnaire reported that 93% of Kiwis claim to recycle beverage containers at home. Only 52% of those surveyed had heard of Container Deposit Schemes but when it was explained to them 83% were in favour of such a scheme happening here in NZ. 58% were strongly in favour. These initial results are being followed up by Auckland City Council who are currently undertaking further investigation work to establish the feasibility of such a scheme for Auckland. The current scope of work encompasses data from across the country and it is anticipated that this work will produce results directly relevant to Councils across the country.

 

3.4       Medical waste at home.  Project supervisor Rowan Latham.

Project

Medical Waste at home (disposal, collection and education)

Total Cost

$2,000 budgeted. Not spent.

Time Frame

4-6 weeks

Supervisor

Rowan Latham, Environment Canterbury

Region

Canterbury, contributes to national priorities


 

Activity Summary

This project did not commence, and has been removed from the project schedule based on the following changes to the available services:

Canterbury Public Health have announced a free take-back scheme for medical sharps is being developed. This scheme will be supported by a dedicated communications plan and address the educational, health and safety and infrastructure concerns around sharps disposal.

Canterbury Public Health are also working with Territorial Local Authorities (TLA) to address additional wastes associated with at-home peritoneal dialysis patients.  It is recommended that each TLA discuss any issues and options such as special consideration bins with CPH or through Environment Canterbury as required.

Environment Canterbury will facilitate communications around the roll out of the new sharps collection and support Canterbury Territorial Local Authorities promote the services available as required. 

Total funding committed: $2000.00. Total funding expended: NIL.  Future funding required: NIL

 

3.5       Educational resources. Project supervisors Ruth Clarke and Sally Cracknell

Project

REPORT - EDUCATION RESOURCES

Total Cost

$10,000 budgeted, $7,647 spent.

Time Frame

1 July 2016 to June 2017

Supervisor

Ruth Clarke, Timaru District Council
Sally Cracknell, Hurunui District Council

Region

CWJC region wide, and national access for members of One Planet website.

Outline

To make customisable primary-level resources for schools available online.

Benefits

To enable councils to customise resources for their district

To provide teachers with resources to present waste minimisation information using the waste hierarchy.

To promote activity-based learning

Resources will be continually updated and refreshed.   Adding resources in a membership portal is expected to increase membership funding enabling further development of resources.


 

Deliverables

2 versions of the resource pack, one generic non-editable version (PDF) and 1 editable version in Word.

Note; the Hurunui version is about 70 pages long.

A significant amount of editing work has been completed on the editable version, but balance of editing, formatting, approval and then creation of PDF non-editable version are to be completed before uploading.

However, the on-line members-only portal is in place.  Instructions for use of portal will be written for member councils.

Costs Breakdown

·     $5,000 to buy material from Hurunui District Council
ACHIEVED

·     $2,000 to upgrade One Planet software to allow for members-only portal
ACHIEVED

·     $3,000 for editing and uploading time
PARTLY ACHIEVED

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Zefanja Potgieter - Senior Resource Planner Solid Waste

Approved By

Ross Trotter - Manager Solid Waste

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

  


Canterbury Waste Joint Committee

30 August 2017

 

 

4.        Proposed projects for 2017/18

Reference:

17/739945

Contact:

Zefanja Potgieter

zp@ccc.govt.nz

941 8271

 

 

1.   Purpose of the Report

1.1       The purpose of this report is for the Canterbury Waste Joint Committee to consider funding of the projects listed in the report.

 

2.   Staff Recommendations

That the Canterbury Waste Joint Committee approve the 2017/18 projects as detailed in the report:

1.         Love Food Hate Waste - $45,000

2.         Education Resources - $3,000

3.         WasteMinz Collaborative Projects Fund - $7,500

 

2.1       Proposed projects for 2017/18

 

Proposed Projects

Cost excluding GST

Love Food Hate Waste

$45,000

Education Resources

$3,000

Collaborative Projects Fund

$7,500

Total

$55,500

Still available for future allocation from the $112,000 budget

$56,500

 

Details of the three proposed projects are included below.  Supervisors of each project will present the proposal and clarify any potential queries.

Additional projects for 2017/18 are planned for presentation to the November meeting of the Committee.


 

2.1.1      Love food Hate Waste (Year four of a four-year project)

Project

Love Food Hate Waste

Time Frame

2017/18 (Year four of four years)

Supervisor

Kitty Waghorn, Waimakariri District Council
Justine Mowe, Christchurch City Council

Region

Canterbury

Total Funding

Requested

$45,000

 

Breakdown of projected costs:

·     $8,000 LFHW ‘branded’ prizes & giveaways (purchased through WasteMINZ national campaign team at reduced costs).

·     $10,000 Kate Meads ‘Food Lovers Masterclass’ LFHW Workshops

·     $10,000 WasteMINZ national campaign fee

·     $10,000 Event costs/stallholders fees

·     $7,000  Comms & marketing to embed message & promote events

Deliverables

Year 3: 2017-2018

·      Kate Meads ‘Food Lovers Masterclass’ LFHW workshops

·      Community Fridge - first trial by December 2017 as per CCC Healthy Food Action Plan.

 

August

·      Go Green Expo - Stall & mini workshops

 

September

·      University of Canterbury ‘ Eco Week’ & Bread event

With national Breakfast TV

 

October

·      Rangiora A&P Show - stall & prizes

 

November

·      Canterbury A&P Show - Stall, mini workshops & prizes

 

December

·      South Island Food & Wine Festival - Information Stall

 

March

·      Oxford A&P Show - stall & prizes

 


 

 

2.1.2      Education Resources (Year two of a two year project)

Project

Education Resources

Total Cost

$3,000

Time Frame

1 July 2017 to June 2018. Year two of two years.

Supervisor

Ruth Clarke, Timaru District Council

Region

CWJC region wide, and national access for members of One Planet website

Outline

To make customisable primary-level resources for schools available online

Benefits

To enable councils to customise resources for their district

To provide teachers with resources to present waste minimisation information using the waste hierarchy.

To promote activity-based learning

Resources will be continually updated (supplied by Hurunui DC) and refreshed on the website.

Adding resources in a membership portal is expected to increase membership funding enabling further development of resources.

Deliverables

2 versions of the resource pack (one generic non-editable version (PDF) and 1 editable version in Word.

Note; the Hurunui version is about 70 pages long.

Costs Breakdown

$3,000 to completed the package

Evaluation Criteria

Provide as much detail as possible for the evaluation criteria.

Achievability:

Projects must have the potential to succeed.

 

Rhys Taylor, who is already writing for the One Planet website, will do the editing and uploading.  Rhys is an experienced resource writer with website capability.

The bulk of the work has been completed and this funding will allow for completion of the project.


 

Measurability

Project outcomes must be able to be measured to ensure the delivered project outcomes can be evaluated at the completion of the project. (‘Measure to Manage’)  

 

The 2 versions will be available on the One Planet website in the members-only portal.

Improving resource efficiency

Projects should have the potential to improve resource efficiency, and to capitalize on potential economic benefits.

 

Resources will promote better understanding of environmental issues through personalised information and projects to promote a hand-on approach.

Quantity

Assess what effect the project will have on waste quantities, either tonnes or volumes

 

Not able to assess, but may impact on behaviours of reduction, reuse or recycling.

Cost effectiveness

Whether the project offers value for money

 

As the resources have already been created by Hurunui District Council, re-editing and uploading to enable more people to access makes better use of the resources than just being available in the Hurunui.  Such resources take a lot of time to compile, and the generosity of Hurunui DC in allowing these resource to be used for wider dissemination aids significantly in reducing costs.

Reducing the harmful effects of wastes

Assess the risk from wastes of harm on the environment and human health in order to identify and take action on those wastes of greatest concern.

 

Illegal dumping is addressed in the pack.

 


 

2.1.3      Collaborative Projects Fund (Year one of a three year project)

 

Project

Collaborative Projects Fund

Total Cost

$7,500 per year for three years

Time Frame

1 July 2017 to June 2020

Supervisor

Ruth Clarke, Timaru District Council

Region

CWJC region-wide

Outline

The intention of this project is to create a collective pool of funding to advance strategically important national projects of relevance to Territorial Authorities. The funding would be an initiative of WasteMINZ’s Territorial Authority Forum (TA Forum), with oversight by a steering committee which would be comprised of 8 Solid Waste Officers nominated to represent their region including a Canterbury representative.

Aim

To enable projects which have national impact or national significance to progress.

To enable analysis and reporting of waste streams on a national basis.

To enable councils to work together to collaboratively solve or progress national issues.

What is the problem with the existing process?

-     Councils aren’t able to allocate budget for projects which they aren’t yet aware of, so projects which arise midway through a financial year struggle to get funding.

-     A considerable amount of time is spent by WasteMINZ contacting councils asking them if they are willing to fund a project.

-     Some projects only secure part of the funding they require to be successful.

-     Funding for projects is ad hoc rather than part of a planned strategic process.

How would the funding be spent?

-     The purpose of the fund is to advance strategically valuable research e.g. container deposit research and waste audits to prepare data for LFHW.

-     Projects of national significance can be funded, rather than on an ad hoc basis, as is the current practice.

-     Funding may be for advocacy on strategic issues.

-     This process will allow more efficient forward-planning and delivery of outcomes.

-     It would also enable the TA Forum to apply to the Ministry for the Environment’s Waste Minimisation Fund, allowing the funding of larger scale projects, as occurred with Love Food Hate Waste.

See also the attached project summary from WasteMINZ

Benefits

Canterbury can participate in national projects that will deliver waste minimisation initiatives.  Projects will require 75% agreement by TAs in order to proceed.

Deliverables

A pool of funding will be created which will allow Territorial Authorities to collectively apply to the Waste Minimisation Fund to finance national projects to advance strategic issues or fund research.

Three emailed reports will be sent out for the funding project with 1 report also presented to the TA Forum at WasteMinz conference.

Each project will also be reported on in detail.

Costs Breakdown

Councils would be required to commit upfront to the fund for the full three years with each year’s contribution to be invoiced on 1 July of that year.

 

Funds could be carried over from one year to the next (i.e. from year one to year two), to enable more significant work to be undertaken where appropriate. At the end of the three-year period (ending 30 June 2020) any residual funds would be paid back to councils on a proportional basis.

Evaluation Criteria

Provide as much detail as possible for the evaluation criteria.

Achievability:

Projects must have the potential to succeed.

 

WasteMINZ would act solely as the administrator and would not charge any fee for this.

For more detail refer to the project summary by WasteMINZ (attached)

Measurability

Project outcomes must be able to be measured to ensure the delivered project outcomes can be evaluated at the completion of the project. (‘Measure to Manage’)

 

The status of any projects supported will be reported on annually.

Improving resource efficiency

Projects should have the potential to improve resource efficiency, and to capitalise on potential economic benefits. 

 

Projects will address issues of national significance.

Quantity

Assess what effect the project will have on waste quantities, either tonnes or volumes

 

Unknown until projects are approved.

Cost effectiveness

Whether the project offers value for money

 

The project offers good value for money as our contribution will be pooled with money from other Council’s and may even be used to gain leverage for Waste Minimisation Fund applications.

Reducing the harmful effects of wastes

Assess the risk from wastes of harm on the environment and human health in order to identify and take action on those wastes of greatest concern.

 

Unknown until projects are approved.

 

Attachments

No.

Title

Page

a

WasteMinz Colloborative Projects Fund

22

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Zefanja Potgieter - Senior Resource Planner Solid Waste

Approved By

Ross Trotter - Manager Solid Waste

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

  


Canterbury Waste Joint Committee

30 August 2017

 

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