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Christchurch City Council

Minutes

 

 

Date:                                     Thursday 8 December 2016

Time:                                    10.08am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

8 December 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

08 December 2016

 

 

The agenda was dealt with in the following order.

 

1.Apologies

 

Council Resolved CNCL/2016/00474

It was resolved on the motion of Councillor Cotter, seconded by Deputy Mayor Turner that the apology from Glenn Livingstone be accepted.

Councillor Cotter/Deputy Mayor                                                                                                                          Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

5.   Council Minutes - 2 November 2016

 

Council Resolved CNCL/2016/00475

That the Council:

 

1.         Confirm the Minutes from the Council meeting held 2 November 2016.

 

2.         Confirm the Minutes from the Council meeting held 10 November 2016.

 

3.         Confirm the Minutes from the Council meeting held 17 November 2016.

 

4.         Receives the Minutes from the Banks Peninsula Community Board meeting held 31 October 2016.

 

5.         Receives the Minutes from the Banks Peninsula Community Board meeting held 14 November 2016.

 

6.         Receives the Minutes from the Coastal-Burwood Community Board meeting held 31 October 2016.

 

7.         Receives the Minutes from the Fendalton-Waimairi-Harewood Community Board meeting held 25 October 2016.

 

8.         Receives the Minutes from the Fendalton-Waimairi-Harewood Community Board meeting held 14 November 2016.

 

9.         Receives the Minutes from the Halswell-Hornby-Riccarton Community Board meeting held 26 October 2016.

 

10.       Receives the Minutes from the Halswell-Hornby-Riccarton Community Board meeting held 8 November 2016.

 

11.       Receives the Minutes from the Linwood-Central-Heathcote Community Board meeting held 26 October 2016.

 

12.       Receives the Minutes from the Linwood-Central-Heathcote Community Board meeting held 14 November 2016.

 

13.       Receives the Minutes from the Papanui-Innes Community Board Inaugural Meeting held 26 October 2016.

 

14.       Receives the Minutes from the Papanui-Innes Community Board meeting held 15 November 2016.

 

15.       Receives the Minutes from the Spreydon-Cashmere Community Board meeting held 25 October 2016.

 

16.       Receives the Minutes from the Spreydon-Cashmere Community Board meeting held 8 November 2016.

Councillor Scandrett/Councillor Davidson                                                                                                         Carried

 

6.   Council Minutes - 10 November 2016

 

Council Decision

Refer Item 5.

 

7.   Council Minutes - 17 November 2016

 

Council Decision

Refer Item 5.

 

8.   Banks Peninsula Community Board Minutes - 31 October 2016

 

Council Decision

Refer Item 5.

 

9.   Banks Peninsula Community Board Minutes - 14 November 2016

 

Council Decision

Refer Item 5.

 

10. Coastal-Burwood Community Board Minutes - 31 October 2016

 

Council Decision

Refer Item 5.

 


 

11. Fendalton-Waimairi-Harewood Community Board Minutes - 25 October 2016

 

Council Decision

Refer Item 5.

 

12. Fendalton-Waimairi-Harewood Community Board Minutes - 14 November 2016

 

Council Decision

Refer Item 5.

 

13. Halswell-Hornby-Riccarton Community Board Minutes - 26 October 2016

 

Council Decision

Refer Item 5.

 

14. Halswell-Hornby-Riccarton Community Board Minutes - 8 November 2016

 

Council Decision

Refer Item 5.

 

15. Linwood-Central-Heathcote Community Board Minutes - 26 October 2016

 

Council Decision

Refer Item 5.

 

16. Linwood-Central-Heathcote Community Board Minutes - 14 November 2016

 

Council Decision

Refer Item 5.

 

17. Papanui-Innes Community Board Minutes - 26 October 2016

 

Council Decision

Refer Item 5.

 

18. Papanui-Innes Community Board Minutes - 15 November 2016

 

Council Decision

Refer Item 5.

 

19. Spreydon-Cashmere Community Board Minutes - 25 October 2016

 

Council Decision

Refer Item 5.

20. Spreydon-Cashmere Community Board Minutes - 8 November 2016

 

Council Decision

Refer Item 5.

3.   Public Participation

3.1  Public Forum

3.1.1         Tane Apanui addressed the Council regarding a proposed northern Canterbury commuter rail service and requested that the Council fund a survey to identify potential patronage and also consider financial investment in the infrastructure.

4.   Presentation of Petitions

There was no presentation of petitions.

 

Report from Hagley/Ferrymead Community Board - 21 September 2016

21. Proposed Bus Passenger Shelter Installation - Hagley / Ferrymead

 

Council Resolved CNCL/2016/00476

That the Council:

1.         Approves the installation of a bus shelter at the following locations:

a.            21 Ferry Road (bus stop on St Asaph Street),

b.            132-140 Kilmore Street. 

2.         That the Council note changes to bus shelter delegations will be considered as part of a wider stream of work in relation to decision making.

Councillor Templeton/Councillor Clearwater                                                                                                   Carried

 

22. Woolston Library and Community Centre - Delegation to Linwood-Central-Heathcote Community Board

 

Council Resolved CNCL/2016/00477

Council Resolved CNCL/2016/00478

That the Council:

1.              Delegates the necessary authority to the Linwood-Central-Heathcote Community Board for decision-making regarding the rebuild of the Woolston Volunteer Library and Community Centre within the Annual Plan budget of $1.6million and future management in accordance with the Council’s strategic approach.

2.              Note that this decision does not preclude the Community Board or the community from seeking external funds to support this project.

Councillor Templeton/Councillor Johanson                                                                                                      Carried

Councillor Keown abstained from voting on this item.


 

24. Christchurch City Council Community Boards

 

Council Resolved CNCL/2016/00479

Council Resolved CNCL/2016/00480

That the Council:

1.         Receive the information in this report and note that Community Boards reports will be presented to the Council each month from early 2017.

Councillor Cotter/Councillor Davidson                                                                                                                Carried

 

26. Request for a covenant to be removed from two titles at 66B and 66C Derby Street, Christchurch.

 

Council Resolved CNCL/2016/00481

Council Resolved CNCL/2016/00482

That the Council:

1.         Approve the revocation of a conservation covenant from the title of two properties at 66B and 66C Derby Street, St Albans, Christchurch, leaving the covenant in place at 66 Derby Street.

Councillor Keown/Councillor Gough                                                                                                                   Carried

 

27. Approval of Limited Conservation Covenant Consent for revised Heritage New Zealand status for the Church of St Saviour, Lyttelton from Category 2 to Category 1.

 

Council Resolved CNCL/2016/00483

Council Resolved CNCL/2016/00484

That the Council:

1.         Approve the change in the name on the New Zealand Heritage List from ‘St Saviour’s Anglican Church’ to ‘Church of St Saviour’ and

2.         Grant Conservation Covenant Consent approval for the proposed change in status of the building to be known as the Church of St Saviour, 17 Winchester Street Lyttelton, from Category 2 to Category 1 on the New Zealand Heritage List.

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 


 

3.   Public Participation (Continued)

3.2  Deputations by Appointment

 

3.2.1   Whaka Inanga Programme

Siobhan Culhane from EOS Ecology and groups from Waitākiri School and Ōpāwa School presented to the Council on the Whaka Inanga Programme and how they are environmental investigators.

 

 

The Mayor thanked the presenters for their presentation and hard work.

23. Water Management Zone Committees' Updates

 

Council Resolved CNCL/2016/00485

That the Council:

1.              Receive the information in the three water management zone committees’ reports.

2.              That the Mayor write to Waitākiri School, Ōpāwa School, EOS Ecology and the other schools involved to thank them for their presentation and their ongoing hard work.

Councillor Johanson/Councillor Galloway                                                                                                         Carried

 

The meeting adjourned at 11.19am and resumed at 11.36am.

 

Councillors Gough and Keown left the meeting at 11.19am and returned at 11.42am.

25. Approval for a Central City Landmark Heritage Grant for the buildings at 387 Manchester Street known as McLean's Mansion

 

Council Resolved CNCL/2016/00486

That the Council:

1.         Approve a Central City Landmark Heritage Grant of $1,934,000 for the McLean’s Mansion Building, 387 Manchester Street, subject to the following requirements:

(a)    the Council confirms that the trust deed of the McLean’s Mansion Charitable Trust (proposed owner) is satisfactory to the Council in all respects; and

(b)    the McLean’s Mansion Charitable Trust purchases 387 Manchester Street; and

(c)     the completion of an agreed scope of works for the building which is satisfactory to the Council in all respects; and

(d)    the McLean’s Mansion Charitable Trust enters into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting

2.         Notes that the proposed use of the building is to be an art gallery. If this proposed use is not confirmed, then the Council reserves the right to cancel the grant.

3.         Resolves that

(a)    in terms of Section 80 of the Local Government Act 2002, the resolution in paragraph 1 is inconsistent with the Council’s Central City Landmark Heritage Grant Policy and the associated Operational Guidelines, and

(b)    the inconsistencies are -

(i)      the applicant (McLean’s Mansion Charitable Trust) is not currently the owner of the building that is the subject of the grant application; and

(ii)     the scope of works has not been fully defined and submitted to Council staff; and

(c)     the reasons for the inconsistencies are that -

(i)      the applicant is seeking approval for the grant prior to being able to complete the purchase so that some initial funds are confirmed for the project to repair, upgrade and re-use this historic building; and

(ii)     the applicant has been in negotiation with the actual owners for a number of months and is hopeful of achieving a purchase very soon; and

(ii)     until the purchase is settled, the applicant is unable to formulate a full scope of works.

(d)    There is no intention on the part of the Council to amend the Central City Landmark Heritage Grant Policy and the associated Operational Guidelines to accommodate this decision.

4.         That the Chief Executive (or her authorised sub-delegate) may exercise the powers of the Council to make decisions under paragraphs 1(a) to (c) and 2.

Councillor Buck/Councillor Keown                                                                                                                       Carried

Councillors Chen and Davidson requested their votes against the resolution be recorded.

 

28. Letter of Shareholder Expectations to Christchurch City Holdings Ltd

 

Council Resolved CNCL/2016/00487

That the Council:

1.              Approves the Letter of Expectations to Christchurch City Holdings Limited (CCHL) with the following amendments:

a.              Paragraph on Environmental sustainability deletion of ‘where it is commercially prudent’.

b.             Add to the paragraph on Remuneration ‘that CCHL report on progress on this every six months’.

2.                 Request CCHL to provide a report to the Council on the living wage and remuneration distribution within its companies.

Mayor/Councillor Templeton                                                                                                                                 Carried

Councillors Buck, Gough and Johanson took no part in discussion or decision making on this item.

 

29. Standing Orders

 

Council Resolved CNCL/2016/00488

That the Council leave this report to lie on the table.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

30. Governance Matters

 

Council Resolved CNCL/2016/00489

That the Council:

1.         Receives the information in the report.

2.         Notes the Mayor has re-established the Hearings Panel Committee, comprising the Mayor, Councillors, and Community Board members.

3.         Establishes the Major Cycleway Routes (MCR) Committee for the purpose of progressing the Northern Line and Quarryman’s Trail Major Cycleway Routes.

a.         Appoints the Deputy Mayor (as chairperson), and Councillors Clearwater, Davidson, Cotter, Keown, Buck, Swiggs, Templeton, Scandrett, and Galloway as members of the MCR Committee.

b.         Delegates to the MCR Committee the authority to make all decisions in connection with the Northern Line and Quarryman’s Trail cycleway routes, including final route selections and anything precedent to the exercise by the Council of its power to acquire any property.

c.         Notes that the MCR Committee and affected community boards have been, or will be, advised prior to any public consultation commencing on any Major Cycleway Route project.

d.         Notes the Council’s adoption in principle of the route selections as recommended by staff and set out in the Council’s resolution 13.7 on 29 January 2015.

e.         Notes that for the Northern Line and Quarryman’s Trail cycleway routes that a briefing has been held with members of all affected Community Boards and that the Board chairs will make deputations to the MCR Committee at its meeting, and that Board Chairpersons will seek and present the views of all Board members in their deputation to the Committee.

f.          Notes that this is an interim measure until the Council’s Committee structure is finalised.

4.         Appoints the Mayor and Councillors Clearwater and Templeton as the Council’s representatives on the Urban Development Strategy Implementation Committee with effect from 9 December 2016.

5.         Appoints the Mayor as the Council’s representative on the Civil Defence Emergency Management Group for the Canterbury region, with the authority to appoint, if necessary, an elected member as the Mayor’s alternate and to delegate authority to that person to act for her.

Councillor Keown/Councillor Clearwater                                                                                                           Carried

Councillors Johanson and Swiggs requested their votes against resolution 3.e be recorded.

 

31. Appointment of Recess Committee

 

Council Resolved CNCL/2016/00490

That the Council:

1.         Appoint a Recess Committee comprising the Mayor or Deputy Mayor or Councillor Gough and a minimum of any three Councillors (quorum Mayor or Deputy Mayor or Councillor Gough and three Councillors) to be authorised to make any decisions of the Council for the period between 16 December 2016 and 25 January 2017 (both days inclusive).

2.         Agree that notice of any meeting of the Recess Committee be publicised and forwarded to all Councillors, all of whom can participate.

3.         Note that any decisions made will be reported to the Council for record purposes.

Mayor/Councillor Cotter                                                                                                                                          Carried

 

32  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00491

That at 1.05pm the resolution to exclude the public set out on pages 587 to 588 of the agenda be adopted.

That Paul Munro and Leah Scales of Christchurch City Holdings Limited and Peter Davie of Lyttelton Port Company, be permitted to remain after the public have been excluded for Item 37 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

That Paul Munro and Leah Scales of Christchurch City Holdings Limited be permitted to remain after the public have been excluded for items 38 and 39 as they have knowledge that is relevant to those items and will assist the Council

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

The meeting adjourned from 1.06pm and reconvened at 2.08pm in public excluded session.

 

The public were re-admitted to the meeting at 3.58pm.

41. Isaac Construction Company Appeal Mediation

 

The Council considered this matter in public excluded and resolved to agree that the result of the Council decision be released from public excluded:  That the Council has established delegations for the Council to take part in the appeals and mediation of the Issac Quarry Deepening Appeal as both a respondant and submitter in opposition.

 

42. Christchurch City Council as Submitter on Isaac Quarry Deepening Appeal

 

The Council considered this matter in public excluded and resolved to agree that the result of the Council decision be released from public excluded:  That the Council has established delegations for the Council to take part in the appeals and mediation of the Issac Quarry Deepening Appeal as both a respondant and submitter in opposition.

 

    

Meeting concluded at 3.59pm.

 

CONFIRMED THIS 26th DAY OF JANUARY 2017

Mayor Lianne Dalziel

Chairperson