Innovation and Sustainable Development Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Innovation and Sustainable Development Committee will be held on:

 

Date:                                     Friday 7 April 2017

Time:                                    1pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Vicki Buck

Councillor Tim Scandrett

Councillor Mike Davidson

Councillor Jamie Gough

Councillor Glenn Livingstone

Councillor Deon Swiggs

Councillor Sara Templeton

Deputy Mayor Andrew Turner

 

 

31 March 2017

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Innovation and Sustainable Development Committee

07 April 2017

 

Innovation and Sustainable Development Committee - Terms of Reference

 

 

Chair

Councillor Buck

Membership

Councillor Scandrett (Deputy Chair), Deputy Mayor Turner, Councillor Davidson, Councillor Gough, Councillor Livingstone, Councillor Swiggs, Councillor Templeton

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

Responsibilities

The focus of the Innovation and Sustainable Development Committee is driving the concept of innovation, as in the City vision of a “City of Opportunity, where anything is possible” and to do so in ways that may be experimental and different.

 

The Committte considers and reports to Council on issues and activites relating to:

·           Strategies and priorities in relation to innovation and sustainable development.

·           Climate change and sustainability initiatives such as electric vehicles, carbon reduction and waste minimisation.

·           Economic development initiatives and strategies, including

·           Christchurch Narrative,

·           Antarctic Strategy,

·           Visitors Strategy,

·           Canterbury Economic Development Strategy,

·           Christchurch Economic Development Strategy,

·           Relationships with economic development subsidiaries, such as Canterbury Development Corporation, the TEED entity

·           Innovative or disruptive strategies and programmes, including Smart Cities programme of work

·           Innovative approaches to the delivery of issues that often go across levels of government

·           Allocation of funds related to the innovation and sustainability sector, including a new Innovation and Sustainability Fund.

·           Council’s Brand and Communications strategies.

 

Delegations

 

The Committee delegates to the following forum the responsibility to consider and report back to the Committee:

·           Development Forum - Innovative ways to support the development of the city and suburban centres

 


Innovation and Sustainable Development Committee

07 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

Development Forum

A       6.       Development Contributions Policy Review................................................................ 11

B       7.       Development Forum Minutes - 22 March 2017.......................................................... 15

STAFF REPORTS

A       8.       Transitional City Projects Fund - amendments to Terms of Reference.................... 21   

 

 


Innovation and Sustainable Development Committee

07 April 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Innovation and Sustainable Development Committee meeting held on Wednesday, 22 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Sophie Allen, Project Manager for the Working Waters Trust, will speak regarding their Christchurch Enviro Hub proposal.

 

Education Presentations

 

1.

Tracey Mills will speak regarding “Christchurch - City of Opportunity for Children and Young People”.

 

2.

Sally Airey of Gapfiller will speak regarding their Learning Education Outside the Classroom programme.

 

3.

Pete Johnson, Lead Environmental Educator, Celia Sheerin, Education Teacher and Kay Holder, Operational Manager will provide an update on Christchurch City Council's Learning Through Action Programme.

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Innovation and Sustainable Development Committee

07 April 2017

 

 

 

Innovation and Sustainable Development Committee

Open Minutes

 

 

Date:                                     Wednesday 22 March 2017

Time:                                    9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Vicki Buck

Councillor Tim Scandrett

Councillor Mike Davidson

Councillor Jamie Gough

Councillor Glenn Livingstone

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

22 March 2017

 

 

 

Principal Advisor

Brendan Anstiss

General Manager Strategy & Transformation

Tel: 941 8472

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

That the apology for absence from Deputy Mayor Turner be accepted.

 

Councillor Buck/Councillor Scandrett                                                                                                                 Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Deputations by Appointment

Part B

3.1       Megan Blakie spoke to the Committee regarding item 6 - Options for Council to Address a Petition to Ban Single-Use Plastic Bags. Megan presented the original Petition to Ban Single Use Plastic Bags and at the meeting today presented an additional 265 signatures to the petition.

The Committee thanked Megan for her deputation and moved to item 6 of the Agenda.

 

4.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

6.   Options for Council to Address a Petition to Ban Single-Use Plastic Bags

 

Committee Comment

The Committee received a deputation from Megan Blakie who originally presented the Petition to the Council meeting on 31 May 2016. Megan presented an additional 265 signatures to the original petition. Following discussion, the Committee decided to add to the staff recommendation as detailed below.

 

Staff Recommendations

That the Innovation and Sustainable Development Committee recommend that the Council:

1.         Agree to expanding Council’s non-regulatory initiatives in relation to use of plastic bags, including:

a.         Taking a leadership role by reducing where the Council itself uses plastic bags, such as in libraries and at Council-run events

b.         Expanding community education on alternatives through marketing and communication material

c.         Advocating to central government for a national response.

 

Committee Decided ISDC/2017/00001

Part A

That the Innovation and Sustainable Development Committee recommend that the Council:

1.            Agree that the Council’s stated objective is to drastically reduce single use plastic bags in our community.

2.         Agree, as a first step, to expanding Council’s non-regulatory initiatives in relation to use of plastic bags, including:

a.         Taking a leadership role by reducing where the Council itself uses plastic bags, such as in libraries and at Council-run events

b.         Expanding community education on alternatives through marketing and communication material

c.         Advocating to Local Government New Zealand and Central Government for a national response.

d.         Working proactively with supermarket chains and retailers towards this end.

Councillor Scandrett/Councillor Templeton                                                                                                     Carried

 


 

 

5.   Terms of Reference - Development Forum

 

Committee Resolved ISDC/2017/00002

Part C

That the Innovation and Sustainable Development Committee:

1.         Adopt the Development Forum Terms of Reference set out in Attachment A of the report.

Councillor Gough/Councillor Davidson                                                                                                               Carried

 

 

7.   Development Contributions Policy Review 2017

 

Committee Decided ISDC/2017/00003

Part A

That the Innovation and Sustainable Development Committee recommend that the Council:

1.         Agrees to the amendments to the draft Development Contributions Policy as detailed in Attachment A of the report for the purposes of community consultation.

2.         Agrees to the proposed further use of catchments to assess and charge for development contributions as recommended in Attachment B of the report.

3.         Notes that the catchment boundaries and development contribution charge effects will be presented to the Council in the updated draft Development Contributions Policy 2017 by May 2017.

4.         Notes that the central city development contribution rebate schemes remains in place for the 2017/18 year.

Councillor Gough/Councillor Swiggs                                                                                                                    Carried

 

8.   Central City Biannual Report — July to December 2016

 

Committee Resolved ISDC/2017/00004

Part B

That the Innovation and Sustainable Development Committee:

1.         Receive this report for information.

Councillor Swiggs/Councillor Davidson                                                                                                               Carried

 


 

 

9.   Public Briefing – Smart Cities Programme Update

 

The Committee received an update on the Smart Cities Programme.

 

 

   

Meeting concluded at 11.03am.

 

CONFIRMED THIS 7TH DAY OF APRIL 2017

 

Councillor Vicki Buck

Chairperson

   


Innovation and Sustainable Development Committee

07 April 2017

 

Report from Development Forum  – 22 March 2017

 

6.        Development Contributions Policy Review

Reference:

17/297071

Contact:

Gavin Thomas

gavin.thomas@ccc.govt.nz

941 8834

 

 

 

1.   Consideration

 

The Forum received a presentation from Gavin Thomas, Principal Advisor Economic Policy, on the Development Contributions Policy Review. During the discussion on this item, the Forum considered an issue where the policy could create unfair anomalies for development contributions on Banks Peninsula. The following points were discussed:

 

1.1        The policy could have an unintended consequence of discouraging infill developments on Banks Peninsula. This would not be a desirable outcome. However staff advised that some of these developments would not have to pay development contributions due to existing use credits.

1.2        The Forum discussed an issue where any development contribution charges in Lyttelton might contribute towards Akaroa infrastructure improvements due to the nature of the Banks Peninsula catchment area, creating an unfair anomaly. This issue would be compounded if Lyttelton wastewater services are connected to the metropolitan Christchurch system.

1.3        Council staff advised that shifting catchment boundaries to address these anomalies could be a difficult and problematic exercise. It would be more efficient to cap contributions in certain areas.

1.4        The Forum therefore made a recommendation that development contributions be capped for the Banks Peninsula catchment.

1.5        Further staff advice on this issue has been included in Attachment A.

1.6        The Forum also endorsed the Committee’s recommendation that the Central City development contribution rebate scheme remains in place for the 2017/18 year.

 

 

2.   Development Forum decisions under delegation

 

That the Development Forum:

1.         Receives the information in the presentation.

2.         Endorses the recommendation that the Central City development contribution rebate scheme remains in place for the 2017/18 year.

 

 

3.   Recommendation to Innovation and Sustainable Development Committee

 

That the Innovation and Sustainable Development Committee recommends to the Council that the proposed development contributions for Banks Peninsula be capped, or that Banks Peninsula catchment areas be reviewed.

 

 

Attachments

No.

Title

Page

a

Further Staff Advice

13

 

 


Innovation and Sustainable Development Committee

07 April 2017

 

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Innovation and Sustainable Development Committee

07 April 2017

 

 

7.        Development Forum Minutes - 22 March 2017

Reference:

17/297265

Contact:

Aidan Kimberley

aidan.kimberley@ccc.govt.nz

941 6566

 

 

1.   Purpose of Report

The Development Forum held a meeting on 22 March 2017 and is circulating the Minutes recorded to the Council for its information.

 

2.   Recommendation to Innovation and Sustainable Development Committee

That the Innovation and Sustainable Development Committee receives the Minutes from the Development Forum meeting held 22 March 2017.

 

 

Attachments

No.

Title

Page

A

Minutes Development Forum - 22 March 2017

16

 

 

Signatories

Author

Aidan Kimberley - Committee and Hearings Advisor

  


Innovation and Sustainable Development Committee

07 April 2017

 

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Innovation and Sustainable Development Committee

07 April 2017

 

 

8.        Transitional City Projects Fund - amendments to Terms of Reference

Reference:

17/203606

Contact:

Brindi Joy

brindi.joy@ccc.govt.nz

03 941 8381

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       To seek approval of a revised Terms of Reference for the Transitional City Projects Fund and acknowledge that the Fund name will change to the Enliven Places Projects Fund, aligning with the renaming of the Transitional City Programme.

Origin of Report

1.2       This report is staff generated in response to recommendations from the external Evaluation of Christchurch City Council’s Transitional City Programme in March 2016, also responding to feedback from applicants and recognising changes in the city since the Fund was established.

1.3       This report is provided to amend the Terms of Reference (Suburban) and revised Terms of Reference (Central City) as adopted in the Council resolution at the Christchurch City Council meeting on 12 December 2013. A single Terms of Reference is proposed that broadens the spatial application of the Fund, refocuses from ‘recovery’ to ‘regeneration’ and recognises the changed environment through amending some requirements. 

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the minimal changes sought to the current Terms of Reference for the Transitional City Projects Fund.

 

3.   Staff Recommendations

That the Innovation and Sustainable Development Committee recommend that the Council:

1.         Adopt a revised Terms of Reference for the Enliven Places Project Fund (currently named the Transitional City Projects Fund).

2.         Delegate minor changes to the Terms of Reference to the Head of Service for Urban Regeneration, Urban Design and Heritage. Minor changes being those that support continued smooth running of the Fund and maximise uptake.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Grants

·     Level of Service: 2.3.4 Effectively manage and administer all other grant funds under management.

4.2       The following feasible options have been considered:

·     Option 1 - (preferred option) Adopt a revised Terms of Reference; that consolidate the current Terms of Reference and improve the current fund model and ensure Council is appropriately managing and administering grant funds to maximise community outcomes.

·     Option 2 – Retain the current Terms of Reference with no changes; rely on the existing Terms of Reference to ensure Council is appropriately managing and administering grant funds to maximise community outcomes.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option) Option 1

4.3.1   The advantages of this option include:

·     Increases flexibility, lowers barriers and enables broader application to increase potential uptake

·     Broadens scope beyond Suburban Master Plan areas to support all communities across the city

·     Leaves criteria sufficiently open to continue to allow applicants to test and trial new ideas

·     Shifts language from “recovery” and “transitional” to “regeneration” to reflect that temporary interventions play a key part in regeneration and deliver wider and longer term benefits for the city

·     Shifts language from “vacant land” to “vacant space” to indicate the potential use of indoor spaces for projects

4.3.2   The disadvantages of this option include:

·     Over subscription to the Fund

·     Additional staff time to implement recommended changes and review more applications

4.4       Option Summary - Advantages and Disadvantages Option 2

4.4.1   The advantages of this option include:

·     No additional staff time to implement the recommended changes

4.4.2   The disadvantages of this option include:

·     Continued need from the community to deliver transitional projects that fall outside the spatial boundaries and criteria of the existing Terms of Reference

·     Unlikely to shift focus from “recovery” and “transitional” to “regeneration”, nor appreciation of the wider and longer term benefits temporary interventions deliver

 

 

5.   Context/Background

5.1       The Christchurch Central Recovery Plan 2012 refers to a Transitional Fund to support community and private sector initiatives that improve the amenity and environment of the central city.

5.2       Council passed resolutions to establish the Transitional City Projects Fund and Terms of Reference in 2012 for the Central City and in 2013 for Suburban Master Plan areas.

5.3       Since this contestable Fund was established, $100,000 has been available for Central City and $50,000 for Suburban Master Plan areas annually as part of Transitional City projects funding in the Annual Plan/Long Term Plan. The 2017/2018 Annual Plan has identified funding that would enable the Fund to continue at current levels.

5.4       The Central City and Suburban funds have been well utilised to date with total expenditure of 96% (Central City) and 72% (Suburban) since 2012, supporting projects that have included a performance series from CoCA; artists including Michaela Cox, Gaby Montejo, Juliet Arnott/Rekindle, Tess Sheerin; urban farms Cultivate and Kakano; public theatre with Two Productions Ltd; Audacious Festival of Sonic Arts. Despite promotion initiatives, uptake in the current financial year is lower to date than in the past, although applications often come through in the latter part of the year and it is anticipated that proposed amendments to the Terms of Reference will support greater uptake.

5.5       The Fund’s legacy is a wide range of projects that individually and collectively encourage a culture of creativity, innovation, experimentation and volunteering. This in turn means a wide range of short and long term outcomes for community wellbeing, our sense of place and the local economy.

5.6       In 2014 Christchurch was a recipient of the Guangzhou Award for Urban Innovation. This award recognised the value of transitional initiatives in key areas including wellbeing, sense of place and business. International travel guide Lonely Planet has recognised, multiple times, the unique nature of Christchurch’s revival through creative urban regeneration as a draw card to travellers.

5.7       The city has changed since the Fund was established. To keep pace with those changes and allow flexibility an update the Terms of Reference is needed to recognise: 

·   As the city rebuilds, less privately-owned vacant land may be available for temporary activation. More commercial buildings are being completed and spaces may be vacant whilst tenants are sought. There has been minimal temporary activity to date in interior spaces however activating these spaces could provide valuable support for existing businesses and contribute to the vibrancy of areas.

·   With a focus on ‘regeneration’, there are areas of the city that may benefit from activation of vacant spaces that are beyond the central city and suburban master plan areas currently defined in the Terms of Reference for the Fund. 

5.8       The external evaluation of the transitional programme undertaken in March 2016 recommended a refocusing of the Transitional City Projects Fund to align with outcomes of the new regeneration phase and removing the spatial boundaries to support regeneration and placemaking efforts in different parts of the city. The revised Terms of Reference will also deliver on these recommendations.

5.9       We have considered other emerging funds (Innovation and Sustainability, Community Resilience Partnership Fund) and believe this Fund still meets a need given its focus on vacant spaces and enables those with ideas to seek support to test and deliver projects.

5.10    Projects that activate vacant spaces are also supported by staff advice, the District Plan rules and other initiatives. A rates incentive established by Council in April 2015 is targeted at property owners to encourage temporary use of vacant land and buildings; this enables offsetting of rates for sites used for temporary projects (www.ccc.govt.nz/rates-incentive-for-property-owners). Life in Vacant Spaces (LiVS), supported by Council, brokers the use of vacant spaces (www.livs.org.nz/).

5.11    The Christchurch Central Recovery Plan (2012) established a Temporary Activities Rule (2.2.4) to support the delivery of temporary/transitional projects whereby there is no requirement for resource consent on a vacant site. The Replacement District Plan established a similar Temporary Activities Rule to support the continued delivery of temporary/transitional projects.

5.12    The funding levels and Terms of Reference will be reviewed again as part of the preparation of the Long Term Plan for the forthcoming three year period.


Option 1 – Adopt a revised Terms of Reference (preferred)

Option Description

5.13    The Terms of Reference 2017 (Attachment A) includes updates to reflect the changes in the city since this was established in 2012 and the wider benefits that have been evidenced through temporary activations in Christchurch.

5.14    The key changes to the Terms of Reference include:

·   Consolidation of the Central City and Suburban Terms of Reference into one document;

·   Providing the identified funding of $150k across the city, rather than identifying separate funds for central city and suburban areas;

·   Shifting the language and focus away from “transitional” toward “regeneration”;

·   Broadeing the spatial application of the fund to support communities across the city;

·   Recognising that smaller projects, i.e. those with less funding sought, should not require the same level of visitors/participants as larger grants.

Significance

5.15    The level of significance of this option is low consistent with section 2 of this report.

5.16    Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

5.17    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

5.18    The external evaluation of the Transitional City Programme in 2016 was informed by input from external stakeholders. Feedback from grant recipients is sought as part of project completion reports and informally as projects are delivered. These sources of information have informed the changes proposed to the Terms of Reference.

Alignment with Council Plans and Policies

5.19    This option is consistent with Council’s Plans and Policies

Financial Implications

5.20    Staff time is required to assess the potential increase in Fund queries and applications

Legal Implications

5.21    Not applicable.

Risks and Mitigations

5.22    None identified.

Implementation

5.23    Implementation dependencies  - securing Council’s approval in a timely manner to enable applications in the current and forthcoming financial year.

5.24    Implementation timeframe – up to one month

Option Summary - Advantages and Disadvantages

5.25    The advantages of this option include:

·   Increases flexibility, lowers barriers and enables broader application to increase potential uptake;

·   Broadens spatial application of the Fund;

·   Leaves criteria sufficiently open to continue to allow applicants to test and trial new ideas;

·   Shifts language to “regeneration” to reflect that temporary interventions play a key part in regeneration and deliver wider and longer term benefits for the city;

·   Shifts language to indicate the potential use of indoor spaces for projects.

5.26    The disadvantages of this option include:

·   Potential for oversubscription to the fund due to the broader spatial application;

·   Additional staff time to implement recommended changes and review more applications.

6.   Option 2 - Retain the current Terms of Reference with no changes

Option Description

6.1       Rely on the existing Terms of Reference to ensure Council is appropriately managing and administering grant funds to maximise community outcomes.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision <does/does not>specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Stakeholders and feedback from grant recipients reflect a needed change to the Terms of Reference

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation – none as the Fund in its current form is already running

6.8       Maintenance / Ongoing Costs – not applicable

6.9       Funding source – the 2017/2018 Annual Plan has identified funding that would enable the Fund to continue at current levels

Legal Implications

6.10    None applicable.

Risks and Mitigations

6.11    Not applicable

Implementation

6.12    Implementation dependencies  - none identified

6.13    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   No budget implications.

6.15    The disadvantages of this option include:

·    Unable to support spatially broader delivery of temporary projects for public good;

·    Unlikely to fully allocate the fund, especially in the Suburban Master Plan areas;

·    Unlikely to shift focus to “regeneration”, nor appreciation of the wider and longer term benefits temporary interventions deliver.

 

Attachments

No.

Title

Page

a

Enliven Places Projects Fund (Transitional City Projects Fund) - Terms of Reference March 2017

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brindi Joy - Transitional Projects Advisor

Ceciel DelaRue - Team Leader Urban Design

Approved By

Carolyn Ingles - Head of Urban Regeneration, Urban Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


Innovation and Sustainable Development Committee

07 April 2017

 

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