Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                     Monday 3 April 2017

Time:                                    3pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Deon Swiggs

Sara Templeton

 

 

3 April 2017

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

Shupayi.Mpunga@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Linwood-Central-Heathcote Community Board

03 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

1.1       Apologies

Community Board Resolved LCHB/2017/00060

An apology was received and accepted from Brenda Lowe-Johnson.

Sally Buck/Deon Swiggs                                                                                                                                            Carried

 

2.   Declarations of Interest

Part B

Sara Templeton declared an interest in Item 13 – Application to the Linwood-Central-Heathcote Community Board’s 2016/17 Youth Development Fund – Tia Ann Denovan-Shroud.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2017/00061

Community Board Decision

That the open minutes and public excluded minutes of the Linwood-Central-Heathcote Community Board meeting held on Wednesday, 15 March 2017 be confirmed.

Deon Swiggs/Tim Lindley                                                                                                                                         Carried

4.   Deputations by Appointment

Part B

4.1       Linwood College Festival of Nations

Part B

Navjot McCormack, Head of English Language Learning, and Tony Veitch spoke on behalf of Linwood College regarding the school’s recent Festival of Nations event held in March 2017.  Ms McCormack outlined this successful event, which showcased 47 ethnic communities.  The Festival of Nations also included some well attended workshops, and food from various nations.  There are discussions on making this an annual community event.

Following questions from Board members, the Chairperson thanked Ms McCormack and Mr Veitch for their deputation.

 

4.2       Te Mapua Child and Youth Trust

Part B

Amy Marsden, Co-Director, spoke on behalf of Te Mapua Child and Youth Trust, giving an overview of the work the Trust does within the community.  The Trust with the support of volunteers offers a range of support services to families of children with high needs, and behavioural and emotional issues that have not been able to be helped in mainstream settings.  Families and children are referred through various agencies, including the Canterbury District Health Board, psychologists and the police.

Following questions from Board members, the Chairperson thanked Ms Marsden for her deputation.

 

4.3       Cashmere/Technical Football Club

Part B

The deputation did not attend.

 

4.4       Linwood Youth Festival Experience (LYFE) 2017

Part B

Nicole Stowers and Amanda Murray, on behalf of Youthtown, spoke on the Linwood Youth Festival Experience (LYFE) 2017 and the highlights of the organising of the event with young people who helped to organise the event.  A video and slide show of LYFE 2017 was shown.

Following questions from Board members, the Chairperson thanked Ms Stowers and Ms Murray for their deputation.

 

4.5       Linwood Avenue Summer Pool

Part B

Amanda Murray spoke on behalf of Youthtown regarding Linwood Avenue Summer Pool.
Ms Murray outlined how young people had been trained as life guards during this event and the idea of providing swimming lessons to ensure all those who wanted to be lifeguards had the opportunity to reach the required levels of competence.  The Board discussed with the deputation about making a Draft Annual Plan submission.

Following questions from Board members, the Chairperson thanked Ms Murray for her deputation.

 

4.6       Policing in the Doris Lusk Reserve and the Inner City East Area

Part B

Jeffrey Martin, Senior Constable New Zealand Police, spoke about policing in the Doris Lusk Reserve and the Inner City East area.  Senior Constable Martin outlined issues with alcohol, drugs and homelessness in relation to the Linwood Village area, and stated that there had been a 28 percent increase in calls for service to the police about anti-social issues in Doris Lusk Reserve in recent years.  The need for a drop-in centre and/or wet house was raised with the Board members, and whether there would be merit in a temporary alcohol ban.

Following questions from Board members, the Chairperson thanked Senior Constable Martin for his deputation.

 


 

 

 5.  Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

6.1       Claymore Street - Request to Remove Street Tree

Community Board Resolved LCHB/2017/00062

Part B

That the Linwood-Central-Heathcote Community Board receive the information in the correspondence report dated 3 April 2017 regarding the removal of an Alder tree in Claymore Street. 

Jake McLellan/Alexandra Davids                                                                                                                          Carried

 

6.2       Latimer Community Housing Trust Update and Request for Support

Community Board Resolved LCHB/2017/00063

Part B

That the Linwood-Central-Heathcote Community Board receive the information in the correspondence report dated 3 April 2017 from the Latimer Community Housing Trust Update.

Jake McLellan/Alexandra Davids                                                                                                                          Carried

 

4.   Deputations by Appointment Continued

 

4.7       Community Engagement and Reintegration for the Department of Corrections

Part B

Lisa Joseph, District Manager Community Corrections, and Lauren Ball, Senior Advisor Community Engagement and Reintegration from the Department of Corrections, provided information on the work undertaken by Community Corrections, including the neighbourhood notification process.  The Board were informed that the Department of Corrections would notified the Board when a person is released into the Community Board area on parole or on conditions.

Following questions from the Board, the Chairperson thanked Ms Joseph and Ms Ball for their deputation.

 

Deon Swiggs left the meeting at 4:07pm.

Deon Swiggs returned to the meeting at 4:14pm.

 

7.   Ferry Road/Charlesworth Street Pedestrian Refuge Island

 

Community Board Resolved LCHB/2017/00064 (Staff Recommendation Accepted without Change)

Community Board

Part C

That the Linwood-Central-Heathcote Community Board:

1.         Approve the line marking changes, kerb alignment changes and traffic islands on Ferry Road from its intersection with Charlesworth Street and extending in an easterly direction for 30 metres, in accordance with Attachment A.

2.         Revoke all existing parking and stopping restrictions on the north side of Ferry Road, commencing at its intersection with Charlesworth Street and extending in an easterly direction for 30 metres.

3.         Revoke all existing parking and stopping restrictions on the south side of Ferry Road, commencing at a point 735 metres west of its intersection with Settlers Crescent and continuing in a westerly direction for 51 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the north side of Ferry Road, commencing at its intersection with Charlesworth Street and extending in an easterly direction for 30 metres.

5.         Approve that the stopping of vehicles be prohibited at any time on the south side of Ferry Road, commencing at a point 735 metres west of its intersection with Settlers Crescent and extending in a westerly direction for 12 metres.

6.         Approve that a bus stop be created on the south side of Ferry Road, commencing at a point 747 metres west of its intersection with Settlers Crescent, and extending in a westerly direction for 14 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the south side of Ferry Road, commencing at a point 761 metres west of its intersection with Settlers Crescent and extending in a westerly direction for 25 metres.

Sara Templeton/Tim Lindley                                                                                                                                   Carried

 

 

8.   Linwood/Eastgate Public Transport Hub Upgrade Options

 

Board Consideration

The Board noted that the deputation that brought the matter before the Board on the issues around the Eastgate Bus Hub had not been advised that the report was to be presented to the Board.  The Board requested staff to contact the deputations before the report was presented to the Council.

 

Community Board Decided LCHB/2017/00065

Community Board

Part A

That the Board recommends that the Council:

1.         Request staff further evaluate the preferred option for inclusion in the 2018 Long Term Plan.

Darrell Latham/Alexandra Davids                                                                                                                         Carried

Yani Johanson voted against the resolution and requested that this be recorded.

 

 

The Board adjourned the meeting at 4.37pm and reconvened at 4.42pm.

 

9.   471 Colombo Street - Proposed Bus Passenger Shelter Installation

 

Community Board Resolved LCHB/2017/00066 (Staff Recommendation Accepted without Change)

Community Board

Part C

That the Linwood-Central-Heathcote Community Board approve the installation of a bus shelter outside of 471 Colombo Street.

Deon Swiggs/Alexandra Davids                                                                                                                             Carried

 

10. 27 Gracefield Avenue - Request for Tree Removal

 

Staff Recommendation

That the Linwood-Central-Heathcote Community Board:

1.         Approve the request to remove the Chinese Crab Apple tree outside 27 Gracefield Avenue as per the approved resource consent.

 

Community Board Resolved LCHB/2017/00067

Community Board

Part C

That the Linwood-Central-Heathcote Community Board:

1.       Approve the request to remove the Chinese Crab Apple tree outside 27 Gracefield Avenue as per the approved resource consent, and that two specimen trees be planted in the road reserve either side of the proposed vehicle crossing, at the applicant’s expense, according to the resource consent condition.

Deon Swiggs/Sally Buck                                                                                                                                            Carried

 


 

 

11. 5 Buckleys Road - Proposed Parking Restrictions

 

Community Board Resolved LCHB/2017/00068(Staff Recommendation Accepted without Change)

Community Board

Part C

That the Linwood-Central-Heathcote Community Board:

1.    Revoke the parking restriction on the North West side of Buckleys Road, commencing at a point 24 metres north east of its intersection with Linwood Avenue, and extending in a North Easterly direction for 11 metres.

2.    Approve that the parking of vehicles be restricted to a maximum period of five minutes on the North West side of Buckleys Road, commencing at a point 24 metres North East of its intersection with Linwood Avenue, and extending in a north easterly direction for 11 metres.

Sara Templeton/Yani Johanson                                                                                    Carried

 

 

12. Partial Surrender of Shirley Tennis Club Lease Area and Variation to Richmond Cricket Lease at Richmond Park

 

Community Board Decided LCHB/2017/00069(Staff Recommendation Accepted without Change)

Community Board

Part A

That the Board recommends that the Council:

1.         Approve a surrender of part of the Shirley Tennis Club Incorporated’s lease area at Richmond Park, being 7317m2 of recreation reserve described as Reserve 4804 held in CFR CB657/53 and Part Lot 1-2 Deposited Plan 11905, to remove an area of 1106m2 for two tennis courts (shown as Area E in Attachment A to this report), that are no longer required.

2.         Approve a variation to the current lease area for the Richmond Working Men’s Club and MSA Incorporated at Richmond Park, currently being 179m2 of recreation reserve described as Reserve 4804 held in CFR CB657/53, to include an additional area of 1106m2 to convert to a cricket batting practise area (shown as Area E in Attachment A to this report).

3.         That the Chief Executive, in her capacity as the Minister of Conservation’s delegate, give consent to the variation of the lease in accordance with 54(1)(b) and (c) of the Reserves Act 1977.

4.         Instruct the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions and administer the terms and conditions of the leases.

Darrell  Latham/Deon Swiggs                                                                                                                                 Carried

 

13. Application to the Linwood-Central-Heathcote Community Board's 2016/17 Youth Development Fund - Tia Ann Denovan-Stroud

 

Community Board Resolved LCHB/2017/00070(Staff Recommendation Accepted without Change)

Part C

That the Linwood-Central-Heathcote Community Board approves a grant of $350 from its 2016/17 Youth Development Fund to Tia Ann Denovan‑Stroud towards competing in the Dragon Boat Nationals at Lake Karapiro, Cambridge in April 2017.

Jake McLellan/Tim Lindley                                                                                                                                       Carried

 

Sara Templeton left the meeting at 5:04pm.

Sara Templeton returned to the meeting at 5:07pm.

 

14. Application to the Linwood-Central-Heathcote Community Board's 2016/17 Discretionary Response Fund - Moa Kids Community Early Learning Centre Incorporated - Emergency Preparedness

 

Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Approves a grant of $1,983 from its 2016/17 Discretionary Response Fund to Moa Kids Community Early Learning Centre Incorporated towards emergency preparedness.

 

Community Board

Part C

That the Linwood-Central-Heathcote Community Board:

1.      Approve a grant of $1,000 from the Linwood-Central-Heathcote 2016/17 Discretionary Response Fund to Moa Kids Community Early Learning Centre Incorporated to fund the back packs, vests and business cards for emergency preparedness.

 

15. New Zealand Community Boards Conference 2017 - Board Members' Attendance

 

Community Board Resolved LCHB/2017/00072 (Staff Recommendation Accepted without Change)

Part C

That the Linwood-Central-Heathcote Community Board approve the attendance of Board Members Brenda Lowe-Johnson, Tim Lindley and Jake McLennan at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.    

Sally Buck/Alexandra  Davids                                                                                                                                  Carried

 

 

16. Linwood-Central-Heathcote Community Board Area Report

 

Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Agree to whether or not to provide comment for the Council’s draft submission on the Urban Development Authorities Discussion Document.

3.         Provide direction on how the Board will formulate its submission on the Draft Annual Plan.

4.         Request that the Mayor thank the city school principals and educators for their work through the earthquakes.

 

Community Board Resolved LCHB/2017/00073

Part B

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Agreed to provide comments for the Council’s draft submission on the Urban Development Authorities Discussion Document including:

a.      What is the process if central or local government agencies do not agree to set up an Urban Development Authority.

b.     The lack of transparency for the community.

c.      No equal relationship or partner, one agency is more powerful than the other.

3.         Will hold a submission workshop on Monday 10 April 2017 for the Board to formulate the Board submission on the Council’s Draft Annual Plan.

4.         Request that the Mayor thank the city school principals and educators for their work through the earthquakes.

5.         Request that staff investigate various funding options to support Latimer Community Housing Trust including the Council’s Capital Endowment Fund and the Resilience Fund.

6.         Write a letter of support for Latimer Community Housing Trust funding applications to other funders.

Jake McLellan/Tim Lindley                                                                                                                                       Carried

 

 

17. Elected Member Information Exchange

Part B

The Board received and noted the following information from members:

1.              Sydenham Heritage Trust have signed an agreement with a contractor, and work to clear the site is due to commence shortly.

2.              Sumner Cell Phone Tower – the community have asked questions about a newly erected mobile cell phone tower in Sumner.  Staff had provided the responses to the questions raised.

3.              Dyers Road between Linwood Avenue and Bridge Street regarding the development of an off road cycleway, staff were asked for further advice.

 

18. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

 

    Meeting concluded at 6.25pm.

 

CONFIRMED THIS 19TH DAY OF APRIL 2017

 

 

 

Sally Buck

Chairperson