Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 24 July 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

18 July 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

 


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................. 11  

STAFF REPORTS

CA     8.       Burnside Rugby Football Club - Lease Surrender and Request for New Lease........ 13

A       9.       Harewood Park - Renaming.......................................................................................... 21

C       10.     Avonhead Road/Staveley Street - Proposed Intersection Improvements............... 27

B       11.     Elected Members’ Information Exchange.................................................................... 33 

 

 


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 10 July 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at 4pm.

 

5.   Deputations by Appointment

 

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 10 July 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Members

Shirish Paranjape

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Bridget Williams

 

 

10 July 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

         Part C

 

Community Board Resolved FWHB/2017/00098

That the apologies for absence received from David Cartwright and Sam MacDonald, be accepted.

 

Shirish Paranjape/Linda Chen                                                                                                                                Carried

 

2.   Election of  Chairperson

 

A Chairperson was required for the meeting due to the apologies for absence from the Chairperson and Deputy Chairperson.

The Community Governance Manager called for nominations for Chairperson for the meeting.

Shirish Paranjape was nominated by Linda Chen and seconded by Aaron Campbell.

There were no further nominations.

 

Community Board Resolved FWHB/2017/00099

The Fendalton-Waimairi-Harewood Community Board resolved to elect Shirish Paranjape as Chairperson for its meeting of Monday 10 July 2017.

Linda Chen/Aaron Campbell                                                                                                                                   Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2017/00100

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday 26 June 2017, be confirmed.

Jamie Gough/Linda Chen                                                                                                                                         Carried

 

4.   Public Forum

Part B

There were no attendees for the Public Forum.

5.   Deputations by Appointment

Part B

There were no deputations by appointment.

6.   Presentation of Petitions

Part B

There were no presentation of petitions.  

 

7.   Correspondence

 

 

Correspondence was tabled from Associate Professor Ekant Veer, thanking the Board for its congratulatory letter on his receipt of the University of Canterbury Teaching Medal.

 

 

Community Board Resolved FWHB/2017/00101 (Original Staff Recommendation accepted without Change)

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the correspondence information.

Bridget Williams/Aaron Campbell                                                                                                                         Carried

 

8.   Fendalton-Waimairi-Harewood Community Board Area Report

 

Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Area Update.

2.         Resolve to submit the following Board Projects to the 2017/18 Discretionary Response Fund for consideration:

a.         Culture Galore 2018

b.         Celebrate Bishopdale 2017

c.         Youth Activities and Events

d.         Community Service Awards 2018

e.         Community Garden Pride Awards 2018

f.          Summer with your Neighbours/Neighbourhood Week 2017

g.         Community Liaison Meetings

 

            3.             Consider whether the Board wishes to convene its Submissions Committee to consider and, if appropriate, prepare a submission on behalf of the Board on the Council’s Marine and River Facilities Bylaw which opens for consultation on 3 July 2016.

 

 

Board Consideration

The Board considered the frequency of its Public Forum and it was agreed that the Public Forum continue at the beginning of each meeting.

 

 

Community Board Resolved FWHB/2017/00102

Part B

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Receive the Area Update.

2.         Submit the following Board Projects to the 2017/18 Discretionary Response Fund for consideration:

a.         Culture Galore 2018

b.         Celebrate Bishopdale 2017

c.         Youth Activities and Events

d.         Community Service Awards 2018

e.         Community Garden Pride Awards 2018

f.          Summer with your Neighbours/Neighbourhood Week 2017

g.         Community Liaison Meetings

 

            3.             Convene its Submission Committee to consider the Council’s draft Marine, River and Lake Facilities Bylaw 2017 and, if appropriate, prepare a submission on behalf of the Board.

Jamie Gough/Linda Chen                                                                                                                                         Carried

 

 

9.   Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest including:

·    The Council’s Long Term Plan 2018-28  process has begun and the Board will receive a list of all projects in the three wards for the next 10 years, in due course.

·    Neighbourhood Support Meeting was held on 19 June 2017.

·    Community Liaison meeting raised issues of cold houses, the elderly unable to afford heating and being socially isolated.  A 1,000 household survey on how they interact with the community is to be undertaken.

·    Yaldhurst Rural Residents’ Association Annual General Meeting raised issues regarding quarrying pollution and rural rates differential.

·    Bishopdale Mall Business Association raised concerns regarding the public toilets which are old and in bad repair and the desire for a new modern facility to help in the regeneration of the mall.

·    Riccarton House and Bush Trust event to commemorate Charles Dean’s retirement as  Trust Chairperson.

·    Congratulations to staff on the successful Dusk till Dawn event held over the previous weekend.

   

 

 

 

 

 

Meeting concluded at 4.36pm.

 

CONFIRMED THIS 24TH DAY OF JULY 2017

 

 

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

7.        Correspondence

Reference:

17/590225

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

There was no correspondence at the time the agenda was prepared. 

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 24 July 2017

 

 

Attachments

There are no attachments for this report.

  


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

8.        Burnside Rugby Football Club - Lease Surrender and Request for New Lease

Reference:

17/621283

Contact:

Lisa Barwood

lisa.barwood@ccc.govt.nz

941 8320

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider a request from Burnside Rugby Football Club Incorporated to surrender their current lease at Burnside Park and enter into a new lease over the same parcel of land.

1.2       The request to surrender the current lease will require the Fendalton-Waimairi-Harewood Community Board to recommend to the Council that it approve a surrender of the current lease then, subject to the Council’s approval to surrender the lease, the Fendalton-Waimairi-Harewood Community Board can approve a new lease.

Origin of Report

1.3       This report is staff generated at the request of the Club.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff evaluation. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Recommend that the Council approve a surrender of the lease dated 5 November 2002 to Burnside Rugby Football Club Incorporated over part of Burnside Park, being Rural Section 40045, being part of the land in Certificate of Title 12A/978 of approximately 1,517 square meters.

Subject to the above resolution being adopted, that the Fendalton-Waimairi-Harewood Community Board:

2.         Grant a lease for 33 years, broken into three terms of 11 years with rights of renewals at the end of the first two terms, to Burnside Rugby Football Club Incorporated over Burnside Park being Rural Section 40045 being part of the land contained in Certificate of Title 12A/978 of approximately 1,517 square meters as shown in Attachment A of this report. 

3.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Sports Parks

·     Level of Service: 7.1.2 Deliver a high level of customer satisfaction with the range and quality of sports parks .

4.2       The following feasible options have been considered:

·     Option 1 – Approve a surrender of the current lease and grant a new lease (preferred option)

·     Option 2 – Not approve and leave as status quo.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Giving a well-established Club security of tenure for their investment in strengthening and upgrading their building.

·     Allowing the Club to provide facilities for their members that are strengthened and upgraded thereby ensuring the longevity of the Club.

4.3.2   The disadvantages of this option include:

·     There are no discernible disadvantages to this option.

 

 

5.   Context/Background

Club History

 

5.1       Burnside Rugby Football Club Incorporated (the “Club”) was established in 1957 and has made Burnside Park their home ground since the opening of the clubrooms in 1970 with additions to the building made in 1982 and 2002.

5.2       The Club were the first in New Zealand to designate their clubrooms ‘smoke free’ ahead of government legislation.

5.3       The Club is in a strong position and is well supported with approximately 420 junior players and fielding seven open grade teams. Club teams have continued to perform with merit in all grades. Almost without exception, at least 15 club players each year since 2000 have been selected in national and/or open grade representative teams.

5.4       In the summer months the Club runs touch rugby two nights a week, with about 100 teams per night participating.

5.5       Integral to the Club since 1973 is a joggers and walkers club who meet at the clubrooms every Sunday.

Current Lease

 

5.6       The current lease with Council dated 5 November 2002 commenced on 1 July 2001 and has a final expiry of 29 June 2021.

5.7       The leased area is shown in Attachment A to this report.

Request for New Lease

 

5.8       A repair and strengthening plan was undertaken to strengthen the clubrooms following the earthquake events of 2010 and 2011.

5.9       The Club approached the Council to surrender the current lease and obtain a new lease for 33 years.  This would give them some surety before outlaying the expenditure necessary to upgrade the building to current or higher building code requirements.  The Club also intends to carry out some internal upgrades including the kitchen and bar areas, refurbishment to both men’s and women’s toilets and interior redecoration.  There will be no change to the building footprint.

5.10    The adjoining Burnside Squash Club premises, separated by a concrete wall and shown as the red-roofed area in Attachment A, may also require repair and strengthening.  A plan will be developed to identify this work once the lease to the Burnside Rugby Football Club is resolved.

Delegations

5.11    The decisions in this report and the respective delegations to make those decisions are as follows:

5.11.1 The lease surrender - The Fendalton-Waimairi-Harewood Community Board does not have the delegated authority to surrender the lease. This decision therefore needs to be made by the full Council with a recommendation from the Community Board.

5.11.2 The Council has delegated to Community Boards the authority to grant new leases on reserves pursuant to section 54 of the Reserves Act 1977. The proposed lease will be granted under section 54(1)(b).

Parks Management Plan

5.12    There is a current Burnside Park Management Plan 2010  (the “Plan”) that was approved by the Christchurch City Council on 26 August 2010.  The Plan stipulates in section 2.16 that leasing the land occupied by any building or fixed facility will be subject to a lease or licence under the Reserves Act 1977.  The Plan also lists Burnside Rugby Football Club as the oldest club based on the Park.

Public Advertising

5.13    There is no requirement to publically advertise the granting of a new lease in accordance with the Reserves Act 1977 as the activity is in conformity with and contemplated by the approved management plan for the reserve.

Minister of Conservation Consent

5.14    The prior consent of the Minster of Conservation shall not be required before the administering body grants a lease or licence under subsection (1), where-

(a)  The administering body of recreation reserve is a territorial authority or a regional council; and

(b)  The reserve is vested in that territorial authority or regional council; and

(c)   A management plan for that reserve has been approved in accordance with section 41; and

(d)  The lease or licence is in conformity with and contemplated by that management plan.

 

 

 

 


 

6.   Option 1 – Approve a surrender of the current lease and grant a new lease (preferred)

Option Description

6.1       Approve a surrender of the current lease and grant a new lease for 33 years, broken into three terms of 11 years with rights of renewals at the end of the first two terms.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Members of the Club are specifically affected by this option due to the continued need to provide facilities from which to participate in the recreational activity.  Their views are supportive of this option.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – There are no financial costs for the Council. An annual rental is being charged in accordance with Council’s charging policy for sports club ground leases.

6.8       Maintenance / Ongoing Costs – not applicable.

6.9       Funding source – not applicable.

Legal Implications

6.10    A Deed of Surrender and Deed of Lease will be prepared to document the lease arrangement. The Club will be responsible for the costs of preparing the new deed which is $250 plus GST.

Risks and Mitigations   

6.11    The Club cease to operate.

6.12    There is a risk that the Club ceases to operate and walks away from the improvements thereby causing Council to have to remove the Clubrooms and remediate the building and land. This will result in extra costs to the Council.

6.12.1 Treatment: The leases have provisions to cover this by stating the Clubs must remove all improvements and make good the land.

6.12.2 Residual risk rating: the rating of the risk is low.

Implementation

6.13    Implementation dependencies - Approval by Council to surrender the current lease and the Community Board approve a new lease.

6.14    Implementation timeframe – Completion following Council resolution.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Giving the Club certainty prior to undergoing capital expenditure to strengthen and upgrade the clubrooms.

·   Having fit for purpose facilities for the Club to continue to provide their services.

6.16    The disadvantages of this option include:

·   Having an area of recreation reserve occupied exclusively by a local sports club.

7.   Option 2 – Not approve and leave as status quo

Option Description

7.1       Not allow the Club to surrender their lease and grant a new one.   The Club would have less than four (4) years before expiry of their lease and would need to approach Council at that time for a new lease.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Club and their members are specifically affected by this option due to the need to strengthen and upgrade their building.  The Club will not feel secure in outlaying a large amount of money for the works if they are not guaranteed a long term lease, their current lease expires in 2021. Their views would not support this option.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency – does not support Council’s Long Term Plan (2015 – 2025)

7.6.2   Reason for inconsistency – the LTP provides a level of service to deliver overall customer satisfaction with sports parks.

7.6.3   Amendment necessary – changes to the LTP that would not support overall customer satisfaction with sports parks.

Financial Implications

7.7       Cost of Implementation – No cost to Council

7.8       Maintenance / Ongoing Costs – Not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations    

7.11    By not approving the surrender and new lease there would be a risk to the Community Board and Council from not achieving levels of service set out by the Council.

7.12    Risk Reputational/image caused by Community Board and Council not approving a surrender and new lease. This will (may) result in minor negative short term coverage to the Community Board and Council.

7.12.1 Treatment: The Community Board and Council would be required to tolerate the risk and impact to the Club in not approving the surrender and new lease.

7.12.2 Residual risk rating: the rating of the risk is medium.

Implementation

7.13    Implementation dependencies  - Council resolution.

7.14    Implementation timeframe – not applicable as status quo.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   There are no discernible advantages to this option.

7.16    The disadvantages of this option include:

·   The Club may not go ahead with strengthening and refurbishment of their clubrooms until a new lease is put in place in 2021.

·   The Club may lose current funding and not go ahead with all the works required to improve their clubrooms, leaving members and visitors with sub-standard and inadequate facilities. 

 

Attachments

No.

Title

Page

a

Burnside Rugby Football Club Lease Plan 2017

19

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

9.        Harewood Park - Renaming

Reference:

17/620761

Contact:

Sarah Blows

sarah.blows@ccc.govt.nz

941-8714

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to recommend to the Council to approve the change of name of Harewood Park to Harewood Nursery.

1.2       The Council Policy Register: Naming of Reserves and Facilities outlines the procedure for the naming of reserves, which is for the proposed reserve names to be referred to the Community Board in the first instance and then to Council for adoption.

Origin of Report

1.3       On 12 June 2017, the Fendalton-Waimairi-Harewood Community Board asked staff to investigate renaming Harewood Park to Harewood Nursery to reflect its use as the Council operated plant nursery.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the criteria noted in the Significance and Engagement Policy 2014.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Recommends to the Council that it approve the change of name of Harewood Park at 239 Gardiners Road (Sec 1, SO 496002; Sec 2, SO 496002; Sec 3, SO 496002; Sec 4, SO 496002), to Harewood Nursery.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.3 Overall customer satisfaction with neighbourhood parks

4.2       The following feasible options have been considered:

·     Option 1 – Change name from Harewood Park to Harewood Nursery (preferred option).

·     Option 2 – Name to remain as Harewood Park.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The proposed name will reduce any confusion surrounding the use of the site.

·     The proposed name will make it easier to locate the Council operated nursery within the trade industry.

·     The name change to Harewood Nursery reflects the use of the site.

4.3.2   The disadvantages of this option include:

·     There are no disadvantages.

 

5.   Context/Background

5.1       Harewood Park, 239 Gardiners Road, Harewood, spans 11.2ha over four lots: Sec 1, SO 496002; Sec 2, SO 496002; Sec 3, SO 496002; and Sec 4, SO 496002.

5.2       The Harewood Park was established in 1978. After the Canterbury Earthquakes, the Linwood plant nursery was disestablished and amalgamated into Harewood Park. The nursery is not open to the public, and exclusively serves the horticultural industries by growing shrubs, trees and other plants used in city parks, street landscaping, and the regeneration of native bush on the Port Hills and wetland areas.

5.3       Following discussion by the Fendalton-Waimairi-Harewood Community Board on 12 June 2017, the Board have asked staff to investigate renaming Harewood Park to reflect its current use as a Council operated plant nursery. The proposed name for the site is Harewood Nursery.

5.4       Although Harewood Park was given the name of a public park, it has need been used as a public park or promoted as a public park.

5.5       The Council Policy Register: Naming of Reserves and Facilities states that all reserves vested in or under control of the Council shall be given an appropriate name. Where changes are to be sought, the procedures as outlined for new reserves shall be followed. For reserves having local or major status, naming proposals, including options, shall in the first instance be referred to the appropriate Community Board. To the extent deemed necessary, proposals will then be referred to the community for comment prior to formal adoption and recommendation, to the Council.

 

 


 

6.   Option 1 – Change name from Harewood Park to Harewood Nursery (preferred)

Option Description

6.1       Rename Harewood Park to Harewood Nursery to reflect its purpose.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.5       The Council Tangata Whenua representative has been consulted. No objection to the name change has been received.

Community Views and Preferences

6.6       On 12 June 2017, the Fendalton-Waimairi-Harewood Community Board asked staff to investigate renaming the Harewood Park to reflect its current use as a Council operated plant nursery.

6.7       Community views were not sought on this matter as the majority of the public are not aware of the location of the Council nursery. Also, the Council operated nursery is not open to the public, only trade industries.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation – There are no direct financial implications associated with the renaming of the park, which is an administrative process undertaken as an operational expense.

6.10    Maintenance / Ongoing Costs – No maintenance or ongoing costs.

6.11    Funding source – Existing planning budgets.

Legal Implications

6.12    There are no legal implications as the renaming of the reserve complies with The Council Policy Register: Naming of Reserves and Facilities. The name is for internal purposes only.

Risks and Mitigations   

6.13    There are minimal, if any risks as the name of the site complies with the Council Policy Register: Naming of Reserves and Facilities.

Implementation

6.14    Implementation dependencies – No known dependencies.

6.15    Implementation timeframe – Approximately one month after the name has been approved by Council.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   The proposed name will hopefully reduce any confusion surrounding the use of the site and make it easier to locate the Council operated nursery within the trade industry.

·   The name change reflects the use of the site and Community Board request.

6.17    The disadvantages of this option include:

·   There are no disadvantages.

7.   Option 2 – Name to remain as Harewood Park

Option Description

7.1       The Community Board may determine they will not rename Harewood Park.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       On 12 June 2017, the Fendalton-Waimairi-Harewood Community Board asked staff to investigate renaming the Harewood Park to reflect its current use as a Council operated plant nursery.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – Not applicable if reserve name not approved.

7.8       Maintenance / Ongoing Costs – Not applicable if reserve name not approved.

7.9       Funding source – Not applicable if reserve name not approved.

Legal Implications

7.10    There are no legal implications.

Risks and Mitigations     

7.11    Possible confusion over the use of the site may be a risk to public health and safety as public may try to enter the site, which is a working plant nursery, if it is not renamed.

7.12    There is a risk of possible confusion when planning for the future provision of public open space due to the name of the site. Harewood Park is not open to the public as a park. This confusion could result in a decreased level of public open space in the Harewood area when planning future provision.

Implementation

7.13    Implementation dependencies – No known dependencies.

7.14    Implementation timeframe – Not applicable if reserve name not approved.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   There are no advantages.

7.16    The disadvantages of this option include:

·   Possible confusion to the trade industry when trying to locate the site.

·   Possible confusion continuing over the use of the site may be a risk to public health and safety as public may try to enter the site, which is a working plant nursery, if it is not renamed.

·   Possible confusion when planning for the future provision of public open space due to the name of the site. Harewood Park is not open to the public as a park. This confusion could result in a decreased level of public open space in the Harewood area when planning future provision.

 

Attachments

No.

Title

Page

a

Plan Showing Harewood Park

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sarah Blows - Student Monitoring & Research

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Citizen and Community

  


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

10.    Avonhead Road/Staveley Street - Proposed Intersection Improvements

Reference:

17/716086

Contact:

Wayne Anisy

Wayne.anisy@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the kerb and berm re-alignment and associated ‘No Stopping’ at the Avonhead Road/Staveley Street intersection in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to request from local residents to improve safety for pedestrians at this location.

2.   Significance

2.1       The decisions in this report are of significance in relation to the Christchurch City Council’s Significance and Engagement Policy:

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve the kerb and berm re-alignment at the intersection of Avonhead Road and Staveley Street as shown on Attachment A of the report.

2.         Revoke all stopping and parking restrictions on the west side of Avonhead Road commencing at its intersection with Staveley Street and extending in a northerly direction for a distance of 16 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of
Avonhead Road commencing at its intersection with Staveley Street and extending in a northerly direction for a distance of 16 metres.

4.         Revoke all stopping and parking restrictions on the west side of Avonhead Road commencing at its intersection with Staveley Street and extending in a southerly direction for a distance of
19 metres.

5.         Approve that the stopping of vehicles be prohibited at any time on the west side of
Avonhead Road commencing at its intersection with Staveley Street and extending in a southerly direction for a distance of 19 metres.

6.         Revoke all stopping and parking restrictions on the north side of Staveley Street commencing at its intersection with Avonhead Road and extending in a westerly direction for a distance of
17 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the north side of
Staveley Street commencing at its intersection with Avonhead Road and extending in a westerly direction for a distance of 17 metres.

8.         Revoke all stopping and parking restrictions on the south side of Staveley Street commencing at its intersection with Avonhead Road and extending in a westerly direction for a distance of
16 metres.

9.         Approve that the stopping of vehicles be prohibited at any time on the south side of
Staveley Street commencing at its intersection with Avonhead Road and extending in a westerly direction for a distance of 16 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install new Kerb, berm and associated No Stopping Restrictions (preferred option)

·     Option 2 – Do Nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the crossing distance for pedestrians crossing Staveley Street.

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces.

 

5.   Context/Background

5.1       It was identified by staff, through community concerns, that the width of the crossing point at the Staveley Street/Avonhead Road intersection was far greater that other crossing points in the area.

5.2       After site investigations and pedestrian counts it was determined that with a new kerb and berm re-alignment it will aid in the safety of all road users as pedestrians will have a shorter distance to cross and vehicle speeds will decrease also. Currently the width to cross Staveley Street is
25 metres and if approved, after installation the new width would be around 13 metres.

5.3       Consultation was carried out with both corner property owners and both were in support of the proposal and mentioned that it is a great idea and will stop the drivers going around the corner at high speeds.


 

6.   Option 1 – Install New Kerb and Berm with No Stopping Restrictions (preferred)

Option Description

6.1       Install new kerb, berm and associated ‘No Stopping’ at the Avonhead Road/Staveley Street intersection in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Consultation was carried out with both corner property owners and both were in support of the proposal and mentioned that it is a great idea and will hopefully stop the drivers going around the corner at high speeds also.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $57,000.

6.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source – 2017/18 Capex Budget.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.12    Not Applicable.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Reduces the crossing distance for pedestrians crossing Staveley Street.

6.16    The disadvantages of this option include:

·   Removes car parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing intersection layout.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the community request for improvement to visibility and pedestrian safety at the Avonhead/Staveley intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations    

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   On street parking is retained.

7.14    The disadvantages of this option include:

·   It does not address the pedestrian safety and road width therefore the safety risk is not dealt with.

 

Attachments

No.

Title

Page

a

Avonhead Staveley Intersection Improvements Diagram for Board Report

32

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

PDF Creator

 


Fendalton-Waimairi-Harewood Community Board

24 July 2017

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.