Linwood-Central-Heathcote Community Board

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                     Wednesday 19 July 2017

Time:                                    10am

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

18 July 2017

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

shupayi.mpunga@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Linwood-Central-Heathcote Community Board

19 July 2017

 

 


Linwood-Central-Heathcote Community Board

19 July 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       11.     Resolution to Include Supplementary Reports............................................................. 4  

STAFF REPORTS

C       12.     Sumner Skate Temporary Ramp.................................................................................... 5

C       13.     Community Engagement and Feedback on Botanic Gardens Spatial Plan.............. 13  


Linwood-Central-Heathcote Community Board

19 July 2017

 

 

11 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Linwood-Central-Heathcote Community Board meeting on 19 July 2017:

12.   Sumner Skate Temporary Ramp

13.   Community Engagement and Feedback on Botanic Gardens Spatial Plan

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Linwood-Central-Heathcote Community Board receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Linwood-Central-Heathcote Community Board meeting on 19 July 2017.

12.   Sumner Skate Temporary Ramp

13.   Community Engagement and Feedback on Botanic Gardens Spatial Plan

 

 


Linwood-Central-Heathcote Community Board

19 July 2017

 

 

12.    Sumner Skate Temporary Ramp

Reference:

17/601374

Contact:

Megan Carpenter

Megan.carpenter@ccc.govt.nz

941 6761

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Linwood-Central-Heathcote Community Board to approve the location of the temporary Sumner Skate Ramp on legal road at the Corner of 26 Nayland Street, Sumner subject to a resource consent.

Origin of Report

1.2       This report is being provided to fulfil Linwood-Central-Heathcote Community Board resolution number LCHB/2017/00063 from 15 February 2017;

To request that staff work with the Sumner Village Green and Skatepark Group and local elected representatives to find a longer term site for the temporary ramp in Sumner.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the engagement significance matrix. Staff have considered the significance of the decision to be made by the Community Board. Their assessment is that the matter is of low significance for the following reasons:

2.1.2   The ramp is a temporary measure, and it is expected use will be from local residents.

2.1.3   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Approve the proposed location for the Sumner Community Temporary Skate Ramp on legal road at the corner of 26 Nayland Street, Sumner.

a.         The proposed location is subject to resource consent.

 

 

4.   Key Points

4.1       Sumner Green and Skate have proposed that the Sumner Community Temporary Ramp be located on legal road at the corner of 26 Nayland Street, Sumner.

4.2       Council staff have agreed this site has merit, with approval from traffic operations, however a resource consent would be required due to potential noise.

4.3       Further discussions need to be had between the Community Board and staff around the approved Street Enhancement works in Sumner.

4.4       Community engagement with local businesses occurred on Monday 10 July 2017, with results to be shared with the Board on Wednesday 19 July 2017.

 

5.   Context/Background

5.1       In 2012 Sumner Green and Skate established a village green and skate ramp on the former Sumner Community Site at 14 Wakefield Avenue, Sumner. The site is well used by the community over the next four years with approximately 13,500 visits per year to the village green and 11,000 visits per year to the skate ramp.

5.2       In 2016, the temporary ramp was relocated to 2 Wakefield Avenue, due to the construction of Matuku Takotako: Sumner Centre on 14 Wakefield Avenue.

5.3       On 27 January 2017, the temporary ramp was closed due to it not complying with both the day-time and night-time noise standards of the Christchurch City Plan (refer Attachment A)

5.4       Sumner Green and Skate presented a deputation to the Community Board on 15 February 2017 requesting that CCC work with the group to find a longer term site for a temporary ramp in Sumner.

5.5       Sumner Green and Skate’s preferred site for the Sumner Community Temporary Ramp is on legal road on the corner of 26 Nayland Street, Sumner (refer Attachment B). Council staff have agreed this site has merit.

Noise

5.6       It has been recommended by Marshall Day Acoustics that a resource consent is applied for. This is due to the possibility of the skate ramp having the potential to exceed the 55 dB LAeq permitted daytime noise standard for the Commercial Zones and activity is therefore considered discretionary with respect to noise. As the Wakefield and Nayland St commercial zone site boundaries are subject to relatively high noise levels from traffic during the day, it is anticipate that noise effects will be acceptable

5.7       The skate ramp will be closed in the evenings from 9pm. The Sumner Skate and Green group are investigating options to ensure this happens every evening. This may include Sumner Community Watch locking the ramp and/or Councils security team who close parks to be involved if required.

Street Enhancement Project & Sumner Village Masterplan

5.8       On 12 December 2016 the Linwood-Central-Heathcote Community Board approved the general layout for the Sumner Suburban Master Plan as detailed in concept plan TP342701 Issue 4, dated 12/12/2016, including kerb alignment, traffic islands, surface treatment and line markings.  The approved streetscape upgrade is due to begin in April 2018, and the Community Skate Ramp is proposed to go in an area included in this upgrade.

5.9       The Sumner Community Temporary Skate Ramp may need to be relocated in April 2018 due to proposed street enhancement works, further discussions with the Board and Council staff are required to sort a suitable solution.

Traffic Operations

5.10    The location has been approved by the Traffic Operations Team. They wanted to ensure that pedestrians have suitable access around the ramp from Wakefield Avenue and Nayland Street and that it was straight and direct as possible. This has been achieved in the proposed layout of the Community Ramp (refer attachment B).

Community Engagement

5.11    On Monday 10 July staff visited 35 local Sumner businesses. Staff spoke to 16 businesses and left leaflets (refer Attachment C) with 19 businesses that were closed. We also left leaflets with two residents that were not home. All businesses and residents have until close on business on Monday 17 July to respond with questions and comments and staff will update the Board around these responses at the Board meeting on Wednesday 17 July 2017.

 

 

 

 

 

Attachments

No.

Title

Page

a

Noise assessment - Sumner skateboard ramp - 2 Wakefield Ave, Sumner 27.01.2017

8

b

Proposed Sumner Skate Ramp Location - July 2017

10

c

Sumner Village Ramp - Community Engagement Leaflet 10.07.2017

11

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Megan Carpenter - Recreation Planner, Greenspace

Brent Smith - Team Leader Asset Planning and Management Parks

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Linwood-Central-Heathcote Community Board

19 July 2017

 


 


Linwood-Central-Heathcote Community Board

19 July 2017

 

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Linwood-Central-Heathcote Community Board

19 July 2017

 


Linwood-Central-Heathcote Community Board

19 July 2017

 

 

13.    Community Engagement and Feedback on Botanic Gardens Spatial Plan

Reference:

17/745877

Contact:

John Clemens

John.clemens@ccc.govt.nz

7589

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Linwood-Central-Heathcote Community Board to consider feedback on the community engagement process and feedback on the Botanic Gardens Spatial Plan, a report on which will be presented to the Social & Community Development Committee.

Origin of Report

1.2       This report is provided to fulfil Council resolution CNCL/2017/00085.

Council Resolved CNCL/2017/00085

That the Council:

1.      Approve the Christchurch Botanic Gardens Spatial Plan for community engagement and feedback, to be reported back to the Social and Community Development Committee within three months.

Councillor Clearwater/Councillor Johanson                                                                                                      Carried

 

2.   Significance

2.1       The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people with an interest in the Botanic Gardens and potential for increased interest to be generated. The Botanic Gardens also have cultural importance in Christchurch.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Support the Botanic Gardens Spatial Plan in its current form.

 

 

4.   Key Points

4.1       To fulfil Council resolution number CNCL/2017/00085, a report is in preparation to the Social and Community Development Committee on community engagement and the feedback on the Botanic Gardens Spatial Plan.

4.2       Feedback from the Linwood-Central-Heathcote Community Board will be incorporated in the above report to the Social and Community Development Committee.

4.3       Written feedback in response to the Spatial Plan was received from 44 people and organisations (Attachment A).

4.4       Written feedback has been collated and summarised under different project or issue headings, and a commentary provided for each of these headings (Attachment B).

4.5       Thirty people also joined one of the six scheduled guided walks in the Botanic Gardens, several of these indicating that they would also complete a feedback form. Their verbal feedback has also been summarised (Attachment B).

4.6       Of the 44 written respondents, 17 commented on the Spatial Plan itself. The relevant feedback from respondents is categorised as follows:

·   Supportive and appreciative comments about the Spatial Plan and how it illustrates the ways in which the projects in the Master Plan are accommodated in the existing framework.

Specific comments: “excellent”, “in support”, “generally supportive”, “support proposals”, “Overall I support the plan”, “We applaud the Council’s initiative”, “…welcome the development of a spatial plan”, “very good”.

·   Less supportive comments suggesting that there should be no change to the Botanic Gardens and that the Master Plan projects illustrated in the Spatial Plan were unnecessary or unwanted.

Specific comments: “…a place of solitude and beauty now so why change?”, “… plan is truly changing the character of the garden”, “we don't need to make huge changes”, “…not tinker with [the Gardens] apart from a gentle tidy-up”, “the gardens are well set out and perfectly functional as they stand”.

·   Comments from a few respondents suggesting that the Spatial Plan was vague or difficult to decipher although these people, along with most other respondents, went on to comment on specific aspects of Master Plan projects in the Spatial Plan.

4.7       Master Plan projects, such as a bridge to the Visitor Centre, the new conservatory complex, and the play landscape, attracted more favourable comment than adverse comment. The most commented on and supported project was a bridge across the Avon River to the Botanic Gardens Visitor Centre.

4.8       Most other comments related to the potential loss of a sense of open space from project development, potential loss of trees or plant collections, and current grounds maintenance.

4.9       Informal feedback provided verbally during guided walks indicated support for a Visitor Centre bridge, the Children’s Play Landscape, the Magnetic Observatory project, the new Conservatory Complex, the Robert McDougall Art Gallery Interface project, and path changes.

4.10    Respondents appreciated the opportunity to be consulted and expressed a desire to have the opportunity to provide further feedback during the development of future projects.

4.11    Overall the feedback provided supports for the Spatial Plan in its current form as a representation of the projects in the Master Plan.

 

5.   Context/Background

5.1       Preparation of the Botanic Gardens Spatial Plan

·   The Botanic Gardens Spatial Plan was prepared for Council by Isthmus Landscape Architects during 2016.

·   The Spatial Plan illustrates how the existing components of the Botanic Gardens and the capital projects defined in the Hagley Park and Botanic Gardens Master Plan and the Botanic Gardens Management Plan can be woven together to enrich visitor experience and engagement, and improve the operation and management of the Botanic Gardens.

·   Preparation of the Spatial Plan during 2016 involved a process of consultation and engagement. Consultation and engagement was managed by Mene Associates and took place with staff; with partners the Christchurch Botanic Gardens Charitable Trust and Ngāi Tūāhuriri Matapopore Charitable Trust; and with other stakeholders (CCC Heritage Advisors, Heritage New Zealand Advisor, Canterbury District Health Board, Canterbury Museum, Christs College, Friends of the Christchurch Botanic Gardens, Hagley - Ferrymead Community Board, Inner City West Neighbourhood Association, Gardens and Victoria Neighbourhood Association). Input from additional interested parties was also sought from the Christchurch Youth Council and Cycling/ Active Transport groups (ViaStrada), CCC Recreation Planners, the CCC visitor experience team, and Crime Prevention through Environmental Design (CPTED) advisors.

5.2       Previous reports on the Spatial Plan

·   The Social and Community Development Committee of Council considered a report on the Botanic Gardens Spatial Plan on 1 March 2017.

·   The Social and Community Development Committee endorsed the Botanic Gardens Spatial Plan, and recommended to Council that it approve the Spatial Plan.

·   Council approved the Botanic Gardens Spatial Plan for community engagement and feedback under resolution number CNCL/2017/00085 on 6 April 2017.

5.3       Community Engagement and feedback process

·   Staff sought feedback on the Botanic Gardens Spatial Plan between 29 April and 27 May 2017.

·   Engagement took place through:  Have Your Say (refer attachment C), Newsline articles, social media posts, direct correspondence with neighbours and stakeholders, guided tours in the Botanic Gardens, prominent displays (refer Attachment D) in the Botanic Gardens Visitor Centre and city libraries, and at the Autumn Show held in the Botanic Gardens 29-30 April.

·   Feedback was received online or using a hard copy form. Verbal feedback was also provided and noted during guided tours.

 

 

Attachments

No.

Title

Page

a

Attachment A Botanic Gardens Spatial Plan community feedback

17

b

Attachment B Botanic Gardens Spatial Plan Feedback summaries and commentary

46

c

Attachment C Botanic Gardens Spatial Plan Feedback form

53

d

Attachment D Botanic Gardens Spatial Plan engagement display panels

55

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Clemens - Manager Conservation and Sustainable Development

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Linwood-Central-Heathcote Community Board

19 July 2017

 

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