Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 6 July 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

30 June 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

06 July 2017

 

 

 


Council

06 July 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 5

2.       Declarations of Interest............................................................................................................ 5

3.       Public Participation.................................................................................................................. 5

3.1       Public Forum....................................................................................................................... 5

3.2       Deputations by Appointment............................................................................................... 5

4.       Presentation of Petitions......................................................................................................... 5

5.       Event Sustainability Framework and Event Compostable Packaging Trial......................... 7

Council

6.       Council Annual Plan 2017 - 18 Minutes - 20 June 2017......................................................... 9

Halswell-Hornby-Riccarton Community Board

7.       Halswell-Hornby-Riccarton Community Board Report to Council..................................... 31

8.       Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue ............ 37

Linwood-Central-Heathcote Community Board

9.       Linwood-Central-Heathcote Community Board Report to Council................................... 47

10.     Ferry Road Masterplan -  Project FR4 Woolston Park Transportation Improvements..... 51

Banks Peninsula Community Board

11.     Banks Peninsula Community Board Report to Council....................................................... 53

Coastal-Burwood Community Board

12.     Coastal-Burwood Community Board Report to Council..................................................... 59

Fendalton-Waimairi-Harewood Community Board

13.     Fendalton-Waimairi-Harewood Community Board Report to Council.............................. 65

Papanui-Innes Community Board

14.     Papanui-Innes Community Board Report to Council.......................................................... 71

Spreydon-Cashmere Community Board

15.     Spreydon-Cashmere Community Board Report to Council................................................ 75

Strategic Capability Committee

16.     Amendments to Delegations.................................................................................................. 81

17.     Strategic Capability Committee Minutes - 8 June 2017....................................................... 93

18.     Chief Executive's Report June 2017....................................................................................... 97


 

STAFF REPORTS

19.     Draft Council Submission on Havelock North Inquiry Stage 2......................................... 107

20.     Resolution to Exclude the Public......................................................................................... 128  

 

 

 


Council

06 July 2017

 

 

1.   Apologies

An apology was received from Mayor Dalziel.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

3.2.1

Colin Stokes

Colin Stokes will speak regarding the report titled: Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue.

 

3.2.2

Shayne Philpott

Shane Philpott will speak regarding the report titled: Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

 

3.2.3

Infinity Yaldhurst Ltd

Infinity Yaldhurst Ltd will speak regarding the report titled: Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

 

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.  

 


Council

06 July 2017

 

 

5.        Event Sustainability Framework and Event Compostable Packaging Trial

Reference:

17/655298

Contact:

Shanti Campbell

shanti.campbell@ccc.govt.nz

941 6487

 

 

1.   Purpose of Report

The Council will be provided with an update on the Event Sustainability Framework and on the completion and results of the Council’s Event Compostable Packaging Trial held over the past summer. Three events in February 2017 composted food packaging and food waste, achieving an overall diversion of 61% (over 12 tonnes) of waste from landfill to compost and recycling. Staff will also briefly discuss future plans of moving into the next phases of compostable packaging for other internally and externally produced events, due to start in September 2017.

 

 

 

 

 

Attachments

There are no attachments to this report.

 


Council

06 July 2017

 

 

6.        Council Annual Plan 2017 - 18 Minutes - 20 June 2017

Reference:

17/675258

Contact:

Elizabeth Hovell

elizabeth.hovell@ccc.govt.nz

941 8637

 

 

1.   Purpose of Report

The Council Annual Plan 2017 - 18 held a meeting on 20 June 2017 and is circulating the Minutes recorded to the Council for confirmation.

 

2.   Recommendation to Council

That the Council confirms the Minutes from the Council Annual Plan 2017 - 18 meeting held 20 June 2017.

 

 

Attachments

No.

Title

Page

A

Minutes Council Annual Plan 2017 - 18 - 20 June 2017

10

 

 

Signatories

Author

Elizabeth Hovell - Hearings Adviser

  


Council

06 July 2017

 

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Council

06 July 2017

 

 

7.        Halswell-Hornby-Riccarton Community Board Report to Council

Reference:

17/477073

Contact:

Gary Watson

gary.watson@ccc.govt.nz

941 8258

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Halswell-Hornby-Riccarton Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Halswell-Hornby-Riccarton Community Board held meetings on 13 June and 27 June 2017.  Key decisions made under delegation were:

·   The Board resolved to approve the landscape concept plans for a skate and recreation park at Halswell Domain and Knights Stream Park.

·   The Board resolved to fund the provision of a new swing and slide at the Picton Reserve in Riccarton at a cost of $11,600 from its 2016-17 Discretionary Response Fund and its 2016-17 Ward Enhancement Fund.

·   The Board resolved to approve the following right-of way-names at Quarry View, Halswell:

·     Prospect Place

·     Foden Lane

·     Dennis Lane

·   The Board resolved to approve P10, P10 and P120 parking restrictions to service the rebuilt commercial centre at 299 Main South Road opposite Ravensdown.

·   The Board resolved to approve lease and sub-lease agreements for the three user groups at the Sockburn Recreation Centre.

·   The Board resolved to approve the making of a grant of $500 from its 2016-17 Youth Development Fund to Casper Howell towards attending the Under 17 Australian Cadet Championship in Sabre Fencing in Perth.

·   The Board resolved to approve the making of a grant of $2,970 from its 2016-17 Discretionary Response Fund to the Catholic Parish of Hornby and Darfield towards the purchase of uniforms for the St Bernadette’s Samoan Youth Group.

·   The Board resolved to approve the making of a grant of $5,000 from its 2016-17 Discretionary Response Fund to the University of Canterbury Foundation towards Young Community Builders project implementation costs.

·   The Board resolved to approve the making of a grant of $15,000 from its 2016-17 Discretionary Response Fund to the Anglican Parish of Upper Riccarton-Yaldhurst as a contribution to the compliance costs for the renovation of St Peter’s Church.

·   The Board resolved to approve the making of a grant of $15,000 from its 2017-18 Discretionary Response Fund to the Anglican Parish of Upper Riccarton-Yaldhurst as a contribution to the compliance costs for the renovation of St Peter’s Church.

·   The Board resolved to approve the renewal of the Access Agreement Licence to Fulton Hogan for gravel extraction for a further term of five years.

·   The Board resolved to adopt its new Standing Orders and Code of Conduct.

·   The Board resolved to approve P30 parking restrictions outside 6 to 8 Brynley Street.

·   The Board resolved to approve a bus stop relocation on Henderson Road.

·   The Board resolved to approve parking restrictions at existing bus stops on Yaldhurst Road near Brodie Street, Clarence Street near Dilworth Street and Waimairi Road near Homestead Lane.

·   The Board decided to hold a Workshop to commence the Board’s consideration of the Council Property Review Process in the Halswell-Hornby-Riccarton Wards.

·   The Board resolved to approve the making of a grant of $500 from its 2016-17 Youth Development Fund to Thomas Mackintosh towards competing at the World Under 23 Rowing Championships in Bulgaria. 

 

4.   Part A Recommendations to Council

A separate report presenting the Board’s Part A recommendations, is included in this agenda for the Council’s consideration:

4.1       Yaldhurst Village Subdivision – Dedication of Road – Sir John McKenzie Avenue

 

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

       Picton Reserve Play Equipment     

5.1       Status

5.1.1   The Central Riccarton Residents' Association had previously requested that the Board consider the installation of additional play equipment in Picton Reserve targeted towards younger children.

5.1.2   Staff advised that under the Council’s current playground equipment provision, additional equipment was not budgeted for until at least 2020.  The Board did however have the option of funding the equipment from with its own funding.

5.1.3   As noted in item 3 of this report, the Board accordingly resolved to fund the provision of a new swing and slide at the Picton Reserve at a cost of $11,600 from its 2016-17 Discretionary Response Fund and its 2016-17 Ward Enhancement Fund.

5.2       Action Required

5.2.1   The Board also requested that staff investigate the option of some interactive play equipment, and in this regard a companion swing is to be installed.

5.2.2   The new play equipment together with appropriate surfacing, is therefore being provided in the Picton Reserve alongside the existing play equipment.

5.3       Timeframe

5.3.1   It is expected that the project will be completed early in the 2017-18 financial year.

Division Street Anti-Social Issues Working Party Update

5.4       Status

5.4.1   The Halswell-Hornby-Riccarton Community Board resolved at its 23 May 2017 meeting to convene an interagency Working Party to consider issues around anti-social behaviour in and around Division Street in Central Riccarton.

5.5       Action

5.5.1   To date, the Working Party has met on 1 June, 15 June and 3 July 2017.  As part of its deliberations, the Working Party is investigating a number of options, including but not limited to:

·     The viability of an anti- loitering bylaw

·     Turning off the wi-fi connection in the bus lounge

·     The presence of cameras in the area

·     The improvement of the Division Street streetscape, including lighting and murals

·     Graffiti removal

·     An alternative youth space

·     Increased police presence

5.5.2   Research and feedback on an anti-loitering bylaw and anti-social youth behaviour in public places, is also being undertaken.

5.5.3   The Working Party will formulate recommendations for consideration by the Halswell-Hornby-Riccarton Community Board.

5.6       Timeframe

5.6.1   It is expected that the Working Party will report back with its recommendations to the Board’s meeting on 22 August 2017.

Hornby Library and South West Leisure Facilities Consultation

5.7       Status

5.7.1   The Council’s engagement on the location options for the facilities has closed with 288 submissions received.  The Engagement Team is currently analysing the feedback. Board members received a high level data set briefing on 23 June 2017 regarding the feedback results and a further Board workshop is to be held in mid July. 

5.8       Action Required

5.8.1   An Extraordinary Board meeting is to be held in August for the purpose of formulating the Board’s recommendation to the Council.

5.9       Timeframe

5.9.1   A Board recommendation will be presented for consideration to the Council meeting on 24 August 2017.

Community Service Awards

5.10    Status

5.10.1 The Board’s annual Community Service and Youth Service Awards were held on Wednesday 28 June 2017 at the Tea House, Riccarton Park. The event recognises those who have made a significant contribution to the community through voluntary service. Board members presented one Youth Service Award and eighteen Community Service Awards. Recipients and guests alike felt inspired and appreciative as the citations were read out, noting the amazing service that occurs in the community. One recipient received their award by post as they were unable to attend the ceremony.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.   Significant Community Issues

Yaldhurst Hall      

6.1       Status

6.1.1   The Yaldhurst Hall was significantly damaged in the 2010 and 2011 earthquakes and has remained closed since these events.

6.1.2   The repair of the Yaldhurst Hall does not feature as a viable option.

6.1.3   A report to the Halswell-Hornby-Riccarton Community Board on 23 May 2017 proposed that the Board recommend to the Council that the facility be demolished as well as proposed engagement with the community on options for future facility provision in the area and a recommendation to apply funds from any sale of the land to providing a new facility in the area.  The Halswell-Hornby-Riccarton Community Board resolved to recommend accordingly to the Council on 8 June 2017.

6.1.4   Subsequent to the Board meeting on 23 May, and information received from the local community, the Board Chairperson requested at that meeting of the Council that the matter be referred back to the Halswell-Hornby-Riccarton Community Board for further consideration.

6.1.5   There was also a request made at the Council meeting that the Fendalton-Waimairi-Harewood Community Board also be involved in the further considerations about the future of the facility, given its close proximity to that Board’s area.

 

6.2       Action Required

6.2.1   A joint seminar with the Halswell-Hornby-Riccarton and Fendalton-Waimairi-Harewood Community Boards will be scheduled to outline the current situation.

6.2.2   The two community Boards will be invited to consider an agreed way forward including arrangements for further engagement with the affected local community.

Timeframe

6.2.3   The defined timeframe is still to be confirmed.

 

7.   Progress Report Against the Community Board Plan 

7.1       The Board will undertake a workshop on 11 July 2017 to consider its Community Board Plan.

7.2       Governance staff will be liaising with Board members over the next six weeks to complete the plan.  

 

8.   Community Board Significant Matters of Interest 

8.1       The future of the Upper Riccarton War Memorial Library is currently being assessed with a full Detailed Engineering Evaluation assessment due to be completed within a month. The building has already had a preliminary report which has indicated it is possibly an earthquake-prone building. The building is not owned by the Council but is situated on Council land.

8.2       At a Board seminar on 27 June 2017, members received an update from staff regarding the current status of the Halswell Junction Road Extension project. Information was also presented from Waterloo Business Park representatives.

 

 

Attachments

There are no attachments for this report.

 

Signatories

Authors

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

Marie Byrne - Community Development Advisor

Karla Gunby - Community Development Advisor

Emily Toase - Community Recreation Advisor

Peter Dow - Community Board Advisor

Cindy Sheppard - Governance Support Officer

Noela Letufuga - Community Support Officer

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

Report from Halswell-Hornby-Riccarton Community Board  – 13 June 2017

 

8.        Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

Reference:

17/632585

Contact:

Richard Holland

richard.holland@ccc.govt.nz

941 8690

 

 

 

 

1.   Staff Recommendations

 

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That Lots 601 (residential) and 613 (commercial) on LT 448725 will be dedicated under Section 349 of the Local Government Act 1974 as a road, in order for the road to vest.

2.         Note that a Deed of Indemnity will be executed by Infinity Yaldhurst Limited which will indemnify and keep indemnified the Council from all actions, proceedings and claims made by any land owner in relation to the Council accepting the dedication of Lots 601 and 613 on LT 448725, as road.

3.         Also note that the Council shall not be required to issue a Section 224(c) Certificate under the Resource Management Act 1991 in respect to Lots 601 and 613 on LT 448725 until all the safety audit requirements as specified by the Council, and included in the Variations of the subdivision consent, have been physically built to the Council’s satisfaction.

4.         That the General Manager City Services be delegated authority to negotiate and enter into on behalf of the Council, such documentation required to implement the dedication.

 

2.  Halswell-Hornby-Riccarton Community Board Recommendation to Council

 

Part A

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         Option 2 of the staff report, namely, That the Council not agree to a dedication process and inform Infinity Yaldhurst Limited to pursue the matter through the Courts in accordance with the Property Law Act.

 

2.         That the Council agree to meet with the adjoining property owners to discuss options on a way forward regarding the Yaldhurst Village Subdivision.

 

             Vicki Buck and Anne Galloway requested that their votes against the above decision, be recorded.

 

Attachments

No.

Report Title

Page

1

Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

39

 

No.

Title

Page

a

Yaldhurst Village Lots 601,613 Plan

46

 

 


Council

06 July 2017

 

 

Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

Reference:

17/34580

Contact:

Richard Holland

richard.holland@ccc.govt.nz

941 8690

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to consider and recommend to the Council, the dedication of the collector road Sir John McKenzie Drive and other side roads in the Yaldhurst Village subdivision, shown as Lot 601 (serving the residential area) and Lot 613 ( servicing the commercial area) on LT 448725 (lots 601 and 613) under Section 349 of the Local Government Act 1974, rather than the normal vesting following acceptance of the infrastructure, and the issue of a Section 224 Certificate under the Resource Management Act 1991 (“RMA”).

1.2       Lots 601 and 613 cannot vest as a road due to a covenant registered on the land. This is stopping the subdivision from proceeding. Dedication of Lots 601(residential) and 613 (commercial) as road can occur with the covenant in place and will allow the plan to deposit. Although Lots 601 and 613 will remain subject to the covenant after dedication, the covenant themselves will be of no effect as the covenant provisions provide that the covenant lapse on subdivision. Dedication will allow the subdivision to proceed subject to the safety measures being built and approved before a Section 224(c) approval is issued.

1.3       At the Council Meeting of 10 April 2014, the Council resolved that all safety issues will need to be addressed through Variations to the existing RMA consent and all plans altered and approved. No acceptance of the Lots 601 and 613 can occur until the physical safety works on Lots 601 and 613 have been built and comply with all the safety audit requirements.

Origin of Report

1.4       This report is being provided following a request from the new developer of Yaldhurst Village, Infinity Yaldhurst Limited, (the “Developer”) for the Council to dedicate Lots 601 and 613 as road so that the subdivision can proceed. The covenant does not restrict the use of Lots 601 and 613 as road, and is a normal standard covenant relating to controls on vertical building standards quality, maintaining trees and hedges, and not running certain farming activities. However, a road cannot vest under the RMA if there are registered interests such as the covenant on the title even where, as here, those covenant do not restrict the use of the land as road. The developer has not been able to obtain the co-operation of some of the landowners required to surrender the covenant. As a consequence, the developer has made the dedication request.

1.5       The dedication of Lots 601 and 613 will allow Stage 1 (residential) of the Yaldhurst Village development to proceed. The dedication of Lots 601 and 613 as road, does not remove the covenant in itself but the covenant will become redundant on the subdivision plan depositing as the covenant provides that it lapses and is of no further effect on the subdivision of the land.

2.   Significance

2.1       The decisions in this report are of a low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by considering that the subdivision and safety requirements and the standards which still apply.

2.1.2   This is about process to allow the vesting of the subdivision and affected land owners adjoined to the subdivision are few.

3.   Staff Recommendations: 

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That Lots 601 (residential) and 613 (commercial) on LT 448725 will be dedicated under Section 349 of the Local Government Act 1974 as a road, in order for the road to vest.

2.         Note that a Deed of Indemnity will be executed by Infinity Yaldhurst Limited which will indemnify and keep indemnified the Council from all actions, proceedings and claims made by any land owner in relation to the Council accepting the dedication of Lots 601 and 613 on LT 448725, as road.

3.         Also note that the Council shall not be required to issue a Section 224(c) Certificate under the Resource Management Act 1991 in respect to Lots 601 and 613 on LT 448725 until all the safety audit requirements as specified by the Council, and included in the Variations of the subdivision consent, have been physically built to the Council’s satisfaction.

4.         That the General Manager City Services be delegated authority to negotiate and enter into on behalf of the Council, such documentation required to implement the dedication.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Resource Consenting

·     Level of Service: 9.2.6 Ensure resource consent decision-making is robust and legally defendable

4.2       The following feasible options have been considered:

·     Option 1 – For the Council to approve the dedication of the road in conjunction with the Developer continuing the process to remove the covenant from the Developer’s land,   (including Lots 601 and 613) pursuant to an application to the Court under the Property Law Act.

·     Option 2 – For the Council to take no action and allow the Developer to continue with its application to the Court pursuant to the Property Law Act for the removal of the covenant instrument from Lots 601 and 613 through the Court.

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option- Option 1)

4.3.1   The advantages of this option include:

·     A faster process than through the Court.

·     As part of the Variations, the Developer would agree to the commercial and residential safety audit works being designed and approved.

·     The Council would not dedicate the road until all the safety works are carried out to comply fully prior to a Section 224 (c) Certificate being issued for that stage of the subdivision.

·     A  Deed of Indemnity will protect the Council from all actions proceedings and claims in relation to the Council accepting the dedication of Lots 601 and 613 as road.

4.3.2   The disadvantages of this option include:

·     The Council would be required to rely on the indemnity from the Developer in respect of any consequences of the redundant land covenant remaining or any other legal challenges.

·     The Council takes the initiative rather than the Developer through the Court to remove the covenant from the underlying land through the Property Law Act.

 

 

5.   Context/Background

Existing Council safety audit requirements

5.1       Following the challenge from a land owner over the safety of the collector road Sir John McKenzie Avenue, the Council passed a resolution on 10 April 2014, and confirmed in the Council Minutes of 24 April 2014, that officers will not accept roads for vesting in the Council until:

·   The applicant has been granted a Variation of the existing resource consent.

·   Has changed the engineering plans for the residential area and the scheme plans for the commercial area in the manner agreed by the three traffic experts to ensure that the issues in the road safety audit are addressed and rectified.

·   The applicant has completed the physical works for the residential area.

·   Directs that before the roads in the commercial area vest in the Council, there must be a variation of the commercial area consent that provides that there can be no commercial development until the agreed road design changes are built.

·   A Variation has been received by the Council and the road plans are being altered to comply with all the safety audit requirements.

5.2       Variation applications have been received and the road design scheme plans for the commercial area have been amended to meet the safety audit requirements. The residential section engineering plans have also been amended to meet the safety audit requirements. These plans have been approved by Council officers as part of the Variations.

5.3       The Variations to the subdivision itself, will be approved at the time of reporting.

Application for dedication

5.4       The request from the Developer would allow Stage 1 of the development to proceed, while still fulfilling the obligations under the development consents and Council resolutions.

·   Dedication of Lots 601 and 613 is proposed for the Council’s consideration as the underlying land covenant instrument registered against Lots 601 and 613 means that the road cannot vest under the RMA, and the Developer has not been able to obtain the required surrender from some of the landowners, which would allow the vesting.

·   The covenant on Lots 601 and Lot 613 on LT 448725 is also on the balance of the Developer’s land and precludes dwellings that are not private residential, temporary dwellings and caravans, and building materials such as polite and fibrolite. There are also building design controls and any building work to be completed in twelve months. Also, the Covenantor must keep all trees trimmed and must not use their land for certain farming activities such as pig farming. The covenant does not restrict the use of the land as road.

·   Under Section 349 of the Local Government Act 1974, the Council may declare by way of dedication, a private road (intended for use by the public) or right-of-way to be a public road. Although Lots 601 and 613 are not currently open for public use, the view of our legal advisor is that the roadway fits squarely within the definition of private road in that it is intended by the Developer that Lots 601 and 613 be utilised by the public.

·   If the Council accepts the dedication process, the dedication would be approved but not enacted until all the road safety features had been physically built and approved.

·   The Developer and a suitable guarantor, will enter into a Deed of Indemnity with the Council and in a form provided by the Council’s solicitors, indemnifying the Council in respect of any consequences of the redundant land covenant remaining on Lots 601 and 613, and protecting the Council from all actions, proceedings and claims.

·   The Developer would still proceed under the Property Law Act and through the Court to remove the redundant covenants from the underlying land (including Lots 601 and 613). This could take some time.


 

6.   Option 1 – Dedication of Road (preferred)

Option Description

6.1       That the Council agree to allow the dedication of Lots 601 and 613 under Section 349 of the Local Government Act 1974 in conjunction with the developer proceeding with an application to the Court under the Property Law Act to remove the redundant covenant.

Significance

6.2       The level of significance of this option is low and consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required apart from the Developer notifying the other landowners with an interest of the process to remove the covenant from the road and the Developer’s adjoining land by an application under the Property Law Act. The other landowners also have the covenant on their lots but not all have agreed to remove the covenant from Lots 601 and 613.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Mainly the landowners who have an interest are specifically affected by this option due to similar covenant.  Their views have been canvased by the Developer.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies

6.6.1   Urban Development Strategy

6.6.2   Resource Management Act 1991

Financial Implications

6.7       Cost of Implementation – internal staff time and external lawyer time

6.8       Maintenance/Ongoing Costs – Not applicable

6.9       Funding source – internal operations

Legal Implications

6.10    As described under the Local Government Act 1974 and Land Transfer Act 1952.

Risks and Mitigations   

A Deed of Indemnity will be put in place to protect the Council in a form provided by Council’s solicitors, indemnifying the Council in respect of any consequences of the redundant land covenant remaining on the title and protecting the Council from all actions, proceedings and claims.

6.11    The risk to the Council is from opposition of the other lot owners with an interest in the land.  This may result in complaints as to the process chosen.

6.11.1 Residual risk rating: the rating of the risk is low

Implementation

6.12    Implementation dependencies are related to the legal process.

6.13    Implementation timeframe is based on this Council approval or the matter being resolved before the Court.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Delivering a result for the Developer faster than the Court process to allow the subdivision to proceed.

6.15    The disadvantages of this option include:

·   The perception by the other landowners who have an interest in the land that the Council is using an unusual step to dedicate the road.

7.   Option 2 – Removal of Covenant by the Developer through the Court

Option Description

7.1       That the Council not agree to a dedication process and inform the Developer to pursue the matter through the Courts under the Property Law Act to remove the covenant from the land.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements would be nil.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Only the views of the other landowners is applicable.

Alignment with Council Plans and Policies

7.6       This option is consistent with the Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation – no cost to the Council.

7.8       Maintenance/Ongoing Costs – normal for any new subdivision.

7.9       Funding source – no cost to the Council.

Legal Implications

7.10    The Developer accepts all the legal responsibility for the removal of the covenant.

Risks and Mitigations  

7.11    The full risk is borne by the Developer to place the matter before the Court.

7.12    Risks to the Developer are that the Court does not remove the covenant from Lots 601 and 613.

7.12.1 Residual risk rating: the rating of the risk is low.

Implementation

7.13    Implementation dependencies, once the Court approved the removal of the covenant then the process would be the same as option 1 or the standard RMA vesting process would be followed.

7.14    Implementation timeframe – dependent on the Court.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   The Council not being involved in removing the covenant under the Property Law Act.

7.16    The disadvantages of this option include:

·   There are no other disadvantages provided the Developer still proceeds with the Variation and relating safety improvements.

 

Attachments

No.

Title

Page

a 

Yaldhurst Village Lots 601,613 Plan

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Richard Holland - Team Leader Asset Planning

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

David Adamson - General Manager City Services

 


Council

06 July 2017

 

PDF Creator


Council

06 July 2017

 

 

9.        Linwood-Central-Heathcote Community Board Report to Council

Reference:

17/605597

Contact:

Shupayi Mpunga

shupayi.mpunga@ccc.govt.nz

941 6605

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Linwood-Central-Heathcote Community Board held a meeting on 14 June 2017.  Key decisions made under delegation were:

·   The Board approved:

·   P30 parking restrictions in Tuam Street, Phillipstown.

·   A Loading Zone in Kilmore Street.

·   No stopping restriction in Selwyn Street near Brougham Street.

·   No stopping restriction in Inglis Street.

·   The Board approved funding from the Board’s Youth Development Fund as a contribution for three young people to go to the Cook Islands to retrace their whakapapa as part of their school’s Maori language programme.

·   The Board approved Discretionary Response Funding for two projects: youth leadership development and afterschool programmes.

·   The Board decided that no changes would be made to the Linwood-Central-Heathcote Neighbourhood Week project.  The Board noted how well known Neighbourhood Week is, and how it marks the start of the summer neighbourhood and community events. 

4.   Part A Recommendations to Council

The following reports presenting Part A recommendations from the Board are included in this agenda for Council consideration:

4.1       Forward Funding for Ferry Road Masterplan Project.

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

5.1       Community Board Plan

5.1.1   Status:     The board has worked with staff from the Community Governance Team to engage communities on the Community Board Plan, Long-Term Plan and Master Plans. 

5.1.2   Action:  The Board will meet to prioritise and formulate its Plan.

5.1.3   Timeframes: July 2017.

5.2       Master Plans

5.2.1   In June 2017 a workshop was held with staff on recalibration of Master Plans.  The Board notes the information received and the discussions held.  The Board understands the importance of going through the current projects that were contained in the Master Plans with a view to prioritising these.  This aspect has been included in the engagement with communities during the Community Board Planning process. The Board would like for a broader conversation on Master Plans to be held because it would appear there are still some outcomes that the Master Plans wanted to achieve that have not been realised.  The Board would welcome the opportunity to have early discussions with staff and Council on how the Master Plans can be updated as this is the feedback that the Hagley/Ferrymead Community Board and the current board have received.

 

6.   Significant Community Issues

6.1       Linwood Village

At the Board seminar held on 12 June 2017 the Board discussed the possible involvement of Regenerate Christchurch with the community and the Board to rejuvenate the Inner City East and Linwood Village.  The discussion focussed on the need for the process to be community-led and for the Board and Regenerate Christchurch to support what the community would like to see happen in the Inner City East and Linwood Village area.  Deliberations considered an approach that allows for the process to be community-led with Regenerate supporting the process in a non-statutory framework.

The Council, at its 22 June meeting, when deliberating on a Community-led Revitalisation Plan for the Inner City East and Linwood Village, noting that Linwood Village has a current Masterplan which is not delivering the regeneration opportunities identified by the local communities, requested staff to consult with Regenerate Christchurch and provide advice to the Linwood/Central/Heathcote Community Board on the best approach of using the Greater Christchurch Regeneration Act 2016.  Council also requested staff to provide advice to community boards as to whether existing regeneration tools may assist in the process.  This is in line with the Board’s deliberation and is a welcome development.  The Board would however still want to ensure that Council commits funding to ensure that the process started by Te Whare Roimata is well-resourced and remains a community-led process.

The Council, at its 22 June meeting when deliberating on an Inner City East/Linwood Village area Drop-In Centre requested early advice from staff about existing options and tools the Council has to address the issue of people sleeping rough in the City.  The Council requested staff to continue working with other agencies to identify the key issues contributing to homelessness and potential solutions for consideration as part of the 2018-2028 Long Term Plan.  It was noted that Council does have the capacity to make changes to its budget, should the need arise, in the period before the Long Term Plan.  The Board welcomes this and is hopeful that the Board, the Social and Community Development Committee and staff can continue to work together with urgency to put in place a drop-in centre.

6.2       Edible Canterbury Charter

The Board resolved to sign the Edible Canterbury Charter.  This will happen at the next meeting to be held on 3 July 2017.

 


 

7.   Community Board Significant Matters of Interest 

7.1       Meeting with Environment Canterbury – The Board meet with Environment Canterbury Commissioners on Friday 9 June to discuss public transport, dust issues, odour issues and waterways within the Linwood-Central-Heathcote Community Board Area.  The discussions held were useful for informing the Board on issues that are currently happening to address concerns raised by residents. 

7.2       Community Service Awards - The Board approved a list of people they would like to give Community Service Awards.  The ceremony was held on 15 June from 6 to 8 pm at the Opawa Community Church. 

7.3       Matuku Takotako: Sumner Centre – staff are working with the community to finalise various aspects of community use of the new facility, including storage, bookings and management of the facility.

7.4       Linwood/Woolston Pool.  A memo is being prepared to update the Board on progress with the pool location, options, and next steps.

7.5       Major Cycleways Route (MCR) Heathcote Expressway - Staff briefed the Community Board on the outcome of the further consultation undertaken on Ferry Road as part of the Heathcote Expressway Major Cycle Route.  A third option has been developed to address concerns over on street parking loss. This information was made available online and delivered to all submitters on Tuesday 6 June 2017.  An information session was held at the Civic Office on 13 June 2017 to allow staff to answer any further questions.  Staff will be recommending the Preferred Option as originally consulted, to the Infrastructure Transport and Environment (ITE) Committee on 29 June 2017 for detailed design and construction. All three options will be tabled in the report. The Board will be providing feedback to the ITE Committee.

7.6       It’s Great to Live Here 2017- staff are partnering with Te Whare Taonga o Nga Iwi Katoa Linwood Resource Centre, Ferrymead Heritage Park, Methodist Mission, the Loft, the Pegasus Partnership Community Worker, and Linwood Library to deliver this year’s expo on Friday 21 July at Eastgate Shopping Centre from 11am to 3pm.

7.7       Winter Blast! - Staff are partnering with Woolston Club, Friends of Edmonds Factory Gardens, Waltham Community Cottage, local groups and organisations providing activities for seniors in the Linwood-Central- Heathcote area. Winter Blast! will be held on Wednesday 5 July at the Woolston Club from 1.30 – 3.30pm.

7.8       The Big Chill - Staff are partnering with activity providers Cheapskates Skateskool, Pedal mania and Flip Out plus Linwood Rugby League, Linfield Kiwisports, Bromley Community Centre, and Strengthening Linwood Youth Trust youth workers.  Heller’s will be providing the sausages for a BBQ cooked up by Mai FM, who are promoting the event and bringing a basketball hoop to the event. The Big Chill is part of Kids Fest and will be held on Saturday 8 July at Linwood Park from noon to 3pm.

7.9       The Annual Breeze Walking Festival will be held from 1 – 15 October 2017 and planning is well underway with key partners and community groups introducing several new and exciting walk options.  Over the two week period there will be 50 walks that take in areas within Christchurch City, the Port Hills and parts of the Waimakariri and Selwyn Districts

 


 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

Report from Linwood-Central-Heathcote Community Board  – 14 June 2017

 

10.    Ferry Road Masterplan -  Project FR4 Woolston Park Transportation Improvements

Reference:

17/642041

Contact:

Shupayi Mpunga

shupayi.mpunga@ccc.govt.nz

941 6605

 

 

 

1.   Consideration

 

The Linwood-Central-Heathcote Community Board at its 14 June 2017 meeting received a report that contained staff advice in response to a petition requesting the establishment of  school speed zones with flashing 40km/hr signs outside St Anne’s, Te Waka Unua and Linwood Avenue Schools.  The petition had been presented to the Board’s 27 February 2017 and the Council’s 9 March 2017 meetings.

 

 

The Board noted the information in the staff report and is concerned about the safety of families going to and from St Anne’s and Te Waka Unua Schools while crossing Ferry Road.

 

2.    Decisions Under Delegation

 

The Board would like funding and delivery of Ferry Road Master Plan FR4 – Woolston Park Transportation Improvements project to increase safety for students of Te Waka Unua School crossing Ferry Road to be brought forward.  The Board does not have the delegation to approve funding for Masterplan Capital Works.

 

3.    Community Board Recommendation to Council

 

That the Council:

 

1.    Bring forward the funding and delivery of Ferry Road Master Plan FR4 – Woolston Park Transportation Improvements project to increase safety for students of Te Waka Unua School crossing Ferry Road.

 

4.      Staff Comment/Recommendation following the Community Board meeting

 

That the Council:

 

Note that staff have been asked to report back on options for implementing school speed zones more efficiently, as part of the Annual Plan adoption, and the Board will receive a copy of this report once completed.

 

 

 

Attachments

There are no attachments to this report.

 


Council

06 July 2017

 

 

11.    Banks Peninsula Community Board Report to Council

Reference:

17/565907

Contact:

Penelope Goldstone and Joan Blatchford

penelope.goldstone@ccc.govt.nz
joan.blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of matters considered by the Community Board arising in June 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Banks Peninsula Community Board held a meeting on 12 June 2017.  Key decisions made under delegation were:

·   St Johns Ambulance Service – Banks Peninsula

St Johns Banks Peninsula spoke to the Board regarding its dedication to the community of Banks Peninsula, and reported on projects including free first-aid courses and the provision of defibrillator units to some communities.

 

St Johns requested that the Board support the organisation in providing a piece of surplus Council land in Akaroa for an ambulance station, as the space currently shared at the Akaroa Fire Station is no longer sufficient. The Board expressed support for the activities of St Johns on Banks Peninsula and its continuing efforts to support the community.

The Board requested that staff provide information to the Board on any land in Akaroa which may be considered suitable for a St Johns ambulance station along with advice on a suitable tenure and transfer mechanism of that land so that the Board can consider if it wishes to make a recommendation to the Council on this matter. 

·   Britomart Memorial Reserve – Akaroa

The Britomart memorial was constructed in 1898, and unveiled that same year by Governor Lord Ranfurly to commemorate the raising of the British flag on 16 August 1840.  Staff advised the Board that the site does not clearly portray the significance and importance of the area.

The Board requested that staff prepare a landscape development plan, including community engagement and consultation, for the Britomart Memorial Reserve, including options for the future of the fence around the memorial.

·   Community Board Funding

The Board approved the following funding allocations from its Discretionary Response Fund:

·    $300 to Kidsfirst Kindergartens for the Shed Relocation project.

·    $500 to the Lyttelton Anglican Parish for the Norfolk Pine Tree Lights project.

·    $1,700 to the Charteris Bay Yacht Club for renewal of lifejackets.

·    $2,625 to the Diamond Harbour Community Association for the Changing the Rain of Seeds project.

·    $700 to the Lyttelton Seafarers Centre for operational costs.

·    $700 to Little River School for Little River Thunder Basketball Team tournament entry fees.

·    $4,333 to the Little River Wairewa Community Trust for wages for the secretary.

·    $1,200 to the Church Bay Neighbourhood Association for cost of materials for seats for Church Bay.

·    $1,667 to the Lyttelton Community House for operational costs towards power, phone, internet and insurance.

·    $1,667 to The Loons Club for operational costs towards power, insurance and rates.

·    $858.98 to David Christopher Buchanan for the International Optimist Dinghy Association World Championship in Thailand, specifically for the charter boat costs.

4.   Part A Recommendations to Council

There are no reports presenting Part A recommendations from the Board for Council consideration in this agenda.

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

Head to Head Walkway

5.1       Status

5.1.1   The Head to Head Walkway is an aspirational project to create a continuous walkway around the coastline of Whakaraupō/Lyttelton Harbour, from Awaroa/Godley Head to Te Piaka/Adderley Head. This project is driven by the Banks Peninsula Community Board and volunteers from the local community.

5.1.2   This aspiration is a work in progress.  Some sections of the route are already available as public walking tracks. Other sections will be developed in stages to create linkages.

5.2       Action Required

5.2.1   The Head to Head Walkway Working Party, including community and Board representatives, held a meeting in May 2017.  Staff briefed the Working Party on upcoming works, including upgrades to existing tracks, construction of two footbridges and geotechnical hazard remediation.

5.3       Timeframe – Ongoing

Reserve Management Committees

5.4       Status

5.4.1   There are 15 Reserve Management Committees across Banks Peninsula. These volunteer committees, which are subcommittees of the Board, carry out work and make decisions on projects, in conjunction with staff.

5.5       Action Required

5.5.1   Staff are working with Reserve Management Committees on the following parks capital projects:

 

·    Garden of Tane, Akaroa – Works include design of a natural play area.

·    Stanley Park, Akaroa – Works include upgrades to an entranceway.

·    Robinsons Bay Reserve – Works include construction of a small car park.

·    Okains Bay Campground – Works include installation of new play equipment.

5.6       Timeframe – Projects estimated to be complete by early FY2017/18.

Akaroa Treated Wastewater Disposal Project

5.7       Status

5.7.1   In January 2017 the Board established a Working Party, which included members from the wider community and the Board, to collaborate with the community and engage on community concerns regarding the Akaroa Treated Wastewater Disposal Project.

5.8       Action Required

5.8.1   Community consultation was held from April to May 2017, and most submitters were keen to see Akaroa’s treated wastewater being reused in the town via a ‘purple pipe’ network. Further investigation is underway of the flow meter readings.

5.9       Timeframe – Ongoing

Lyttelton Wastewater Project

5.10    Status

5.10.1 The Lyttelton Wastewater Project is driven by the expiry of existing resource consents for the discharge of wastewater into the Lyttelton Harbour basin under an Environment Court decision.  This requires routine discharges from the Governors Bay Waste Water Treatment Plant (WWTP) to cease by December 2018, from the Diamond Harbour WWTP by December 2021 and Lyttelton WWTP by August 2029. 

5.10.2 This will be achieved by piping the untreated wastewater from each wastewater treatment plant location through to Bromley via the Lyttelton Road tunnel with Diamond Harbour and Lyttelton being implemented concurrently by 2021.  The project has been confirmed by the Council as part of the Long Term Plan.

5.11    Action Required

5.11.1 A public drop in session was held in May 2017. Details of the impact during the implementation of the project on the land at Naval Point and the roads around the harbour were demonstrated.

5.11.2 The first phase of work will begin in Lyttelton later this year.

5.12    Timeframe – Project estimated to be complete by 2021.

Parks Maintenance

5.13    Action Required

5.13.1 Parks maintenance works being undertaken include the following:

·    Repairs to Akaroa Wharf complete, including installation of steel beams to support the deck. Significant upgrades to the wharf of approximately $11 million are funded in the Long Term Plan.

·    Planning for repairs to Robinsons Bay Wharf underway with community.

·    Repairs to Takamatua Wharf underway with community.

·    Repairs to Daly’s Wharf, Akaroa, including installation of steel jackets around non-viable piles.

·    Track maintenance carried out on most walkways.

·    Sumps, grills, drains and gutters cleared of organic matter.

·    Ongoing monitoring of titi and yellow-eyed penguins.

5.14    Timeframe – Ongoing

Lake Forsyth Endowment Fund

5.15    Status

5.15.1 At the Board’s April 2017 meeting, Ken Sitarz spoke to the Board about Council use of the Lake Forsyth Endowment Fund.  Mr Sitarz questioned why Little River residents were having to pay for drainage works, through an Environment Canterbury rate, when there was apparently long standing legislation for the provision of funding for these works.

5.16    Action Required

5.16.1 The Board requested that staff provide technical and legal advice on these matters to Mr Sitarz.  Staff provided the following advice.

The purposes of the endowment lands (and funds) are as below:

(a)          Reserve 3586 shall be held upon trust to provide funds for the purposes of letting out Lake Forsyth into the sea in times of flood and of keeping Lake Forsyth at such level as the Council shall deem expedient, subject to the provisions of section one hundred and forty-three of the Soil Conservation and Rivers Control Act 1941.

 

(b)          Reserve 3185 shall be held upon trust for the purposes of enabling the Corporation to erect drainage works by which the annually recurring losses and injury caused by the flood waters of Lake Forsyth may be prevented.

 

These both relate to the water in Lake Forsyth (Wairewa).  

 

It has been demonstrated that the flooding in Little River relates to the flows from the Okana River catchment attempting to get past Little River and into the lake - and not the "flood waters of the lake" flooding surrounding land.   Little River can flood when the lake level is quite low and has done so in recent years.  Indeed, flooding occurred in a location which is about 20m vertically above the lake level in March 2014.

 

It would therefore be inappropriate to use these funds for works in the Okana River - for which a rating district has already been established.

5.17    Timeframe – Complete

6.   Significant Community Issues

       Summer with Your Neighbours      

6.1       Status

6.1.1   “Summer with your Neighbours,” formerly known as Neighbourhood Week, is back again for Summer 2017/18 and will be held from 27 October to end-March coinciding with Neighbours Day Aotearoa.  This change has come about from feedback from a number of applicants who are unable to hold events during the week due to the weather and neighbours being busy in the lead up to Christmas. 

6.2       Action Required

6.2.1   Applications will be called for in July, with a closing date of late-August/early-September.

6.3       Timeframe – 27 October 2017 to end-March 2018

7.   Progress Report Against the Community Board Plan 

7.1       The Board has made significant progress with developing its Community Board Plan for 2017-19. The Board has agreed on the outcomes it wishes to contribute to over the next two years, and continues to develop its priority actions and measures.

7.2       The final Community Board Plan will reflect the priorities of the community, and guide the Board’s strategic decision-making.

8.   Community Board Significant Matters of Interest 

8.1       Little River Community Plan – Little River - Big Ideas

The Akaroa/Wairewa Community Board established the Little River Issues Working Party in 2015 to develop a community plan – Little River -Big Ideas. Following extensive community engagement and dialogue to commit buy-in from public agencies, the Plan was finalised in late-2016 and endorsed by the Banks Peninsula Community Board. The Little River Wairewa Community Trust has now agreed to act as a conduit to progress Little River - Big Ideas projects.

 

Key Projects

The Trust advised the Board at its June 2017 meeting that it has made a submission to the Council’s Annual Plan 2017/18 for funding for key projects, including a community facility with healthcare services and a gymnasium and a reticulated wastewater disposal system.

 

The Board supports this submission as Little River residents currently have to travel to Christchurch to access health facilities and a gymnasium, and existing septic tanks are ageing and inadequate.

 

 

8.2       Opening of Birdlings Flat Community Centre - Te Whare o Te Mata Hapuku

                      The new Birdlings Flat Community Centre - Te Whare o Te Mata Hapuku opened on Friday 23 June                       with a successful and well-attended celebration.

 

This facility is the culmination of a strong partnership between the Little River Wairewa Community Trust (the Trust) and Council, with the Council providing partial funding and the Trust securing additional funding, managing the build and managing the facility on an ongoing basis to ensure its utilisation and success into the future.

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

 

12.    Coastal-Burwood Community Board Report to Council

Reference:

17/589270

Contact:

Jo Wells

jo.wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Coastal-Burwood Community Board held meetings on 6 and 19 June 2017.  Key decisions made under delegation were:

·     The Board approved staff to consult with residents of Prestons North on whether a flying fox be reinstated in Muka Park, subject to successful trials of a new flying fox mechanism (i.e. that it does not breach district plan noise rules).  The Board also requested that staff look concurrently at mitigation options.  The Board requested staff to consider how this situation could be avoided in future by ensuring parks with residential properties in close proximity have appropriate play equipment installed. 

·     The Board approved the staff recommendation to adopt the Code of Conduct. The Board is not required by the Local Government Official Information and Meetings Act to adopt a Code of Conduct, however it is recommended that this is done to ensure consistency in governance practices across Council.

·     The Board approved the staff recommendation to adopt the Standing Orders, as adopted by Council, for the conduct of its meetings as required by the Local Government Act 2002. The Board decided that the Chairperson will have a casting vote.

·     The Board approved Discretionary Response Funds be granted to:

Two young people to attend the Senior Maori haerenga ki Rarotonga for youth

Community Watch radio upgrade project

South Brighton Residents Association Kuaka/Godwit Sculpture for Bridge Street Project

Shirley Ladies Probus Club and New Brighton Mens Probus bus trip funding

Establishing a New Brighton Community Fridge

Kidsfirst Kindergarten South Brighton towards the rejuvenation of the kindergarten project

·     The Board approved a Youth Development funding grant to assist two young people for skating training in New Zealand and to attend NZ School of Dance Winter School in Wellington.

 

4.   Part A Recommendations to Council

There were no Part A matters considered at the June 2017 meetings.

 

5.   Significant Projects and Initiatives  

The Pūkeko Centre, Parklands

The Pūkeko Centre is an exciting new multi-use sports and recreation hub which is a community-led development in the heart of Parklands.

The Pūkeko Centre have recently received $400k from the NZ Lottery Commission towards Stage Two of their project.  Stage Two includes the transport and installation of the old Freeville School Hall to the Pūkeko Centre site on Chadbury Street, Parklands.  The project is still actively seeking funding for the remaining costs towards stage two and three of the project.

 

The Pūkeko Centre have recently received $400k from the NZ Lottery Commission towards Stage Two of their project

 


 

 

6.   Significant Community Issues

 

6.1          Meeting to discuss Southshore Residents Association flood protection proposal

 

Status: At the Boards 20 March 2017 meeting, representatives of the Southshore Residents Association updated the Board on work the Association has been doing to look at options for flood protection in the area. This included information on the options considered and the results of a survey of residents in the area resulting in an agreed approach for a way forward.

Action:  The Board met with Regenerate last week, including a site meeting to discuss the areas of concern to the community and subsequent to this, a follow up meeting has been held with Regenerate and a representative of the Southshore Residents Association.   The Board would like to continue to work closely with Regenerate and Council staff to progress this. 

The Board was very pleased that the feedback and serious issues and concerns raised by the Board has been heard and taken on board on the 2017-18 Annual Plan that the council will work with Regenerate Christchurch to fast-track regeneration planning for Southshore and South New Brighton, with the intention of addressing concerns over estuary flood protection in Southshore as quickly as possible.

 

6.2          Styx River Catchment Information Sharing meetings

Status: A public meeting was held on the 14 June to continue the capacity building meeting with residents around Styx catchment management matters.  Members of the Coastal-Burwood Community Board attended this meeting along with members of the Papanui-Innes Community Board.

Action: The Community governance teams will be working with the Papanui-Innes and Coastal-Burwood Community Boards to establish a joint working party to consider issues raised in the capacity building community conversations. The community meeting agreed to work with a combined Community Board working party and several community members volunteered to be part of the working party.

Timeframe: A working party terms of reference will be discussed with the Board at a workshop.

 

 

6.3          New Brighton Regeneration     

Status: There has been a very positive response from the community to the additional $11.2M that has been included in the Annual Plan for the Hot Salt Water Pools.  With Development Christchurch Limited’s release of the consultation for the New Brighton Beachside Playground Concept Design, it is a very exciting time for the area. 

 

A range of initiatives are happening in New Brighton including ‘Brighter New Brighton’ which is a community project that is brightening up the New Brighton shops by covering vacant shop windows with paintings and images of shops with people in them.

 

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Before and after – New Brighton shops are being creatively covered with images of shops by a project called ‘Brighter New Brighton’

 

7.   Progress Report Against the Community Board Plan 

The Community Board Plan is currently being developed and come into effect from mid-July 2017.  

The Community Board Plan sets the framework that will guide the Boards decision making and actions for the next two years.  It informs the Board’s decisions on local activities and enables the Board to make decisions on funding and Long Term Plan priorities. 

 

8.   Community Board Significant Matters of Interest 

 

8.1          Coastal-Burwood Community Service Awards 2017

The Coastal-Burwood Community Service Awards 2017 function was held at the Waitakiri Golf Course on Thursday the 15th of June. There were a total of 18 attendees that received their Community Service Award at the ceremony. Members of the Coastal-Burwood Community Board presented certificates to individuals who had given significant voluntary service to the Coastal-Burwood Community. This was followed by a light supper where recipients and their families had a chance to mix with each other and the Community Board.  A Waiata was performed by one of the recipients, Floyd Rudolph. The event was organised by members of the Coastal-Burwood Community Governance Team.

 

A total of 18 attendees received a Community Service Award at the 2017 Coastal-Burwood award ceremony

 

8.2          Residents Association Forum

A Residents Association Forum will be held on June 26 to bring together the Board and Residents Association members in an informal setting. The evening will be an opportunity for networking with the Board, Residents Associations to share what they are working on as well as for them to provide input into the Community Board Plan. 

 

8.3          Shortland Playground

An opening ceremony was held on 18 June for the Shortland Street Playground in Wainoni.   A collaboration between Wainoni Pak’n Save and the Council has seen an old playground opened with a new lease of life.   The revamped playground opened to the public with a public planting day.

 

Image may contain: 2 people, people smiling, people standing and outdoor

 

Tim Baker and Glenn Livingstone getting stuck in at the opening day of the Shortland Street Playground

 

8.4          Matariki in the Zone Sunday 25 June, Burwood.

 

Organised by the Avon-Ōtākaro Network - a celebration of Matariki at the Mahinga Kai Exemplar site including the opening of the Poppies commemoration garden. David East presented a wreath at the ceremony. 

 

 

 

 

     

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Jo Wells - Manager Community Governance, Coastal-Burwood

Peter Croucher - Community Board Advisor

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

 

13.    Fendalton-Waimairi-Harewood Community Board Report to Council

Reference:

17/441325

Contact:

Matt McLintock

matthew.mclintock@ccc.govt.nz

941 6231

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June 2017.

 

2.   Community Board Recommendations

That the Council:

1.              Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Fendalton-Waimairi-Harewood Community Board held a Board meeting on Monday 12 June 2017.  Key decisions made under delegation were:

·   Holmwood Road Pedestrian Refuge Island - The Board resolved to maintain the status quo and not install a pedestrian refuge island in Holmwood Road.

·   Easement Over Harewood Park - The Board resolved to approve the granting of easements over Harewood Park to Orion, to convey electricity, and the Christchurch City Council, to convey water, subject to the consent of the Chief Executive acting as the Minister of Conservation’s delegate.

·   Mustang Park Stage 2 – Proposed Road names - The Board approved the application for two private roads at Mustang Park Stage 2 to be named Pathfinder Place and Sir Keith Park Place.

·   Application to the 2016/17 Fendalton-Waimairi-Harewood Discretionary Response Fund - Bikes in Schools Programme at Cotswold School - The Board resolved to approve a grant to Cotswold School towards track construction costs for the Bikes in Schools Project.

·   Code of Conduct - the Board resolved to adopt the Code of Conduct, replacing the Board’s current Code of Conduct.

·   Standing Orders - The Board resolved to adopt the set of Standing Orders attached to the report and that the Chairperson does not have a casting vote.

·   Board Area Report - The Board decided not to proceed with the installation of an interpretation panel to highlight the history of Little Hagley and the redesign of the Carlton Mill bridge, due to the projected cost of the project.

·   Deputations By Appointment - The Board heard deputations from:

-      Lyndon Rogers and Steffi Brightwell, Board funded Youth Workers, and local youth leaders Shannon Woodford Clifford, Sandra Turner, and Luca Mahon Harding updated the Board on their activities within the Bryndwr community.

-      Jason Keeys and Nathan Wilson, New Zealand Police Community Liaison Officers introduced themselves to the Board and gave a brief overview of what is happening in the ward.

-      Professor Bickerstaff and Mr Simcock who addressed the Board in opposition to the installation of a pedestrian refuge in Holmwood Road

-      Dr Gowland who addressed the Board in opposition to the installation of a pedestrian refuge in Holmwood Road.

 

4.   Part A Recommendations to Council

There are no Part A recommendations to Council in this report.

 

5.   Significant Projects and Initiatives          

5.1       Burnside Fitness Trail Opening

Planning is underway for the official opening of the Fitness trail at Burnside Park for late September.  The project was initiated by a potential sponsor to fund a fitness trail at the park and it was proposed that it would be similar to what existed at Hagley Park.  The concept plans were consistent with the Burnside Park Management Plan 2010 and consisted of four fitness stations.  The official opening will tie in with the annual Breeze Walking Festival and will involve the Community Board, Council staff, local community and representatives from the sponsoring organisations.

5.2       Canterbury Potters Association

Staff are working with the Canterbury Potters Association based at Avice Hill to co-ordinate and run a Christmas event in December.  The event is aimed at promoting their services and activities to attract new members and they will also sell their wares to help fund their ongoing activities.  Assistance is being given around general event management and health and safety processes.

5.3       2017/18 Strengthening Communities Fund

Applications for the Fendalton-Waimairi-Harewood 2017/18 Strengthening Communities Fund closed on 6 June 2017.  Fifty applications have been received from local community organisations requesting a total of $945,069.  The applications cover a broad range of activities within the Board's geographic area and include projects targeted at specific sector groups within the community.  Staff are assessing applications and will be bringing recommendations to the Board for consideration on 14 August 2017.

         5.4       Dusk To Dawn

                      The Dusk To Dawn youth event, run in conjunction with youth organisations from the Fendalton-Waimairi-Harewood and Papanui-Innes Board areas will be held overnight from 7 to 8 July 2017.

This event is run in partnership with the Northwest Youth Collective which is a group of local youth agencies working with the Council to provide youth activities to the northwest of Christchurch.

                      Dusk To Dawn runs from 8pm to 8am and starts and finishes at Northcity in Sawyers Arms Road. Activities for the 2017 Dusk To Dawn include a pool party, dance party, Mega Trampolining, laser strike, movies and loads more.    


 

 

6.   Significant Community Issues

       6.1     Parking, Traffic and Roading Issues

Status

6.1.1   Parking, traffic and roading issues continue to be an issue for local residents.  Many of these issues are the result of changed traffic movements and increased traffic volumes following the 2010/11 earthquakes.  The expansion of locally situated business parks, particularly the Airport Business Park, the Russley Business Park and the Canterbury Technology Park that have little or no off-street parking for workers also impact on residents living within their vicinity.  Parking around the university is also an ongoing issue and staff are looking at ways to mitigate the impact on local residents.

Action Required

6.1.2   Investigation of individual issues raised by residents and staff working closely with the Board to resolve issues where possible.

Timeframe

6.1.3   Ongoing.

6.2       Bishopdale Mall and Roundabout – Tree Removal

Status

6.2.1   Six eucalypt trees in Bishopdale Mall carpark and two eucalypt trees in Bishopdale Roundabout are being removed due to concerns for public safety.        

The trees are very large eucalypt trees situated in a high use street environment.  They have been assessed to be in a poor condition due to their health and structural condition and present a high risk to the public.

Feedback on the tree removal has been very positive.

Timeframe

6.2.2   The removal began on the week of Monday, 29 May 2017 and continued into June 2017.

   

   

7.   Progress Report Against the Community Board Plan 

7.1       An initial Workshop has been held to outline the process for the Board Plan and a further workshop is being scheduled for the Board to prioritise their goals against Council's strategic framework of Strong Communities, Liveable City, Healthy Environment and Prosperous Economy.  A number of community engagement activities will also be undertaken to gather feedback and suggestions from the local community.

 

8.   Community Board Significant Matters of Interest 

8.1       ōWhatarau - Bishopdale Library and Community Centre

             The keys have been handed over and work has begun to set up the new library and community centre.  The official opening will take place on Saturday 22nd July 2017 at 9.30am.

             Invitations have been sent to a wide range of stakeholders including Councillors, Community Board Members (past and present), local Member of Parliament Minister Brownlee, previous user groups of the facility, local businesses and community organisations.

The Opening will include:

·    Welcome from Mana Whenua

·    Kapa Haka performance by students from Breens Intermediate and Islesworth Primary

·    Speeches from Councillor Gough (representing the Mayor), David Cartwright (Board Chair) and Val Carter, who was instrumental in advocating for the new building during her time as Chair of the Fendalton/Waimairi Community Board.

·    Tim Wraight, an artist and carver, will be present at the opening to give some background on his artwork that will be in the building.

After the official ribbon cutting, a variety of activities will take place in the facility including face-painting by Cotswold Preschool and Storytime sessions by the Library team.

Catering for the event is being provided by a local Bishopdale Mall bakery.

             Prior to its closure following the earthquakes, the Bishopdale Community Centre was a very well utilised facility with approximately 30 local community groups using the space on a regular basis.  These groups included indoor bowls, table tennis, bridge, yoga, dancing, Mahjong and various Probus Clubs.  A number of these groups have indicated a desire to return to the community centre once it is open.

             The demolition of the old Library and Community Centre by Southern Demolition is well underway, with a completion target of 30 June 2017.

          Staff are investigating options for the ongoing management of the new community centre including the opportunity for a partnership with a local community organisation.

 

            

             Inside of the new library space

     

 

Attachments

There are no attachments for this report.

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Margaret Henderson - Committee Advisor

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Maryanne Lomax - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Bronwyn Frost - Community Support Officer

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

 

14.    Papanui-Innes Community Board Report to Council

Reference:

17/633208

Contact:

Jenny Hughey

jenny.hughey@ccc.govt.nz

941 5412

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Papanui-Innes Community Board report.

 

3.   Community Board Decisions Under Delegation

The Papanui-Innes Community Board held a meeting on 9 June 2017.  Key decisions made under delegation were:

·        The Board approved the staff recommendation for the Glenfield Crescent no stopping restrictions on the inside bend of the southern of the two corners on this street. Night-time parking is in demand in this street and the installation of no-stopping restrictions will ensure appropriate sightlines are maintained.

·        The Board approved the staff recommendations for the Sheppard Place P3 parking for school drop-off and pick-up and no stopping restrictions outside St Albans School. This will allow a two‑way traffic flow on Sheppard Place and retain limited unrestricted parking on Sheppard Place. Sheppard Place is a narrow cul-de-sac with St Albans School situated on the north side.

·        The Board approved the staff recommendations for the extension of the no stopping zone and the marking of a bus stop on Sawyers Arms Road near Lacebark Lane to comply with the Christchurch City Council Bus Stop Guidelines (2009). The Board also requested a memorandum from staff clarifying the funding for these improvements.

·        The Board approved the staff recommendation to adopt the Code of Conduct. The Board is not required by the Local Government Official Information and Meetings Act to adopt a Code of Conduct, however it is recommended that this is done to ensure consistency in governance practices across Council.

·        The Board approved the staff recommendation to adopt the Standing Orders, as adopted by Council, for the conduct of its meetings as required by the Local Government Act 2002. The Board decided that the Chairperson will not have a casting vote.

·        The Board approved the recipients for the Papanui-Innes Community Service Awards 2017. These awards thank and honour members of the community who are involved in volunteer service. This year 18 individuals and two groups will be presented with these awards at a function on 5 July.

·        The Board approved the change of name for “Neighbourhood Week” to “Summer with your Neighbours” and the extension of the period within which communities applying for funding could hold their neighbourhood functions or events from one week to the  27 October 2017 to the end of March 2018.

·        The Board agreed to hold a workshop to explore holding a ‘Smile Campaign’ within its area. The ‘Smile Campaign’ would use a blue couch to start relationships between different people in the community. Ashburton District Council have recently conducted a successful ‘Smile Campaign’.

 

4.   Part A Recommendations to Council

There were no Part A recommendations for Council consideration.

 

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

5.1       St Albans Park Amenities Rebuild

Status: The St Albans amenities need to be repaired as they are currently not functioning. This includes the changing shed, toilet and storage area. Prior to starting this project a report will be brought to the Board to discuss options to proceed.

Action Required: Parks and Project Management staff will submit a report to inform and gather information and direction from the Board.

Timeframe: The report will come to the Board meeting on the 30 June 2017.

5.2       Older Adults Research

                      Status: The Older Adults research is progressing well, focus groups are being undertaken throughout the ward with positive results. Individual interviews are also being conducted at various locations across the Community board area.

                      Action Required: The steering group will be holding a further meeting and the initial gathering of data should be completed by the 6 June 2017.

                      Timeframe: Research outcomes will be presented to the Papanui-Innes Community Board in July 2017 and will be integrated into the Community Board Plan.

5.3       Polyphony 2017

             Status: The annual polyphony project is on display at the Papanui Library and an opening function was held at 4pm on 1 June 2017. The polyphony project is a youth driven event that gives an opportunity for local youth to submit a piece of art to share their views around the theme set for youth week.

             Over the past three years the polyphony project has involved young people from Casebrook Intermediate, Papanui High, Te Ora Hou, Papanui Youth Development, intellectually disabled youth, alternative education and the Canterbury University.  This event has become an annual event during Youth Week and involves the installation of art work on the windows of the Papanui Library and Service Centre.

 

 

            

            


 

6.   Significant Community Issues

6.1       Papanui Baptist Freedom Trust

Status: The Papanui Baptist Freedom Trust is undergoing major changes with their governance board. The Trust provides community development programmes including Mainly Music for children through to foot clinics for the elderly. This process is forecast to take six to nine months. The Papanui Baptist Freedom Trust is still operating “business as usual” and nothing has changed for the community.

Action Required: A Community Governance Community Development Advisor is providing advice and assisting with this process.

Timeframe: This six to nine month period is being used to look at the current structure and the needs of the Papanui Community.

6.2       Neighbourhood Week 2017

Status: Following a community governance staff review of Neighbourhood Week it was recommended that the name be changed to "Summer with your Neighbours”, and that the period for the holding of events be extended to be held from Friday 27 October 2017 to the end of March 2018 coinciding with Neighbours Day Aotearoa. This change was recommended from feedback received from a number of applicants who were unable to hold events during the designated week due to the weather and neighbours being busy in the lead up to Christmas. In addition it was recommended that Neighbourhood Week should be rebranded to be called “Summer with your Neighbours” to reflect applicants being able to hold gatherings over the whole of the summer period. Neighbourhood Week has previously been an annual event held in October/November each year.

Community Boards across the city set aside funding to go to individuals/groups that hold Neighbourhood Week activities (reimbursement takes place once activities have been held). Neighbourhood Week was initiated by the Shirley-Papanui Community Board, which held the first event in 1998.

This rebranding will assist in reaching more residents and general communities in Christchurch, helping to bring more people together (whether a small get together of a few households or a large gathering), which is the vision of Neighbourhood Week.

Action: The Papanui-Innes Community Board were made aware of the upcoming changes to Neighbourhood Week/Summer with your Neighbours and provided feedback to staff.

The Papanui-Innes Community Board agreed to extend the period for Neighbourhood Week functions to occur from Friday 27 October 2017 to the end of March 2018 and acknowledge the change of name to “Summer with your Neighbours”.

Timeframe: Applications will be called for in July 2017, with a closing date of late August/early September 2017 with final applications being presented to Community Boards for their decision in late September/early October 2017.

7.   Progress Report Against the Community Board Plan

7.1       An update will be provided to the Board at the next meeting. Further planning commenced on 17 May to develop a new Community Board Plan 2017-19 through an initial Board workshop. Community engagement is under way with which includes a research project around the exploring the needs of older people in the area. Since the previous meeting community governance staff have been involved in coordinating focus groups and interviewed people at various location. A further workshop with the Community Board will be held in June. Further updates will be provided at Board meetings until completion in July 2017.

 

8.   Community Board Significant Matters of Interest

8.1       Traffic issues in Community Board area.

8.2       Opening of the Papanui Parallel Cycleway

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Jenny Hughey - Community Governance Manager, Papanui-Innes

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

 

15.    Spreydon-Cashmere Community Board Report to Council

Reference:

17/649855

Contact:

Arohanui Grace

Arohanui.grace@ccc.govt.nz

9416663

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in June.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Spreydon-Cashmere Community Board held meetings on 6 and 16 June.  Key decisions made under delegation were:

3.1       Adopting Standing orders

3.2       Adopting the Code of Conduct.

3.3       Approving a road marking alteration for an existing bus stop adjacent to 122-124 Wilsons Road to improve the clear line of sight for drivers exiting the nearby side street of Wades Avenue.

3.4       Prohibiting the stopping of vehicles:

·    on the eastern side of Hendersons Road north of its intersection with Rowley Avenue for 12 metres and south of the intersection for 12 metres.  

·    on the northern side of Rowley Avenue east of its intersection with Hendersons Road for 26 metres.  

·    on the southern side of Rowley Avenue east of its intersection with Hendersons Road for 20 metres.  

3.5       Prohibiting the stopping of vehicles on the western side of Hoon Hay Road north of its intersection with Blakiston Street for 35 metres.    

 

3.6       Approving a Discretionary Response Fund grant of $8000 to St Martins Bowls Club towards the club’s heating system.

3.7       Approving a Discretionary Response Fund grant of $2,300 to Pioneer Basketball Club towards its Coaching in Low Decile School's project.

3.8       Approving a Youth Achievement and Development Fund grant of $1,250 to Tuumana Winiata Kirner towards participation in the Shirley Boys High School Senior Maori Haerenga ki Rarotonga.

 

4.   Part A Recommendations to Council

There are no Part A recommendations to the Council.

 

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

5.1       Barrington Park Playground renewal

Status

The playground at the Barrington Mall end of Barrington Park is to be renewed and brought up to an accessibility standard. Playground equipment and furniture will be accessible to people with a range of abilities.  A concept plan has been prepared and peer reviewed by the Barrier Free NZ Trust and feedback has been given by KiwiAble and the Disability Advisory Group.

The Concept plan where appropriate incorporates feedback received from early engagement with stakeholders involved in fundraising to replace equipment damaged in a fire in 2015. The play structure that was replaced following the fire in 2015 is to be retained.

 

5.2       Action Required

The next step is to take the proposal out for consultation.

5.3       Timeframe

Public consultation is to be undertaken over the period Monday 10 July – Friday 4 August 2017. A report is expected to come to the Board in October.  The draft Annual Plan provides construction funding for this project in the 2017/18 financial year and, if approved, construction will start in late summer/early autumn 2018.

 

6.   Significant Community Issues

6.1       Rowley Resource Centre

 

Status

“Rowley” is the local name for the community situated on the South Western boundary of the suburb of Hoon Hay and is a multi-cultural and vulnerable community.  Community development work began in 1991 to support local young mothers who were experiencing social isolation.  The Rowley Resource Centre, incorporated in 1993, broadened operations to encompass a wide range of community development services.

Almost since its inception the Rowley Resource Centre and its work has received support from the Spreydon/Heathcote and Spreydon-Cashmere Community Boards as a key local project.  The Centre originally set up in a local shop but in 2013 received a grant from the Council’s Capital Endowment Fund that enabled the purchase of a residential property. The centre has adapted the new premises so that local residents can meet there, attend groups to gain skills, and access support and knowledge to meet their needs.

 

The recent retirement of the Centre’s long serving community development worker was an occasion to reflect on the longstanding relationship between the centre and Community Board that has contributed to the overall wellbeing of the Rowley Community.


   Action required

Local Community Development staff and elected members will continue to work closely with the centre in its service delivery.

 

Timeframe

Ongoing.


 

6.2       West Spreydon School Community Pool

 

             Status

West Spreydon Community and School Pool first opened in 1935. It was the result of four years of fund raising by a Baths Committee made up of members from the local community supported by local businesses.  The pool was well used by west Spreydon School and the wider community for 82 years.  The West Spreydon pool closed in 2007 at a time when many school pools across the country were being closed. 

 

In 2009 the West Spreydon School Board of Trustees, in response to calls from the community, looked at the feasibility of re-opening the pool and a pool committee was set up. The pool required upgrading and funding was required before it could re-open. 

 

After a very successful fundraising campaign the West Spreydon Community and School Pool Committee held a celebration to re-open the pool on the 17 February 2011.  Four days later the February 2011 earthquake struck, extensively damaging the pool and resulting in its closure.

Over the past six years the pool committee has undertaken further fundraising and has secured sufficient funding to rebuild the pool which is to be re-opened in November 2017. 

 

Stage four of the project encompasses ancillary work necessary to have the pool operational and open including: having health and safety systems in place; changing sheds erected; concrete surrounds in place; an accessible toilet; drainage and plumbing works complete; new filtration and electrics installed, a fence and card swipe entry system in place, a paddling pool, a chemical filtration system; and a grassed area. 

 

Stage Five will be to have the “whistles and bells” added to the projects including landscaping and seating.  The pool committee is also looking at incorporating a hoist system to make the pool accessible which can happen in either stage four or stage five of the project, depending on funding.

 

The pool will operate on a key system where families can purchase a key that allows access to the pool out of school hours and over the weekend. 

            

Action required

The committee has continued to keep the Board informed of progress and has now applied for a grant from the Spreydon-Cashmere Community Board’s discretionary response Fund to assist with stage four and five works.

 

Timeframe

The funding application will be considered at the Board meeting on 4 July 2017.

 

6.3  Heathcote River Tree Planting

   Status

Local residents have spoken to the Board concerning tree planting near the Heathcote River and expressed concern about the species being planted in the area covered by the mid-Heathcote Linear Masterplan. In particular residents have asked whether the species planted are appropriate for the location and proximity to the river and are consistent with the plan.


 

 

   Action Required

Local Community Governance Staff are convening a meeting of units across council that are undertaking projects that incorporate tree or plant removal, replacement or planting, particularly those in the Heathcote River corridor. It is anticipated that the meeting will look at how the decision making on trees and planting is being made and how the community voice can be heard on such things as species choice and maintenance with an aim to develop a joined up approach across Council.

 

        Timeframe

It is proposed that the initial staff meeting will be held within a month and will be subsequently reported on to the community Board.

 

7    Progress Report Against the Community Board Plan 

An extensive engagement programme has been undertaken to capture community views of local priorities.  Community Board members, supported by local Community Governance staff, spoke with citizens at local shopping areas, schools, and events and gathered feedback. In addition an on line survey was conducted and questionnaires and drop boxes were available at four local council facilities.

 

The results demonstrate geographic and age differentiated views about important, most liked, and improvable aspects of local suburbs.  The 337 responses received are being collated and analysed for consideration by the Board as part of its development of the Community Board Plan. 

 

8    Community Board Significant Matters of Interest 

8.3  Cashmere Estate Development

Development of a 396 section housing subdivision in the Worsley Valley has commenced.  Stage 1 of the development will result in 37 sections along Shalimar Drive becoming available, and is anticipated to be completed in February-March 2018.   The subdivision will incorporate provision of a retention area to allow for storm water run-off to be held and gradually released.

There is to be a significant reserve contribution and a proposal for development of a community farm area with walking tracks that link with the tracks in the Christchurch adventure Park is currently being looked at.

8.2       Christchurch Community Response

Since the 2010/11 earthquakes Christchurch Community Response have used volunteers to undertake a number of “door knock” campaigns across the city to check on residents’ welfare and offer assistance. Community Governance staff have worked with the initiative to target areas of interest to the Spreydon-Cashmere Community Board, particularly those that may need assistance with ongoing earthquake related recovery.

A recent door knocking campaign was carried out in the northern Spreydon area in April this year, and it was reported to the Community Board at its meeting on 16 June 2017 that 1200 homes had been visited and that fewer earthquake issues were identified than in previous campaigns.  Overall, sixty percent of people spoken to say that they are prepared for another natural disaster, and forty percent identified that they consider themselves to be part of a community or neighbourhood group.

 This exercise was preceded by work in Bowenvale and the St Martins/Waltham area. The group, (which received a civic award last year), recently undertook an exercise in Cashmere which is its final door knock before it ceases operations. As in the previous Spreydon exercise, the Cashmere door knock included questions about disaster readiness. The group was joined in this by volunteers provided by the Salvation Army.

The Christchurch Community Response volunteers have knocked on well over 80,000 doors across the city and have provided follow up assistance and connections for mainly elderly or vulnerable people, including those with very young families.

 

8.4  Passenger Transport Services meeting

In response to ongoing community interest in local passenger transport services the Board hosted a public meeting on 12 June 2017 to consider the available services and routes. The workshop was attended by representatives of local residents associations, a passenger transport lobby group and interested individuals. Environment Canterbury representatives provided information on the operation of passenger transport services including route selection and review. It was noted that the Regional Public Transport Plan is currently under review and will be available for public consultation.

 

Participants voiced their issues and ideas and discussed how these can be taken forward. In particular those present were encouraged to work with residents groups and lobby group Busgo Canterbury and to raise matters with Environment Canterbury. Connections and identification of matters to be addressed will be ongoing.

 

Environment Canterbury staff undertook to advise all participants when the Regional Public Transport Plan is available for consultation and feedback.

 

The notes of the workshop have been distributed to all participants.

               

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

06 July 2017

 

Report from Strategic Capability Committee  – 8 June 2017

 

16.    Amendments to Delegations

Reference:

17/653840

Contact:

Vivienne Wilson

vivienne.wilson@ccc.govt.nz

941 8963

 

 

 

 

1.  Strategic Capability Committee Recommendation to Council

 

(Staff recommendation accepted without change)

Part A

That the Strategic Capability Committee recommend that the Council:

1.         Relying on clause 32 of Schedule 7 of the Local Government Act 2002 and for the purposes of the efficiency and effectiveness in the conduct of the Council’s business, and relying on sections 34 and 34A of the Resource Management Act 1991, and any other applicable statutory authority,

a.         delegate to the persons set out in Attachment A (as so highlighted) the responsibilities, duties and powers as shown; and

b.         amend the delegations as set out in Attachment A (as so shown). 

 

 

Attachments

No.

Report Title

Page

1

Amendments to Delegations

82

 

No.

Title

Page

a

Amendments to Delegations

88

 

 


Council

06 July 2017

 

 

Amendments to Delegations

Reference:

17/364345

Contact:

Vivienne Wilson

Vivienne.wilson@ccc.govt.nz

941-8963

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Strategic Capability Committee to recommend to Council that it make the changes to delegations to staff as outlined in this report.

Origin of Report

1.2       This report is staff generated. 

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Staff Recommendations

That the Strategic Capability Committee:

1.         Recommend to the Council that the Council, relying on clause 32 of Schedule 7 of the Local Government Act 2002 and for the purposes of the efficiency and effectiveness in the conduct of the Council’s business, and relying on sections 34 and 34A of the Resource Management Act 1991, and any other applicable statutory authority,

a.         delegate to the persons set out in Attachment A (as so highlighted) the responsibilities, duties and powers as shown; and

b.         amend the delegations as set out in Attachment A (as so shown). 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Housing

·     Level of Service: 18.0.1 Provide a portfolio of Social Housing rental units that are fit for purpose

4.1.2   Activity: Resource Consenting

·     Level of Service: 9.2.6 Ensure resource consent decision-making is robust and legally defendable

4.1.3   Activity: Road Operations

·     Level of Service: 10.0.22 The temporary traffic management system supports the city rebuild whilst minimising impact on the transport network

4.2       The following feasible options have been considered:

·     Option 1 – Amend the delegations to staff as outlined in this report (preferred option)

·     Option 2 – Do not amend the delegations to staff as outlined in this report.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Staff have the necessary delegations in place to act on any matter before the Council (except for those matters specifically reserved to the Council).  This reduces legal risk to the Council that staff members may be acting without the necessary and appropriate delegated authority.

·     Some new delegations to staff provide the efficiency and effectiveness of the organisation.

4.3.2   The disadvantages of this option include:

·     There are no identified disadvantages.  Given that the Council has already determined to delegate most of these matters in the past, this changes will keep the Delegations Register current and fit for purpose.

 

 

5.   Context/Background

 

5.1       The Legal Services undertook a comprehensive review of the Delegations Register in 2014-2015.  On 10 December 2015, the Council resolved to make a new suite of delegations to the Chief Executive and other staff, and also resolved to adopt a new Delegations Register. 

5.2       The register is set out as follows:

·   Contents

·   How this delegation register works

·   Delegations policy

·   Part A – Statutory and Other Delegations to the Chief Executive

·   Part B – Statutory and Other Delegations to Staff

·   Part C – Statutory and Other Delegations from the Chief Executive to Staff

·   Part D – Council to Community Boards, Committees, Sub-Committees, and Other Subordinate Decision-making Bodies

5.3       Part A contains the principal delegation to the Chief Executive.  The Chief Executive has, for the purpose of performing her duties, all of the Council’s responsibilities, duties, and powers to act on any matter, subject to specific restrictions set out in the tables in Part A.  The Chief Executive may then sub-delegate a large number of matters to staff.  These sub-delegations are set out in Part C of the register, and are updated regularly. 

5.4       Part B of the register provides for delegations directly to staff because the law does not allow for sub-delegations of these matters, or it has been determined to delegate these matters directly to staff.  For example, delegations under the Resource Management Act 1991 (RMA) or the Local Government (Rating) Act 2002.

5.5       Part D of the Register contains the delegations to Community Boards, Council Committees, Officer Subcommittees, Hearings Panels and other subordinate decision-making bodies of the Council. 

5.6       Staff have identified a number of changes that need to be made to the register in Parts B and D.  These changes largely relate to changes in legislation or changes in position titles.

5.7       The Local Government Act 2002 (LGA) emphasises that delegations are made for the purposes of efficiency and effectiveness of the organisation.  The Council’s Delegations Policy states that the Council supports the principle of delegating decision-making to the lowest competent level. 


 

6.   Option 1 – Amend the delegations to staff (preferred)

Option Description

6.1       Amend the delegations to staff as outlined in this report and shown in Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The community views are not specifically affected by this option because it relates to internal Council processes. 

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation – there is minimal staff costs to implement this change in delegations.

Legal Implications

6.7       Clause 32(1) of Schedule 7 of theLGA provides a general power of delegation as follows: 

Unless expressly provided otherwise in this Act, or in any other Act, for the purposes of efficiency and effectiveness in the conduct of a local authority's business, a local authority may delegate to a committee or other subordinate decision-making body, community board, or member or officer of the local authority any of its responsibilities, duties, or powers except—

(a)       the power to make a rate; or

(b)       the power to make a bylaw; or

(c)       the power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan; or

(d)       the power to adopt a long-term plan, annual plan, or annual report; or

(e)       the power to appoint a chief executive; or

(f)        the power to adopt policies required to be adopted and consulted on under this Act in association with the long-term plan or developed for the purpose of the local governance statement; or

(g)       [Repealed]

(h)       the power to adopt a remuneration and employment policy.

 

6.8       Sections 34 and 34A of the RMA set out the powers of the Council to make delegations of functions, powers and duties under the Act.  Section 34A provides as follows:

(1)       A local authority may delegate to an employee, or hearings commissioner appointed by the local authority (who may or may not be a member of the local authority), any functions, powers, or duties under this Act except the following:

(a)       the approval of a proposed policy statement or plan under clause 17 of Schedule 1:

(b)       this power of delegation.

(2)       A local authority may delegate to any other person any functions, powers, or duties under this Act except the following:

(a)       the powers in subsection (1)(a) and (b):

(b)       the decision on an application for a resource consent:

(c)       the making of a recommendation on a requirement for a designation.

 

6.9       The proposed changes to the delegations do not infringe the restrictions in the LGA or the RMA.

Risks and Mitigations

6.10    Risk – there are no identified risks caused by this option. 

Implementation

6.11    Implementation timeframe - the amended delegations will be recorded in the Council’s Delegations Register by the Legal Services Unit as soon as possible.  The amended delegations will be exercised as and when required.

Option Summary - Advantages and Disadvantages

6.12    The advantages of this option include:

·   Staff have the necessary delegations in place to act on any matter before the Council (except for those matters specifically reserved to the Council).  This reduces legal risk to the Council that staff members may be acting without the necessary and appropriate delegated authority.

6.13    The disadvantages of this option include:

·   There are no identified disadvantages.  Given that the Council has already determined to delegate these matters in the past, this changes will keep the Delegations Register current and fit for purpose.

7.   Option 2 – Do not amend the delegations to staff

Option Description

7.1       Do not amend the delegations to staff as outlined in this report.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does no involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The community views are not specifically affected by this option because it relates to internal Council processes. 

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - there are no implementation costs with this option

7.7       Maintenance / Ongoing Costs – as above.

7.8       Funding source – as above.

Legal Implications

7.9       If the Council does not amend the delegations as indicated in Attachment A, there is a risk that staff will be acting without delegated authority.

Risks and Mitigations

7.10    As noted above, if the Council does not amend the delegations as indicated in Attachment A, there is a risk that staff will be acting without delegated authority. This increases the legal risk for the Council.

Implementation

7.11    Implementation dependencies - as above.

Option Summary - Advantages and Disadvantages

7.12    The advantages of this option include:

·   There are no identified advantages of this option.

7.13    The disadvantages of this option include:

·   Staff could act without the appropriate delegated authority.  

 

Attachments

No.

Title

Page

a 

Amendments to Delegations

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vivienne Wilson - Senior Solicitor

Approved By

John Higgins - Head of Resource Consents

Bruce Rendall - Head of Facilities, Property and Planning

Rob Goldsbury - Head of Legal Services

Anne Columbus - General Manager Corporate Services

 


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06 July 2017

 

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17.    Strategic Capability Committee Minutes - 8 June 2017

Reference:

17/653959

Contact:

Chris Turner-Bullock

christopher.turner@ccc.govt.nz

941 8233

 

 

1.   Purpose of Report

The Strategic Capability Committee held a meeting on 8 June 2017 and is circulating the Minutes recorded to the Council for its information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Strategic Capability Committee meeting held 8 June 2017.

 

 

Attachments

No.

Title

Page

A

Minutes Strategic Capability Committee - 8 June 2017

94

 

 

Signatories

Author

Christopher Turner-Bullock - Committee Advisor

  


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06 July 2017

 

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18.    Chief Executive's Report June 2017

Reference:

17/692883

Contact:

Karleen Edwards

karleen.edwards@ccc.govt.nz

941 8999

 

 

1.   Purpose of Report

1.1       This Chief Executive’s Report provides a summary of the Council’s organisational performance for June 2017.

 

2.   Recommendation to Council

That the Council:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Chief Executive Report to Council June 2017

98

 

 

Signatories

Author

Karleen Edwards - Chief Executive

  


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06 July 2017

 

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19.    Draft Council Submission on Havelock North Inquiry Stage 2

Reference:

17/648162

Contact:

John Mackie

john.mackie@ccc.govt.nz

941 6548

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to inform the Council of the draft submission that Council staff propose to submit on the Havelock North Inquiry Stage 2.

Origin of Report

1.2       This report is staff generated to provide the Council with the rationale why Council staff believe it is essential to make a submission on the Stage 2 issues.

2.   Significance

2.1       The information in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by completing the Significance and Engagement Policy Worksheet.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Take note of the information provided in this report and the draft submission attached as Appendix A.

2.         Give approval for staff to send the submission document to the Department of Internal Affairs by the 21 July 2017 due date.

 

 

4.   Key Points

4.1       Stage 2 of the Inquiry focuses on lessons learned from the Havelock North outbreak and looks at improvement opportunities for drinking water related issues on a nationwide basis.

4.2       Christchurch City Council as a large water supplier who operates several groundwater sourced water supplies will be affected by any decisions made on changes to the DWNSZ including provisions to treat all water.

4.3       Council staff recommend that Council approves the attached draft submission document.

 

5.   Context/Background

Havelock North Inquiry

5.1       In September 2016, the Government established an inquiry into the August 2016 outbreak. The Inquiry has proceeded in two stages.

5.2       Stage 1 of the Inquiry, focused on identifying what happened, what caused the outbreak, and assessing the conduct of those responsible for providing safe drinking water to Havelock North. The Stage 1 report was released on 10 May 2017 and the key findings were reported to the Infrastructure, Transport and Environment Committee on 7 June 2017.

5.3       Stage 2 of the Inquiry will address lessons learned for the future and steps to be implemented to reduce the likelihood of such an outbreak occurring again. The issues being considered can be found at: https://www.dia.govt.nz/List-of-issues-for-Stage-Two. The Stage 2 report will be released in late 2017.

5.4       Submissions are due by 21 July 2017.

Christchurch City Council Draft Submission

5.5       Council staff believe it is important that CCC make a submission as the issues to be addressed by the Stage 2 report are very relevant to Council’s role as a large water supplier, and any change to the Drinking Water Standards for New Zealand (DWSNZ) as a result of the inquiry has the potential to affect Christchurch on a large scale.

5.6       Key points of the draft submission are:

·   An acknowledgement that the DWSNZ criteria around treatment and compliance need to be revised and that regular reviews are required as technology advancements take place.

·   Greater collaboration between various drinking water organisations is required.

·   A request that CCC wishes to be closely involved in the review of the ‘secure groundwater’ chapter 4.5 of the DWSNZ.

 

Attachments

No.

Title

Page

a

Draft submission on the Havelock North Inquiry Stage 2

109

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Daniela Murugesh - Asset Engineer

John Mackie - Head of Three Waters and Waste

Libby Elvidge - Policy Analyst

Approved By

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

  


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06 July 2017

 

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20.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


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06 July 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

21

Public Excluded Strategic Capability Committee Minutes - 8 June 2017

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

22

Director Appointments to Christchurch City Holdings Ltd subsidiaries - City Care Limited, Orion New Zealand Ltd, Red Bus Ltd, Enable Services Ltd and Christchurch International Airport Ltd

s7(2)(a)

Protection of Privacy of Natural Persons

Until the appointment is approved it is reasonable for the name of people to be kept confidential as it could damage their reputation and personal privacy if the Council chooses not to approve the appointment

Date as per Council resolution

23

Formation of Insurance Committee

s7(2)(c)(i), s7(2)(g), s7(2)(h), s7(2)(i)

Protection of Source of Information, Maintain Legal Professional Privilege, Commercial Activities, Conduct Negotiations

The report contains legal advice

Release the decision regarding the appointment of the Insurance Committee (recommended resolution 1) from public excluded following Council consideration.

Future public release of the report is unlikely