Christchurch City Council

Minutes

 

 

Date:                                     Thursday 15 December 2016 at 10.05am

                                                Friday 16 December 2016 at 11.10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough (15 December 2016 only)

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji (15 December 2016 only)

Councillor Scandrett (16 December 2016 only)

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

15 December 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

15 December 2016

 

  

The agenda was dealt with in the following order.

 

       Apologies

 

Council Resolved CNCL/2016/00483

It was resolved on the motion of Deputy Mayor Turner, seconded by Councillor Livingstone that the apology from Councillor Scandrett for absence and The Mayor and Councillor Keown for lateness be accepted.

Deputy Mayor/Councillor Livingstone                                                                                                                Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Public Participation

3.1  Public Forum

·           Peter Stokell of the Christchurch Yacht Club will speak regarding the rebuilding of the club’s boat shed near the coastal pathway.

3.2  Deputations by Appointment

·           Murray Horton, Convenor Keep Our Assets will speak regarding item 11 – Strategic Assets. Murray has been advised that by taking the opportunity to speak today will prevent speaking rights being granted when item 11 returns to a future Council meeting.

·           Lindsay Carswell will speak regarding item 7 – High Street Tree Removal Request.  

Councillor Templeton left the meeting at 10.30am and returned at 10.34am.

Councillor Manji joined the meeting at 11.16am.

7.   High Street Tree Removal Request

 

Council Resolved CNCL/2016/00484

That the Council

1.         Remove the trees due to the uniqueness of the Duncan Buildings and their heritage status. The removal will allow works to proceed on these important heritage buildings and allow High Street to re-open to the public.

2.         Approval of the removal is based on an agreement by the developer with Section 6 Option 1 of this report.

Note: That a detailed design will come back to Council prior to the trees being re-planted in that              section of High Street.

Councillor Gough/Councillor Swiggs                                                                                                                    Carried

 


 

4.   Presentation of Petitions

There was no presentation of petitions.

18. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00485

That the reports be received and considered at the Council meeting on Thursday, 15 December 2016.

19.       Cranford Regeneration Plan - Outline for approval

20.       Mayor's Report: Council Committee structure for the 2016 -2019 triennium

21.       Elected member appointments to external organisations

23.       Property Purchase (Public Excluded)

24.       Council Controlled Organisations - Councillor Director Appointments (Public Excluded)

25.       Governance Update (Public Excluded)

9.         Capital Endowment Fund - potential for direct investment in Christchurch City Holdings Limited or its subsidiaries (Public Excluded)

Deputy Mayor/Councillor Clearwater                                                                                                                 Carried

 

Report from Coastal-Burwood Community Board - 5 December 2016

5.   Breezes Road - School Patrol at Chisnallwood Intermediate School

 

Council Resolved CNCL/2016/00486

That the Council approves:

1.         In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the head teacher of Chisnallwood Intermediate School to appoint appropriately trained persons to act as school patrols at the existing pedestrian refuge island crossing on Breezes Road, located at a point more or less 6 metres northwest of its intersection with Eglinton Street.

2.         In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby revokes authorisation for Avondale Primary School to operate a school patrol at the existing zebra crossing on Breezes Road, located at a point more or less 240 metres southeast of its intersection with Eglinton Street.

Councillor Livingstone/Councillor East                                                                                                                Carried

 


 

Councillor Keown joined the meeting at 11.33am.

The Mayor joined the meeting at 11.52am and assumed the Chair.

6.   Lancaster Park Status Report

 

Council Resolved CNCL/2016/00487

That the Council:

1.         Note

a.         Lancaster Park cannot be recommissioned as an operating venue for $50 million

b.         The cost of recommissioning Lancaster Park as a venue capable of hosting tier 1 World Rugby test matches is in the order of $255 - $275 million.

c.         The Christchurch City Council (Lancaster Park) Land Vesting Act 2008 places limitations on the uses of Lancaster Park.

2.         a.         Instruct staff to commence immediately to work with Otakaro and Development Christchurch Ltd (DCL) to develop a business case for the alternative site, including options for a multi-use facility; and report back to the Council as soon as possible.

b.         Request that early engagement with the Linwood-Central-Heathcote Community Board and stakeholders is part of the development of the business case.

3.         Instruct

a.         Staff to prepare a report by March 2017 on options for demolition of the existing structures and options for the future use of Lancaster Park, the process for engagement and timeframes for next steps.

b.         Request that early engagement with the Linwood-Central-Heathcote Community Board is part of the development of the next steps business case and options for Lancaster Park.

4.         Request Vbase to report back to Council on the possibility of reuse or recycling of chattels and fittings remaining within the buildings.

Deputy Mayor/Councillor Templeton                                                                                                                 Carried

 

 

Councillors Clearwater and Chen left the meeting at 12pm and returned at 12.03pm.

Councillor Gough left the meeting at 12pm and returned at 12.07pm.

Councillor Galloway left the meeting at 12.05pm and returned at 12.07pm.

8.   Annual Report for the year ending 30 June 2016 - Christchurch City Holdings Ltd and subsidiaries

 

Council Resolved CNCL/2016/00488

That the Council:

1.         Notes the Christchurch City Holdings Ltd 2015/16 Annual Report and those of its subsidiary companies.

Deputy Mayor/Councillor Swiggs                                                                                                                         Carried

 

10. Annual Report for the year ending 30 June 2016 - Council Controlled Organisations

 

Council Resolved CNCL/2016/00489

That the Council:

1.         Notes the 2015/16 Annual Reports, results and performance for the following Council Controlled Organisations:

·    Vbase Ltd

·    Tuam Ltd

·    Civic Building Ltd

·    Canterbury Development Corporation Holdings Ltd (CDCHL)

·    World Buskers Festival Trust

·    Riccarton Bush Trust

·    Rod Donald Trust

·    Christchurch Agency for Energy Trust

·    Local Government Funding Agency

Councillor Davidson/Councillor Livingstone                                                                                                      Carried

 

11. Strategic Assets

 

Council Resolved CNCL/2016/00490

That the Council:

1.              Refer the report to the draft Annual Plan process.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Councillor Johanson left the meeting at 12.09pm and returned at 12.13pm.

Councillor Swiggs left the meeting at 12.10pm and returned at 12.15pm.

19. Cranford Regeneration Plan - Outline for approval

 

Council Resolved CNCL/2016/00491

That the Council:

1.              Approves the Outline being submitted to Regenerate Christchurch for their review in accordance with the Greater Christchurch Regeneration Act.

2.              Delegate authority to the Chief Executive and the Mayor to make amendments to the Outline prior to it being submitted to Regenerate Christchurch.

Councillor Manji/Councillor East                                                                                                                           Carried

 


 

 

20. Mayor's Report: Council Committee structure for the 2016 -2019 triennium

 

Council Resolved CNCL/2016/00492

That the Council:

1.         Receives the report.

2.         Notes the Council Committee structure established by the Mayor under Section 41A of the Local Government Act 2002.

3.         Notes the Chairs of the Committee and Sub Committee appointed by the Mayor under Section 41A of the Local Government Act 2002.

4.         Confirms the recommended Committee and Sub Committee membership described in this report.

5.         Notes that pursuant to Schedule 7 of Local Government Act, Committees may appoint members of Sub Committees.

6.         Requests Council staff to work with the Chairs of each Committee and Sub Committee to develop the Terms of Reference, work programme and advice as to external appointments and report back to Council for adoption.

7.         Requests that the Chair of the Civic Awards selection Committee works with staff to review the process and criteria for Civic Awards and reports back with recommendations to Council in April 2017.

8.         Requests that a report is prepared on the proposed timetable and schedule of meetings.

9.         Notes that the following Subcommittees are to be discharged:

a.         Chief Executive and Employment Matters Subcommittee

b.         Insurance Subcommittee

10.       Notes that Councillors Cotter and Johanson are not members of the Regulatory Performance Committee.

11.      Notes that Councillor Livingstone is a member of the Development Forum.

12.       Notes that Councillor East will be the Deputy Chair and Councillor Keown will be a member of the Health and Safety Committee

13.       Notes that the International Relations Subcommittee be replaced by International Relations Working Group.

14.       Notes that the Multicultural Working Party be replaced by Multicultural Subcommittee.

Mayor/Deputy Mayor                                                                                                                                               Carried

 


 

 

21. Elected member appointments to external organisations

 

Council Resolved CNCL/2016/00493

That the Council:

1.         Receives the report.

2.         Approves the appointment of representatives to the external organisations listed in the attachment to this report.

3.         Agrees to defer appointments to those organisations where further advice is required.

4.         Notes the vacancy to the Arts Centre of Christchurch Trust Board and the opportunity to nominate a person to be considered for appointment, and agrees that, given the timeframe, the Council will not make a nomination for consideration and requests the Chief Executive to write to the Arts Centre advising them of the Council decision.

5.         Agree to appoint Councillors Cotter, East and Galloway to the Canterbury Museum Trust and delegate the decision to appoint the external member to the Mayor, Deputy Mayor in consultation with the Chief Executive and the Chair of Christchurch City Holdings Ltd.

6.         Agree to the following appointments:

a.              Mayor’s Welfare Fund Trust – Councillors Buck and Livingstone

b.             Public Arts Advisory Group – The appointment be deferred

c.              Christchurch Agency for Energy – Councillors Cotter and Livingstone

d.             Keep Christchurch Beautiful Committee – Councillor Cotter

e.             Safer Christchurch Strategic Group – Councillor Galloway

f.               Riccarton/Ilam Community Safety Working Party – Councillor Gough and Community Board Member Helen Broughton

g.              Canterbury Neighbourhood Support District Committee – Councillor East

h.             Water Management Committee Selection Working Group – Councillors Clearwater and Cotter

i.                Te Waihora Co-Governance Group – The Mayor with Councillor Cotter as alternate

j.               Central Plains Joint Committee – Councillors Cotter and East

k.              Canterbury Regional Landfill Joint Committee and Canterbury Waste Joint Committee appointments be deferred.

l.                Canterbury Regional Transport Joint Committee – The Mayor

m.           Summit Road Protection Authority – Councillor Scandrett plus one other appointed by the local Community Board

n.             Avon-Heathcote Estuary Ihutai Trust – Councillor Livingstone

o.             Riccarton Bush Trust – Councillor Chen

p.             Rod Donald Banks Peninsula Trust – Deputy Mayor Turner

q.             Kate Sheppard Memorial Award Trust – Councillor Templeton

r.               RNZAF Museum Trust – Councillor Chen

s.              McLean Institute – Councillor Gough

t.               Orton Bradley Park Board – three members to be appointed by the local Community Board plus one staff member.

u.             Nga Hau E Wha National Marae Charitable Trust – advice to be sought from Te Hononga Committee

v.              Canterbury Sports Foundation – Councillors East and Davidson

7.         Members of the Sister City Committees will be deferred to the Council meeting in January 2017.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

 

       Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00494

That Joel Lieschke, James Stewart, Steve Clarke, Johnny McFarlane, Paul Silk and Tim Anthon of Development Christchurch Limited be permitted to remain after the public have been excluded for item 14

AND

Tom Hooper of Christchurch Development Corporation and Paul Munro and Leah Scales of Christchurch City Holdings Limited  be permitted to remain after the public have been excluded for items 9 and 17

AND

Ali Jones, Chair of Papanui-Innes Community Board, be permitted to remain after the public have been excluded for Item 23

As they have knowledge that is relevant to those items and will assist the Council.

AND

That at 12.39pm the resolution to exclude the public set out on pages 511 to 512 of the agenda and pages 18 to 19 of the supplementary agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

The public were re-admitted to the meeting at 3.46pm at which time the meeting adjourned until 4.08pm. Councillor Johanson left the meeting and Councillor Keown returned to the meeting at this time.


 

Report from Te Hononga Council - Papatipu Runanga Committee - 1 September 2016

12. Revised draft Relationship Agreement between Christchurch City Council and Nga Papatipu Rununga

 

Council Resolved CNCL/2016/00495

That the Council:

1.         Approve the Relationship Agreement between the Christchurch City Council and Ngā Papatipu Rūnanga as set out in the attached document.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Attachments

a     Signed Relationship Agreement   

 

 

       Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00494

That at 4.42pm the resolution to exclude the public set out on pages 511 to 512 of the agenda and pages 18 to 19 of the supplementary agenda be adopted. At this time the meeting adjourned until 11am on Friday 16 December 2016.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

 

    

The public were readmitted to the meeting at 1.10pm on 16 December 2016 at which time the meeting concluded.

 

CONFIRMED THIS 26TH DAY OF JANUARY 2017

 

Mayor Lianne Dalziel

Chairperson