Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 12 December 2016

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Bridget Williams

 

 

12 December 2016

 

 

 

 

 

Matthew McLintock

Community Governance Manager

941 5008

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved FWHB/2016/00023

An apology for absence was received and accepted from Shairish Paranjabe.

An apology for lateness was received and accepted from Aaron Keown.

Sam MacDonald/Bridget Williams                                                                                                                        Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2016/00024

 

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 28 November 2016, be confirmed.

Bridget Williams/Linda Chen                                                                                                                                   Carried

 

Aaron Keown arrived at 4.02pm.

4.   Deputations by Appointment

Part B

4.1       Barbara Purvis – Sawyers Arms Road Pedestrian Crossing 

 

             Ms Barbara Purvis was in attendance and spoke of her concerns regarding the above topic. 

Part B

         The Fendalton-Waimairi-Harewood Community Board thanked Ms Purvis for her deputation.

         Item 8 of these minutes refers.

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

 

6.   Correspondence

6.1       Correspondence, in the form of a submission, was tabled from Mr Chris Coey regarding the proposed signalised pedestrian crossing in Sawyers Arms Road.  Item 8 of these minutes refers.

 

6.2       Correspondence was tabled from Mr Mike Vincent raising concerns regarding littering between Wayside Avenue and Seven Oaks Drive.

 

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the tabled correspondence.

 

Community Board Resolved FWHB/2016/00025

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the information contained in the tabled correspondence.

2.         Request that Community Watch monitor the area around Wayside Avenue and Seven Oaks Drive after dark, to discourage loitering in the area.

David Cartwright/Linda Chen                                                                                                                                 Carried

 

8.   Roads of National Significance Downstream Safety Improvements - Sawyers Arms Pedestrian Crossing Points

 

Staff Recommendations

1.         It is recommended that the Fendalton-Waimairi-Harewood Community Board make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974:

 

a.    Approve all traffic controls on Sawyers Arms Road commencing at a point 38 metres south east of its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 246 metres be revoked.

 

b.    Approve the lane marking changes on Sawyers Arms Road, commencing at a point 38 metres south east of its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 246 metres, as detailed in Figure 1.

 

c.     Approve the removal of the central island on Sawyers Arms Road located at a point 61 metres south east of it intersection with Cotswold Avenue, as detailed in Figure 1.

 

d.    Approve that all existing parking and stopping restrictions on the south west side of Sawyers Arms Road commencing at its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 67 metres be revoked.

 

e.    Approve that all existing parking and stopping restrictions  on the south west side of Sawyers Arms Road commencing at its intersection with Cotswold Avenue and extending in a south easterly direction for a distance of 153 metres be revoked.

 

f.     Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 67 metres.

 

g.    Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at its intersection with Cotswold Avenue and extending in a south easterly direction for a distance of 92 metres.

 

h)    Approve that a bus stop be created on the south west side of Sawyers Arms Road, commencing at a point 92 metres south east of its intersection with Cotswold Avenue, and extending in a south easterly direction for a distance of 14 metres.

 

i.      Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at a point 106 metres south east of its intersection with Cotswold Avenue, and extending in a south easterly direction for a distance of 47 metres.

 

j.     Approve that all existing parking and stopping restrictions on the north east side of Sawyers Arms Road,  commencing at its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 155 metres be revoked.

k.    Approve that all existing parking and stopping restrictions on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 38 metres be revoked.

 

l.      Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 19 metres.

 

m.   Approve that a bus stop be created on the north east side of Sawyers Arms Road, commencing at a point 19 metres north west of its intersection with Glasnevin Drive, and extending in a north westerly direction for a distance of 14 metres.

 

n.    Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at a point 33 metres north west of its intersection with Glasnevin Drive, and extending in a north westerly direction for a distance of 122metres.

 

o.    Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 38 metres.

 

2.          It is recommended that the Fendalton-Waimairi-Harewood Community Board recommend that the Council make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974:

 

a.      Approve that a special vehicle lane for the use of south eastbound bicycles only, be established on the north east side of Sawyers Arms Road, commencing at a point 155 metres north west of its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 199 metres, as detailed in Figure 1. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles.

 

b.     Approve that a special vehicle lane for the use of north westbound bicycles only, be established on the south west side of Sawyers Arms Road, commencing at a point 153 metres south east of its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 230 metres, as detailed in Figure 1. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles.

 

c.      Approve that a signalised pedestrian crossing be duly established and marked in accordance with sections 6 and  8.5 (3) of the Land Transport Rule: Traffic Devices 2004, on Sawyers Arms Road, located at a point 61 metres south east of its intersection with Cotswold Avenue as detailed in Figure 1.

 

 

Board Consideration

 

After taking into account the information presented by the deputation, the tabled correspondence, the information provided by the staff in answer to questions raised, the Board decided to let the report lie on the table until further information was provided.

 

 

Community Board Resolved FWHB/2016/00026

Part C

The Fendalton-Waimairi-Harewood Community Board decided:

 

1.       To let the ‘Roads of National Significance Downstream Safety Improvements – Sawyers Arms Pedestrian Crossing’ report lie on the table until its first meeting of 2017.

 

2.        Request that further information be provided by staff including a detailed briefing regarding the cost breakdown, ongoing changes to the traffic corridors and the impact of these changes on the proposed pedestrian crossing in the future.

David Cartwright/Aaron Campbell

                                                                                                                                                                                              Carried

 

 

 

7.   Staff Briefings

 

Mr Harry Roeloffs and Ms Kerri Yates introduced themselves and discussed their roles and responsibilities.

 

 

Community Board Decisions under Delegation

Part B

The Fendalton-Waimairi-Harewood Community Board noted the information supplied during the Staff Briefings.

 

 

9.   Easement Over Brookwater Reserve

 

Community Board Resolved FWHB/2016/00027

Original Staff Recommendation Accepted Without Change

Part C

The Fendalton-Waimairi-Harewood Community Board, acting in the capacity of the administering body, resolved to:

1.         Recommend that the Chief Executive, acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Christchurch City Council for the right to convey water as outlined in this report.

2.         Approve pursuant to Section 48(1) of the Reserves Act 1977, the granting of an easement for the right to convey water over 34R Brookwater Avenue (Certificate of Title reference 430380), shown as the area shaded blue marked “A” on the plan attached to this report, subject to the consent of the Minister of Conservation.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

Aaron Keown/Jamie Gough                                                                                                                                   Carried

 

 

10. Proposed Road Names - Greywacke Road, Harewood

 

Community Board Resolved FWHB/2016/00028

Original Staff Recommendation Accepted Without Change

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to approve the names listed below.

·        That the road into the subdivision from Greywacke Road be named Lakes Way.

·        That the road turning left off Lakes Way be named Lakeside Place.

·        That the road turning right off Lakes Way be named Outlook Place.

Aaron Keown/Bridget Williams                                                                                                                             Carried

 

 

 

 

 

 

 

11. Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Daniel Chiplin, Amy Weaver, Grace Northern, Paige Bowman and Laura Duncan

 

Community Board Resolved FWHB/2016/00029

Original Staff Recommendation Accepted Without Change

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Make a grant of $400 from its 2016/17 Youth Development Fund to Daniel Lance Chiplin towards participating in the Peewee International Ice Hockey Friendship Tournament in Saint Paul, Minnesota from 12 to 21 March 2017.

2.         Make a grant of $350 from its 2016/17 Youth Development Fund each to Amy Weaver, Grace Northern and Paige Bowman towards the cost of their gymnastics development tour to Texas, USA from 17 to 26 February 2017.

3.         Make a grant of $500 from its 2016/17 Youth Development Fund to Laura Jayne Marie Duncan towards the gymnast training camp in South Essex, England from 7 to 24 April 2017.

 Aaron Keown/Bridget Williams                                                                                                        Carried

 

12. Recess Committee 2016/17

 

Community Board Resolved FWHB/2016/00030

Original Staff Recommendation Accepted Without Change

Part C

The Fendalton-Waimairi-Harewood Community Board resolved:

1.         To appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Fendalton-Waimairi-Harewood Community Board for the period following its ordinary meeting on 12 December 2016 up until the Board resumes normal business on 13 February 2017.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         That any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Jamie Gough/Sam MacDonald                                                                                                                              Carried

 

 

 

 

 

13. Community Board Governance Arrangements - 2016 / 2019 Term

 

Community Board Resolved FWHB/2016/00031

Original Staff Recommendation Accepted Without Change

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.    Adopt the following meetings schedule to March 2017:

Monday 13 February 2017                                4pm    Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 27 February 2017                               4pm    Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 13 March 2017                                    4pm    Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 27 March 2017                                    4pm    Fendalton Service Centre, Corner Jeffreys and Clyde Roads

 

2.    Agree that the first and third Monday’s of each month, through until the end of March 2017, be set aside for Fendalton-Waimairi-Harewood Community Board Seminar/Workshops.

3.    Establish a Fendalton-Waimairi-Harewood Community Board Submissions Committee as follows:

Ÿ       That the Terms of Reference are ‘To respond on behalf of the Fendalton-Waimairi – Harewood Community Board to submission opportunities as they arise during the 2016-2019 term.’

Ÿ       That Aaron Campbell, David Cartwright, Linda Chen, Sam MacDonald, Shirish Paranjape and Bridget Williams be appointed as members to the Submissions Committee.

Ÿ       That the Chairperson and Deputy Chairperson be decided by the Submissions Committee.

Ÿ       That where timeframes require such action, the Submissions Committee be granted delegated authority to lodge submissions on behalf of the Fendalton-Waimairi-Harewood Community Board.

Ÿ       That any submissions made by the Submissions Committee be reported to the Fendalton-Waimairi-Harewood Community Board for record purposes.

Member Campbell/Member Keown                                                                                                                  Carried

 

 

14. Fendalton-Waimairi-Harewood Community Board Area Report

 

Board members received information on a number of topics including:

·         Board Postcards

·         Community Information Handouts

·         Community Christmas events

·         LGNZ’s New Zealand Community Board Executive Committee nominations

·         Board submission on the Northern Line Majoy Cycleway Route opportunity

·         Board representation to District Licensing Committee Hearing on the Off-license application for 2a Trafford Street

·         Hamilton Avenue Otara Street Residents’ Association (HORA) concerns regarding a tree removal in Otara Street

 

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.              Receive the report.

 

Community Board Resolved FWHB/2016/00032

Part B

The Fendalton-Waimairi-Harewood Community Board resolved:

1.      That the report be received.

2.      To appoint Linda Chen to represent the Board at the District Licensing Committee Hearing regarding the Alcohol Licence Application for 2a Trafford Road.

3.      That David Cartwright be the Board’s liaison person regarding issues raised by the Hamilton Avenue and Otara Residents’ Association (HORA), as required.

Linda Chen/Bridget Williams                                                                                                                                   Carried

 

15. Elected Members Information Exchange

Part B

There was no information exchanged at this meeting.

 

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 5.40pm.

 

CONFIRMED THIS 13TH DAY OF FEBRUARY 2017

 

David Cartwright

Chairperson