Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 12 December 2016

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

6 December 2016

 

 

 

 

 

Matthew McLintock

Community Governance Manager

941 5008

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................... 9

B       7.       Staff Briefings................................................................................................................. 11

STAFF REPORTS

A       8.       Roads of National Significance Downstream Safety Improvements: Sawyers Arms Pedestrian Crossing Points........................................................................................... 13

C       9.       Easement Over Brookwater Reserve........................................................................... 23

C       10.     Proposed Road Names - Greywacke Road, Harewood............................................... 29

C       11.     Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Daniel Chiplin, Amy Weaver, Grace Northern, Paige Bowman and Laura Duncan. 33

C       12.     Recess Committee 2016/17........................................................................................... 39

C       13.     Community Board Governance Arrangements - 2016 / 2019 Term.......................... 41

B       14.     Fendalton-Waimairi-Harewood Community Board Area Report.............................. 45

B       15.     Elected Member Information Exchange...................................................................... 50

B       16.     Question Under Standing Orders................................................................................. 50 

 

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 28 November 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Barbara Purvis – Sawyers Arms Road Pedestrian Crossing 

 

Ms Barbara Purvis will speak regarding the above topic. Refer clause 8.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 28 November 2016

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Shirish Paranjape

Bridget Williams

 

 

28 November 2016

 

 

 

 

 

Matthew McLintock

Community Governance Manager

941 5008

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved FWHB/2016/00019

An apology for absence was received and accepted from Raf Manji.

Sam  MacDonald/Linda Chen                                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2016/00020

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 14 November 2016 be confirmed.

Bridget Williams/Aaron Keown                                                                                                                             Carried

 

4.   Deputations by Appointment

Part B

4.1       Earthquake Commission (EQC) Update

 

             Mr Keith Land, Head of Canterbury Land Settlement and Head of Processing Claims was in attendance and updated the Board on earthquake related matters.

Part B

The Fendalton-Waimairi-Harewood Community Board thanked Keith Land for his deputation and his work over the past several years.

 

 

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

 

6.   Correspondence

 

             There was no correspondence.

 

 

7.   Establishment of the 2016/17 Fendalton-Waimairi-Harewood Youth Development Fund

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Reviews the current criteria and approves the establishment of the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund.

2.         Approves the transfer of $5,000 from the 2016/17 Fendalton-Waimairi-Harewood Discretionary Response Fund to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund.

 

Community Board Resolved FWHB/2016/00021

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Confirm that the current criteria is appropriate for the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund.

 

2.         Approve the establishment of the 2016/17 Fendalton-Waimairi-Harwood Youth Development Fund.

3.         Approve the transfer of $5,000 from the 2016/17 Fendalton-Waimairi-Harewood Discretionary Response Fund to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund.

Aaron Keown/Linda Chen                                                                                                                                       Carried

8.   Update to Community Board

 

Community Board Resolved FWHB/2016/00022

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the report.

2.         Request that a formal thank you be passed on to the Governance Team for the success in running  the recent ‘Celebrate Bishopdale’ event.

Sam MacDonald/Aaron Campbell                                                                                                                        Carried

 

9.   Elected Members Information Exchange

Part B

Members shared information on a number of topics including:

          Mona Vale Homestead opening

          Bishopdale Mall and the rebuild of Bishopdale Library and Community Centre

          World Bowls Championships 2016

          Riccarton Bush Trust - meeting

          Waterways/Environment Canterbury discussions

          Abberley Park

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 4.27pm.

 

CONFIRMED THIS 12TH  DAY OF DECEMBER 2016

 

 

 

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

6.        Correspondence

Reference:

16/1372285

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

No correspondence has been received at the time the agenda went to print.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 12 December 2016

 

 

 

Attachments

There are no attachments for this report.

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

7.        Staff Briefings

Reference:

16/1393984

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Introduction, Role and Responsibilities

Harry Roelofs

Parks

Introduction, Role and Responsibilities

Kerri Yates

Parks

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

8.        Roads of National Significance Downstream Safety Improvements: Sawyers Arms Pedestrian Crossing Points

Reference:

16/1358756

Contact:

Andy Richards

andy.richards@ccc.govt.nz

941 8805

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to:

1.1.1   Approve those parts of the attached scheme plan and those traffic controls, for which the Board has delegated authority, for the installation of a signalised pedestrian crossing on Sawyers Arms Road.

1.1.2   Recommend that the Council approve those parts of the attached scheme plan and those traffic controls, for which the Council has authority, for the installation of a signalised pedestrian crossing on Sawyers Arms Road.

Origin of Report

1.2       This report is staff generated for the Fendalton-Waimairi-Harewood Community Board following the consultation process. The Board was previously advised of the project at a seminar held on
29 August 2016 (Fendalton-Waimairi Community Board) and 31 August 2016 (Shirley-Papanui Community Board).

1.3       The report includes a review of:  

1.3.1   The preferred option to upgrade the pedestrian crossing on Sawyers Arms Road to a signalised pedestrian crossing.

1.4       The consultation responses to the preferred option to upgrade the pedestrian crossing on Sawyers Arms Road to a signalised pedestrian crossing.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

3.1       It is recommended that the Fendalton-Waimairi-Harewood Community Board make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974:

 

a)    Approve all traffic controls on Sawyers Arms Road commencing at a point 38 metres south east of its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 246 metres be revoked.

 

b)    Approve the lane marking changes on Sawyers Arms Road, commencing at a point 38 metres south east of its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 246 metres, as detailed in Figure 1.

 

c)    Approve the removal of the central island on Sawyers Arms Road located at a point 61 metres south east of it intersection with Cotswold Avenue, as detailed in Figure 1.

 

d)    Approve that all existing parking and stopping restrictions on the south west side of Sawyers Arms Road commencing at its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 67 metres be revoked.

 

e)    Approve that all existing parking and stopping restrictions  on the south west side of Sawyers Arms Road commencing at its intersection with Cotswold Avenue and extending in a south easterly direction for a distance of 153 metres be revoked.

 

f)     Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 67 metres.

 

g)    Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at its intersection with Cotswold Avenue and extending in a south easterly direction for a distance of 92 metres.

 

h)    Approve that a bus stop be created on the south west side of Sawyers Arms Road, commencing at a point 92 metres south east of its intersection with Cotswold Avenue, and extending in a south easterly direction for a distance of 14 metres.

 

i)     Approve that the stopping of vehicles be prohibited at any time on the south west side of Sawyers Arms Road, commencing at a point 106 metres south east of its intersection with Cotswold Avenue, and extending in a south easterly direction for a distance of 47 metres.

 

j)     Approve that all existing parking and stopping restrictions on the north east side of Sawyers Arms Road,  commencing at its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 155 metres be revoked.

k)    Approve that all existing parking and stopping restrictions on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 38 metres be revoked.

 

l)     Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a north westerly direction for a distance of 19 metres.

 

m)  Approve that a bus stop be created on the north east side of Sawyers Arms Road, commencing at a point 19 metres north west of its intersection with Glasnevin Drive, and extending in a north westerly direction for a distance of 14 metres.

 

n)    Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at a point 33 metres north west of its intersection with Glasnevin Drive, and extending in a north westerly direction for a distance of 122metres.

 

o)    Approve that the stopping of vehicles be prohibited at any time on the north east side of Sawyers Arms Road, commencing at its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 38 metres.

 

3.1.       It is recommended that the Fendalton-Waimairi-Harewood Community Board recommend that the Council make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974:

 

a)     Approve that a special vehicle lane for the use of south eastbound bicycles only, be established on the north east side of Sawyers Arms Road, commencing at a point 155 metres north west of its intersection with Glasnevin Drive and extending in a south easterly direction for a distance of 199 metres, as detailed in Figure 1. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles.

 

b)     Approve that a special vehicle lane for the use of north westbound bicycles only, be established on the south west side of Sawyers Arms Road, commencing at a point 153 metres south east of its intersection with Cotswold Avenue and extending in a north westerly direction for a distance of 230 metres, as detailed in Figure 1. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles.

 

c)      Approve that a signalised pedestrian crossing be duly established and marked in accordance with sections 6 and  8.5 (3) of the Land Transport Rule: Traffic Devices 2004, on Sawyers Arms Road, located at a point 61 metres south east of its intersection with Cotswold Avenue as detailed in Figure 1.

 

 

4.   Key Points

4.1       This project is part of the RONS (Roads of National Significance) Downstream Safety Improvements Programme. NZTA’s RONS project along Johns Road from The Groynes to Sawyers Arms Road (currently in construction) has significantly affected some of the State Highway 1 (SH1) intersections and will contribute to the transport demand on Sawyers Arms Road increasing.  Safety reviews commissioned by Council of the Sawyers Arms Road Corridor have recommended that the existing pedestrian crossing facility adjacent to the Papanui Club be upgraded to a signalised pedestrian crossing.:

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - Signalised pedestrian crossing without kerb build out (preferred option)

·     Option 2 - Do-nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improves safety for pedestrians crossing Sawyers Arms Road by providing a safe crossing facility.

·     Improved safety for cyclists as cycle lanes de-conflict:

-      Stopped vehicles and cyclists at the signalised pedestrian crossing.

-      Turning vehicles and cyclists at Glasnevin Drive and Cotswold Avenue.

·     The painted flush median will allow west-bound traffic space to wait to turn into the Papanui Club.

4.3.2   The disadvantages of this option include:

·     Relocation of west-bound bus stop.

·     Loss of up to three car parks due to relocation of west-bound bus stop.

 

5.   Context/Background

Background

5.1       Sawyers Arms Road is located to the northwest of the Christchurch Central City.  It is located within the Fendalton-Waimairi-Harewood Community Board. 

5.2       Sawyers Arms Road between Cotswolds Avenue and Glasnevin Drive is classified as Major Arterial (Urban) under the current City Plan and runs in a northwest-southeast direction

5.3       There is an existing pedestrian crossing facility (refuge island mid-block) which is located between Cotswolds Avenue and Glasnevin Drive.  There are no stopping restrictions on both sides of Sawyers Arms Road at either end of the pedestrian refuge. 

5.4       There are part-time no stopping restrictions on Sawyers Arms Road in the vicinity of the Emmanuel Christian School (north of Cotswolds Avenue).  The no stopping restriction operates during school start and finished time.

Objectives

5.5       The objective of this project is to focus on improvements for pedestrians and cyclists and speed management measures by upgrading the existing pedestrian refuge to a signalised pedestrian crossing in the vicinity of Papanui Club and Emmanuel Christian School.

6.   Option 1 - Signalised pedestrian crossing without kerb build out (preferred)

Option Description

6.1       The proposed traffic signal layout is shown in Figure 1 (below).  The features of the layout are listed below:

·     Replace the existing pedestrian refuge with traffic signal controlled crossing.

·     Typical cross section at the crossing is 1.8metre wide kerbside cycle lane, 3.3 metre wide traffic lane, 1.94 to 2 metre wide flush median, 3.3 metre wide traffic lane, 1.8 metre wide kerbside cycle lane.

·     Cycle lane on both sides of Sawyers Arms Road between Cotswold Avenue and Glasnevin Drive and across the intersections with Cotswold Avenue and Glasnevin Drive and continue some distance passed the intersection. 

·     Green surfacing across the intersections, at the entrance and exit to the Papanui Club and where the cycle lane transition back onto traffic lane.

·     Tactile pavers at the crossing. New cutdowns at the crossing if required.

·     Retained the existing bus stop on the north side and relocate the bus stop on the south side, east of the signalised pedestrian crossing.  The bus stop will be marked to standard bus stop marking as per CCC bus stop guideline.

·     Flush median on Sawyers Arms Road in the vicinity of the entrance to the Papanui Club to provide safe waiting area for right turning traffic into the Papanui Club.

·     Loss of three parking space parking due to the relocation of the bus stop on the south side and the extension of cycle lane passed the Glasnevin Drive.

·     Overhead mast arm with back to back signal display on the north side.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Community consultation on the Sawyers Arms Road (Glasnevin Drive to Cotswold Avenue) proposed safety improvements was undertaken from Monday 10 October to Monday 31 October 2016.

6.6       A total of 800 leaflets were hand delivered to properties between Gardiners Road, Claridges Road, Highsted Road and Cardome Street/Fairford Street. The leaflet was also sent to 114 key stakeholders and 60 absentee owners.

·    Additional leaflets were made available at BP Sawyers Arms Road, Reality Bites café, and the Papanui Club.

·    Cotswold School and Emmanuel Christian School also received hard copies to distribute to parents.

6.7       Members of the project team visited 295 and 297 Sawyers Arms Road who would be directly affected by the proposed relocation of the bus stop from the south side of Sawyers Arms Road to outside these properties. A submission has been received from both properties.

6.8       During the course of the engagement, Council received 79 submissions. 63 respondents were in support of the proposed safety improvements and 16 respondents did not support the proposal.

6.9       The following feedback was received in support of the proposal:

·    General support of the proposal to improve safety for school children, pedestrians and cyclists.

·    Support the installation of cycle lanes.

·    Agreement with the relocation of the bus stop on the south side of Sawyers Arms Road.

6.10    During the consultation, the following concerns and suggestions were raised (Project Team responses below in italics):

·    The safety improvements are not necessary because:

-      Residents were consulted in 2007 and 2009 on matters around traffic management in this area.

This project is a pro-active initiative in anticipation of expected increased traffic volumes on Sawyers Arms Road. Safety reviews of Sawyers Arms Road have recommended that the crossing point adjacent to the Papanui Club be upgraded to a signalised crossing point. This will also provide a safe crossing point for children attending the nearby schools.

-      There is not enough foot traffic to warrant the crossings being installed.

And

-      Preference for a zebra crossing and have it controlled by school patrol at school times.

-      The volumes of pedestrians crossing here, particularly during school times, mean that a pedestrian refuge is no longer suitable. Pedestrian and traffic volumes at this location do not suit a zebra crossing. The signalised crossing will be an on-demand facility which will only operate when the button is pressed and the sensor is activated.

-      Reinstate the safety island that was outside Emmanuel School and has since been removed.

A school patrol would not be appropriate given the traffic flows and the high demand in this location, where a number of children can be part of a walking school bus during the summer. A school patrol will also only benefit people crossing during school times, whereas the signalised crossing will help throughout the day.

·    The bus stops are not in suitable locations. The bus stop on the south side of Sawyers Arms Road should be left in its current location. The bus stop on the north side of Sawyers Arms Road restricts visibility for vehicles exiting Glasnevin Drive.

And

·    Accessibility and visibility concerns for access into and out of Glasnevin Drive due to the location of the bus stops and congestion from vehicles stopping for the signalised pedestrian crossing on Sawyers Arms Road.

The bus stops are placed to accommodate the surrounding residential area, schools and local amenities (in this instance the Papanui Club).

On average, two buses per hour use this bus stop. While it will impede on visibility, this will only be for a short amount of time. Vehicles using Glasnevin Drive should wait until visibility is clear to join Sawyers Arms Road. A review of the pedestrian crossing and its impact in terms of delay has been undertaken which shows there will be minimal delay to vehicles at this crossing. This review has shown that with a high pedestrian demand there will be a maximum of one to two vehicles queuing at the lights.

·    Congestion will be created by the signalised pedestrian crossing and vehicles entering and exiting the Papanui Club.

A review of the pedestrian crossing and its impact in terms of delay has been undertaken which shows there will be minimal delay to vehicles at this crossing. This review has shown that with a high pedestrian demand there will be a maximum of one to two vehicles queuing at the lights. 

The flush median will remain with the proposal which will assist with access to the Papanui club.

·    Cycle lanes should be extended along Sawyers Arms Road from Highsted Road to Gardiners Road.

While it would be beneficial to extend the cycle lanes, this is unfortunately outside the scope of the project and the project budget is not sufficient to provide this facility.

·    The cycle lanes should have green surfacing along the whole length and be bordered by rumble strips.

With regard to the green surfacing, this is used at points of conflict to identify to drivers that they should look out for cyclists. Over using this surfacing would detract from that purpose as it would become the standard.

·    Intersection safety improvements at Harewood Road, Breens Road and Gardiners Road intersection should be prioritised before this safety improvement.

With regards to the Harewood Road / Breens Road / Gardiners Road intersection, there is no project in the current Long Term Plan for upgrading this intersection. However, Council are in the process of undertaking road corridor studies, which may inform the next Long Term Plan. “Safe route to school” signs and upgraded pedestrian rails have been recently installed at this intersection following concerns from the local community regarding safety for pedestrians and cyclists.

·    Heavy traffic should be redirected away from Sawyers Arms Road.

Sawyers Arms Road is identified as a Major Arterial Road and is designed to accommodate heavy vehicle traffic. This project is a pro-active initiative in anticipation of expected increased traffic volumes on Sawyers Arms Road.

·    Concern around the loss of parking for residents on Sawyers Arms Road when it is already limited by existing no stopping restrictions.

Sawyers Arms Road is a Major Arterial Road. The primary function of arterial roads is movement of traffic. Parking is a lower priority. Properties affected by the proposal have off street parking, and on street parking remains within an acceptable walking distance on both sides of Sawyers Arms Road to the north west and south east of the scheme, on Glasnevin Drive and on Cotswold Avenue.

·    No parking should be extended on the north side of Sawyers Arms Road to leave more room for vehicles turning right into Cotswold Avenue.

The extent of the no stopping area on Sawyers Arms Road has been referred to the Area Traffic Engineer for further investigation.

·    A number of other improvements were suggested which sit outside the scope of this project. These included upgrading the roundabout at Sawyers Arms Road/Highsted Road to lights, installing speed bumps outside Cotswold School, ground stabilisation on Sawyers Arms Road and concerns around no stopping lines on Glasnevin Drive.

This is unfortunately outside the scope of the project. The Area Traffic Engineer/Maintenance Team has been informed and will investigate further.

6.11    No changes have been made to the proposal for the following reasons:

·    Some responses during the consultation period did not support the installation of a signalised pedestrian crossing. However, it is the opinion of the project team that the proposed upgrade to a signalised pedestrian crossing is required because Traffic flows are expected to increase due to the Johns Road Project and this project provides a safe connection for the schools and community.

·    Some responses during the consultation period did not support the relocation of the bus stop. However, there is a need to retain the flush median on Sawyers Arms Road as per Figure 1 in the vicinity of the entrance to the Papanui Club as this will provide a safe waiting area for right turning traffic within the painted median. Space restrictions would lead to an unacceptable narrowing of the road corridor between the current bus stop location and the flush median. This has led to the proposal to relocate the west-bound bus stop, south side of Sawyers Arms Road (in proximity to Glasnevin Drive and Cotswold Avenue – as per Figure 1).

·    Some responses during the consultation period did not support the installation of cycle lanes on Sawyers Arms Roads. The project team regard that retention of cycle lanes as per Figure 1 on Sawyers Arms Road are required to de-conflict:

-      Stopped vehicles and cyclists at the signalised pedestrian crossing by providing a specific cycling lane and advanced stop box for cyclists to travel towards and wait at, the signalised pedestrian crossing.

-      Turning vehicles and cyclists at Glasnevin Drive and Cotswold Avenue by providing a specific cycling lane for cyclists to travel up to and away from the signalised pedestrian crossing.

·    This project is supported by Council’s Long Term Plan (2015 – 2025).

6.12    A letter has been sent to all submitters advising the outcome of the consultation, including details of the Board meeting and how they can request speaking rights. Also included in this letter was a link to the feedback summary with project team responses.

Alignment with Council Plans and Policies

6.13    This option is consistent with Council’s Plans and Policies, including: the District Plan, the Greater Christchurch Transport Statement, the Christchurch Transport Strategic Plan, the transport Network Management Plan and the Infrastructure Design Standard.

Financial Implications

6.14    Council have allowed $541,588 for this project.

6.15    Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.16    Funding source – Financial Year 2017 Capex Pedestrian Safety Initiatives

Legal Implications

6.17    There are no legal implications beyond Christchurch City Council’s rights as the Road Controlling Authority.

6.18    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.19    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.20    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.21    There are no significant risks with this project that the Community Board need to be aware of.

Implementation

6.22    Implementation dependencies - Approval by Community Board and Council.

6.23    Implementation timeframe - Construction of the signalised pedestrian crossing is planned to start in the last quarter of 2017.

Option Summary - Advantages and Disadvantages

6.24    The advantages of this option include:

·    Improves safety for pedestrians crossing Sawyers Arms Road by providing a safe crossing facility.

·    Improved safety for cyclists as cycle lanes de-conflict:

-      Stopped vehicles and cyclists at the signalised pedestrian crossing.

-      Turning vehicles and cyclists at Glasnevin Drive and Cotswold Avenue.

·     The painted flush median will allow west-bound traffic space to wait to turn into the Papanui Club.

6.25    The disadvantages of this option include:

·    Relocation of west-bound bus stop.

·    Loss of up to three car parks due to relocation of west-bound bus stop.

7.   Option 2 - Do Nothing

Option Description

7.1       Sawyers Arms Road will remain as is. The existing pedestrian refuge would remain with no changes.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report. 

7.3       Engagement requirements for this level of significance are consistent.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option was not consulted on as this option would not deliver the required pedestrian safety improvements.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies.

Financial Implications

7.7       There would be no financial implication to Council

Legal Implications

7.8       None.

Risks and Mitigations

7.9       Safety not improved with increased risks as volumes increase.

Implementation

7.10    There are no changes required.

Option Summary - Advantages and Disadvantages

7.11    This option does not address any proposed safety issues.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Andy Richards - Project Manager

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

9         Easement Over Brookwater Reserve

Reference:

16/1234222

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve an easement for the right to convey water over part of Brookwater Reserve, a Council owned Local Purpose (Utility) Reserve (refer to Attachment A).

Origin of Report

1.2       This report is being submitted to the Fendalton-Waimairi-Harewood Community Board as Council is laying a new water main to serve some houses on Johns Road that are not currently connected to the town supply.

1.3       The pipeline will cross a Council owned reserve administered under the Reserves Act and therefore requires Board approval to grant an easement.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and engagement assessment worksheet. 

2.1.2   The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board, acting in the capacity of the administering body, resolve to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Christchurch City Council for the right to convey water as outlined in this report.

2.         Approve pursuant to Section 48(1) of the Reserves Act 1977, the granting of an easement for the right to convey water over 34R Brookwater Avenue (Certificate of Title reference 430380), shown as the area shaded blue marked “A” on the plan attached to this report, subject to the consent of the Minister of Conservation.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Water Supply (combining water conservation)

·     Level of Service: 12.0.1 Supply continuous potable water to all customers (LGA response and resolution)

4.2       The following feasible two options have been considered:

·        Option 1 – Grant an easement (preferred option)

·        Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the pipeline on the Title.

4.3.2   The disadvantages of this option include:

·        The property will be encumbered with an easement.

 

5.   Context/Background

Background

5.1       The Council is installing a new water main to supply a number of houses that are not currently connected to the town supply. The most cost effective solution is to connect the pipe to a supply in Brookwater Avenue and run it through a Council owned Local Purpose (utility) Reserve and then into Johns Road.

Easement

5.2       Section 48 of the Reserves Act 1977 (“the Act”) provides that the administering body (Council), with the consent of the Minister of Conservation, may grant easements for any public purpose over reserve land. Under section 48(2) of the Act, it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act).  As the works are below ground, the rights of the public will not be permanently affected and therefore no public notification is required.

5.3       The easement areas required are annotated on Attachment A.

5.4       For easements Council has delegated the role of administering body to community boards.  The decision is subject to the consent of the Minister of Conservation (48 (1) of the Reserves Act).

 

Consent of the Minister of Conservation

5.5       By way of the Instrument of Delegation to Territorial Authorities the Minister of Conservation has delegated the Minister’s consent powers to Council. 

5.6       The delegation from the Minister includes an expectation that the role of administering body will be kept separate from the role as Minister’s delegate.  Council has addressed this through making community boards the administering body and the Chief Executive Officer (CEO) the Minister’s delegate.

5.7       The Minister’s delegate responsibilities have not been sub-delegated to staff and remain with the CEO.

5.8       In exercising the consent of the Minister of Conservation, the Council should be satisfied that due process has been followed and in this respect it is confirmed that the following matters have been considered:

·   The land is held by the Council as a reserve subject to the Reserves Act 1977.

·   The easement being applied for, falls within the purposes specified in Section 48(1) of the Act.

·   There are sufficient grounds to waive the public notification requirements of Section 48(2) of the Reserves Act as the works comply with Section 48(3).

·   Iwi have not been consulted as this site is not a site of significance to Tangata Whenua in the City Plan.

 

6.   Option 1 - Grant an Easement Over Part of Brookwater Reserve

Option Description

6.1       That the Council grants itself an easement under the Reserves Act 1977.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Not applicable.

Alignment with Council Plans and Policies

6.5       This option is considered to be consistent with the Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – a survey plan needs to be prepared and there are legal costs associated with registering the easement on the Title covered as part of the Council project.

6.7       Maintenance/Ongoing Costs - maintenance of the pipeline is a cost to the Council.

6.8       Funding source – Council project.

Legal Implications

6.9       The grant of an easement under section 48(1) of the Reserves Act 1977 would indicate Councils infrastructure on the title.

Risks and Mitigations

6.10    None.

Implementation

6.11    Implementation dependencies – none.

6.12    Implementation timeframe – imminent.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the pipeline on the Title.

6.14    The disadvantages of this option include:

·        The title will be encumbered with an easement in perpetuity.

7.   Option 2 - Do Not Grant an Easement

Option Description

7.1       The Council does not approve the grant of an easement to convey water.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – Not applicable.

7.7       Maintenance/Ongoing Costs – Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       As the land in question is a Local Purpose (Utility) Reserve an easement is not strictly required.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·        No change for the Council

·        Cost saving in surveying and registering the easement on the title.

7.14    The disadvantages of this option include:

·        Not granting an easement to protect the pipeline could result in damage to it or it being built over in the future.

·        If Council decided to sell the land in the future an easement would need to be put in place at that time to provide the rights required.

1. Attachments

No.

Title

Page

a

Easement Plan

28

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

 



Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

10     Proposed Road Names - Greywacke Road, Harewood

Reference:

16/1298697

Contact:

Bob Pritchard

bob.pritchard@ccc.govt.nz

941 6844

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider and approve the proposed road names.

Origin of Report

1.2       This report is staff generated resulting from naming requests from the subdivision developer.

1.3       This subdivision is in the vicinity of Greywacke Road, Harewood around the Sawyers Arms Reserve. 

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board approve the names listed below for the subdivision off Greywacke Road:

·        That the road into the subdivision from Greywacke Road be named Lakes Way.

·        That the road turning left off Lakes Way be named Lakeside Place.

·        That the road turning right off Lakes Way be named Outlook Place.

 

4.   Background 

4.1       Lakes Way – This short road leads the way to the Sawyers Arms Reserve and the Roto Kohatu recreational reserve. The area is known for the lake.

4.2       Outlook Place – This is named for the outlook to the lakes from the subdivision.

4.3       Lakeside Place – Several of the allotments are situated beside the lake.

 

 

Attachments

No.

Title

Page

a

Sawyers Arms Reserve

31

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Bob Pritchard - Subdivisions Officer

Lelanie Crous - Personal Assistant / Business Administrator

Approved By

Leonie Rae - General Manager Consenting and Compliance

John Gibson - Head of Resource Consents

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

PDF Creator


 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

11.    Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Daniel Chiplin, Amy Weaver, Grace Northern, Paige Bowman and Laura Duncan

Reference:

16/1394564

Contact:

Lisa Gregory

lisa.gregory@ccc.govt.nz

941-6729

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider five applications received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $5,000 remaining in this fund.

Origin of Report

1.3       This report is staff generated as the result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Makes a grant of $400 from its 2016/17 Youth Development Fund to Daniel Lance Chiplin towards participating in the Peewee International Ice Hockey Friendship Tournament in Saint Paul, Minnesota from 12 to 21 March 2017.

2.         Makes a grant of $350 from its 2016/17 Youth Development Fund each to Amy Weaver, Grace Northern and Paige Bowman towards the cost of their gymnastics development tour to Texas, USA from 17 to 26 February 2017.

3.         Makes a grant of $500 from its 2016/17 Youth Development Fund to Laura Jayne Marie Duncan towards her training camp in South Essex, England from 7 to 24 April 2017.

 

4.   Applicant 1 - Daniel Lance Chiplin

4.1       Daniel is a 12 year old student from Northwood and is in Year 8 at Cobham Intermediate School.

4.2       Daniel plays hockey for the Canterbury Minors Ice Hockey PeeWees team and has been selected to represent Christchurch at the Peewee International Ice Hockey Friendship Tournament in Saint Paul, Minnesota from 12 to 21 March 2017. 

4.3       The Friendship Games are held every two years and not only offers the experience of playing top level age group hockey, but is also an opportunity to be exposed to the rich culture of the local host community and build on her own skills.  She is also looking forward to experiencing a new country and getting to know new people.

4.4       Daniel feels that from this experience he will meet new, like-minded people and is excited to let them know about Christchurch and how his city is recovering from the earthquakes.

4.5       Daniel has been actively fundraising for his trip through various team’s activities such as sausage sizzles, a movie night, a fashion show and a wine fundraiser.  He is also contributing his pocket money from home and has had a garage sale.  To date he has raised $626 towards his expenses.

4.6       The following table provides a breakdown of the costs for Daniel’s trip:

EXPENSES

Cost ($)

Airfares

2,576

Accommodation

740

Uniforms, equipment, tournament fee

490

Insurance

105

Ice time hire

270

Team Gifts

$250

Total

$4,431

 

4.7    This is the first time the applicant has applied for funding.

                

 

5.   Applicants 2 - Amy Weaver, Grace Northern, Paige Bowman

5.1       Twelve gymnasts from the Christchurch School of Gymnastics senior training squads are seeking funding support to attend a development tour and compete in Texas, USA from 17 to 26 February 2017.

5.2       Three of the gymnasts involved in the tour live in the Fendalton-Waimairi-Harewood Community Board area.

5.3       Amy Weaver is a 14 year old student from Burnside and has been involved in gymnastics since the age of four.  She currently trains 16 hours a week and her biggest achievement to date was finishing first on the bar in the 2016 Southland Championships.  Amy feels that gymnastics has taught her how to keep strong and focussed and how to work hard towards her goals.  Her goal for 2017 is to represent Canterbury at the National Championships.

5.4       Grace Northern is a 13 year old student from Strowan and she started in gymnastics at the age of seven.  She currently trains up to 16 hours a week and her proudest moment in gymnastics was recently achieving a second place overall at Nationals for step six (compulsory intermediate level exercises).  This is Grace’s first time travelling overseas and for her first trip to be doing what she loves the most will be an exciting and productive experience.

5.5       Paige Bowman is a 12 year old student from Harewood and she started gymnastics at the age of three.  Paige has also been involved in swimming, cricket, football and tennis but gymnastics is her favourite sport.  Paige trains 26 hours a week and this year at the New Zealand Nationals she placed 12th in the overall and won a silver medal in bars.  Paige feels the trip to Texas will be beneficial as it will allow her to experience competing in an international environment that will further develop her gymnastic skills.

5.6       The gymnasts, with the support of their parents and coaches, have been fundraising towards the trip.  Activities have included sausage sizzles, a movie night, quiz night with silent auction, and selling various food items.  The girls are also raising funds individually and will continue to do so until they depart.  To date the team have raised $7,300 towards their expenses.

5.7       The following table provides a breakdown of the costs per gymnast:

EXPENSES

Cost ($)

Airfares

2,155

Accommodation

471

Transport

300

Meals

700

Competition entry fees

300

Total

$3,926

 

5.8    This is the first time the applicants have applied for funding.

 

6.   Applicant 3 - Laura Duncan

6.1       Laura is a 15 year old student from Bryndwr and is in Year 10 at Burnside High School.

6.2       Laura is a gymnast at Olympia Gymnastic Sports and has been offered an opportunity to attend a training camp at the facility where the British Olympic team trained in South Essex, England from 7 to 24 April 2017.

6.3       Laura has been involved in gymnastics for eight years and her achievements this year include a second in the All Around at the South Islands Championships and first in the All Around at the Canterbury Championships.  At the New Zealand Nationals her Canterbury team placed first and individually she placed first on vault, third on uneven bars and seventh in the All Around finals.

6.4       Laura feels that this opportunity to train in an Olympic standard facility and with various coaches will expand her skills as a gymnast.  It will also provide her with the experience of training alongside other elite gymnasts and hopefully will be a stepping stone to international competition

6.5       Laura has been actively fundraising for her trip selling chocolates, homemade gift packs, running a raffle and a sausage sizzle as well as working odd jobs for people.  To date she has raised $600 and will continue to fundraise until she departs.

6.6       The following table provides a breakdown of the costs for the trip:

EXPENSES

Cost ($)

Flights

2,500

Insurance

85

Coach Travel Costs

492

Accommodation (including breakfast & airport transfers)

2,333

Food and Transport Costs

532

Shared Car Rental

63

Total

$6,005

 

6.7       This is the first time the applicant has applied for funding.

        

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Gregory - Community Recreation Advisor

Approved By

Matthew McLintock - Community Governance Manager

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

12     Recess Committee 2016/17

Reference:

16/1371918

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

941 6728

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 12 December 2016 until its next ordinary meeting on
13 February 2017.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Appoint a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Fendalton-Waimairi-Harewood Community Board for the period following its ordinary meeting on 12 December 2016 up until the Board resumes normal business on 13 February 2017.

2.         That the application of any such delegation be reported back to the Board for record purposes.

3.         Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

4.   Key Points

4.1       In previous years it has been the Board’s practice to resolve to provide delegated authority to a Recess Committee comprising the Chairperson, Deputy Chairperson and one other member available (or their nominees from the Board), to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Margaret Henderson - Committee Advisor

Approved By

Matthew McLintock - Community Governance Manager

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

13.    Community Board Governance Arrangements - 2016 / 2019 Term

Reference:

16/1238259

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941 6728

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve a governance structure including a Meeting Schedule for the period from February 2017 to
March 2017.

Origin of Report

1.2       This report is staff generated to allow the Board to set in place its governance arrangements, including the establishment of any committees, subcommittees and working parties it may wish to create and the adoption of a meeting schedule until 31 March 2017.

1.3       The Board will have an opportunity to evaluate and review its governance structure in at the end of March 2017.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

 

That the Fendalton-Waimairi-Harewood Community Board resolve to:

1.    Adopt the following Meeting Schedule to 31 March 2017:

Monday 13 February 2017                       4pm             Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 27 February 2017                     4pm             Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 13 March 2017                           4pm              Fendalton Service Centre, Corner Jeffreys and Clyde Roads

Monday, 27 March 2017                           4pm              Fendalton Service Centre, Corner Jeffreys and Clyde Roads

 

2.    Agree that the first and third Monday’s of each month, through until the end of March 2017, be set aside for Fendalton-Waimairi-Harewood Community Board Seminar/Workshops.

3.    Establish a Fendalton-Waimairi-Harewood Community Board Submissions Committee as follows:

Ÿ    That the Terms of Reference are ‘To respond on behalf of the Fendalton-Waimairi – Harewood Community Board to submission opportunities as they arise during the 2016-2019 term.’

Ÿ    That Aaron Campbell, David Cartwright, Linda Chen, Sam MacDonald, Shirish Paranjape and Bridget Williams be appointed as members to the Submissions Committee.

Ÿ    That the Chairperson and Deputy Chairperson be decided by the Submissions Committee.

Ÿ    That where timeframes require such action, the Submissions Committee be granted delegated authority to lodge submissions on behalf of the Fendalton-Waimari-Harewood Community Board.

Ÿ    That any submissions made by the Submissions Committee be reported to the Fendalton-Waimari-Harewood Community Board for record purposes.

 

 

4.  Key Points

 

Meeting Schedule

a.    The staff recommendation in this report, for the Board to adopt a meeting schedule through to March 2017, has been developed based on:

Ÿ The holding of two Board meetings per month

Ÿ Consideration of other commitments on the Council calendar (e.g. Council meetings)

Ÿ A desire to avoid day/time clashes with other Community Board meetings.

b.    The Board may wish to consider holding one of its monthly meetings at a different time, for example a morning meeting.

c.     It is intended that both meetings each month be business meetings and that seminars/workshops be held on the intervening Mondays, ie the first and third Mondays of the month.  Seminars provide an opportunity for Board members and staff to have informal discussion on issues where no decisions are required at that time.

d.  The structure used by the former Fendalton/Waimari Community Board did not include formal committees although it did include two working parties (now no longer required), an informal submissions committee and a funding allocations committee.

e.    Should the Fendalton-Waimari-Harewood Community Board decide to appoint a Submissions Committee, it is recommended that it be a formal Committee of the Board, that the membership consist of all board members excluding the Councillors and that the Terms of Reference are ‘to respond on behalf of the Fendalton-Waimari-Harewood Community Board to submission opportunities as they arise during the 2016-19 term.’

 

Appointment of Committees, Subcommittees and Working Parties

f.     Clause 30 of Schedule 7 of the Local Government Act 2002 provides that community boards may appoint committees, subcommittees or other subordinate decision making bodies and joint committees that it considers appropriate.  A community board also has the power to appoint or discharge any member of a committee.  Clause 32(3) of the same schedule provides for community boards to delegate powers to a committee.

g.    Committees appointed by a community board are “subject in all things to the control of the local authority [or read community board], and must carry out all general and special directions of the local authority given in relation to the committee or other body or the affairs of the committee or other body”.

h.    Some of the rules around appointments of committees and subcommittees are:

Ÿ The minimum number of members of a committee is three, with a quorum being two, one of whom must be an elected member, or the quorum can be a greater number, as determined by the community board.

Ÿ At least one member of a committee must be an elected member (not applicable to subcommittees).

Ÿ An employee of the local authority cannot be a member if they are acting in the course of their employment.

Ÿ The members of a committee or subcommittee may, but need not be, elected community board members.

Ÿ A community board or committee may appoint to a committee or subcommittee a person who is not a member of the community board if, in the opinion of the board, that person has the skills, attributes or knowledge that will assist the work of the committee or subcommittee.

Ÿ A community board may appoint a member of a committee to be the chairperson of the committee, or if a chairperson is not appointed then the power of appointment may be exercised by the committee.

4.7       Financial provision for Democracy and Governance is included on Pages 158-161 of the 2009/19 Long Term Plan to support the level of governance in place when the Plan was adopted.  Any desire by the Community Board to increase a financial commitment around a committee or subcommittee would require a submission to the Annual Plan or Long Term Plan.

 

 

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Margaret Henderson - Committee Advisor

Approved By

Matthew McLintock - Community Governance Manager

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

14.    Fendalton-Waimairi-Harewood Community Board Area Report

Reference:

16/1372310

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

03 941-8005

 

 

1.   Board and Community Activities

1.1       Off Licence Application at 2a Trafford Street

At its meeting on 14 November 2016 the Board heard deputations regarding the application for a new Off License at 2a Trafford Street. 

“The Fendalton-Waimairi-Harewood Community Board decided to support the community in its opposition to an off-licence application for 2a Trafford Street and request the leave of the Chairperson of the District Licensing Committee for a Board member to appear at the hearing on this application in support of the community.”

The Board’s request has been forwarded to the Council’s Alcohol Licensing team.

The Hearing date for the 2a Trafford Street Off-License Application has yet to be set but it is likely to be early in the new year.  The Chairperson of the District Licensing Committee now requires the Board to nominate a representative by resolution. 

1.2       Removal of Tree in Otara Street

A letter has been received from the Hamilton Avenue and Otara Street Residents Association expressing its concern over the removal of the maple tree and part of the grass verge from outside the property at 15 Otara Street.

The matter was considered by the Council’s Resource Consent Department and has been referred the Enforcement Team.

1.3       Fendalton-Waimairi-Harewood Community Pride Garden Awards Ceremony 2017

Please Save the Date – Russley Golf Club Function Centre, Tuesday 21 March 2017 4-6pm.

Judging will be held during the last 2 weeks in January, with cards due back 3 February.

 

2.   Updates

2.1       Board Funding Update Attachment A

2.2       Customer Service Requests for September to November Attachment B

 

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Board Funding

47

b

CSR Report

48

 

 

Signatories

Authors

Margaret Henderson - Committee Advisor

Bronwyn Frost - Community Support Officer

Lisa Gregory - Community Recreation Advisor

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Community Governance Manager

  


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

PDF Creator


 

PDF Creator

 


Fendalton-Waimairi-Harewood Community Board

12 December 2016

 

 

15.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

16.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.