Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 3 April 2017

Time:                                    9am

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

28 March 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Coastal-Burwood Community Board

03 April 2017

 

 

 


Coastal-Burwood Community Board

03 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

C       6.       Correspondence............................................................................................................. 11  

STAFF REPORTS

C       7.       Proposed No Stopping Restrictions Burwood Road.................................................. 15

C       8.       Coastal Burwood Community Board Youth Development Fund 2016-2017 -  Maia Te Hae, Neveah Pirikahu and Finn Barber........................................................................ 21

C       9.       Establishment of a Coastal-Burwood Community Board Youth Development Fund Committee...................................................................................................................... 25

C       10.     New Zealand Community Boards Conference 2017 - Board Members' Attendance 33

C       11.     Coastal-Burwood Community Board Area Report..................................................... 37

B       12.     Elected Member Information Exchange...................................................................... 50

B       13.     Question Under Standing Orders................................................................................. 50 

 

 


Coastal-Burwood Community Board

03 April 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 20 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Parklands @ Play Planning Team

Members of the Parklands @ Play Planning Team, Anita Darnell - Parklands Baptist Church and Queenspark Community Trust, Wayne Eden – Parklands Bowling Club and Jacqui Miller – Christchurch City Council, will present the event outcomes to the Board

 

4.2

I Love New Brighton Planning Team

Members of the I Love New Brighton Planning Team, Martha Baxenale – New Brighton Project, James Ridpath – Youth Aliive Trust, Hannah Hill – Eastern Community Sport and Recreation and Jacqui Miller – Christchurch City Council will present the event outcomes to the Board.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

03 April 2017

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 20 March 2017

Time:                                    9am

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

20 March 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Apologies for lateness were received from Tim Baker and David East.

 

 

Community Board Resolved CBCB/2017/00056

Kim Money/Linda Stewart                                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00057

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 6 March 2017 be confirmed.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 

4.   Deputations by Appointment

Part B

4.1       Bill Simpson, Simon Brown and Sue Carbines, representatives of the Southshore Residents Association updated the Board on Southshore flood protection. Included in their presentation was information on options for flood protection works and the results of a survey of residents in the area which was supportive of their work.

             The Chairperson thanked the representatives of the Southshore Residents Association for their deputation.

Community Board Resolved CBCB/2017/00058

Part C

That the Coastal-Burwood Community Board:

Request staff to organise a workshop with Regenerate Christchurch, OCEL consultants, Council Staff and Southshore Residents Association to discuss Southshore flood protection.

Tim Sintes/Kim Money                                                                                                                                             Carried

 

David East arrived to the meeting at 09.35 am.

 

Glenn Livingstone left the meeting at 09.44 am. Glenn Livingstone returned to the meeting at 09:46 am.

 

Linda Stewart left the meeting at 09:46 am. Linda Stewart returned to the meeting at 09:49 am.

 

4.2       Nigel Cox, Chair of the South Brighton Surf Lifesaving Club and Matt Gudsell of Sheppard & Rout and also a member of the South Brighton Surf Lifesaving Club  presented plans for the rebuild of the club to the Community Board.

             The Chairperson thanked the representatives of the South Brighton Surf Lifesaving Club for their deputation.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

6.   Staff Briefings

Louis Collingwood, Project Manager – Consultant, updated the Board on the process for both scheme design and detailed design for New Brighton streetscape enhancements.

 

The Chairperson thanked Mr Collingwood for his briefing.

 

Tim Sintes left the meeting at 10:39 am. Tim  Sintes returned to the meeting at 10:40 am.

7.   Horseshoe Lake Reserve Earthquake Repairs

 

Board Comment

The Board considered a report requesting approval of concept landscape plans for footbridge removal, path realignment and the location of a new carpark at Horseshoe Lake Reserve.

The Board believed that consultation with nearby residents and park users regarding the bridge options was required.

At the Board’s request, contact had been made with the Christchurch Golf Club and Regenerate Christchurch to seek their views on the project.

 

Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the concept landscape plan, attachment A for the footbridge removal and path realignment at Horseshoe Lake Reserve.

2.         Approve the concept landscape plan, attachment B, for the location of new car park near the corner of Horseshoe Lake Road and Lake Terrace Road at Horseshoe Lake Reserve.

 

Community Board Resolved CBCB/2017/00059

Part C

That the Coastal-Burwood Community Board:

1.         Lies on the table the request for approval of the concept landscape plan for the footbridge removal and path realignment at Horseshoe Lake Reserve and requests staff consult nearby residents and users on option one and two in relation to the footbridge and to bring the outcome to the Board for a decision.

2.         Approve the concept landscape plan, attachment B, for the location of the new car park near the corner of Horseshoe Lake Road and Lake Terrace Road at Horseshoe Lake Reserve.

Glen Livingstone/Linda Stewart                                                                                                                            Carried

 

Tim Baker arrived to the meeting at 10:53 am.

8.   Coastal-Burwood Community Board Youth Development Fund 2016-17 - Timothy Carey, Reece Falck, Megan van Grinsven and O'Shay Rayner

 

Board Comment

The Board considered applications to the 2016/17 Coastal-Burwood Youth Development Fund from Timothy Carey, Reece Falck, Megan van Grinsven and O’Shay Rayner.

 

Discussions were held on the process for applying to the fund and how retrospective applications to the fund could be prevented by establishing a committee with delegation to consider Youth Development Fund applications.

 

 

Community Board Resolved CBCB/2017/00060 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.         Approves a grant of $450 from its 2016/17 Youth Development Fund to Timothy Carey towards the costs of attending the Ice Hockey Friendship Tournament in Saint Paul, Minnisota from 12-21 March 2017.

2.         Approves a grant of $450 from its 2016/17 Youth Development Fund to Reece Falck towards representation in the Junior Davis Cup team to represent New Zealand in New Delhi, India from 11 - 19 March 2017.

3.         Declines a grant from its 2016/17 Youth Development Fund to Megan van Grinsven towards National Tag Football Tournament in Auckland from 23-26 February 2017.

4.         Approves a grant of $300 from its 2016/17 Youth Development Fund to O’Shay Rayner towards the costs of representing Te Waipounamou Netball U13 squad at the National Easter Tournament in Auckland from 13-14 April 2017.

David East/Tim Sintes                                                                                                                                                Carried

 

Community Board Resolved CBCB/2017/00061

Part C

That the Coastal-Burwood Community Board:

Request staff to prepare a report for the board recommending the establishment of a youth development fund subcommittee for the purposes of ensuring timely decision making.

David East/Tim Sintes                                                                                                                                                Carried

 

Glenn Livingstone left the meeting at 11:05 am. Glenn Livingstone returned to the meeting at 11:07 am.

 

Tim Baker left the meeting at 11:08 am. Tim Baker returned to the meeting at 11:09 am.

9.   Coastal-Burwood Community Board Youth Development Fund 2016/17 - Te Waipounamu Maori Netball U19 Team

 

 

Community Board Resolved CBCB/2017/00062 Staff Recommendations Accepted Without Change

Part C

That the Coastal-Burwood Community Board:

1.         Approves a grant of $250 from its 2016/17 Youth Development Fund to Kowahi Williams towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April.

2.         Approves a grant of $250 from its 2016/17 Youth Development Fund to Kyla Bartlett towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April.

3.         Declines a grant to Jessica Focoory, Bailey Waiterangi Hori Te Pa and Brook Christiansen as these three team members are working full-time.

Linda Stewart/Tim Baker                                                                                                                                          Carried

 

10. Coastal-Burwood Community Board Area Report

 

 

Community Board Resolved CBCB/2017/00063 Staff Recommendations Accepted Without Change

Part B

That the Coastal-Burwood Community Board:

1.       Receive the Area Update.

Deputy Chairperson Sintes/Member Stewart                                                                                                Carried

 

 

11. Elected Member Information Exchange

Part B

11.1       Community Resilience Partnership Fund – The Board asked staff for information on how groups apply to this fund which was a joint initiative between the Council and the Ministry of Health. Staff advised that they were currently investigating that and when information became available it would be presented back to the board.

11.2       Members were aware that the South Brighton Residents Association had requested a change of appointed liaison Board member. The Board reconfirmed that Tim Sintes remain as the Board’s liaison representative on that Association.

 11.3      Project Employment and Environmental Enhancement Programme (PEEEP) application to Development Christchurch Limited (DCL) Creating Momentum Fund was discussed. Staff advised that a meeting between DCL and PEEEP would take place with support from Council staff.

11.4       Spencer Park Surf Lifesaving Club – David East provided an update on a recent site visit to the Spencer Park Surf Lifesaving Club and the need for the supply of a potable water source to be provided.

11.5       It was agreed that staff would investigate if repair work on the road and footpaths was possible for Tern Street, between the red zone barrier and the estuary edge.

11.6       Staff undertook to recirculate to the Board information recently supplied to the media on the proposed treatment of the war memorial panels erected around the New Brighton memorial site

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 11.45 am.

 

CONFIRMED THIS 3 DAY OF April 2017

 

Kim Money

Chairperson

 


Coastal-Burwood Community Board

03 April 2017

 

 

6.        Correspondence

Reference:

17/295975

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Burwood East Residents Association

Traffic Matters

 

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the correspondence report dated 03 April 2017

2.         <Enter text>

 

 

Attachments

No.

Title

Page

a

Correspondence from the Burwood East Residents Association

12

 

 


Coastal-Burwood Community Board

03 April 2017

 

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Coastal-Burwood Community Board

03 April 2017

 

 

7.        Proposed No Stopping Restrictions Burwood Road

Reference:

17/172186

Contact:

Peter Rodgers

peter.rodgers@ccc.govt.nz

941 6303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve the installation of 'No Stopping' restrictions at the site of a redundant bus stop in the cycle lane on Burwood Road, adjacent to Burwood Hospital in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Revoke all existing parking and stopping restrictions on the east side of Burwood Road commencing at its intersection with Mairehau Road and extending in a northerly direction for a distance of 607 metres to its intersection with Rothesay Street.

2.         Approve that the stopping of vehicles be prohibited at any time on the east side of Burwood Road commencing at its intersection with Mairehau Road and extending in a northerly direction for a distance of 607 metres to its intersection with Rothesay Street.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking:

·     Level of Service: 10.3.8 Optimise Operational Performance

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by ensuring that the cycle lane is kept free of parked vehicles.

4.3.2   There are no known disadvantages to this option.

 

5.   Context/Background

5.1       There is a redundant bus stop on the east side of Burwood Road, adjacent to Burwood Hospital, that was used by the Orange Line and the 135 New Brighton / Burwood bus routes.  In 2016, both bus routes started using a new bus stop in the new Burwood Hospital car park.  However, other buses such as chartered buses or privately owned buses are still legally permitted to use the bus stop.

5.2       There is a cycle lane on the east side of Burwood Road and as a result No Stopping restrictions exist on Burwood Road, extending from Mairehau Road to Rothesay Street, with the exception of this redundant bus stop.

5.3       It is proposed to remove the redundant bus stop and replace it with No Stopping Restrictions.


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install 'No Stopping' restrictions at the site of a redundant bus stop in the cycle lane on Burwood Road, adjacent to Burwood Hospital in accordance with Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       As the redundant bus stop is within a cycle lane and no stopping restrictions extending on either side, the community has not been consulted on this as it is the only feasible and safe option.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - $300 to change the road markings.

6.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source – Public Transport Infrastructure Budget.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.12    Not applicable.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Reduces the risk of a crash involving cyclists by ensuring that the cycle lane is kept free of parked vehicles

6.16    There are no known disadvantages to this option.

7.   Option 2 - Do Nothing

Option Description

7.1       Do nothing, retain the redundant bus stop.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       As the redundant bus stop is within a cycle lane and no stopping restrictions extend on either side, the community has not been consulted on this as it is the only feasible and safe option.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    While scheduled buses no longer use this, non-scheduled buses may still use the bus stop (for example, chartered school buses) and leaving the bus stop in place risks confusion and stopped vehicles blocking the cycle lane, which forces cyclists to merge with traffic.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    There are no known advantages of this option.

7.14    The disadvantages of this option include:

·   It does not necessarily keep the cycle lane clear of parked or stopped buses.

 

 

Attachments

No.

Title

Page

a

Burwood Road Proposed No Stopping Plan for Board Approval

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Rodgers - Consultant

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Coastal-Burwood Community Board

03 April 2017

 

PDF Creator


Coastal-Burwood Community Board

03 April 2017

 

 

8.        Coastal Burwood Community Board Youth Development Fund 2016-2017 -  Maia Te Hae, Neveah Pirikahu and Finn Barber

Reference:

17/256255

Contact:

Jacqui Miller

Jacqui.miller@ccc.govt.nz

941 5333

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider three funding applications received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $1800.00 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider three applications for funding from Nevaeh Pirikahu-Waata, Maia Te Hae and Finn Barber.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $250.00 from its 2016/17 Youth Development Fund to Nevaeh Pirikahu-Waata towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April 2017.

2.         Approves a grant of $250.00 from its 2016/17 Youth Development Fund to Maia Te Hae towards attendance at the National Maori Netball Tournament in Auckland from 14-16 April 2017.

3.         Approves a grant of $200.00 from its 2016/17 Youth Development Fund to Finn Barber towards his attendance at an Outward Bound Course from the 23-30 April 2017.

 

 

4.   Applicant 1 - Nevaeh Pirikahu-Waata

4.1       Nevaeh Pirikahu-Waata is 14 years old and lives in Lonsdale Street, New Brighton.  Nevaeh has been selected as a member of the U15 Te Waipounamu Maori Netball Team to attend the National Maori Netball Tournament in Auckland from the 14-16 April.

4.2       Nevaeh attends Haeata Community Campus and enjoys participating in Kapa Haka, dance and singing as well as Basketball, Waka Ama and Netball.  Nevaeh is from a large family and needs to contribute her own funds towards the trip costs.  She has an after school job delivering circulars which she manages to juggle with her other hobbies and sporting commitments.  This is the first time she has been selected to be part of this team and is looking forward to the opportunity to play along and against top players from across the country.

4.3       Te Waipounamu Maori Netball is affiliated with Aotearoa Maori Netball Oranga Healthy Lifestyles (AMNOHL). They have an annual tournament held at different regions every Easter which has been going since 1987, this years tournament will be AMNOHL’s 30th anniversary.

4.4       Te Waipounamu under 15s have trialled and been successful in their selection to represent the Rohe at this year’s 30th National Tournament. Te Waipounamu consists of five teams (U13, U15, U17, U19, and Premier) management and kaumatua. Whanau also travel to support our wahine.

4.5       The tournament is held over four days, and consists of 38 teams and is the only kind that caters for this group in NZ. The values of the tournament are Oranga (Health) and Te Whare Tapa Wha (Holistic Wellbeing). The tournament is unlike any other hosted in the country where participants are encouraged to celebrate their physical and mental wellbeing, Iwi, Hapu and Whanau while representing their local area and province.

4.6       The tournament also attracts national selectors and coaches who are scouting for players, which offers the athletes possible pathways to further career and sport advancement opportunities. In the past Te Waipounamu have had two athletes (Brainne Petersen Premier player, Aliyah Dunn Under nineteen player), selected for the Aotearoa Maori Netball International Secondary Schools Team which competes in the International Secondary Schools Tournament and finished the team placed third.

4.7       The following table provides a breakdown of the costs for Nevaeh Pirikahu-Waata:

EXPENSES

Cost ($)

Air Flights and Insurance

215.00

Registration Fee (per player)

50.00

Accommodation 4x nights

200.00

Uniform

55.00

30 years Netball Banquet

15.00

                                                                                                 Total

$520.00

 

1.1.  This is the first time the applicant has applied for funding.

5.   Applicant 1 – Maia Te Hae

5.1       Maia Te Hae is 13 years old and lives on Wainoni Road in Wainoni.  Maia has been selected as a member of the U15 Te Waipounamu Maori Netball Team to attend the National Maori Netball Tournament in Auckland from the 14-16 April 2017.

5.2       Maia has played netball in the Christchurch Centre Competition on Saturdays since the U11’s grade.  Last season she made the year 7/8 Canterbury Metro Schools netball team and played tournaments each weekend in August.  Also last year she played U14’s and her team made it into division 1, section 1 which was their team goal.  Her team played in the 2016 Koru Games held in Selwyn district and came first out of 34 schools. 

5.3       She is currently sitting exams for level 1 &2 netball umpiring at the moment.  She feels this helps her to understand the game and provides her with some pocket money as she receives a koha for umpiring games during the season.

5.4       Maia also enjoys music and is part of the school production Show Biz next month.  She also enjoyed Kapa Haka and performs for her school. 

5.5       Refer to points 4.3 to 4.6 above regarding the background information for this tournament

5.6       The following table provides a breakdown of the costs for Maia Te Hae:

EXPENSES

Cost ($)

Air Flights and Insurance

215.00

 

Registration Fee (per player)

50.00

 

Accommodation 4x nights

200.00

 

Uniform

55.00

 

30 years Netball Banquet

15.00

 

                                                                                                 Total

$520.00

 

 

1.2.  This is the first time the applicant has applied for funding.

6.   Applicant 1 – Finn Barber

6.1       Finn Barber is 15 years old and lives in Korowai Street, Marshlands.  Finn attends St Bedes College where is plays a number of sports including cricket, tennis, football and rugby. 

6.2       Finn is the youngest of three children in his family, his two older siblings are attending university.  Finn’s older sister completed the Outward Bound Course several years ago and encouraged her brother to apply for the course when a specific course for 14 and 15 year olds was established.

6.3       Finn has been working a part-time job at the weekends as a cabler for Sky TV to help to cover the costs of the course.  He is contributing $1,000 from the funds he has raised and his family will cover the shortfall.

6.4       Finn wants to participate in the course to “try new things, meet new people and to challenge himself”.

6.5       The Outward Bound Explorer course for 14-15 year olds is an 8 day course for young people ready for adventure and is the ideal start to life’s great journey.  Participants are encouraged to leave their friends, family and mobile phones behind and step up to the OB challenge.  The 8 day programme is designed to give the participant the skills and friendships to help them find a clear path for growth.

6.6       The following table provides a breakdown of the costs for Finn Barber:

EXPENSES

Cost ($)

Outward Bound Course Fee

2495.00

Travel Costs

200.00

 

 

                                                                                                 Total

$2,695.00

 

6.7       This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

03 April 2017

 

 

9.        Establishment of a Coastal-Burwood Community Board Youth Development Fund Committee

Reference:

17/286017

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider the establishment of a Youth Development Fund Committee and to delegate to that committee the power to decide on Youth Development Fund applications. The Board is also given the opportunity to review the wording of the application form and eligibility criteria.

Origin of Report

1.2       This report is presented at the request of the Board who has indicated a wish to speed up the process for approving Youth Development Fund applications.

1.3       The Board can at any stage evaluate and review its governance structure.

1.4       The opportunity is also being taken to present the application form and eligibility criteria to the Board for review.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Consider the establishment of a Coastal-Burwood Community Board Youth Development Fund Committee comprising the six Board members with its Terms of Reference being “to make decisions on behalf of the Coastal-Burwood Community Board on Youth Development Fund applications received during the Board’s 2016/19 term for those applications which fall outside of the regular board meeting cycle or there is a urgent need for approval”.

2.         Appoint a Chairperson and Deputy Chairperson of the Coastal-Burwood Community Board Youth Development Fund Committee.

3.         Approve that the Coastal-Burwood Community Board Youth Development Fund Committee be granted delegated authority to make decisions on Youth Development Fund applications on behalf of the Board.

4.         Approve that all decisions by the Coastal-Burwood Community Board Youth Development Fund Committee be reported on to the Board for record purposes.

5.         Approve the quorum of the Coastal-Burwood Community Board Youth Development Fund Committee.

6.         Review and amend as necessary, wording of the Youth Development Fund application form and eligibility criteria.

 

 

4.   Key Points

 

4.1       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee.  Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

4.2       Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

4.3       Some of the rules around appointments of committees and subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

Ÿ A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

4.7       Financial provision for Democracy and Governance is included on Pages 158-161 of the 2009/19 Long Term Plan to support the level of governance in place when the Plan was adopted.  Any desire by the Community Board to increase a financial commitment around a committee or subcommittee would require a submission to the Annual Plan or Long Term Plan.

4.8       The current process from receipt to payment includes the following: application received, assessment of information, report written, sign off by manager, Board decision meeting, action memo, funding administration and accounts payable.  This is based on the fact that the applicant has provided all the correct information.  This is the same process for a subcommittee or full board meeting, however there are additional costs for the statutory requirements of advertising public meetings, noting that meetings can be retrospectively advertised if necessary.

4.9       The current timeframe to process a youth development application includes up to 1 week to write the report, Board sign-off at the fortnightly meeting and then up to two weeks for the payment to be processed.  Currently the fastest time for an application to be processed is 3-4 weeks.  With the proposed youth development funding sub-committee the fastest it will be processed is 2-3 weeks, providing all the relevant information is received with the application.  There is an additional cost for the sub-committee process due to the statutory requirement for all subcommittee meetings to be publicly advertised as noted above.

4.10    The current application form, containing the eligibility criteria is attached. In discussion the Board has indicated the criteria may need reference to fulltime employment; also that the list of fundable activities include “but not limited to”.

 

 

 

Attachments

No.

Title

Page

a

Coastal-Burwood Youth Development Fund Application Form

28

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

03 April 2017

 

PDF Creator


 

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Coastal-Burwood Community Board

03 April 2017

 

 

10.    New Zealand Community Boards Conference 2017 - Board Members' Attendance

Reference:

17/257612

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

1.1       This report is to seek approval for a member or members of the Coastal-Burwood Community Board to attend the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of nominated Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

 

3.   Key Points

3.1       The conference is being held at the Heritage Centre, Methven from 11-13 May 2017. The theme for the conference is ‘Making 1 + 1 + 3” and is designed bring together the community boards of New Zealand to share practice and to help improve the understanding and work of community boards.

3.2       The programme (attachment A) includes key-note speakers and interactive workshops hosted by experts. The wide range of speakers selected for the conference will provide the opportunity for delegates to participate fully and take away ideas that they can apply within their own environment.

3.3       The New Zealand Community Board Executive Committee will also offer the Best Practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance. The awards scheme was developed as a learning tool for quality improvement in the functioning of community boards and allows boards to showcase projects and initiatives that have made a difference in the community.  The Board has already indicated it has no application for these awards this year.

3.4       The conference registration fee for each attendee is $745 until 3 April and $845 after that date (exclusive of GST). Accommodation costs range from $105 to $170 per night depending on the choice of accommodation. Alternatively delegates may choose to travel each day from Christchurch (travel time is one hour from Christchurch Airport). Two night’s accommodation will be needed should delegates choose to attend the Welcome Function on Thursday 11 May.

 

Attachments

No.

Title

Page

a

NZCB Conference 2017 Programme

35

 

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

03 April 2017

 

PDF Creator


Coastal-Burwood Community Board

03 April 2017

 

 

11.    Coastal-Burwood Community Board Area Report

Reference:

17/263352

Contact:

Jo Wells

jo.wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the Area Update.

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

It is anticipated that the Community Board Plan will be reviewed and updated and come into effect from 1 July 2017.  A workshop is being planned for April.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Outwards Correspondence

The following is outwards correspondence in response to discussions at Board meetings or requests to follow up from the Board. Please see attachments for correspondence.

·     Student Volunteer Army re thanks for work on Southshore Spit (attachment A).

·     South Brighton Residents Association re response to queries raised (attachment B).

3.2.2   Pages Road Bridge

On 6 March the Board requested the Pages Road Bridge rebuild designs that had been developed by Stronger Christchurch Infrastructure Team. This was for the purposes of assisting with deliberation on the adjacent footpath repairs proposed. These designs have now been received and separately circulated to members.

 

3.2.3   Avondale Bridge      

At its meeting on 5 September 2016 the Board requested staff to explain why the island of the Avondale/New Brighton Road/Bassett Street roundabout and the berm on the north west corner of Bassett Street and New Brighton Road have not been reinstated as they were pre Stronger Christchurch Infrastructure Rebuild Team (SCIRT) works; the Board also asked for a copy of the planting plan for these two areas. 

 

Members may be aware that work was carried out on the roundabout in mid-March. The planting plan as requested is attached (attachment C). The work has attracted favourable public comment.

 

 

 

 

3.2.4   Tern Street Estuary Access

On 20 March 2017, the Board asked staff to investigate if repair work on the road and footpaths was possible for Tern Street, between the red zone barrier and the estuary edge.

 

As this section has had a red zone barrier installed, as per other roads within the Red Zoned housing areas, staff intend to do only limited repairs which basically ensure its safety. In essence the road corridor is still available for public use, albeit the function of the barrier is to discourage use by vehicles, and to this end they are largely effective.

 

Under Road maintenance a basic safety inspection should be being carried out once a month to make sure there are no significant trip or fall hazards. Road like this part of Tern Street are not "Stopped" as such and remain being public roads until the determination of the ultimate red zone land use has been made by Regenerate Christchurch. Advice from staff is that Council decided to not maintain or improve roads closed.

 

Given the demands for functioning footpaths and drains/channels outside streets where people are residing these are our current focus areas, and Tern St will regrettably not be a high priority at this stage.

 

3.2.5  Estuary Road Sealing

On 6 March 2017 the Board asked staff to investigate the recent tar sealing of Estuary Road (from Bridge Street to Tovey Street) to establish if the road edges would receive the same treatment as the carriageway portion.

 

Advice has been received that smoothing work was done where the need was greatest and was restricted to the trafficable lanes. The parking areas weren't done for cost-saving reasons and concentrate it to where it could serve the most purpose. The sealed parking areas were, apart from being rougher, not needing to be treated to waterproof. This is a common practice for all road authorities to maximise what can be done with the funds available, to make sure we treat the worse affected areas with the most benefit for all.

 

3.2.6   Bassett Street Planting

In August 2016 the Burwood East Residents Association (BERA) wrote to the Burwood/Pegasus Community Board regarding the non-establishment of previously green areas in Bassett Street post SCIRT repair works. While the majority of their concerns have been addressed and outstanding matter was the need for planting in the barked area of the underground pump station outside 19/21 Bassett Street.

 

Roadside Landscaping staff have agreed to include that barked area into their planting schedule and BERA has been informed accordingly.

 

3.3       The provision of strategic technical and procedural advice to the Community Board

3.3.1   Nil to report at this time.

3.4       Board area Consultations/Engagement

3.4.1   Draft Annual Plan 2017/18

3.5       Submission Opportunities

3.5.1   Draft Annual Plan 2017/18

3.6       Annual Plan and Long Term Plan matters

3.6.1   The Board has two Community events for the Draft Annual Plan 2017/18,

Wednesday 29 March, 5.30pm – 6.30pm

Monday 3 April, 5.30pm – 6.30pm

Location:  Coastal-Burwood Community Boardroom on the Corner of Beresford and Union Streets.

Members of the community will have the opportunity to have one on one discussions with Board members in an informal setting and note-takers will be available to capture feedback and some staff available to answer questions. Computers will also be available for online submissions.

3.7       Development of Civil Defence Emergency Plans

3.7.1   A small Council staff group citywide has been set up to identify where we are at in terms of community Responsiveness / Resilience/Emergency Preparedness Plans. This is essentially a stocktake of what is currently happening or available in communities. This will feed into a more co-ordinated approach for CDEM to work with communities in this area. In the Coastal–Burwood areas there are many examples of spontaneous responses by community groups, churches and individuals getting together and supporting communities in an emergency. Two identified community respondents in the earthquakes of 2010/2011 were funded to continue their work in community support/response by the previous Burwood/Pegasus Community Board.

Action: A workshop to be set up to discuss Board’s role in Community response plans.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to consider items for inclusion in Newsline.

3.8.2   Bottle Lake Forest was recently featured in Newsline as part of the International Day of Forests, information on this can found at:

https://ccc.govt.nz/the-council/newsline/show/1490

3.9       Significant Board matters of interest to raise at Council

Board members are requested to highlight significant matters from the meeting to be raised by the Chair at the next Council Meeting (Community Board reports) on Thursday 13 April.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

The three Community Board, ‘Key Local Projects’ are Aranui Community Trust Incorporated (ACTIS), People Empowerment Environmental Enhancement Project (PEEEP) previously known as Project Employment Environmental Enhancement Project and Rawhiti Community Sports Incorporated.  The three groups will be doing deputations to the Board in April or May.

5.   Significant Community Issues

5.1       Repair of the South Brighton Boardwalk

A report is due to come to the Community Board on 1 May 2017.  The report will have some estimates and options presented.

 

 

 

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

Staff are meeting with A-Town Boxing Gym Club regarding options for the facility they utilise to be repaired.  The Club have expressed interest to either lease or purchase the building from Council and to manage the repairs and improvements for the building.  A report will come to the Board once options are established.

6.2       Partnerships with the community and organisations

Nil to report at this time.

6.3       Infrastructure projects underway

South Brighton Jetty: Set up will take place on site by the end of March, demolition will start early to mid -April, and the repair is due for completion late July- All dates are dependent on weather.

 

6.4       Events Report Back

6.4.1      PolyFest Secondary School showcase on 18 March in Dallington which saw several thousand participants compete and attend.

6.4.2      NZ Surf Life Saving Championships 16 – 19 March, with 31 Clubs from around NZ competing over the 4 day event and attracting a large audience of supporters.

6.4.3      Ray White New Brighton Festival of Surfing – Opening Event - 17 March

6.4.4      New Brighton Rocks Event – Saturday 18 March – a new event for families in Rawhiti Domain, 150-200 people attended.

6.4.5      Ray White New Brighton Festival of Surfing – Movie Night Friday 24 March

6.4.6      Ray White New Brighton Festival of Surfing – Competition 25 and 26 March

6.4.7      The Jam Youth event – Saturday 25 March – a new event for youth bands to perform at the New Brighton Ampitheatre.

6.4.8      Wainoni Avonside Community Services Trust – Summer of Fun event – Saturday 25 March

6.4.9      Regenerate – Community Open Day to engage about the Otakaro-Avon River Corridor at Haeta Community Campus – Saturday 25 March.

6.4.10    Rockabilly & Archery events at Rawhiti Domain

Staff had an external expert review the planning and decision making process for allocation of these two events on Rawhiti Domain in November 2017.  The results primarily endorsed the process and outcome for Rockabilly Show and Shine to be held on Saturday 11 November.  Staff continue to engage with Archery face to face and via email to ideally support their event taking place and to ensure their needs continue to be supported by Council in the future.

 

 

 

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

April is one of the busiest months in the Local and Sports Parks Maintenance Contract. We increase the frequency of all mowing activities, begin amenity gardening, hedge pruning, play surface cleaning, irrigation checks and sports field renovations.

7.1.1   Contract key performance

To be tabled at meeting

7.1.2   Mowing and spraying programme

Activity

Frequency per month

Ornamental mowing

3

Amenity Mowing

2

Informal Mowing

1

Sports Field Mowing

4

Weed Spraying

1

 

7.1.3   Field surface activities

The sports field renovation program commences on the 31st of April and will be completed by the 2nd of June.

 

Activities carried out;

- Under-sowing

- Fertilising

- De-compacting

- Seed and Soil top up

Description

Time Frame

Under-sowing

Completed by Friday 5th May 2017

De-compaction

Completed by Friday 2nd June 2017

Fertiliser application

Completed by Friday 7th April 2017

Irrigation Performance Check (per field)

Completed by Friday 5th May 2017

Soil and seed, supply and place

Completed by Friday 31st March 2017

 

NB: The dates provided are weather dependent

Parks programmed for renovation

Barnett Park Sports Grounds

Burwood Park

Clare Park

Cuthberts Green

Ferrymead Park

McCormacks Bay

Parklands Reserve

Queenspark Reserve

Rawhiti Domain

 

7.1.4   Sports Parks Update

Summer sports codes have now finished, with the majority of winter codes begging on the 1 April. The winter line marking program began on the 6 March and is on track to be completed by the 28 March.

Aranui Eagles Rugby League Club are now in place at QEII Ascot fields for the 2017 season for training and competition, pre-season training has begun.  The club will also be utilising the Ascot Community Centre for Club functions with bookings via the Ascot Community Centre.

All winter sports start on the 1 April with sports fields transitioning from summer to winter codes from the 27 March.

7.1.5   Capital Works Projects

The city wide garden mulching program begins on the 27 March and will be completed by the 30 September.

 

The activities carried out in the program are;

- Weed whacking large weeds

- Spraying weeds

- Applying mulch

 

The mulch will be applied at 100mm thick. The Herbicide to be used is an organic fatty acid and pine oil mix.

 

City Care were awarded the contract to weed whack, spray and apply mulch. Burnside contracting were awarded the contract to supply and deliver mulch.

7.2       QEII Park Management Plan

Staff are preparing a framework for developing a plan for QEII Park following the recent signing of the sale and purchase agreement with the Ministry of Education.  This will include proposals of how the funds from the sale are managed.  Staff will seek a workshop with the Board in the near future to receive guidance and input regards the planning process.  Staff continue to work closely with Christchurch School of Gymnastics (CSG) to support the consideration of a new lease and funding proposals to support their preference to remain on QEII Park.  The leasing process is active and CSG plan to apply for a community loan from Council in advance of a grant consideration via the Long Term Plan.

8.   Community Board funding budget overview and clarification

8.1       The Board’s funding update is attached, please refer to (attachment D).

 

Attachments

No.

Title

Page

a

Student Volunteer Army re thanks for work on Southshore Spit

44

b

South Brighton Residents Association re response to queries raised

45

c

Avondale Bridge Roundabout Planting Plan

48

d

2016-19 Coastal-Burwood Funding Update

49

 

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

03 April 2017

 

PDF Creator


Coastal-Burwood Community Board

03 April 2017

 

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Coastal-Burwood Community Board

03 April 2017

 

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Coastal-Burwood Community Board

03 April 2017

 

PDF Creator

 


Coastal-Burwood Community Board

03 April 2017

 

 

12.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

13.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.