Greater Christchurch Urban Development Strategy Implementation Committee

Agenda

 

 

Notice of Meeting:

A meeting of the Greater Christchurch Urban Development Strategy Implementation Committee will be held on:

 

Date:                                     Friday 3 February 2017

Time:                                    9am

Venue:                                 Council Chamber, Environment Canterbury, 200 Tuam Street

 

 

 

27 January 2017

 

 

 

 

 

 

                           
             


To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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Committee Members

 

 

 

UDS Independent Chair

Bill Wasley

 

Christchurch City Council

Mayor Lianne Dalziel, Councillors Phil Clearwater and Sara Templeton

 

Environment Canterbury

Chairman David Bedford, Councillors Cynthia Roberts and Peter Skelton

 

Selwyn District Council

Mayor Sam Broughton, Councillors Malcolm Lyall and Mark Alexander

 

Waimakariri District Council

Mayor David Ayers, Councillors Kevin Felstead and Neville Atkinson

 

Te Rūnanga o Ngāi Tahu

Lisa Tumahai

 

New Zealand Transport Agency (observer)

Jim Harland

 

Department of the Prime Minister and Cabinet (observer)

Kelvan Smith

 

Canterbury District Health Board (observer)

David Meates

 

 

UDS Implementation Manager

Keith Tallentire

ph 941 8590

 

Committee Adviser

Aidan Kimberley

ph 941 6566

 


 

UDS LogoUrban Development Strategy Implementation Committee (UDSIC) Terms of Reference (2015)

 

1.  Purpose

The UDSIC is a joint committee within the meaning of the Local Government Act 2002. In 2015 it absorbed additional functions from the former Recovery Strategy Advisory Committee established by the Canterbury Earthquake Recovery Authority in 2012.

Local authority members are Christchurch City Council, Waimakariri District Council, Selwyn District Council and Canterbury Regional Council. The joint committee has additional public body representation from tangata whenua and other agencies. It has been established to oversee implementation of the Greater Christchurch Urban Development Strategy (UDS), provide advice to the Minister for Canterbury Earthquake Recovery and ensure integration between earthquake recovery activity and longer term urban development activity, including:

Providing clear and united leadership in delivering the UDS vision and principles;

Promoting integration with the Recovery Strategy for Greater Christchurch, associated recovery plans and programmes including the implementation of the Land Use Recovery Plan (LURP) and Natural Environment Recovery Programme (NERP); and,

Supporting the delivery of aligned tangata whenua objectives as outlined in Ngāi Tahu 2025 and the Mahaanui Iwi Management Plan 2013.

The Committee is a formal joint committee pursuant to the Local Government Act 2002, (Schedule 7, Section 30). The Local Authorities have resolved that the Committee is not discharged at the point of the next election period (in line with clause 30 (7) of schedule 7).

2.  Membership

The local authorities and Te Rūnanga o Ngāi Tahu shall each appoint up to three representatives, including their respective Mayors, Chair and Kaiwhakahaere.

The Chief Executives of the Canterbury Earthquake Recovery Authority (CERA) and Canterbury District Health Board (CDHB), and the Regional Director of the New Zealand Transport Agency (NZTA) attend as observers and have speaking rights but in a non-voting capacity.

There shall be an Independent Chair (non-elected member), appointed by the Committee, who has speaking rights and voting capacity.

The standing voting membership is limited to 16 members (including the Independent Chair), but with the power to co-opt up to a maximum of two additional non-voting members where required to ensure effective implementation.

The Committee shall also appoint a Deputy Chair, who shall be elected at the commencement of each triennium, and who shall be a member of the Committee.

In accordance with Section 30A of Schedule 7 to the Local Government Act 2002, the quorum at a meeting of the Committee shall be eight voting members.

Other representatives of voting and non-voting organisations are permitted to attend meetings of the Committee; however attendance at any public excluded session shall only be permitted with the prior approval of the Chair. Likewise, speaking rights of other representatives at Committee meetings (whether in public session or not) shall only be granted with the prior approval of the Chair.

 

 

3.  Meeting Frequency

Monthly, or as necessary and determined by the Independent Chair.

Notification of meetings and the publication of agendas and reports shall be conducted in accordance with the requirements of Part 7 of the Local Government Official Information and Meetings Act 1987.

4.  Committee Delegations

The UDS Implementation Committee is delegated the following functions in support of its overall purpose:

General

Overseeing implementation of the UDS and recovery documents, including the LURP, NERP and associated documents, such as the Greater Christchurch Transport Statement

Advising the Minister for Canterbury Earthquake Recovery and the Canterbury Earthquake Recovery Authority on the development and implementation of the Recovery Strategy and any associated matters, including programmes, plans, projects, systems, processes and resources led by CERA or any other central government agency for the purposes of the recovery of greater Christchurch (as defined in the Canterbury Earthquake Recovery Act 2011)

Ensuring the integration between the UDS and any of the foregoing matters

Ensuring organisational systems and resources support implementation

Monitoring and reporting progress against actions and milestones

Managing any risks identified in implementation

Identifying and resolving any implementation inconsistencies arising from partner consultation processes

Facilitating consultation and establishing forums as necessary to support implementation and review

Periodically reviewing and recommending any adjustments to the UDS and recovery documents, including the LURP and NERP.

 

Specific

Selecting and appointing an Independent Chair and Deputy Chair

Taking responsibility for implementing any actions specifically allocated to the Committee

Implementing a Memorandum of Understanding, as adopted by the Committee for each triennial period, to provide and maintain partnership relationships and provide for the resolution of any conflict

Advocate for statements of intent of council owned companies to be aligned to implementation of the UDS and recovery documents, including the LURP and NERP where appropriate.

Champion integration and implementation through partner strategies, programmes, plans and policy instruments (including the Regional Policy Statement, Regional and District Plans, Long Term Plans (LTPs), Annual Plans, transport programmes and triennial agreements) and through partnerships with other sectors such as health, education and business.

Establish protocols to ensure that implementation, where necessary, is consistent, collaborative and/or coordinated to achieve optimal outcomes.

Making submissions, as appropriate, on Government proposals and other initiatives relevant to the implementation of the UDS and recovery documents, including the LURP and NERP.

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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AGENDA ITEMS

 

1.       Apologies................................................................................................................................... 7

2.       Declarations of Interest............................................................................................................ 7

3.       Deputations by Appointment.................................................................................................. 7

4.       Confirmation of Previous Minutes.......................................................................................... 7

STAFF REPORTS

5.       Advice from the Chief Executives Advisory Group to the Committee on the continued role of the Independent Chair....................................................................................................... 13

6.       Advice from the Chief Executives Advisory Group on a strategic approach to use of the Greater Christchurch Regeneration Act 2016....................................................................... 19

7.       Advice from the Chief Executives Advisory Group on enhancing linkages to other partnerships, agencies and organisations............................................................................. 21

8.       Advice from the Chief Executives Advisory Group on renaming of the Partnership and Committee............................................................................................................................... 25

9.       Health Precinct Update.......................................................................................................... 27

10.     Secretariat update.................................................................................................................. 29

11.     Urban Development and Regeneration update................................................................... 33   

 


 

Standing Items

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

4.   Confirmation of Previous Minutes

That the minutes of the Greater Christchurch Urban Development Strategy Implementation Committee meeting held on Friday, 9 December 2016 be confirmed (refer page 8).


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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Greater Christchurch Urban Development Strategy Implementation Committee

Open Minutes

 

 

Date:                                     Friday 9 December 2016

Time:                                    9.04am

Venue:                                 Council Chamber, Environment Canterbury, 200 Tuam Street

 

 

Present

Chairperson

Members

 

 

 

 

 

 

 

 

 

 

 

Observer

Bill Wasley                                         

Councillor Cynthia Roberts, Environment Canterbury       

Councillor Peter Skelton, Environment Canterbury            

Mayor Sam Broughton, Selwyn District Council       

Deputy Mayor Malcolm Lyall, Selwyn District Council        

Councillor Mark Alexander, Selwyn District Council            

Mayor David Ayers, Waimakariri District Council     

Deputy Mayor Kevin Felstead, Waimakariri District Council         

Mayor Lianne Dalziel, Christchurch City Council       

Councillor Phil Clearwater, Christchurch City Council         

Councillor Sara Templeton, Christchurch City Council        

(Non-voting member) Jim Harland, New Zealand Transport Agency   

(Non-voting member) Kelvan Smith, Greater Christchurch Group (DPMC)

Jen Crawford, Regenerate Christchurch        

 

 

9 December 2016

 

 

Keith Tallentire

UDS Implementation Manager

Aidan Kimberley

Committee and Hearings Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

The agenda was dealt with in the following order.

1.   Apologies

 

Committee Resolved GCUC/2016/00001

That the apologies from Sir Mark Solomon, Lisa Tumahai, David Meates, Chair David Bedford, Neville Atkinson be accepted, and that the apology from Mayor Lianne Dalziel for lateness be accepted.

Mayor Ayers/Member Skelton                                                                                                                             Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Deputations by Appointment

There were no deputations by appointment.

4.   Confirmation of Previous Minutes

 

Committee Decision

There were no previous minutes for confirmation.

5.   Greater Christchurch Urban Development Strategy Implementation Committee Minutes - 9 September 2016

 

Committee Resolved GCUC/2016/00002

Joint Committee Decision

That the Greater Christchurch Urban Development Strategy Implementation Committee receive the minutes of its meeting held on 9 September 2016.

Member Alexander/Member Skelton                                                                                                               Carried

 

Mayor Lianne Dalziel joined the meeting at 09:07 am.

6.   Election of Deputy Chairperson

 

Committee Resolved GCUC/2016/00003

Joint Committee Decision

That Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receive the information in the Election of Deputy Chairperson report.

2.         Adopt system A for electing the Deputy Chairperson.

Member Alexander/Member Skelton                                                                                                               Carried

 

Mayor Ayers was nominated by Councillor Alexander, seconded by Councillor Skelton. There being no further nominations, Mayor Ayers was elected unopposed.

 

Committee Resolved GCUC/2016/00004

3.         That Mayor David Ayers be elected as deputy chair of the Greater Christchurch Urban Development Strategy Implementation Committee for the duration of the 2016-2019 triennium.

Member Alexander/Member Skelton                                                                                                               Carried

 

7.   UDSIC advice to the reconvened Committee

The Chairperson invited members to introduce themselves and provide some initial reflections on the work of the Committee for the coming term. Jen Crawford, representing Regenerate Christchurch, joined the table to introduce herself in anticipation of potential further involvement with the committee over the coming triennium.

A discussion was held on a proposed renaming of the committee. Comments included the need to inform the community of the work of the committee regardless of what name is selected; having a name which conveyed the purpose of the committee; adding a Maori component to the name; the potential for a simple byline to accompany the committee name; and seeking advice from the Chief Executives Advisory Group (CEAG).

The committee also commented on having regular and effective reporting back to the partner organisations, supporting a suggested new update note prepared by the secretariat after each meeting highlighting key points to emphasise back to partner organisations.

 

Committee Resolved GCUC/2016/00005

Joint Committee Decision

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the advice and recommendations contained in the paper prepared by the UDSIC at its last meeting prior to the local body elections.

2.         Confirm the timeframe for considering the recommendations contained therein at future meetings of this Committee during 2017 subject to the following amendments:

a.         That the continued appointment of the independent Chair be considered at the committee’s first meeting in 2017 (UDSIC recommendation (d)).

b.         That the strategic approach to the application of the Greater Christchurch Regeneration Act 2016 be considered at the committee’s first meeting in 2017 (UDSIC recommendation (j)).

c.         That the terms of reference be considered alongside the Memorandum of Agreement in March 2017 (UDSIC recommendation (b)).

d.         That the discussion commence on the strategy review at the March 2017 meeting (UDSIC recommendation (i)).

Mayor/Member Lyall                                                                                                                                                Carried

 

Committee Resolved GCUC/2016/00006

e.         That the name of the committee be considered at the committee’s first meeting in 2017, recognising the broader function of this group (UDSIC recommendation (a)).

Member Skelton/Member Roberts                                                                                                                    Carried

 

8.   Secretariat Update

The Committee endorsed the suggestion of a coach tour and made the following suggestions to be included in the tour program:

·    Drive round the boundaries of the area covered by the Urban Development Strategy.

·    Visit places which will help members understand the implications of intensification.

·    Include aspects relating to integrating biodiversity within urban environments.

·    Coastal issues which impact greater Christchurch

·    Visit places likely to be discussed by the committee over the coming term such as the Port of Lyttelton, the new inland port at Rolleston, and areas with signigicant population growth.

 

Committee Resolved GCUC/2016/00007

Joint Committee Decision

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the scheduled dates for the Committee for 2017.

2.         Request that a draft program of tours be provided to the committee including potential dates.

Member Lyall/Member Skelton                                                                                                                           Carried

 

9.   Urban Development and Regeneration Update

Kelvan Smith confirmed that an update from his department would be provided to future committee meetings.

Mayor David Ayers suggested that the Committee needs to monitor the situation with the Picton to Christchurch Rail Line which is closed due to damage caused by the Kaikoura Earthquakes.

 

Committee Resolved GCUC/2016/00008

Joint Committee Decision

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the report and receive the attached Urban Development and Regeneration Update.

Member Felstead/Mayor Broughton                                                                                                                 Carried

 

Committee Resolved GCUC/2016/00009

It was resolved on the motion of Member Clearwater, seconded by Member Alexander that the committee acknowledge and thank former Councillor Paul Lonsdale for his contribution as a member of the committee during the 2013-2016 triennium.

Member Clearwater/Member Alexander                                                                                                        Carried

     

Meeting concluded at 10:18am.

 

CONFIRMED THIS 3rd DAY OF FEBRUARY 2016

Bill Wasley

Chairperson

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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5.        Advice from the Chief Executives Advisory Group to the Committee on the continued role of the Independent Chair

Reference:

17/49200

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to provide advice from the Chief Executives Advisory Group (CEAG) to the Committee on the role of Independent Chair.

2.   Relationship to Partnership Objectives

2.1       This report responds to the resolution outlined in paragraph 4.1.

 

3.   CEAG Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Confirms the continued appointment of the current Independent Chair until the planned strategy review has been completed.

2.         Delegate to the Chief Executives Advisory Group the authority to complete the contractual arrangements for this reappointment.

 

 

4.   Context/Background

Background

4.1       At the September 2016 meeting of the Greater Christchurch Urban Development Strategy Implementation Committee (UDSIC) the Committee endorsed a paper including a series of recommendations for consideration by the reformed UDSIC following the local body elections. Recommendation (d) was: the continued appointment of an independent chair to chair the committee.

4.2       The role of the Independent Chair is documented in the UDS2007 strategy document (Appendix V) and is included as Attachment A to this report. The terms of reference for the Chief Executives Advisory Group also confirm the Independent Chair’s role as a member and Chair of CEAG.

CEAG advice

4.3       CEAG recommends that the role of Independent Chair continues and that the current arrangements be confirmed, at least for the duration of the planned strategy review.

4.4       As outlined in Attachment A, the role is much broader than chairing the meetings of UDSIC, and CEAG values the link the role establishes between UDSIC and CEAG.

4.5       CEAG does not believe having a Chair from outside Greater Christchurch represents any significant logistical difficulties or financial burden and has the benefit of being able to draw on the experiences and learnings from similar initiatives across New Zealand that the Independent Chair is also involved in. Attachment B outlines this experience further and was provided as part of the material at the recent partners networking event in November 2016.

4.6       This triennium the Partnership aims to undertake a comprehensive strategy review and the skills, experience and consistency provided by the current Independent Chair will be an important part of successfully achieving this initiative.

4.7       Whilst the role of the Independent Chair is to facilitate the local leadership of the Committee and amongst the Partners, rather than provide that leadership, CEAG recommends that investigation of a locally-based independent chair be reconsidered later in the triennium and following the culmination of the strategy review process.

4.8       In summary, the key rationale for this CEAG recommendation include:

§ the benefits of continuity offered by continuing with the current Independent Chair during the planned strategy review period.

§ the independent facilitation role that assists Partnership discussions and effective decision-making.

§ the specific skills, experience, learnings and connections Bill Wasley brings from similar initiatives such as SmartGrowth (Western Bay of Plenty) and FutureProof (Waikato) as well as related work on RMA plans, regional plans, and economic development strategies throughout New Zealand.

§ the role the Independent Chair plays in connecting the Committee discussions to the work of CEAG, the Implementation Manager and the supporting implementation groups involving partner staff.

§ the process of the strategy review will help clarify a Partnership perspective on the future needs, role and expectations of a Chair and the need for any change.

 

Attachments

No.

Title

Page

a

Urban Development Strategy 2007: Appendix V

15

b

Bill Wasley - brief biography

17

 

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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PDF Creator


 

PDF Creator


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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PDF Creator


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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6.        Advice from the Chief Executives Advisory Group on a strategic approach to use of the Greater Christchurch Regeneration Act 2016

Reference:

17/49243

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       To provide advice from the Chief Executives Advisory Group (CEAG) to the Greater Christchurch Urban Development Strategy Implementation Committee (UDSIC) on recommendation (j) regarding a strategic approach to the application of regeneration powers, as contained in the advice paper prepared by the UDSIC prior to the local body elections.

2.   Relationship to Partnership Objectives

2.1       This paper responds to the resolution outlined in paragraph 4.1.

2.2       Regeneration is a key principle of the GCUDS Update:

Regeneration – Haumanutanga. Recognising the effects of the Canterbury earthquakes across Greater Christchurch and supporting rebuilding, urban renewal, and the restoration and enhancement of the environmental, economic, social, sport, recreational, health and cultural wellbeing of people and communities.

 

 

3.   CEAG Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receive the presentation from Regenerate Christchurch

2.         In light of this contextual presentation, request further advice from the Chief Executives Advisory Group relating to the strategic approach to the application of the Greater Christchurch Regeneration Act 2016.

 

 

4.   Context/Background

Background

4.1       At the September 2016 meeting of UDSIC the Committee endorsed a paper including a series of recommendations for consideration by the reformed UDSIC following the local body elections. Recommendation (j) was: consider a strategic approach to the application of regeneration powers and that this Committee be the body for partners to communicate intentions on their use.

4.2       At the last meeting of this Committee the focus for this recommendation was clarified as being the application of the regeneration powers under the Greater Christchurch Regeneration Act 2016 (GCRA). 

4.3       The GCRA came into force on 19 April 2016 and provided special legislative powers to support the regeneration of greater Christchurch.  The GCRA, and the legislative powers contained within it, will expire on the close of 30 June 2021.

4.4       The GRCA enables any of the strategic partners to be a proponent of a Regeneration Plan or propose the exercise of the power in section 71 (where the Minister may suspend, amend, or revoke RMA document, council plan etc.)

4.5       In November 2016 a Statement of Intent was agreed for Regenerate Christchurch, outlining its initial activities and intentions.

4.6       In addition to the three focus areas for Regenerate Christchurch (Central City, Residential Red Zones, and New Brighton) Regenerate Christchurch reviewed and recommended to the Minister an Outline for the Cranford Regeneration Plan. The Outline, the proponent for which is the Christchurch City Council, was publicly notified and approved by the Minister in December 2016.

CEAG advice

4.7       To commence Committee discussion on this matter it would assist the Committee to better understand the role, latest activities and intentions of Regenerate Christchurch. A presentation from Regenerate Christchurch forms part of this agenda item.

4.8       Regenerate Christchurch is critical to progressing regeneration activity within the Christchurch district and to be successful will require the support and resources of a number of UDS Partners.

4.9       Undertaking any significant additional regeneration activity, including that which might necessitate the use of the powers under the GCRA by Regenerate Christchurch, Department of Prime Minister and Cabinet or any of the strategic partners, will need to be prioritised and coordinated with the existing statutory and strategic initiatives already planned to be undertaken by Partners during this triennium.

 

Attachments

There are no attachments to this report.

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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7.        Advice from the Chief Executives Advisory Group on enhancing linkages to other partnerships, agencies and organisations

Reference:

17/49264

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to provide advice from Chief Executives Advisory Group (CEAG) to the Committee on enhancing linkages to other partnerships and agencies.

2.   Relationship to Partnership Objectives

2.1       This report responds to the resolution outlined in paragraph 4.1. Partnership remains a key principle of the Strategy, as outlined in the 2016 Strategy Update:

Partnership – Kotahitanga. Working in collaborative relationships to achieve mutually agreed goals with continued commitment to clear and effective communication, engagement, information sharing and equal participation in decision making.

 

3.   CEAG Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Endorse an informal networking approach to strengthen and maintain links with related partnerships (including those relating to resilience, Safer Christchurch, and Healthy Christchurch initiatives).

2.         Request to receive periodical updates from related partnerships on their work at future meetings of this Committee or through the Committee being invited to the meetings of such bodies.          

3.         Undertake discussions with leaders from other organisations on an issues and as needed basis rather than through a standing forum arrangement.

4.         Delegate the planning arrangements for such networking and discussions to the Chief Executives Advisory Group, supported by the Urban Development Strategy Implementation Manager.

5.         Seek further advice from the Chief Executives Advisory Group on how UDSIC recommendation (g) relating to a stakeholder reference group might be best progressed in light of any Committee resolution relating to recommendation (f) being the subject of this report.

 

 

4.   Context/Background

Background

4.1       At the September 2016 meeting of the Greater Christchurch Urban Development Strategy Implementation Committee (UDSIC) the Committee endorsed a paper including a series of recommendations for consideration by the reformed UDSIC following the local body elections. Recommendation (f) was: establishing a programme of informal and formal networking and reporting sessions between this Committee and key related partnership groupings to assist collaborative working.

4.2       As the UDSIC advice paper outlined, the UDS Partnership has proven to be invaluable during the recovery period but recognition of its collaborative leadership role outside of the Partners is limited and its value not widely understood.

4.3       This issue also pertains to some of the findings and recommendations of the Advisory Board on Transition, chaired by Dame Jenny Shipley, prior to the disestablishment of the Canterbury Earthquake Recovery Authority in 2016.

4.4       At its meeting on 17 November 2016, Christchurch City Council passed a resolution recommending that UDSIC: develop a proposal to expand the Partnership to include other agencies that are involved in shared initiatives such as the Resilient Greater Christchurch Plan, Safer Christchurch Strategy, Healthy Christchurch, as well as similar programmes in Selwyn and Waimakariri districts. 

CEAG advice

4.5       The UDSIC advice paper highlighted a number of existing partnerships that help support and/or influence the strategic goals contained in the UDS Update 2016. As well as those mentioned above the Canterbury Mayoral Forum and the Greater Christchurch Public Transport Joint Committee were referenced.

4.6       Many of these partnerships already have representation from UDS Partners and so informal connections already exist through the partner representatives. CEAG support establishing periodic networking opportunities between such bodies to assist and broaden these connections.

4.7       Outside of the UDS Partners, the key organisations involved in the governance and implementation of these related initiatives include government departments and public agencies (such as NZ Police and NZ Fire Service), tertiary bodies and some key service providers and sectoral membership bodies (as highlighted in Attachment A to this report).

4.8       CEAG recommend discussions with these other organisations is perhaps best undertaken on an issues and as needed basis rather than through a standing forum arrangement. This would help link them to the work of the Partnership but not entail expanding the UDSIC membership. If required, under the Committee terms of reference an organisations can already be co-opted to the Committee for a period should this be necessary.

4.9       It is anticipated that such sessions would be necessary at least on a six-monthly basis. The planned strategy review process will also entail stakeholder engagement with such organisations and help define an enduring arrangement that works for both the Partnership and the range of stakeholders that would need to own and help implement its agreed directions.

4.10    Individual UDS Partners will also have existing liaison arrangements in place with many key stakeholders. Where appropriate, UDS Partners should be encouraged to extend invites to other UDS Partners for such meetings depending on the issues being discussed. This would also help each Partner foster improved relationships with stakeholder organisations by taking advantage of the strong relationships that other UDS Partners may have.

4.11    A key aspect of this advice is to respect the time and resources available from key stakeholders. Engaging on an issues and as needed basis, and being open to going to the meetings of other partnerships and stakeholder would best achieve this intent and ensure interactions are productive and timely.

4.12    This approach will also enable the partnerships and organisations to help guide the development of any enduring approaches through a two-way conversation that ensures integrity, enables stakeholder voices to be heard and is clear about desired shared outcomes.

 

Officer-level collaboration

4.13    At a senior management level the government organisations already liaise at a regional level through the Canterbury Government Leaders Group (CGLG) and stronger links by partner staff to this forum would be beneficial.

4.14    CEAG also note the close working relationships and connections that exist with key stakeholders at an officer level, including UDS implementation staff coordination groupings.

Related UDSIC recommendations

4.15    UDSIC recommendation (i) relates to the planned comprehensive strategy review planned for this triennium. Depending on the scope and nature of this review it is highly likely that this will form a part of the discussions the Partnership will need to have with key stakeholder organisations. The process of the review will also help inform any further enhancements to the collaboration arrangements recommended in this paper.

4.16    The UDSIC recommendation (g) proposes forming a small external reference group to assist in the creation of fit for purpose engagement approaches. Whilst this recommendation is targeted at ensuring good engagement planning, CEAG suggest this proposal is reviewed in light of any Committee resolution pertaining to strengthening links to related partnerships to avoid any potential duplication or role confusion.

 

Attachments

No.

Title

Page

a

Agencies involved in the governance arrangements for selected shared initiatives

24

 

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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Greater Christchurch Urban Development Strategy Implementation Committee

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8.        Advice from the Chief Executives Advisory Group on renaming of the Partnership and Committee

Reference:

17/49275

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to provide advice from Chief Executives Advisory Group (CEAG) to the Committee on the renaming of the Partnership and Committee, as contained in the advice paper prepared by the Greater Christchurch Urban Development Strategy Implementation Committee (UDSIC) prior to the local body elections.

2.   Relationship to Partnership Objectives

2.1       This report is in response to the resolution outlined in paragraph 4.1.

 

3.   CEAG Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Subject to confirmation, as outlined in recommendation 4, renames the Partnership the ‘Greater Christchurch Partnership.’

2.         Subject to confirmation, as outlined in recommendation 4, renames the Committee the ‘Greater Christchurch Partnership Leadership Committee’.

3.         Requests that these names be included in the revised Memorandum of Agreement due for formal consideration at the Committee’s next meeting.

4.         Notes that the new names will not become official until they have been ratified at governance meetings of partner organisations as part of their consideration of the revised Memorandum of Agreement.

 

 

4.   Context/Background

Background

4.1       At the September 2016 meeting of the UDSIC the Committee endorsed a paper including a series of recommendations for consideration by the reformed UDSIC following the local body elections. Recommendation (a) was: renaming the joint committee to better reflect its leadership and partnership aspects.

4.2       The Committee discussed this matter at its meeting in December 2016. The Committee was reminded of three existing suggestions – ‘Greater Christchurch Partnership’, ‘Partnership for Greater Christchurch’ and ‘Greater Christchurch Futures Partnership’. Further comments made during the discussion included:

·    having a name which conveyed the purpose of the committee

·    adding a Maori component to the name

·    the potential for a simple by-line to accompany the committee name

·    the need to inform the community of the work of the committee regardless of what name is selected.

CEAG advice

4.3       CEAG believes any of the three existing suggestions are appropriate. CEAG supports the concept of a wider leadership role that helps integrate urban development, resilience and regeneration activity across Greater Christchurch.

4.4       Given this strategic intent, including a succinct ‘purpose’ in any naming may prove challenging. Indeed if the purpose is alignment and integration on cross-boundary matters then the words ‘Greater Christchurch’ convey this adequately.

4.5       There is also a distinction to be made between the Partnership (a grouping of the partner bodies) and the Committee (the body established with cross-agency representation to oversee the work of the Partnership and demonstrate visible collaborative leadership).

4.6       On balance CEAG recommends renaming the Partnership the ‘Greater Christchurch Partnership’ and the Committee the ‘Greater Christchurch Partnership Leadership Committee’.

4.7       CEAG also believes that the comprehensive strategy review planned to be undertaken this triennium may then lead to further consideration of the nature, role and name of the Partnership. This should not delay any changes now but highlights the ongoing evolution of the Partnership.

4.8       Renaming will likely need to be ratified at governance meetings of partner organisations and is best undertaken in conjunction with a revised Memorandum of Agreement (including Terms of Reference).

 

Attachments

There are no attachments to this report.

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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9.        Health Precinct Update

Reference:

17/49135

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to update the Committee on the implementation of the Health Precinct. Sue Rogers, Executive Officer for the Health Precinct Advisory Council will provide an overview presentation, supported by attendance from a number of Advisory Council members.

2.   Relationship to Partnership Objectives

2.1       UDS Update strategic goal: people and communities have equitable access to a range of integrated community infrastructure, facilities and services, including education, health, sport, recreation and core council services.

 

3.   Staff Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receive the presentation.

 

 

 

Attachments

There are no attachments to this report.

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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10.    Secretariat update

Reference:

17/49169

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to update the Committee on operational matters.

2.   Committee representatives

2.1       A letter from Tā Mark Solomon has been received advising of his resignation from the Committee and is included as Attachment A.

2.2       A process to determine Ngāi Tahu representation is underway and will be reported to the Committee when decisions are made which is anticipated to be in April.

2.3       Further to this resignation and the resolution at the last meeting of the Committee commemorative plaques have been arranged for both Tā Mark Solomon and Cllr Paul Lonsdale, recognising the valuable leadership and governance roles they played during their tenure on the UDSIC.

3.   Coach tours for UDSIC representatives

3.1       The Committee requested a programme of coach tours to be developed to assist the understanding and awareness of areas and issues that are likely to considered by the Committee, particularly in relation to a strategy review process.

3.2       The last meeting of the Committee identified topics regarding the UDS geographical boundary, implications of intensification, biodiversity within urban environments, coastal issues, strategic infrastructure including the port and inland port, and areas experiencing significant population growth.

3.3       Proposed date options for the first coach tour are either Friday 17th March or Friday 24th March. The focus for this first tour is proposed to combine UDS geographical boundary issues with areas experiencing significant population growth. A detailed itinerary will be developed during February.

4.   Committee meeting summaries

4.1       Following the last meeting of the Committee a meeting summary was circulated to committee representatives and partner staff. This summary provided key points from the meeting with the intention that it could be used for briefing colleagues and wider stakeholders.

4.2       The summary is included for reference as Attachment B and is also available on the UDS website www.greaterchristchurch.org.nz. This website has recently been extensively updated and includes information on implementation matters (including the UD&R updates reported to this Committee).

5.   Forward agenda for Committee meetings

5.1       The next meeting of the Committee is Friday 3 March 2017.

5.2       The meeting is scheduled to commence discussion on UDSIC recommendation i) regarding a comprehensive strategy review and associated engagement programme.

5.3       A revised Memorandum of Agreement (including updated Terms of Reference) and a renewed communications protocol is also scheduled, in line with the resolutions of the Committee from its December 2016 meeting.

 

6.   Staff Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receive the report.

 

 

 

Attachments

No.

Title

Page

a

Letter from Tā Mark Solomon

31

b

UDSIC key points meetings summary - December 2016

32

 

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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11.    Urban Development and Regeneration update

Reference:

17/49308

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

03 941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to provide the Committee with brief updates on the broad range of urban development and regeneration activities underway across the Greater Christchurch area.

1.2       The Update collates contributions from partners and a range of other agencies and government departments.

 

2.   Staff Recommendations

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the report and receive the attached Urban Development and Regeneration Update.

 

 

Attachments

No.

Title

Page

a

Urban Development and Regeneration Update - January 2017

34

 

 


Greater Christchurch Urban Development Strategy Implementation Committee

03 February 2017

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