Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 9 December 2016

Time:                                    11.31am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

9 December 2016

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon-Cashmere Community Board

09 December 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

 

2.   Declarations of Interest

Part B

 

Melanie Coker declared an interest in relation to item 6 and withdrew from the meeting during the discussion and voting thereon.

 

Lee Sampson declared an interest in relation to item 6 and withdrew from the meeting during the discussion and voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2016/00021

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 25 November 2016 be confirmed, subject to the following amendment:

Deletion of the years ”2015/16” in Board resolution SCCB/2016/00019 under Clause 9 and insertion of the years “2016/17”.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

4.   Deputations by Appointment

Part B

4.1       Rowley School special presentation

             Pupils from Rowley School made a presentation to thank the Board for its support in providing a grant for the school’s senior netball team to attend the AIMS Games in Tauranga.  The pupils presented the Board with a photograph of the team together with a letter of thanks and performed some musical items.

             The Board Chairperson thanked the pupils for their presentation.

 

4.2       Andy Brown  – Cashmere Tennis Club Lighting Proposal

             Local resident, Andy Brown spoke to the Board with regard to the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Mr Brown expressed opposition to the proposal and highlighted the geographical situation of the tennis club in a natural amphitheatre surrounded by homes.  He spoke about the impact on residents should the proposal go forward.

             Following questions from members, the Board Chairperson thanked Mr Brown for his deputation.

 

4.3       Dale Coulter  – Cashmere Tennis Club Lighting Proposal

             Dale Coulter, local resident, spoke to the Board with regard to the report at Item 6 Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Mr Coulter expressed opposition to the proposed tennis court lighting and indicated his support for the statements made in Mr Brown’s deputation.  Mr Coulter expressed reservations about the Tennis Club, and highlighted aspects of the club’s operation which he believed had eroded the trust of the local residents.

             Following questions from members, the Board Chairperson thanked Mr Coulter for his deputation.

 

4.4       Stella Bellis  –Cashmere Tennis Club Lighting Proposal

             Local resident, Stella Bellis spoke to the Board with regard to the report at Item 6 Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Ms Bellis endorsed the statements made by Messrs Brown  and Coulter.  Ms Bellis indicted that she was concerned by what she considered to be a lack of fairness in the process undertaken to date for considering the proposal.

             Following questions from members, the Board Chairperson thanked Ms Bellis for her deputation.

 

4.5       Stu McHarg– Cashmere Tennis Club Lighting Proposal

             Stu McHarg, Convenor of the Lighting Sub-Committee of the Cashmere Tennis Club, spoke to the Board in support of the Club’s application for tennis court lighting covered in the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club Mr McHarg explained that the application was prompted by the need to provide additional coaching opportunities for the Club’s increasing membership, particularly junior members.

             Mr McHarg outlined the process that had been undertaken to date, including the club’s initial approaches to Christchurch City Council, engaging a professional planner, the application for a resource consent, and participation in a community meeting on the lighting proposal.

             Following questions from members, the Board Chairperson thanked Mr McHarg for his presentation.

 


 

 

4.6       Matt Meredith- Cashmere Tennis Club Lighting Proposal

             Matt Meredith, Director of Coaching at the Cashmere Tennis Club s spoke to the Board in support of the Club’s application for tennis court lighting covered in the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club

             Mr Meredith advised that the Club provides a world class junior coaching programme and explained that there is  a need for court lighting to allow sufficient time for coaching in the winter months to avoid children having to leave school early to attend coaching.  The coaching programme incorporates expectations that the junior members maintain an appropriate level of courtesy towards the Club’s neighbours.

             Following questions from members, the Board Chairperson thanked Mr Meredith for his presentation.

 

4.7       John Larson and Grant Eastlake – Cashmere Tennis Club Lighting Proposal

             John Larson and Grant Eastlake, members of the Cashmere Tennis Club, spoke to the Board in support of the Club’s application for tennis court lighting covered in the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club

             Messrs Larson and Eastlake a will be installing the proposed court lights.  Images were tabled showing the bases of the lights, what the lighting will look like and the extent of the areas to be lit.  They explained that the lights will be directed downwards and that it will be dark beyond the courts and light will not spill over to neighbouring properties.

             Following questions from members, the Board Chairperson thanked Mr Meredith and Mr Eastlake for their presentation.

 

4.8       Elizabeth Edgerton– Cashmere Tennis Club Lighting Proposal

             Elizabeth Edgerton, local resident, spoke to the Board with regard to the report  at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Ms Edgerton, who lives close by the tennis courts supported statements made in previous deputations in opposition to the proposal.  Ms Edgerton pointed out the requirements of the City Plan in terms of landscaping, and queried how the effects of the court lights and noise would be monitored if the proposal goes ahead.

             Following questions from members the Board Chairperson thanked Ms Edgerton for her deputation.

 

4.9       Shaun Hardcastle –Cashmere Tennis Club Lighting Proposal

             Shaun Hardcastle, local resident, spoke to the Board on behalf of a number of residents with regard to the report at Item  6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  He explained that while the tennis club’s presence in the community is appreciated, it is not accepted that there is a need to install court lights to provide for additional junior coaching.

             Mr Hardcastle indicated that he is particularly concerned that the lighting proposal may lead to additional opportunities for the serving and consumption of alcohol on site.  

             Following questions, from members, the Board Chairperson thanked Mr Hardcastle for his deputation.

 

 

4.10    Jeremy Wilson Cashmere Tennis Club Lighting Proposal

             Jeremy Wilson, a member of the Cashmere Tennis Club, addressed the Board with regard to the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Mr Wilson expressed support for the proposal.  He highlighted the long history of the club at its current site and indicated that he considers it offers great sporting facilities, opportunities and a sense of community for members and in particular for the numbers of young people who attend the club.  Mr Wilson stated that he is aware that the Elmwood Tennis Courts are lit with few adverse effects on near neighbours.

             Following questions from members, the Board Chairperson thanked Mr Wilson for his deputation.

 

4.11    David Senior Cashmere Tennis Club Lighting Proposal

             David Senior, local resident, addressed the Board with regard to the report at Item 6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.

             Mr Senior noted that the Tennis Club is sited in a unique location in the Cashmere Valley and acknowledged that the club has been there for many years.  Mr Senior expressed concern, however, that the Club may go beyond operating as a sports club, and move towards being run more akin to a business.  He indicated that he is sceptical that the court lights are needed to provide for junior coaching as he has observed that courts are often unused at times over the winter months, particularly on Sundays and that there is an opportunity for junior coaching sessions at these times.

             Following questions from members, the Board Chairperson thanked Mr Senior for his deputation.

 

4.12    Bernard Johnson on behalf of the Bergamot Valley Family Trust Cashmere Tennis Club              Lighting Proposal

             Bernard Johnson, spoke to the Board on behalf of the Bergamot Valley Family Trust with regard to the report at Item 6  - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club.  Mr Johnson said the Club is considered to be an excellent community asset but the lighting proposal will result in an increase in the intensity of the club’s non-residential activities, with a resulting disturbance of the surrounding residential environment.  Mr Johnson indicated that he considers that the lit up courts and additional noise levels will have a significant effect and he questions the robustness of assessments undertaken in support of the club’s application for resource consent.

             Mr Johnson advised that the Trust did not support the club’s application, but would support a compromise position to enable some night coaching to be undertaken in the winter.  He proposed that consent be given for the court lights to be used only on Thursday, Friday and Saturday nights up until 8pm, provided that the lit courts are used only for junior coaching and club organised tennis with a maximum of 20 people, and the court lights being turned off when the courts are not in use.

             Following questions from members, the Board  Chairperson thanked Mr Johnson for his deputation.

 

4.13    Vidette Kinley - Cashmere Tennis Club Lighting Proposal

             Vidette Kinley, local resident, spoke to the Board with regard to the report at Item  6 - Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club  Ms Kinley indicated that she considers that the granting of a resource consent for the lights without notification was an error as she does not accept that the proposal will have less than minor effects on the environment.  Ms Kinley said also that she does not see night coaching as necessary for the club and noted that there are a number of other tennis clubs in the city that do not have court lights.

             Following questions from members, the Board Chairperson thanked Ms Kinley for her deputation.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

The meeting was adjourned at 1.40pm and reconvended at 1.55pm.

6.   Cashmere Valley Reserve - Application for Court Lighting by Cashmere Tennis Club

 

Staff Recommendations

That the Spreydon-Cashmere Community Board:

3.1       Recommend that the Head of Parks approve the application by the Cashmere Tennis Club Incorporated to install ten new lighting poles on Cashmere Valley Reserve, as shown in Attachment A, - Lighting Application Cashmere Valley Reserve Proposed lighting map by Cashmere Tennis Club subject to:

3.1.1   The applicant obtaining any necessary resource consents, and building consents, at its cost, before commencing installation of the lighting system upon the park.

3.1.2   The applicant being required to deposit scaled as-built plans, as per the Council’s Infrastructure Design Standards, within two months of the work being completed.

3.1.3   The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

3.1.4   The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

3.1.5   The approval and use of the lighting being subject to the following conditions:

a.         The court lights are to be used on weekdays only for a maximum of five days a week, between the hours of 7.30am and 8.30pm.

b.         If the courts are not in use, the lights will be turned off.

3.1.6   This approval lapsing if the development is not completed within two years of the approval date.

 

The meeting was adjourned at 2.40pm and reconvened at 2.42pm

 

 

 

 

 Board Consideration

The Board discussed the recommendations and the matters  brought to its attention in the deputations.  The concerns raised about the extent of the proposal and the need for any activity to be monitored were noted.

Karolin Potter moved by way of amendment that 3.1.5 of the staff recommendation read:

a.                  The court lights are to be used on weekdays only for a maximum of five days a week, between the hours of 4.30pm and 8.00pm whilst daylight saving does not apply. 

b.            If the courts are not in use, the lights will be turned off.

c.            An automatic timer will be installed and operated at all times to ensure compliance with a and b above.

d.            There will be a review of the hours of operation of the lights at the end of two months from the first usage of the lights.

The amendment was seconded by Tim Scandrett and on being put to the meeting as the substantive motion was declared carried.

 

Community Board Decided SCCB/2016/00022

Part B

That the Spreydon-Cashmere Community Board:

3.1       Recommend that the Head of Parks approve the application by the Cashmere Tennis Club Incorporated to install ten new lighting poles on Cashmere Valley Reserve, as shown in Attachment A, - Lighting Application Cashmere Valley Reserve Proposed lighting map by Cashmere Tennis Club subject to:

3.1.1   The applicant obtaining any necessary resource consents, and building consents, at its cost, before commencing installation of the lighting system upon the park.

3.1.2   The applicant being required to deposit scaled as-built plans, as per Council’s Infrastructure Design Standards, within two months of the work being completed.

3.1.3   The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

3.1.4   The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

3.1.5   The approval and use of the lighting being subject to the following conditions:

a.         The court lights are to be used on weekdays only for a maximum of five days a week, between the hours of 4.30pm and 8.00pm.

b.         If the courts are not in use, the lights will be turned off. 

                             c.         An automatic timer will be installed and operated at all times to ensure                                        compliance with a and b above.

                             d.         There will be a review of the hours of operation of the lights at the end of                                         two months from the first usage of the lights.

3.1.6   This approval lapsing if the development is not completed within two years of the approval date.

Karolin Potter/Tim Scandrett                                                                                                                                 Carried

 

 

7.   Youth Achievement and Development Scheme - Stella Mae Ashcroft

 

Community Board Resolved SCCB/2016/00023 (Original staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board approves a grant of $500 from its 2016/17 Youth Achievement and Development Scheme to Stella Mae Ashcroft towards the Gymnastics Tour to Texas between 17-26 February 2017.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

8.   Spreydon - Cashmere Community Board - Recess Committee 2016/17

 

Staff Recommendation

It is recommended that the Spreydon-Cashmere Community Board:

3.1       Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Spreydon-Cashmere Community Board for the period following its ordinary meeting on
9 December 2016 up until the Board resumes normal business on 7 February 2017.

3.2       That the application of any such delegation be reported back to the Board for record purposes.

         3.3       Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

Board Consideration

As part of its consideration the Board noted that it would be appropriate for the Recess Committee to comprise the Board Chairperson or Deputy Chairperson and any one Board member available.

 

 

Community Board Resolved SCCB/2016/00024

Part C

It is recommended that the Spreydon-Cashmere Community Board:

3.1       Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any one Board member available, to be authorised to exercise the delegated powers of the Spreydon-Cashmere Community Board for the period following its ordinary meeting on
9 December 2016 up until the Board resumes normal business on 7 February 2017.

3.2       That the application of any such delegation be reported back to the Board for record purposes.

3.3       Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Karolin Potter/Lee Sampson                                                                                                                                  Carried

 

 

9.   Community Board Governance Arrangements - 2016 / 2019 Term

 

Community Board Resolved SCCB/2016/00025 (Original staff recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board adopts the following Meeting Schedule up to 31 March 2017:

Tuesday 7 February, 5:30pm

Friday 24 February, 8.00am

Tuesday  7 March, 5.00pm

Friday 24 March, 8.00am

 

Tim Scandrett/Lee Sampson                                                                                                                                  Carried

 

 

10. Spreydon-Cashmere Community Board Area Report

 

The Board was provided with information on the current upcoming Board and community activities and updates from the Community Governance team.

 

 

Community Board Resolved SCCB/2016/00026 (Original Staff recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board receives the report.

Karolin Potter/Melanie Coker                                                                                                                                Carried

 

11. Elected Member Information Exchange

Part B

The Board received information from members on the following:

·      Ernle Clark Reserve - there has been damage to recent plantings

·      Meetings with Boards of Trustees of local schools are to be arranged for 2017

·      Community Centres -  it would be helpful to have availability of centres indicated on the Council’s website.

·      Christchurch South Intermediate – there is a proposal for a 40 kilometre per hour speed zone outside the school

·      Major Cycleways - Quarryman’s Trail is to be considered by a committee of council on 14 December 2016

·      Viability of various sports clubs - could be considered as a topic for a workshop

 

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 3.46pm

 

CONFIRMED THIS 7th DAY OF FEBRUARY 2017

 

Karolin Potter

Chairperson