Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 3 April 2017

Time:                                    9am

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

3 April 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Coastal-Burwood Community Board

03 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Glenn Livingstone declared an interest in item 8 of the agenda and took no part in the discussion or decision on that item.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00064

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 20 March 2017 be confirmed.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 

4.   Deputations by Appointment

Part B

4.1       Members of the Parklands @ Play Planning Team, Anita Darnell - Parklands Baptist Church and Queenspark Community Trust and Wayne Eden – Parklands Bowling Club assisted by Jacqui Miller – Community Recreation Advisor, presented feedback and an overview from the Parklands @ Play 2017 event held on Sunday 19th February.

             The Chairperson thanked the members of the planning team for their deputation and their work on the event.

 

4.2       Members of the I Love New Brighton Planning Team, Martha Baxendale – New Brighton Project, James Ridpath – Youth Alive Trust and Hannah Hill – Eastern Community Sport and Recreation assisted by Jacqui Miller – Community Recreation Advisor presented feedback and an overview of the I Love New Brighton 2017 held on Monday 6th February.

             The Chairperson thanked the members of the planning team for their deputation and their work on the event.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

The Board considered an item of correspondence from the Burwood East Residents Association regarding their concern at traffic congestion at peak hours on Travis Road between Parnwell Street and Travis County Drive.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 03 April 2017

 

Community Board Resolved CBCB/2017/00065

Community Board

Part B

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 03 April 2017

2.         Request that staff organise a site visit with the New Zealand Transport Agency, Christchurch City Council and members of the Burwood East Residents Association and Coastal-Burwood Community Board to discuss the concerns that the Burwood East Residents Association have about traffic congestion on Travis Road.

Kim Money/Linda Stewart                                                                                                                                      Carried

 

7.   Proposed No Stopping Restrictions Burwood Road

 

Community Board Resolved CBCB/2017/00066 Staff Recommendation accepted without change

Community Board

Part C

That the Coastal-Burwood Community Board:

1.         Revoke all existing parking and stopping restrictions on the east side of Burwood Road commencing at its intersection with Mairehau Road and extending in a northerly direction for a distance of 607 metres to its intersection with Rothesay Street.

2.         Approve that the stopping of vehicles be prohibited at any time on the east side of Burwood Road commencing at its intersection with Mairehau Road and extending in a northerly direction for a distance of 607 metres to its intersection with Rothesay Street.

Tim Baker/Tim Sintes                                                                                                                                                 Carried

 

 

8.   Coastal Burwood Community Board Youth Development Fund 2016-2017 -  Maia Te Hae, Neveah Pirikahu and Finn Barber

 

Community Board Resolved CBCB/2017/00067 Staff Recommendation accepted without change

Community Board

Part C

That the Coastal-Burwood Community Board:

1.         Approves a grant of $250.00 from its 2016/17 Youth Development Fund to Nevaeh Pirikahu-Waata towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April 2017.

2.         Approves a grant of $250.00 from its 2016/17 Youth Development Fund to Maia Te Hae towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April 2017.

3.         Approves a grant of $200.00 from its 2016/17 Youth Development Fund to Finn Barber towards his attendance at an Outward Bound Course from the 23-30 April 2017.

Tim Baker/David East                                                                                                                                                 Carried

 

9.   Establishment of a Coastal-Burwood Community Board Youth Development Fund Committee

The Board considered a report recommending the establishment of a Youth Development Fund Committee.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Consider the establishment of a Coastal-Burwood Community Board Youth Development Fund Committee comprising the six Board members with its Terms of Reference being “to make decisions on behalf of the Coastal-Burwood Community Board on Youth Development Fund applications received during the Board’s 2016/19 term for those applications which fall outside of the regular board meeting cycle or there is a urgent need for approval”.

2.         Appoint a Chairperson and Deputy Chairperson of the Coastal-Burwood Community Board Youth Development Fund Committee.

3.         Approve that the Coastal-Burwood Community Board Youth Development Fund Committee be granted delegated authority to make decisions on Youth Development Fund applications on behalf of the Board.

4.         Approve that all decisions by the Coastal-Burwood Community Board Youth Development Fund Committee be reported on to the Board for record purposes.

5.         Approve the quorum of the Coastal-Burwood Community Board Youth Development Fund Committee.

6.         Review and amend as necessary, wording of the Youth Development Fund application form and eligibility criteria.

 

Community Board Resolved CBCB/2017/00068

Community Board

Part C

That the Coastal-Burwood Community Board:

1.         Establish the Coastal-Burwood Community Board Youth Development Fund Committee comprising the six Board members with its Terms of Reference being “to make decisions on behalf of the Coastal-Burwood Community Board on Youth Development Fund applications received during the Board’s 2016/19 term for those applications which fall outside of the regular board meeting cycle or there is a urgent need for approval”.

2.         Appoint Kim Money as Chairperson and Tim Sintes as Deputy Chairperson of the Coastal-Burwood Community Board Youth Development Fund Committee.

3.         Approve that the Coastal-Burwood Community Board Youth Development Fund Committee be granted delegated authority to make decisions on Youth Development Fund applications on behalf of the Board.

4.         Approve that all decisions by the Coastal-Burwood Community Board Youth Development Fund Committee be reported on to the Board for record purposes.

5.         Approve the quorum of the Coastal-Burwood Community Board Youth Development Fund Committee as two members.

6.         Amend as necessary, wording of the Youth Development Fund application form and eligibility criteria to reflect that the age range is general and, the list of activities is to have “but not limited to” preceding the list.

David East/Tim Sintes                                                                                                                                                Carried

 

 

10. New Zealand Community Boards Conference 2017 - Board Members' Attendance

The Board considered a report to confirm members attendance at the New Zealand Community Board’s Conference 2017.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of nominated Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

Community Board Resolved CBCB/2017/00069

Community Board

Part C

That the Coastal-Burwood Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of Tim Baker and Kim Money at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

Linda Stewart/David East                                                                                                                                         Carried

 

 

11. Coastal-Burwood Community Board Area Report

11.1    Community Board Planning Workshop – Staff confirmed that a workshop will be held to develop the Community Board Plan and to seek direction from the Board on other matters.

 

11.2    Estuary Road Sealing – At the Board’s request information was given that the smoothing of a portion of Estuary Road on the trafficable central portion only was based on the criteria of greatest need and financial prudence.

 

             The Board expressed their frustration that that entire road width in that portion of Estuary Road was not sealed.

 

11.3    Rawhiti Domain – The Board requested staff to investigate the possibility of a review of the Rawhiti Domain and Thomson Park management plan.

 

11.4    Community Resilience Fund  - The Board expressed their frustration at the delay in the development of a process for applications to be made to the Community Resilience Fund.

 

11.5    Christchurch School of Gymnastics – The Board was concerned about a perceived delay in finalising the leasing agreement between Council and the Christchurch School of Gymnastics.

 

11.6    Pages Road Bridge Roundabout – The Board requested staff to investigate if the Pages Road Bridge Roundabout landscaping could be attended to in terms of levelling of tiling and ensuring that only matching tiles are used.

 

11.7    Maintenance Contracts – The Board requested staff to establish when the Parks Maintenance contacts are due for renewal and the possibility of rationalising contracts to have one covering all maintenance activities in an area, rather than having multiple contractors doing different activities in close proximity. 

 

 

Staff Recommendations

Part B

That the Coastal-Burwood Community Board:

1.         Receive the Area Update.

 

Community Board Resolved CBCB/2017/00070

Community Board

Part B

That the Coastal-Burwood Community Board:

1.         Receive the Area Update.

David East/Glenn Livingstone                                                                                                                                Carried

 

 

 

Community Board Resolved CBCB/2017/00071

Community Board

Part B

That the Coastal-Burwood Community Board:

2.         Requests that as the Pages Road Bridge replacement is possibly several years away, the bridge replacement and footpath repairs be disconnected as a project. There is urgency on health and safety grounds in carrying out footpath repairs for the area from the Bridge to Anzac Drive.

David East/Glenn Livingstone                                                                                                                                Carried

 

 

Community Board Resolved CBCB/2017/00072

Community Board

Part B

That the Coastal-Burwood Community Board:

3.      Requests a review of the Tern Street western barrier to enable better access for people to the Estuary, and that minimum roading and footpath repairs be carried out to enable safe access to the Estuary. The Board requests that staff refer to the attached photos and note that Tern Street is one of the main access points to the Estuary and it is a very well used route.

David East/Glenn Livingstone                                                                                                                                Carried

 

 

11.4    Christchurch School of Gymnastics

Community Board Resolved CBCB/2017/00073

Community Board

Part B

That the Coastal-Burwood Community Board:

4.      Requests that with respect to the Christchurch School of Gymnastics:

a)     Urgency be given to finalising  the leasing agreement for the Christchurch School of Gymnastics to remain on the QEII Park site.

b)     Consideration be given to utilising the existing Christchurch School of Gymnastics building as opposed to demolition.

c)      That the proceeds of the partial QEII Park land sale to the Ministry of Education, or existing budgets, be considered in part to be used to assist the land remediation required for the new Christchurch School of Gymnastics site on QEII Park.

David East/Glenn Livingstone        Carried

 

12. Elected Member Information Exchange

Part B

12.1       Youth Forum – The Board requested staff to investigate the establishment of a youth committee, or similar, to enable the Board to better engage with youth.

12.2       Urban Development Authority – those Board members who had attended the recent seminar delivered to all Community Board representatives, on the proposal to establish an Urban Development Authority, reported back. 

12.3       Members agreed that the recent mini bus tour of Dallington and Avondale had been worthwhile in highlighting the lack of community facilities in those areas.

12.4       Members who had attended the Coastal Restoration Trust of New Zealand conference in late March on diverse coastal environments appreciated access to scientific information being delivered at a practical level.

 

13. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 11.16 am.

 

CONFIRMED THIS 18 DAY OF April 2016

 

Kim Money

Chairperson