Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 31 July 2017

Time:                                    1pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

24 July 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

31 July 2017

 

 

 


Banks Peninsula Community Board

31 July 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................................... 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Reserve Management Committee................................................................................ 13

b       8.       Briefing........................................................................................................................... 27

STAFF REPORTS

C       9.       Submission on Proposed Marine, River and Lake Facilities Bylaw 2017................... 29

C       10.     Banks Peninsula Community Board Plan 2017-19...................................................... 33

B       11.     Elected Members’ Information Exchange.................................................................... 50

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

31 July 2017

 

 

Mihi/Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 17 July 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at this point in the meeting.

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

31 July 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 17 July 2017

Time:                                    1:03pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

20 July 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was accepted from Andrew Turner who left the meeting at 3.30pm.

2.   Declarations of Interest

Part B

John McLister declared an interest in Item 14 – Lyttelton Seafarers Centre, and took no part in the discussion or voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00114

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 26 June 2017 be confirmed, subject to the following change:

Item 5 Add additional deputation information:

5.5     Victoria Andrews - Property Review Process

 

Victoria Andrews spoke to the Property Review Process report on the agenda (Item 8).  She asked that the Council undertake an investigation into the future requirements of the community as part of any review about the BP Meats property in Akaroa.

Christine Wilson/Pam Richardson                                                                                                                        Carried

 

4.   Public Forum

Part B

Jules Lee did not attend as scheduled on the agenda.

There were no other public forum presentations.

5.   Deputations by Appointment

Part B

5.1       Orton Bradley Park Board Correspondence – Dick Barnett

Dick Barnett spoke regarding the correspondence report at Item 7 on the agenda.  He requested that the Board support a solution to ensure that the Orton Bradley Park Board had a rotation of membership, as prescribed under the R.O. Bradley Estate Act 1972.

The Board thanked Dick Barnett for his deputation.

(Refer to Item 7.)

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Correspondence

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 17 July 2017

 

Community Board Resolved BKCB/2017/00115

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 17 July 2017

2.         Seek advice from staff on the requests made in the correspondence dated 17 July 2017, in particular any opportunities the Board may have to be involved in the Chairperson nomination process.

3.         Seek a briefing with the Council to discuss processes for review of the R O Bradley Estate Act 1972.

4.         Investigate ways of advertising for the appointments it makes, under delegation, to the Orton Bradley Park Board.

Felix Dawson/Pam Richardson                                                                                                                              Carried

 

8.   Reserve Management Committees

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Allandale Reserves Management Committee Minutes 21 June 2017

·    Cass Bay Reserve Management Committee Minutes 15 June 2017

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – CCC Tree

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – Proposed Cass Bay Track

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – Scope and deliverables accessibility

·    Duvauchelle Reserves Management Committee Minutes 15 May 2017

·    Lyttelton Reserve Management Committee Minutes 12 June 2017

2.         Approve the secondment of Tracey Adams to the Cass Bay Reserve Management Committee.

3.         Receive the resignations of Andrew Abakhan, Greg Jack and Lizzie Sutcliffe from the Lyttelton Reserve Management Committee.

 

Community Board Resolved BKCB/2017/00116

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Allandale Reserves Management Committee Minutes 21 June 2017

·    Cass Bay Reserve Management Committee Minutes 15 June 2017

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – CCC Tree

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – Proposed Cass Bay Track

·    Cass Bay Reserve Management Committee 15 June 2017 Attachment – Scope and deliverables accessibility

·    Duvauchelle Reserves Management Committee Minutes 15 May 2017

·    Lyttelton Reserve Management Committee Minutes 12 June 2017

2.         Approve the secondment of Tracey Adams to the Cass Bay Reserve Management Committee.

3.         Receive the resignations of Andrew Abakhan, Greg Jack and Lizzie Sutcliffe from the Lyttelton Reserve Management Committee, and the resignation of Brian Bremner from the Duvauchelle Reserve Management Committee.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

9.   Community Organisations' Reports

 

Community Board Resolved BKCB/2017/00117 (staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the Orton Bradley Park Board Meeting held on 28 November 2016

2.         Receive the minutes of the Orton Bradley Park Board Meeting held on  13 February 2017

3.         Receive the minutes of the Orton Bradley Park Board Meeting held on 3 April 2017

4.         Receive the minutes of the Orton Bradley Park Inspection Meeting held on 3 April 2017

Christine Wilson/Janis Haley                                                                                                                                   Carried

 

10. Akaroa Design and Appearance Advisory Committee 7 June 2017 Minutes

 

Community Board Resolved BKCB/2017/00118 (staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Design and Appearance Advisory Committee held on 7 June 2017.

Pam Richardson/Christine Wilson                                                                                                                        Carried

 

11. Akaroa Museum Advisory Committee 28 June 2017 Minutes

 

Community Board Resolved BKCB/2017/00119 (staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes from the meeting of the Akaroa Museum Advisory Committee held on 28 June 2017.

Pam Richardson/Andrew Turner                                                                                                                          Carried

 

12. Briefings

 

Briefing on Air Quality Monitoring by Environment Canterbury

Part B

Teresa Aberkane, Monique Eade and Cat White, from Environment Canterbury briefed the Board on the air quality monitoring that had been carried out on Norwich Quay.  They advised that in general the concentrations of dangerous particles were lower than provided guidelines.

 

13. Youth Development Report - Banks Peninsula July 2017

 

Community Board Resolved BKCB/2017/00120  (staff recommendation accepted without change)

Part C

That the Banks Peninsula Community Board:

1.         Approves a grant of $150 from its 2017/18 Youth Development Fund to Drew Wilson towards an Outward Bound Course in Nelson.

2.         Approves a grant of $300 from its 2017/18 Youth Development Fund to Jack Lopas towards World Under 23 Rowing Championships in Bulgaria.

3.         Approves a grant of $300 from its 2017/18 Youth Development Fund to Ruby Louise Baynes towards the Oceania and Asian Optimist Championships in Hong Kong.

4.         Approves a grant of $900 ($150 per student) from its 2017/18 Youth Development Fund to Akaroa Area School Board of Trustees towards six students attending the NZ Area Schools Sports Tournament.

Christine Wilson/Janis Haley                                                                                                                                   Carried

 

14. Lyttelton Seafarers Centre

 

Board Comment

The Board considered that the proposal to fund the Lyttelton Seafarers Centre through a port levy was in the first instance a local issue, as the Lyttelton community wants to provide welcoming facilities for the visiting seafarers.  Board members wished to receive further information on what obligations the Council and other bodies had under the Maritime Labour Convention, and the practicalities of implementing a port levy, before making a recommendation to the Council.

 

Staff Recommendations

Part C

That the Banks Peninsula Community Board

1.            Revoke parts 1 and 2 of its resolution BKCB/2017/00091 made on 22 May 2017.

Part A

           That the Banks Peninsula Community Board recommend to the Council that it:

1.         Seek advice from staff regarding the Council’s legal obligations under the Maritime Labour Convention;

2.         Seek advice from Christchurch City Holdings Ltd regarding the practicalities of the proposal to implement a port levy for the purposes of supporting the Lyttelton Seafarers Centre;

3.         Ask staff to identify possible opportunities for Council land that could be used as a permanent site for the Lyttelton Seafarers Centre, as part of the Property Review Process.

 

Community Board Resolved BKCB/2017/00121

Part C

That the Banks Peninsula Community Board

Revoke parts 1 and 2 of its resolution BKCB/2017/00091 made on 22 May 2017;

1.         Seek more information from staff to the Board, so it can determine if it supports a port levy to enable it to make an informed recommendation to the Council;

2.         Identify possible opportunities for Council land that could be used as a permanent site for the Lyttelton Seafarers centre including under the Property Review process.

Tori Peden/Jed O'Donoghue                                                                                                                                  Carried

 

 

John McLister declared an interest in Item 14 – Lyttelton Seafarers Centre, and took no part in the discussion or voting thereon.

 

15. Banks Peninsula Community Board Area Report

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Request that staff advise on a process to develop an operational policy for remote and rural signage on Banks Peninsula.

3.         Consider whether there is a need for extra resource for signage maintenance, education and enforcement following adoption of an operational policy for remote and rural signage on Banks Peninsula.

4.         Consider the appointment of a Board member to the Taylors Mistake Baches Working Party.

5.         Consider whether a public forum should be held at each meeting of the Board.

 

Community Board Resolved BKCB/2017/00122

Part B

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Request that staff advise on a process to develop an operational policy for remote and rural signage on Banks Peninsula.

3.         Consider whether there is a need for extra resource for signage maintenance, education and enforcement following adoption of an operational policy for remote and rural signage on Banks Peninsula.

4.         Appoint Felix Dawson to the Taylors Mistake Baches Working Party.

5.         Hold a public forum at the beginning of each meeting for up to 30 minutes.

Christine Wilson/Janis Haley                                                                                                                                   Carried

 

 

16. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

 

 

 

 

Karakia Whakamutunga: John McLister 

Meeting concluded at 04:00pm

 

CONFIRMED THIS 31st DAY OF JULY 2017

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

31 July 2017

 

 

7.        Reserve Management Committee

Reference:

17/756027

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

Correspondence has been received from:

Diamond Harbour Management Committee Minutes 26 April 2017

Diamond Harbour Management Committee Minutes 27 June 2017

Duvauchelle Reserves Management Committee Minutes 19 June 2017

Duvauchelle Reserves Management Committee Minutes 17 July 2017

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Diamond Harbour Reserves Management Committee Minutes 26 April 2017

·    Diamond Harbour Reserves Management Committee Minutes 27 June

·    Duvauchelle Reserves Management Committee Minutes 19 June 2017

·    Duvauchelle Reserves Management Committee Minutes 17 July 2017

 

 

Attachments

No.

Title

Page

a

Diamond Harbour Reserves Management Committee Minutes 26 April 2017

14

b

Diamond Harbour Reserves Management Committee Minutes 27 June 2017

19

c

Duvauchelle Reserves Management Committee Minutes 19 June 2017

22

d

Duvauchelle Reserves Management Committee Minutes 17 July 2017

24

 

 


Banks Peninsula Community Board

31 July 2017

 

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31 July 2017

 

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31 July 2017

 

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31 July 2017

 

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Banks Peninsula Community Board

31 July 2017

 

 

8.        Briefing

Reference:

17/697448

Contact:

Liz Carter

liz.carter@ccc.govt.nz

03-941-5682

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Port Development Update

John O’Dea

Development Manager

Lyttelton Port Company

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board notes the information supplied during the Briefing.

 

 

Attachments

There are no attachments to this report.

  


Banks Peninsula Community Board

31 July 2017

 

 

9.        Submission on Proposed Marine, River and Lake Facilities Bylaw 2017

Reference:

17/783607

Contact:

Amy Hart

amy.hart@ccc.govt.nz

941 5640

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to approve its submission on the Council’s proposed Marine, River and Lake Facilities Bylaw 2017.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the Submission on Proposed Marine, River and Lake Facilities Bylaw 2017 report.

2.         Approve its submission on the Proposed Marine, River and Lake Facilities Bylaw 2017.

 

 

3.   Key Points

3.1       The Council is consulting on a proposed replacement bylaw to facilitate the fair and safe use of, and access to, Council marine, river and lake facilities, and to protect them from damage.

3.2       The proposed replacement bylaw:

·    covers Council marine, river and lake facilities that provide access to the water or over the water (such as wharves, jetties, boat ramps and associated areas or structures)

·    regulates activities that may occur on, near or around the facilities

·    seeks to balance recreational and commercial use and access

·    aims to prevent damage to the facilities, to protect health and safety, and to reduce nuisance.

3.3       Submissions are open from 3 July to 6 August 2017. For more details go to: https://www.ccc.govt.nz/the-council/consultations-and-submissions/haveyoursay/show/49

3.4       The Board discussed its draft comments on the proposed bylaw at its 17 July 2017 seminar. The purpose of this report is for the Board to approve its comments for submission to the Council (draft attached).

 

 

Attachments

No.

Title

Page

a

Draft Submission on Proposed Marine, River and Lake Facilities Bylaw

31

 

 

Signatories

Author

Amy Hart - Governance Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

31 July 2017

 

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Banks Peninsula Community Board

31 July 2017

 

 

10.    Banks Peninsula Community Board Plan 2017-19

Reference:

17/756165

Contact:

Penelope Goldstone and Joan Blatchford

Penelope.Goldstone@ccc.govt.nz
Joan.Blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to approve the Banks Peninsula Community Board Plan 2017-19.

Origin of Report

1.2       This report is staff initiated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the decision against a variety of criteria, including:

·    The number of people affected: Medium significance as the Board Plan only affects the Banks Peninsula Ward

·    Level of impact on those affected: Low significance as the Plan’s goal is to improve activities and services rather than reduce or remove these

·    Possible costs/risks to the Council, ratepayers and wider community: Low significance as there is no cost associated with adopting the Board Plan.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approve the Banks Peninsula Community Board Plan 2017-19.

 

 

4.   Key Points

4.1       The purpose of the Banks Peninsula Community Board Plan (proposed Plan attached) is to identify the Board’s vision for Banks Peninsula’s future and set its strategic priorities for 2017-19.

4.2       A one-year Plan will be developed for 2019-20 so a Plan is in place during the election period and while the new Board settles in.

4.3       The Community Board Plan will inform the Board’s strategic decision-making, and its influence of Council decision-making processes such as the Long Term Plan.

 

5.   Context/Background

Development of Community Board Plan

5.1       The Board identified five priority themes in response to issues raised by the community at Board meetings, community meetings and conversations and through Annual Plan submissions. These themes are:

·   Community resilience and connectedness

·   Infrastructure

·   Sense of place and heritage

·   Environment

·   Economic development and tourism

5.2       The Board developed the outcomes it would like to achieve under these themes, actions it will take and how it will measure success during six workshop sessions from May to July 2017.

 

Attachments

No.

Title

Page

a

Proposed Banks Peninsula Community Board Plan 2017-19

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

  


Banks Peninsula Community Board

31 July 2017

 

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Banks Peninsula Community Board

31 July 2017

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.