Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Friday 9 December 2016

Time:                                    11.30am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

6 December 2016

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon-Cashmere Community Board

09 December 2016

 

 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.

 

 


Spreydon-Cashmere Community Board

09 December 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Cashmere Valley Reserve - Application for court lighting by Cashmere Tennis Club 13

C       7.       Youth Achievement and Development Scheme - Stella Mae Ashcroft.................... 35

C       8.       Spreydon - Cashmere Community Board - Recess Committee 2016/17................... 37

C       9.       Community Board Governance Arrangements - 2016 / 2019 Term.......................... 39

C       10.     Spreydon-Cashmere Community Board Area Report................................................ 43

B       11.     Elected Member Information Exchange...................................................................... 45

B       12.     Question Under Standing Orders................................................................................. 45 

 

Waiata

Ehara i te mea1 
Nō ināianei te aroha
 

Nō nga tūpuna,
I Tuku iho, i tuku iho

 

Love is not simply a thing of the present

It is bequeathed upon us by those who have gone before


Spreydon-Cashmere Community Board

09 December 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 25 November 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Rowley School will deliver a special presentation.

 

4.2

Andy Brown will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.3

Jane and Dale Coulter will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.4

Stella Bellis will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.5

Stu McHarg, chairperson of the Lighting Committee, will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.6

Matt Meredith, Brothers Coaching Limited, will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.7

John Larson and Grant Eastlake, Installation Contractors, will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

4.8

Elizabeth Edgerton will speak to the Board regarding the application from Cashmere Tennis Club for tennis court lighting.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

09 December 2016

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 25 November 2016

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

25 November 2016

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

Community Board Resolved SCCB/2016/00013

Part B

Apologies were received and accepted from Tim Scandrett for absence and Lee Sampson for lateness

Phil Clearwater/Melanie Coker                                                                                                                             Carried

 

2.   Declarations of Interest

Part B

Helene Mautner declared an interest in Item 4.1, deputation by Alice Shanks, on behalf of the Ōpāwaho/Heathcote River Network.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2016/00014 (Original Staff Recommendation Accepted Without Change)

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 8 November 2016 be confirmed.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

             Lee Sampson arrived at the meeting at 08:17 am.

4.   Deputations by Appointment

 

4.1       Alice Shanks, on behalf of the Ōpāwaho /Heathcote River Network

Part B

Alice Shanks, on behalf of the Ōpāwaho /Heathcote River Network, addressed the Board regarding planting and maintenance issues in the vicinity of the Ōpāwaho/Heathcote River banks. Ms Shanks outlined her concerns regarding maintenance of river banks by contractors, particularly in and around urban restoration sites and other areas planted or maintained by community groups.

Ms Shanks also raised the need for consideration to be given to sourcing large native trees for planting as part of the implementation of the Mid-Heathcote Linear Plan.

Following questions from members the Chairperson thanked Ms Shanks for he deputation

The Board agreed to hold a workshop on the issues raised in the deputation.

 

4.2       Gail Werahiko on behalf of the Kereru Sports and Cultural Club

Part B

Ms Werahiko updated the Board on the Kereru Sports and Cultural Club which has a membership of between 360 to 400 over a number of sporting codes and cultural activities.  Ms Werahiko advised that following the fire in the club’s former premises at Coronation Hall it had had discussions with representatives of the Spreydon Bowling Club which was suffering from a declining membership as a result the Kereru Club has taken over the lease of the bowling club premises.  The Kereru Club is maintaining the bowling lawn for at least the next five years, and it will be available for use by bowling club members.

Following questions from members the Chairperson thanked Ms Werahiko for her deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Proposed Parking Restrictions - Fisher Avenue

 

Community Board Resolved SCCB/2016/00015 (Original Staff Recommendation Accepted Without Change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Revokes all existing parking restrictions on the northern side of Fisher Avenue commencing at a point 109 metres east of its intersection with Norwood Street and extending in an easterly direction for seven metres.  

2.         Approves that the parking of vehicles be restricted to those displaying mobility cards between the hours of 8:15-8:45am, 12:15-12:45pm and 2:15-2:45pm Monday to Friday outside 121 Fisher Avenue, this being on the northern side of Fisher Avenue commencing at a point 109 metres east of its intersection with Norwood Street and extending in an easterly direction for seven metres.  

Helene Mautner/Lee Sampson                                                                                                                             Carried

 


 

 

7.   New Lease - Cashmere Technical Football Club & Southern Districts Cricket Club

 

Community Board Resolved SCCB/2016/00016 (Original Staff Recommendation Accepted Without Change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Grants a lease to Cashmere Technical Football Club Incorporated and Southern Districts Cricket Club Incorporated over an area of approximately 214m2 at Beckenham Park being Lot 2 Deposited Plan 62713 and Reserve 4805 having a total area of 4.6429 hectares held as recreation reserve subject to the Reserves Act 1977 for a total term of 33 years broken into three terms of 11 years each with three-yearly rent reviews.

2.         Authorises the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

The meeting was adjourned at 8.50am and resumed at 8.56am.

8.   Community Board Representation on Outside Organisations and Committees

 

Staff Recommendation

That the Spreydon-Cashmere Community Board considers:

1.         Appointing representatives to the following outside organisations and committees for the 2016/19 term:

Keep Christchurch Beautiful Committee – one member

Neighbourhood Support Canterbury – one member

Port Hills Park Trust Board – one member

Summit Road Society – one member

 

2.            Appointing representatives to act as the Board’s liaison person to the following outside organisations and committees for the 2016/19 term:

Residents Associations  and Groups

Cashmere Residents’ Association

Cracroft Residents’ Association Inc.

Hoon Hay Community Association

Addington Neighbourhood Association

Beckenham Neighbourhood Association

Murray Aynsley Residents’ Association

Spreydon Neighbourhood Network

Somerfield Residents’ Association

Rowley House

Manuka Cottage

South Christchurch Community Gardens

Addington Net

Lindon Grove Residents Group

Lower Cashmere Residents Group

Summit Road Society       

                         Community Centres:

Landsdowne Community Centre

Cracroft Community Centre (Old Stone House)

Somerfield Community Centre

Huntsbury Community Centre

Opawa/St Martins Plunket Toy Library

St Martins Volunteer Library

Hoon Hay Community Centre

 

 

Board Consideration

As part of its consideration of representation on outside bodies the Board noted that it currently does not have a delegation to appoint a member  to the Port Hills Park Trust Board. It was agreed not to make an appointment to  the Keep Christchurch Beautiful Committee.

 

Community Board Resolved SCCB/2016/00017

Part C

1.   That the following members be appointed as Spreydon-Cashmere Community Board representatives on the following external organisations.

Neighbourhood Support Canterbury – Helene Mautner

Summit Road Society – Lee Sampson

2.   That the following members be appointed to  act as the Board’s liaison person to the following outside organisations and committees.

Residents Associations  and Groups

Cashmere Residents’ Association – Lee Sampson

Cracroft Residents’ Association Inc. Helene  Mautner and Lee Sampson

Hoon Hay Community Association – Melanie Coker

Addington Neighbourhood Association – Karolin Potter

Beckenham Neighbourhood Association – Lee Sampson and Helene Mautner

Murray Aynsley Residents’ Association – Lee Sampson and Helene Mautner

Spreydon Neighbourhood Network – Karolin Potter

Somerfield Residents’ Association – Lee Sampson

Linden Grove Residents Group – Karolin Potter

Lower Cashmere Residents Group – Lee Sampson and Helene Mautner

Community Cottages and other community groups

Rowley House – Melanie Coker

Manuka Cottage – Karolin Potter, Tim Scandrett and Phil Clearwater

South Christchurch Community Gardens – Helene Mautner and Phil Clearwater

Addington Net – Karolin Potter and Phil Clearwater

 

Community Centres

Landsdowne Community Centre – Karolin Potter

Cracroft Community Centre (Old Stone House) – Helene Mautner, Phil Clearwater and Lee Sampson

Somerfield Community Centre – Helene Mautner, Phil Clearwater and Lee Sampson

Huntsbury Community Centre – Lee Samson and Tim Scandrett

Opawa/St Martins Plunket Toy Library – Melanie Coker

St Martins Volunteer Library – Karolin Potter and Helene Mautner

Hoon Hay Community Centre – Melanie Coker

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

 

10. 2016/17 DRF Spreydon-Cashmere Decision Matrix

 

Community Board Resolved SCCB/2016/00018 (Original Staff Recommendation Accepted Without Change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $3,500 to Spreydon-Cashmere Community Board towards the Communicating with the Community project.

2.         Approves a grant of $6,500 to Spreydon-Cashmere Community Board towards the Youth Development and Achievement Scheme.

3.         Approves a grant of $1,000 to Spreydon-Cashmere Community Board towards the 2016/17 Spreydon-Cashmere Off the Ground Fund.

4.         Approves a grant of $6,000 to Spreydon-Cashmere Community Board towards the Community Awards project.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 


 

 

 

9.   Youth Achievement and Development Scheme - Thomas Stewart Burns

 

Staff Recommendations

That the Spreydon-Cashmere Community Board approves a grant of $375 from its 2015/16 Youth Achievement and Development Scheme to Thomas Stewart Burns towards the Taekwondo Junior World Championships.

 

Board Consideration

The Board noted that the standard grant for travel beyond Australasia is $500.

 

 

Community Board Resolved SCCB/2016/00019

Part C

That the Spreydon-Cashmere Community Board approves a grant of $500 from its 2015/16 Youth Achievement and Development Scheme to Thomas Stewart Burns towards his attendance to the Taekwondo Junior World Championships.

Phil Clearwater/Melanie Coker                                                                                                                             Carried

 

 

11. Spreydon-Cashmere Community Board Area Report.

 

The Board was provided with information on Board and community activities, the current consultation calendar, and updates from the Community Governance team, including the following:

 

·     Addington Fair

·     Hoon Hay Fiesta

·     Rowley School efforts to support the Waiau, North Canterbury community post-earthquake.

 

Community Board Resolved SCCB/2016/00020

Part B

That the Spreydon-Cashmere Community Board receives the Board Area Report.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

12. Elected Member Information Exchange

Part B

The Board received information from members on the following:

·   Bowenvale Avenue – concern about pedestrians crossing the road.

·   A meeting has been held between Parks staff and community members regarding community planting on the banks of the Ōpāwaho/Heathcote River.

·   The opening of the new St Martins Community Centre

·   Traffic issues on Rose Street

·   Mowing of riverbanks by contractors

·   Consultation on the Quarryman’s cycleway route

·   Selwyn Street Shops Masterplan consultation

 

13. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 10.01am.

 

CONFIRMED THIS 9th DAY OF DECEMBER 2016

 

Karolin Potter

Chairperson

   


Spreydon-Cashmere Community Board

09 December 2016

 

 

6.        Cashmere Valley Reserve - Application for court lighting by Cashmere Tennis Club

Reference:

16/1219881

Contact:

Joanne Walton

Joanne.Walton@ccc.govt.nz

941 6491

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to make its recommendation to the Head of Parks on the granting of approval to Cashmere Tennis Club Incorporated to install court lighting within its lease area on Cashmere Valley Reserve.  

Origin of Report

1.2       This report is staff generated at the request of the Cashmere Tennis Club Incorporated.  

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy, however the matter is of significance to the local community concerned.

2.1.1   The level of significance was determined by officers completing an assessment of significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

3.1       Recommend that the Head of Parks the approve the application by the Cashmere Tennis Club Incorporated to install ten new lighting poles on Cashmere Valley Reserve, as shown in Attachment A, subject to:

3.1.1   The applicant obtaining any necessary resource consents, and building consents, at its cost, before commencing installation of the lighting system upon the park.

3.1.2   The applicant being required to deposit scaled as-built plans, as per Council’s Infrastructure Design Standards, within two months of the work being completed.

3.1.3   The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

3.1.4   The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

3.1.5   The approval and use of the lighting being subject to the following conditions:

a.         The court lights are to be used on weekdays only for a maximum of five days a week, between the hours of 7.30am and 8.30pm.

b.         If the courts are not in use, the lights will be turned off.

3.1.6   This approval lapsing if the development is not completed within two years of the approval date.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2       The following feasible options have been considered:

·     Option 1 - Approve installation of tennis court lighting subject to a usage agreement with the Cashmere Tennis Club Incorporated (preferred option).

·     Option 2 - Maintain the status quo and decline the application.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The Club will be able to increase its junior coaching programmes, organised games and casual use by members, although not to the level sought in its initial application.

·     The Club will be able to complete the installation of the lighting.

·     The Club will not suffer loss of capital expenditure that has already been invested in the design, consenting, and construction processes to date.

·     There will be nights during the week when the courts are not in use and neighbouring residents are not potentially disturbed or inconvenienced.

·     An earlier cut-off time of 8.30pm will reduce potential disturbance to neighbours.   

4.3.2   The disadvantages of this option include:

·     The usage is more limited than requested in the initial application, so adoption of this agreement will limit the extent of use of the courts and not provide for maximum utilisation of the facilities.

·     Restriction of lighting times could have flow on effects for the Club’s activities.

·     Approval of the proposed lighting with limitations on days and hours of use may be more acceptable to some submitters, but not all, in particular those who wish to see no lighting at all.

·     There may still be disturbance to surrounding neighbours.

 

5.   Context/Background

Cashmere Tennis Club and background to application

5.1       Cashmere Tennis Club Incorporated (the Club) have a lease over approximately 8500 square metres of Reserve 5114, a Recreation Reserve that is part of Cashmere Valley Reserve.

5.2       The lease is for the permitted use of “Playing the game of Tennis and associated activities that enhance or promote this use and are permitted by the Club rules” and has a final expiry date of 30 March 2020. The lease area currently contains 13 tennis courts and a clubroom building.

5.3       The Club first applied for resource consent to install court lighting in 1998 (RMA711) but subsequently withdrew this application.

5.4       The Club obtained a resource consent (RMA20019324) in 2006, and approval from Council as the landowner in 2007, to install 9 lighting poles, each 6 metres in height, on 2 of its courts. There was considerable opposition to the proposal from the community, and the Sub-Committee of the Spreydon/Heathcote Community Board formed to consider the matter resolved that the current proposal, with conditions, was as far as lighting should go for the courts. The installation of these lights did not proceed and both approvals have now lapsed. 

Current application

5.5       In October 2015, the Club applied for, and obtained, a resource consent (RMA92031230) for the installation of 10 new lighting poles, each 8 metres in height, on the middle block of 4 courts. The Club engaged contractors and commenced construction of these lights in the belief that the resource consent was the only approval needed from Council.

5.6       Following a number of enquiries from residents, investigations by staff confirmed that approval for the lights from Council as the landowner, and under the terms of the Club’s lease, was required but had not been obtained. The Club was advised to stop construction work until a formal application had been made, and approval obtained, from Council as the landowner. The Club have since also obtained a Building Act Exemption (BCN/2016/2876).

5.7       The Club then submitted a formal application requesting approval for the 10 new lighting poles described in clause 5.5 (for site plan refer to Attachment One). The Club originally sought to utilise the lights on 7 evenings per week between the hours of 5.00 p.m. and 9.30 p.m. during the winter months outside of daylight saving hours. Lighting of the courts will enable the Club to undertake additional junior tennis coaching programmes and organised games for members, and to make the courts available to senior club members on a casual basis when not used for set sessions.

5.8       A staff report seeking approval of the lighting application was originally intended to go to the previous Spreydon Heathcote Community Board in August 2016. However the Community Board Chair requested that an independently facilitated community meeting be held first to ascertain whether there was any common ground between proponents and opponents of the proposal. The outcome of this meeting would subsequently be reported to the Community Board.

5.9       An independently facilitated community meeting was held on 4 October 2016 and was attended by 51 people from the community. Whilst there was no agreement reached, there were a number of issues raised which offered some opportunity for agreement. The facilitator’s report from this meeting is appended to this report as Attachment C.

5.10    Following the facilitated meeting, the Cashmere Tennis Club returned to the Council and advised that its committee had further discussed the concerns raised by the community at the meeting. The Club proposed a number of changes to their original proposal that they believed would address those concerns and these are the basis for the usage agreement (Refer to Attachment B). 

 

6.   Option 1 – Approve installation of tennis court lighting subject to a usage agreement with the Cashmere Tennis Club Incorporated (preferred)

Option Description

6.1       Recommend that the Head of Parks approve the installation of 10 new lighting poles by Cashmere Tennis Club Incorporated on Cashmere Valley Reserve, subject to a usage agreement as proposed by the Club (Refer to Attachment B).

Significance

6.2       The level of significance of this option is low in relation to the Christchurch City Council’s Significance and Engagement Policy as set out in section 2 of this report.  Engagement requirements for this level of significance are not required, however due to the level of local community interest already apparent in the proposal, staff have undertaken public consultation to inform the decision- making process, and a facilitated community meeting held. 

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The wider Christchurch community are not specifically affected by this option due to the lighting application only affecting one valley within the suburb of Cashmere.  Consultation on the original Cashmere Tennis Club lighting proposal was carried out with local community 13-30 May 2016.

6.5       A total of 120 leaflets were hand delivered to Cashmere Valley (between Hackthorne Road - Dyers Pass Road and between Cashmere Road – Macmillan Avenue). The leaflet was also sent to 33 key stakeholders and 85 absentee owners.

6.6       While Council did not consult on this particular option, it was developed directly as a result of feedback from the community consultation (Refer to Attachment D), and an amended proposal from the Club after it had further considered community feedback from the facilitated meeting.

6.7       During the course of engagement on the original proposal, the Council received comments and feedback from 54 respondents, of which:

·    33 (61%) indicated they do not support the original proposal.

·    19 (35%) respondents indicated they do support the original proposal.

·    2 (4%) did not indicate a preference but their comments were not in favour suggesting no activity should be permitted after 9pm.

Several recurring themes were raised by submitters, and the most prevalent, along with the number of recurrences of each, have been summarised in a table that can be viewed in Attachment D. A transcript of submission comments has been circulated to Community Board members under separate cover. The key issues identified by submitters opposed to the proposal included light and visual disturbance, noise disturbance, traffic congestion, and the unsuitability of the valley setting. Those submitters in support of the proposal identified increased recreational opportunities especially for children.

Staff responses to compliance-related issues raised by submitters

6.8       Council’s Environmental Health Team have provided further general advice on lighting and noise issues. The purpose of the lights is to illuminate the tennis courts, not surrounding properties. In addition to this, exterior lighting is required to be directed away from adjacent properties and roads. The lighting assessment prepared as part of the resource consent application confirmed that light spill (horizontal and vertical) associated with the proposed lighting was capable of complying with the Group 1 zone City Plan glare standard of 4 lux at all surrounding properties.

6.9       Noise emissions associated with evening use of the courts during winter are not expected to differ from noise emissions associated with evening use during summer time. If anything, noise levels may be lower as a result of the limited number of courts available and the restriction on the number of court users.

6.10    In terms of avoiding or mitigating concerns, the Club has already agreed to implement controls as a means of further limiting effects on properties in the area. These controls include a requirement to switch off court lighting at 8:30 pm (one and half hours prior to the commencement of the night-time noise period in the City Plan), and limit the number of people using the court whilst the floodlights are in operation to 20 people. Whilst staff acknowledge the proposal may generate some additional noise and light over the winter months, full compliance with the applicable City Plan standards is anticipated.

6.11    With regard to potential traffic effects, when making a decision on the resource consent, the Commissioner considered that the proposal would have less than minor effects on availability of parking and traffic safety, and that any noise or amenity effects caused by cars would also be less than minor on nearby residents.

Alignment with Council Plans and Policies

6.12    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.13    Cost of Implementation – There are no costs to Council other than staff time which is covered by operational budgets.

6.14    Maintenance / Ongoing Costs – There are no costs to Council as the lights will be owned, operated and maintained by the Club.

6.15    Funding source – Not applicable.

Legal Implications

6.16    The proposed lighting is consistent with the Permitted Use of “Playing the game of Tennis and associated activities that enhance or promote this use and are permitted by the Club rules” in the First Schedule of the Club’s lease.

6.17    Clause 6.1 of the Club’s lease includes the proviso/stipulation that no buildings, fences or other structures shall be erected on or under the Land without the prior written consent of the Lessor.

6.18    Clause 7.2(c) of the Club’s lease stipulates that the Lessee shall not allow any act or thing to be done which may grow to be a nuisance, disturbance or annoyance to adjoining landowners or to any other person.

6.19    The Head of Parks has delegated authority from Council (27 May 2016) to approve applications for flood lights on sports parks/courts, subject to the necessary resource consents and consultation with the appropriate Community Board.

6.20    The Club has obtained a resource consent (RMA92031230) for the installation of the proposed lighting.

6.21    The Club has obtained a Building Act Exemption (BCN/2016/2876) for the installation of the proposed lighting.

Risks and Mitigations   

6.22    There is a risk that this option will not be acceptable to either the Club or those submitters opposed to the proposal.

Implementation

6.23    Implementation dependencies - Recommendation from the Spreydon Cashmere Community Board to the Head of Parks to approve the lighting; Approval of the new lighting by the Head of Parks.

6.24    Implementation timeframe – Completion of letter of approval by Head of Parks after recommendation from the Community Board.

 

Option Summary - Advantages and Disadvantages   

6.25    The advantages of this option include:

·   The Club will be able to increase its junior coaching programmes, organised games and casual use by members, although not to the level sought in its original application.

·   The Club will be able to complete the installation of the lighting.

·   The Club will not suffer loss of capital expenditure that has already been invested in the design, consenting, and construction processes to date.

·   There will be nights during the week when the courts are not in use hence neighbouring residents are not potentially disturbed or inconvenienced.

·   An earlier cut-off time of 8.30pm will reduce potential disturbance to neighbours.   

6.26    The disadvantages of this option include:

·   The Club may not be able to achieve its desired goals in terms of coaching, organised games and casual use.

·   The Club may not be able to undertake proposed night time coaching and games to the extent anticipated for maximum utilisation of the facilities.

·   Anticipated numbers and availability of coaching sessions for young players may be limited reducing the participation of these upcoming players in the sport.

·   Some opportunities for organised games and casual use by members may be removed.

·   Approval of the proposed lighting with restrictions on days and hours of use may be more acceptable to some submitters, but not all, in particular those who wish to see no lighting at all.

·   There may still be disturbance to surrounding neighbours.

 

7.   Option 2 - Decline the Application

Option Description

7.1       Recommend that the Head of Parks decline approval to Cashmere Tennis Club Incorporated for the installation of ten new lighting poles on Cashmere Valley Reserve.

Significance

7.2       The level of significance of this option is low in relation to the Christchurch City Council’s Significance and Engagement Policy as set out in section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option was not consulted on as status quo would result in no changes to the existing tennis facility.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – Not applicable.

7.7       Maintenance / Ongoing Costs – Not applicable.

7.8       Funding source – Not applicable.

Legal Implications

7.9       There are no legal implications for this option.

Risks and Mitigations

7.10    There is a risk that the Club will not find this option acceptable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe – Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Reserve neighbours may have less disturbance from light, noise and traffic movements generated by the Club.

·   Those submitters who oppose the installation of lighting will be satisfied.

7.14    The disadvantages of this option include:

·   The Club’s junior programme will be significantly disadvantaged.

·   The Club will be not able to complete the installation of the lighting

·   The Club will suffer loss of capital expenditure that has already been invested in the design, consenting, and construction processes to date.

·   Opportunities for increased organised games and casual use by Club members will be removed.

 

Attachments

No.

Title

Page

a

Lighting Application Cashmere Valley Reserve Proposed lighting map by Cashmere Tennis Club

21

b

Cashmere Valley Reserve - Attachment B - Amended conditions of use proposed by Cashmere Tennis Club

22

c

Cashmere Valley Reserve - Attachment C - Report from facilitator on community meeting 4 October 2016

23

d

Cashmere Valley Reserve - Attachment D - Summary of themes arising from community feedback

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Joanne Walton - Policy Advisor, Greenspace

Kim Swarbrick - Engagement Advisor

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Spreydon-Cashmere Community Board

09 December 2016

 

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09 December 2016

 

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Spreydon-Cashmere Community Board

09 December 2016

 

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Spreydon-Cashmere Community Board

09 December 2016

 

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Spreydon-Cashmere Community Board

09 December 2016

 

 

7.        Youth Achievement and Development Scheme - Stella Mae Ashcroft

Reference:

16/1419508

Contact:

Emma Pavey

Emma.pavey@ccc.govt.nz

03 941 5107

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Spreydon-Cashmere Community Board to consider an application received from Stella Mae Ashcroft for the Board's 2016/17 Youth Achievement and Development Scheme.

1.2       There is currently $6,375 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Stella Mae Ashcroft.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $500 from its 2016/17 Youth Achievement and Development Scheme to Stella Mae Ashcroft towards the Gymnastics Tour to Texas.

 

 

 

4.   Applicant 1 – Stella Mae Ashcroft

4.1       Stella Mae Ashcroft is 14 years of age and a year 9 student at Christchurch Girls High School.  Stella lives in Hoon Hay with her older twin sisters and her parents.

4.2       Christchurch School of Gymnastics is taking 12 gymnasts on a development tour to the United States of America from the 17th to the 26th February 2017.  The gymnasts will train and compete in the WOGA Classic in Dallas followed by the Houston National Invitational in Galveston.

4.3       Stella has been a competitive gymnast for seven years and trains 30 hours per week.  She has represented Canterbury at National level and New Zealand at Junior International level.  Stella's goal is to represent New Zealand at the 2018 Commonwealth Games.  This year Stella was part of the New Zealand Women's Artistic Team who competed at the Pacific Rim competition in Seattle, she qualified for 3 apparatus finals and achieved a bronze medal for the vault.  Stella has also won the Junior International title at the South Island Championships in Timaru and in October went with the Junior New Zealand team to the Junior Commonwealth Championships in Namibia where the team won a bronze medal; Stella qualified for 3 apparatus finals winning gold on the beam and silver on the floor.

4.4       Training for 30 hours a week leave Stella very little spare time.  She was able to represent her school at swimming, netball, cross country and athletics last year and enjoys art and watching movies.

4.5       The School of Gymnastics has been fundraising by selling fudge, pasta, wine, sausage sizzles and selling items on TradeMe.  To date they have raised $7,300 and hope to reach $10,000 by February.

4.6       The following table provides a breakdown of the costs for gymnastics tour to Texas:

EXPENSES

Cost ($)

Airfare

$2,155

Accommodation

$471

Transport

$300

Meals

$700

Competition Entry Fees

$300

 

 

                                                                                                 Total

$3,926

 

1.1.  This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

09 December 2016

 

 

8         Spreydon - Cashmere Community Board - Recess Committee 2016/17

Reference:

16/1331957

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

This report is a staff initiated report to seek the Spreydon-Cashmere Community Board’s approval to put in place delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following the Board’s final scheduled meeting for the year on 9 December 2016 until its next ordinary meeting on 7 February 2017.

Origin of Report

1.1       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

 

 

3.   Staff Recommendations

It is recommended that the Spreydon/Heathcote Community Board:

3.1       Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Spreydon/Heathcote Community Board for the period following its ordinary meeting on
9 December 2016 up until the Board resumes normal business on 7 February 2017.

3.2       That the application of any such delegation be reported back to the Board for record purposes.

3.3       Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

4.   Key Points

In previous years it has been the practice of the previous Spreydon/Heathcote Board to resolve to provide delegated authority to a Recess Committee. Last year Board appointed a recess committee comprising the Chairperson or Deputy Chairperson and any two other member available (or their nominees from the Board), to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.

 

Attachments

There are no attachments for this report.

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

09 December 2016

 

 

9.        Community Board Governance Arrangements - 2016 / 2019 Term

Reference:

16/1238285

Contact:

 Enter contact

Enter email address

Enter phone.

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve a governance structure including a Meeting Schedule for the period from November 2016 to 31 March 2017.

Origin of Report

1.2       This report is staff generated to allow the Board to set in place its governance arrangements, including the establishment of any committees, subcommittees and working parties it may wish to create and the adoption of a meeting schedule until 31 March 2017.

1.3       The Board will have an opportunity to evaluate and review its governance structure in March 2017.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board adopts the following Meeting Schedule up to 31 March 2017:

Tuesday 7 February, 5:30pm

Friday 24 February, 8am

Tuesday  7 March, 5pm

Friday 24 March, 8am

 

 

 

4.   Key Points

 

Meeting Schedule

4.1       The staff recommendation in this report, for the Board to adopt a meeting schedule through to the end of March 2017, has been developed based on a number of factors:

 

Ÿ The meeting schedule for the Spreydon/Heathcote Community Board during the last term.

Ÿ Informal feedback from Board members

Ÿ The holding of two ordinary Board meetings in each calendar month

Ÿ Consideration of other commitments on the Council calendar (e.g. Council meetings)

Ÿ A desire to avoid day/time clashes with other Community Board meetings

4.2       It is noted that during the previous term, the Spreydon/Heathcote Community Board in common with some of the other Community Boards held two ordinary meetings in each calendar month.  This allowed for all items of business to be progressed on a regular basis.  The minutes/report of the Board meeting were confirmed at the following fortnightly Board meeting and then referred on to the next appropriate Council meeting.

 

4.3       It is proposed that the venue for Board meetings will be the Boardroom, Beckenham Service Centre, 66 Colombo Street.

4.4       It is suggested that Board meetings be held at 5pm on the first Tuesday and 8am on the third Friday of each calendar month with both meetings being a full business meetings.  In addition to the decision making Board meetings, seminars or workshops will be scheduled at the conclusion or prior to the commencement of meetings or at such other times as required to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

4.5       The Boards meeting schedule will be reassessed in early 2017 to allow for any necessary changes that may come about as a result of the review of delegations to community boards.

 

Appointment of Committees, Subcommittees and Working Parties

4.6       Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee.  Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

4.7       Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

4.8       Some of the rules around appointments of committees and subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

             4.9                   The only committee established by the former Spreydon/Heathcote Community Board during the last term was the Spreydon/ Heathcote Small Grants Fund Assessment Committee, comprising all Board members and a minimum of two and up to four community representatives. The quorum of the committee being five committee members, comprising not less than four Community Board members.

 

             4.10    Should a need be identified for ad hoc or standing committees this could be considered by the Board, as required. 

 

 

 

 

 

 

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Spreydon-Cashmere Community Board

09 December 2016

 

 

10.    Spreydon-Cashmere Community Board Area Report

Reference:

16/1418897

Contact:

Faye Collins

faye.collins@ccc.govt.nz

941- 8999

 

 

1.   Board and Community Activities

1.1       Spreydon-Cashmere Community Board Christmas Network Function, Wednesday 14 December, 2016, 5pm.

 

2.   Funding Update

2.1          A funding update is attached.

 

3.   Community Governance Team updates

3.1          Local staff will provide verbal updates on ward projects and activities.

 

 

4.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receives the report.

 

 

Attachments

No.

Title

Page

a

Funding Update

44

 

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

09 December 2016

 

PDF Creator

 


Spreydon-Cashmere Community Board

09 December 2016

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.