Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 5 December 2016

Time:                                    4.30pm

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

30 November 2016

 

 

 

 

 

Gary Watson

Manager Community Governance, Coastal-Burwood

941 8258

Gary.Watson@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Coastal-Burwood Community Board

05 December 2016

 

 

 


Coastal-Burwood Community Board

05 December 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

B       6.       Correspondence................................................................................. 13  

STAFF REPORTS

C       7.       South New Brighton Park Repairs.................................................... 15

A       8.       Breezes Road - School Patrol at Chisnallwood Intermediate School................................................................................................. 29

C       9.       Coastal-Burwood Community Board Discretionary Response Fund 2016/17 - Duke Festival of Surfing................................................... 35

C       10.     Representation on Outside Organisations...................................... 39

C       11.     Coastal-Burwood Community Board Meeting Schedule................ 41

C       12.     Recess Committee 2016/17............................................................... 43

C       13.     Coastal-Burwood Community Board Area Report.......................... 45

B       14.     Elected Member Information Exchange.................................................... 56

B       15.     Question Under Standing Orders............................................................... 56 

 

 


Coastal-Burwood Community Board

05 December 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Tuesday, 15 November 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

4.1

Ivan Iafeta, Chief Executive, Regenerate Christchurch Ltd and Johnny McFarlane, New Brighton Regeneration Programme Director and James Stewart, Director, Development both from Development Christchurch Ltd will provide an update for the Board. 

 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

05 December 2016

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Tuesday 15 November 2016

Time:                                    9am

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

14 November 2016

 

 

 

 

 

Gary Watson

Manager Community Governance, Coastal-Burwood

941 8258

Gary.Watson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

There were no apologies.

2.    Declarations of Interest

Part B

There were no declarations of interest recorded.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2016/00010

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Monday, 31 October 2016 be confirmed.

Tim Baker/Tim Sintes                                                                                                                  Carried

 

4.    Deputations by Appointment

Part B

4.1      Corey Watkinson, Special Projects Manager, supported by Peter Skinley, spoke on behalf of Celebration Lions Sports Trust regarding QEII and the Trust’s desire for the development of a sporting facility in partnership with Parklands United Sports Club.

Community Board Resolved CBCB/2016/00011

Part B

That the Coastal-Burwood Community Board thanks Corey Watkinson and Peter Skinley for their deputation on behalf of Celebration Lions Sports Trust. 

Tim Sintes/Tim Baker                                                                                                                  Carried

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

6.    Correspondence

 

Two items of correspondence were received:

6.1      Letter from Caleb Parker

            A letter was received from Caleb Parker asking that consideration be given to utilising a small area in Clarevale Park to create a recreational area.  The Board received staff advice that the existing playground is not due for renewal and there are no plans to upgrade the space, but opportunities may exist in cooperation with the nearby Waitakiri Primary School who may allow public access outside of school hours.

            Staff undertook to make contact with the school to discuss that possibility and to keep Caleb Parker informed.

6.2      Letter from South Brighton Residents Association

            A letter from the South Brighton Residents Association was considered.  The Association had concerns about the South Brighton Community Hall on Beatty Street which had been landscaped by them.  The concerns were about garden and land maintenance.

Staff advice was given that a mowing and grounds maintenance contract is in place and steps are in place to repair land damage around the Hall.

Staff undertook to provide a full response to the South Brighton Residents Association’s concerns.

 

Community Board Resolved CBCB/2016/00012

Part B

That the Coastal-Burwood Community Board receives the information in the correspondence report dated 15 November 2016.

Glenn Livingstone/David East                                                                                                     Carried

 

7.    Coastal-Burwood Community Board Discretionary Response Fund 2016 Applications from Aranui Community Trust Inc. and QEII Swim Club

 

Community Board Resolved CBCB/2016/00013

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Coastal-Burwood Community Board approves a grant of $7,000 to Aranui Community Trust Inc. towards the Kiwi Sport Co-ordinator wages.

David East/Linda Stewart                                                                                                             Carried

 

Community Board Resolved CBCB/2016/00014

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

         That the Coastal-Burwood Community Board approves a grant of $5,000 to QEII Swim Club Inc. towards Swim Coach and Facility Hire.

David East/Linda Stewart                                                                                                             Carried

 

8.    Community Board Governance Arrangements - 2016 / 2019 Term

 

Board Comment

1.        The Board agreed to the establishment of a Coastal-Burwood Community Board Submissions Committee.

2.        David East nominated Linda Stewart as Chairperson and Tim Baker as Deputy Chairperson.  There were no further nominations.

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Committees

a.        Considers the establishment of a Coastal-Burwood Community Board Submissions Committee comprising the four elected members with its Terms of Reference being “to respond on behalf of the Coastal-Burwood Community Board to submission opportunities occurring during the Board’s 2016/19 term”.

b.        Appoints a Chairperson and Deputy Chairperson of the Coastal-Burwood Community Board Submissions Committee.

c.         That the Coastal-Burwood Community Board Submissions Committee be granted delegated authority to lodge submissions on behalf of the Board.

d.        That any submission prepared by the Coastal-Burwood Community Board Submissions Committee be reported on to the Board for record purposes.

           2.      Notes that a Meeting Schedule for 2017 is currently under consideration. 

 

Community Board Resolved CBCB/2016/00015

Part C

That the Coastal-Burwood Community Board:

1.        Committees

a.        Establishes a Coastal-Burwood Community Board Submissions Committee comprising the four elected members with its Terms of Reference being “to respond on behalf of the Coastal-Burwood Community Board to submission opportunities occurring during the Board’s 2016/19 term”.

b.        Appoints Linda Stewart as Chairperson and Tim Baker as Deputy Chairperson of the Coastal-Burwood Community Board Submissions Committee.

c.         Grants delegated authority to the Coastal-Burwood Community Board Submissions Committee on behalf of the Board.

d.        Requests that any submission prepared by the Coastal-Burwood Community Board Submissions Committee is reported to the Board for record purposes.

           2.      Notes that a Meeting Schedule for 2017 is currently under consideration. 

Glenn Livingstone/Linda Stewart                                                                                               Carried

 

 

9.    Community Board Representation on Outside Organisations and Committees

 

Staff Recommendations

That the Coastal-Burwood Community Board

1.        Considers appointing representatives to the following outside organisations and committees for the 2016/19 term:

·    Aranui Community Trust (ACTIS) - one member

·    Christchurch Streets and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – one member

·    Christchurch Estuary Association - one member

·    Dallington Community Centre – one member

·    Keep Christchurch Beautiful Committee – one member

·    Neighbourhood Support Canterbury – one member and one community appointee

·    New Brighton Community Gardens - one member

·    New Brighton Historical Society - one member (new)

·    New Brighton Project - one member (new)

·    Youth Alive Trust

Residents’ Associations – one liaison person to each

·    Avondale Residents’ Association

·    Burwood East Residents’ Association

·    Dallington Residents’ Association

·    North New Brighton Residents’ Association

·    Northshore Residents’ Association

·    Parklands Residents’ Association

·    South New Brighton Residents’ Association

·    Southshore Residents’ Association

·    Tumara Park Residents’ Association

·    Waitikiri Residents’ Association.

(Note: The Ascot/Freeville Residents’ Group, Bexley Residents Association, Golf Links Residents’ Association and Horseshoe Lake Residents’ Association are currently in recess.)

Other groups that have been on the list previously or staff have identified as groups who may like to have a board liaison person include:

·    Burwood Pegasus Community Car Watch

·    New Brighton Business and Landowners’ Association

·    Project Employment Environmental Enhancement Programme (PEEEP) Trust

·    Rawhiti Sports

·    Renew Brighton.

 

Community Board Resolved CBCB/2016/00016

Part C

That the Coastal-Burwood Community Board

1.        Appoints representatives to the following outside organisations and committees for the 2016/19 term:

ORGANISATION/COMMITTEE - MEMBERSHIP        

BOARD MEMBER

Aranui Community Trust (ACTIS) – one member

Glenn Livingstone

Christchurch Streets and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – one member

Linda Stewart

Christchurch Estuary Association – one member

David East

Dallington Community Cottage Trust – one member

Linda Stewart

Keep Christchurch Beautiful Committee – one member

Kim Money

Neighbourhood Support Canterbury – one member and one community appointee

Linda Stewart

New Brighton Community Gardens – one member

David East

New Brighton Historical Society – one member

Tim Baker

New Brighton Project – one member (new)

David East

Youth Alive Trust

Kim Money

RESIDENTS’ ASSOCIATIONS – LIAISON ROLE

 

Avondale Residents’ Association

Linda Stewart

Burwood East Residents’ Association

Glenn Livingstone

Dallington Residents’ Association

Glenn Livingstone

North New Brighton Residents’ Association

Tim Sintes

Northshore Residents’ Association

David East

Parklands Residents’ Association

Kim Money

South New Brighton Residents’ Association

Tim Sintes

Southshore Residents’ Association

Tim Sintes

Tumara Park Residents’ Association

Linda Stewart

Waitikiri Residents’ Association

Linda Stewart

ORGANISATION/COMMITTEE – LIAISON ROLE

 

Burwood Pegasus Community Car Watch

David East

New Brighton Business and Landowners’ Association

David East

Project Employment Environmental Enhancement Programme (PEEEP) Trust

Tim Baker

Rawhiti Sports

Tim Baker

Renew Brighton

Kim Money

 

2.        Notes that staff will investigate organisations in the Spencerville and Brooklands area that may wish to have a Board Member liaison person.

Linda Stewart/Tim Baker                                                                                                              Carried

 

 

10. Coastal-Burwood Community Board Status Report

 

Community Board Resolved CBCB/2016/00017

Part B

That the Coastal-Burwood Community Board receives the Community Board Status Report.

Tim Sintes/David East                                                                                                                    Carried

11. Elected Member Information Exchange

Part B

·    Habitat for Humanity New Zealand is considering information that will assist them in being the most helpful to those affected by the Kaikoura earthquake.  Staff undertook to pass the offer of assistance to the Council’s Civil Defence and Emergency Management team.

·    The Board was assured that planning for the Eastern Sport and Recreation Centre allowed for future expansion of the facility.

·    At the request of the Board staff undertook to investigate a “Strength Finder” course for Board members.

·    At the request of the Board staff undertook to arrange a workshop to receive a debrief of events around local tsunami sirens being activated as a result of the Kaikoura earthquake.

 


 

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

 

   

Meeting concluded at 10.43am.

 

 

CONFIRMED THIS 5th DAY OF DECEMBER 2016

 

Kim Money

Chairperson

 


Coastal-Burwood Community Board

05 December 2016

 

 

6.       Correspondence

Reference:

16/1394038

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Christchurch School of Gymnastics

Informing the Board of the School's proposal to eventually seek support from the Board for their re-establishment on QEII Park.

 

 

2.   Staff Recommendation

That the Coastal-Burwood Community Board:

1.        Receives the information in the correspondence report dated 05 December 2016.

 

 

Attachments

No.

Title

Page

a

Correspondence from Christchurch School of Gymnastics

14

 

 


Coastal-Burwood Community Board

05 December 2016

 

PDF Creator

 


Coastal-Burwood Community Board

05 December 2016

 

 

7.       South New Brighton Park Repairs

Reference:

16/697883

Contact:

Kelly Hansen

Kelly.hansen@ccc.govt.nz

941 8142

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is to inform the Board of plans to rebuild the South New Brighton jetty, boat ramp, and car park and for the Coastal-Burwood Community Board to approve removal of three trees and removal of the Jellicoe Marsh boardwalk.

Origin of Report

1.2      This report is staff generated.

2.   Significance

2.1      The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by South New Brighton Park being of high local interest but of low impact on the majority of the city and the Council's activities.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Approves the removal of three pine trees in South New Brighton Park.

2.        Approves removal and non-replacement of the South New Brighton boardwalk and footbridge.

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Sports Parks

·      Level of Service: 7.1.2 Deliver a high level of customer satisfaction with the range and quality of sports parks

4.2      The following feasible options have been considered:

·      Option 1 – Remove three pine trees for reconstruction of the jetty car park and remove and not replace the South New Brighton boardwalk and footbridge (preferred).

·      Option 2 – Do not remove three pine trees.

4.3      Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Removing three pine trees will allow the jetty car park to be reconstructed away from the slumping estuary edge and reopened for public use leaving space for a gravel beach, riparian planting and picnic facilities.

·   Removing the South New Brighton boardwalk will remove a safety hazard and unsightly structure from the estuary environment. The boardwalk and footbridge cannot be repaired or replaced in this location, removal is the only option.

4.3.2   The disadvantages of this option include:

·   Removing the three pine trees will add to the already significant loss of trees in the park.

·   There are no disadvantages to removing the boardwalk and footbridge. They cannot be repaired or replaced.

 

5.   Context/Background

South New Brighton jetty and boat ramps

5.1      Earthquake damage to the South New Brighton jetty includes rotated and failed piles, the deck is twisted and pulled apart. There was significant liquefaction, movement and changes in levels in the estuary surrounding the jetty. The jetty is now regularly swamped by wave action at high tide, and is still moving. See attachment 1.

5.2      It is necessary to replace rather than repair the existing structure to bring it up to current design standards and to reduce susceptibility of the jetty to further damage from seismic activity and continued flooding. Council engineers investigated the jetty and concluded that deeper piles (subject to geotechnical investigation) and bracing are required to prevent further movement and the deck level needs to be raised to avoid excessive swamping and submergence. Current jetty levels are such that some sections of the deck support beams are immersed daily, with the deck being fully submerged during a one year return period tide. Ninety percent of the deck will be fully immersed during a five year return period tide and almost fully immersed during a ten year return period tide.

5.3      A replacement jetty will need to be more robust than the existing jetty and could be designed to better meet user needs. The jetty is well used by walkers, fishers, birdwatchers, sailors, and small water craft users such as kayakers and paddle boarders. The neighbouring Pleasant Point Yacht Club has indicated their preference for fenders to be provided on the sides of the jetty to accommodate the mooring of boats and to prevent small boats being trapped under the jetty. The feasibility of providing a floating pontoon at the end of the jetty instead of a T-head is being investigated as discussions with the yacht club suggest this would be of more practical use.

5.4      Some of the existing materials may be able to be re-used on the replacement jetty. However, this is very labour intensive and the materials may not be of suitable condition for reuse. The cost of new materials will need to be balanced against labour costs of retrieving and stripping existing materials for re-use. Re-using materials may prove more expensive than new.

5.5      A replacement jetty is estimated to cost $785,000 plus fees.

5.6      The large concrete public boat ramp south of the jetty has suffered vertical and lateral movement. It has cracked right through in many places and broken up into segments. See attachment 1.The estuary level surrounding the ramp has undergone significant movement and change in levels which has impacted on the ramp’s access to water and its usability. The Pleasant Point Yacht Club did some temporary patching of some of the cracks and continued to use the ramp in its rough uneven condition for launching dinghy yachts.

5.7      The boat ramp is irreparable and requires full replacement.

5.8      A replacement ramp is estimated to cost $32,750 plus fees.

5.9      The South New Brighton Reserves Development Plan, prepared with community input and approved by the Community Board in 2014, specifies the jetty and boat ramps are to be repaired or replaced.

5.10    The Council has allocated a total of $731,000 to the jetty and ramps over two years, starting this year. The total estimated cost is $810,000 plus fees. To address the shortfall we intend to review cost estimates and seek savings where possible. If necessary, we will seek additional funding through the Council’s budget processes.

5.11    No Board decision is required on the jetty and boat ramps.

Jetty car park

5.12    Earthquake damage to the jetty car park in South New Brighton Park includes lateral movement and cracks, slumping into the estuary, fallen and felled trees. Vehicle barriers, picnic facilities, and landscaping have all been damaged. See attachment 3.

5.13    The car park is used by reserve and jetty users and is especially popular for walking, fishing, picnicking, water sports, relaxing and accessing the playground.

5.14    The South New Brighton Park Concept Plan was approved in 2014. Further detail of the car park area is in attachment 2.

·   The main car park is to be reconstructed set back away from the estuary edge where the land has slumped, leaving space for a gravel beach, riparian planting, and picnic facilities. This requires the removal of three pine trees. See attachment 3.

·   Picnic facilities are to be reinstated along the water’s edge.

·   Vehicle barriers around the car park are to be reinstated to prevent vehicle access on to landscaped areas and the mudflats.

·   Recreational walking and cycling tracks that have eroded on the estuary edge are to be reinstated on a new alignment.

·   The eroding edge around the jetty and boat ramps is to be protected with gabion baskets or similar treatment.

·   A locked gate is to be installed on the driveway to the Pleasant Point Yacht Club to prevent cars driving on to the boat ramps and getting stuck in the mud, and to reduce anti-social behaviour in the area. Keys will be available for people wanting to use the boat ramps. The gravel car park by the boat ramp has previously attracted anti-social behaviour. Improved control of public access to this area aims to reduce damage to the car park and surrounds and provide security for the Pleasant Point Yacht Club. The existing locked gate on the old boat ramp will be redundant and will be removed.

·   The gravel car park near the boat ramps and yacht club will remain.

·   Riparian planting and landscaping is to be implemented.

5.15    The South New Brighton Reserves Development Plan 2014 specifies the car park is to be repaired and upgraded. The Council has allocated $154,000 to the car park and surrounds this financial year. Further funding is available through renewals budgets. The total estimated cost is $863,000 plus fees.

5.16    There is insufficient funds within current budgets to fully reconstruct the car park to plan. To address the shortfall we intend to review cost estimates and seek savings where possible. Additional funding will be sought through the Council’s budget processes and implementation will be staged as resources allow.

5.17    A Community Board decision is required to remove the three affected trees.

South New Brighton boardwalk and footbridge

5.18    Earthquake and subsequent storm damage to the boardwalk at Jellicoe Marsh includes piles moved and rotated, twisted deck, displacement off bearers, split and detached kick rails. Some sections of boardwalk have failed completely and torn apart. There was significant liquefaction, movement and changes in levels in the estuary surrounding the boardwalk. The level of the boardwalk has lowered and is still moving and it is now regularly swamped by waves and is submerged in very high tides. See attachment 4. The bund protecting the boardwalk and marsh has slumped and eroded away and the boardwalk is now exposed to wave action across the estuary and susceptible to further damage. The stop bank that links the boardwalk to the footbridge has suffered lateral and vertical movement, cracking, slumping, and erosion. The track on top of the stop bank has been decimated. The abutments of the footbridge have cracked and slumped.

5.19    Council engineers investigated the boardwalk and concluded that it is damaged beyond repair. New piles are required and a replacement deck at a higher level.

5.20    Building a replacement boardwalk is not feasible in this location.

·    There are multiple hazards and physical constraints at this location that cannot easily be mitigated. It is a dynamic environment that is still responding to the effects of the earthquakes. A thorough understanding of the natural environment is required.  Appropriate geotechnical, geomorphological and natural hazard assessment investigations would be required to inform the long term viability of any new structures.  The investigations will need to include an assessment of foundation conditions and active coastal processes (inundation, erosion and accretion), as well as sea level rise, groundwater conditions, and seismicity.

·    The bund protecting the boardwalk has washed away leaving the boardwalk exposed to the full force of storm and wave action across the estuary. The bund was constructed with concrete and rubble waste material and rocks, with soil filling the gaps. To protect a new boardwalk the bund would need to be replaced with a structure engineered to withstand multiple hazards. This would be detrimental to the marsh and thereby the boardwalk experience. Originally the walkway was on top of the bund. The bund had a negative effect on Jellicoe Marsh by limiting the tidal flushing of the marsh, altering the vegetation patterns, and allowing the naturally occurring saltmarsh to be invaded by land plants. Attempts have been made over the years to widen the openings in the bund and under the bridge and improve the tidal flow. The boardwalk was constructed to allow the tide to flow beneath it without the need to repair the bund. These changes improved the tidal flows and allowed some of the original vegetation patterns to re-establish but did not return the marsh to a natural state. Since the earthquakes and the erosion of the bund, the increased tidal flows have had a beneficial impact on the marsh, which is repairing itself and adjusting to the new tidal regime.

·    The stop bank adjoining the western end of the boardwalk was similar in construction to the bund with the addition of a protective covering of reno on the estuary side and a walking track along the top. Similar to the bund, repairs or replacement engineered to withstand multiple hazards would be required, to the detriment of the marsh.

·    Construction of a new boardwalk in such a sensitive environmental site would be environmentally damaging. In contrast, ecological benefits could be gained by removing the remains of the bund, stop bank, boardwalk and footbridge to allow increased tidal flow. This would help to redress some of the earthquake induced saltmarsh losses that have occurred around the estuary, caused by lower land levels and limited space between the new tidal zone and built infrastructure for the saltmarsh to migrate inland.

·   A replacement boardwalk would need to comply with current design specifications. Land settlement and sea level rise mean that the deck would need to be higher than its current level to avoid flooding. If it is one metre above ground it will require handrails.

·   The footbridge at the north western end of the marsh that connects the stop bank to the main park track also gets submerged at very high tides and needs work on the abutments.

·   There is insufficient funding available to build a new boardwalk. The Council has allocated $353,000 to the boardwalk this financial year. A replacement boardwalk is estimated to cost $950,000 plus fees.

5.21    The South New Brighton Reserves Development Plan 2014 specifies the boardwalk is to be repaired or removed.

5.22    The footbridge at the North West end also needs to be removed as the stop bank it links to cannot be sustained.

5.23    Two alternatives to the boardwalk already exist. At low tide, it is easy to walk along the mudflats adjacent to the boardwalk and experience the same views. Or there is an existing formed walking track around the northern edge of the marsh. Additionally, the repaired jetty will provide the opportunity to go out over the water, and the existing and repaired walking tracks provide opportunities to enjoy the estuary environment.

5.24    A Community Board decision is required to not replace the boardwalk and footbridge.

6.   Option 1 – Remove three pine trees and remove South New Brighton boardwalk and footbridge (preferred)

Option Description

6.1      Approve removal of three pine trees to allow the planned repair of the jetty car park to proceed. A Council Arborist has inspected the trees. They are approximately 16-18m in height and in fair condition. They are adjacent to a remaining stand of trees and their removal will have negligible impact on the landscape. A large area between the playground and the car park has been replanted in recent years and will become increasingly prominent in the landscape as it grows. Further landscaping around the reconstructed car park is proposed. There are no health and safety concerns associated with the trees that would warrant their removal. Therefore, Community Board approval is required.

6.2      Remove the damaged Jellicoe Marsh boardwalk and footbridge. The boardwalk is beyond repair and it is not viable to replace it in this location as outlined above. Left as is it presents a safety hazard and looks unsightly. The footbridge links to the stop bank which cannot be sustained.

Significance

6.3      The level of significance of this option is medium consistent with section 2 of this report.  Engagement requirements for this level of significance have been complied with through consultation on the South New Brighton Development Plan 2014.

Impact on Mana Whenua

6.4      This option does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5      The local community are specifically affected by this option due to the popularity of the park and facilities.  Their views were sought during preparation of the South New Brighton Reserves Management Plan and Development Plan 2014. They would like the facilities repaired where practical.

6.6      Ngāi Tahu are specifically affected as South New Brighton Park and the Estuary of the Heathcote and Avon Rivers / Ihutai and catchment have considerable cultural and historic importance to tangata whenua within Christchurch and the wider Canterbury area. It has been a place of settlement and use, particularly for mahinga kai (food and resource gathering), for Ngāi Tahu people for over 600 years, including tūpuna (ancestors) from earlier Ngāti Mamoe and Waitaha settlements. South New Brighton Park was the site of the historic kainga (settlement), Te Kai a Te Karoro. Ngāi Tahu want the value of the park and estuary for tangata whenua to be recognised and restored, including through appropriate restoration and planting of species that support mahinga kai. Impact on the marsh would be of particular interest.

Alignment with Council Plans and Policies

6.7      This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8      Cost of Implementation - $3,000 to remove trees, $15,000 to remove boardwalk and footbridge,

6.9      Maintenance / Ongoing Costs – Approximately $3-5,000 per annum for ongoing maintenance of renewed car park area and surrounds, similar to pre-earthquake.

6.10    Funding source – Current Annual Plan/LTP.

Legal Implications

6.11    Not applicable

Risks and Mitigations

6.12    There may be some community dissatisfaction with removing the trees. This will be mitigated by having a useable car park and improved landscaping and picnic facilities.

6.13    There may be some community dissatisfaction with removing the boardwalk and footbridge. Information can be circulated to explain why it is not viable to repair the boardwalk and footbridge and why they must be removed. The jetty and walking tracks provide alternative opportunities to enjoy the estuary views and environment.

Implementation

6.14    Implementation dependencies – Resource consent for the jetty and boat ramps if required.

6.15    Implementation timeframe – 2016/17

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Removing the three pine trees will allow the car park to be reconstructed away from the slumping estuary edge leaving space for a gravel beach, riparian planting and picnic facilities.

·   Removing the boardwalk will remove a safety hazard and unsightly structure from the estuary environment. As the boardwalk and footbridge cannot be repaired or replaced in this location, removal is the only option.

6.17    The disadvantages of this option include:

·   Removing the three pine trees will add to the already significant loss of trees in the park but this is negligible.

·   There are no disadvantages to removing the boardwalk and footbridge. They cannot be repaired or replaced.

7.   Option 2 – Do not remove three pine trees.

Option Description

7.1      Do not remove the pine trees and redesign the car park accordingly.

Significance

7.2      The level of significance of this option is medium consistent with section 2 of this report.  Engagement requirements for this level of significance have been complied with through consultation on the South New Brighton Development Plan 2014.

Impact on Mana Whenua

7.3      This option does involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4      The local community are specifically affected by this option.  Their views were sought during preparation of the South New Brighton Reserves Management Plan and Development Plan 2014. They would like facilities repaired where practical.

7.5      Ngāi Tahu are specifically affected as South New Brighton Park and the Estuary of the Heathcote and Avon Rivers / Ihutai and catchment have considerable cultural and historic importance to tangata whenua within Christchurch and the wider Canterbury area. It has been a place of settlement and use, particularly for mahinga kai (food and resource gathering), for Ngāi Tahu people for over 600 years, including Ngāi Tahu tūpuna (ancestors) from earlier Ngāti Mamoe and Waitaha settlements. South New Brighton Park was the site of the historic kainga (settlement), Te Kai a Te Karoro. Ngāi Tahu want the value of the park and estuary for tangata whenua to be recognised and restored, including through appropriate restoration and planting of species that support mahinga kai.

Alignment with Council Plans and Policies

7.6      This option is consistent with Council’s Plans and Policies.

Financial Implications

7.7      Cost of Implementation – The car park will need to be redesigned

7.8      Maintenance / Ongoing Costs – Approximately $3-5,000 per annum for ongoing maintenance of car park area, similar to pre-earthquake.

7.9      Funding source – Annual Plan.

Legal Implications

7.10    NA

Risks and Mitigations

7.11    If the trees are not removed there will be limited space available for a car park

Implementation

7.12    Implementation dependencies - None

7.13    Implementation timeframe – 2016/17

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Three existing pine trees are retained in the car park area.

7.15    The disadvantages of this option include:

·   The jetty car park will need to be redesigned and reduced in size.

 

Attachments

No.

Title

Page

a

Attachment 1 Report on South New Brighton Park Repairs, photos of jetty and boat ramp

23

b

South New Brighton Jetty Car Park concept plan 2016

24

c

Attachment 3 Report on South New Brighton Park repairs photo of trees to be removed

25

d

Attachment 4 Report on South New Brighton Park repairs, Jellicoe Marsh boardwalk

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kelly Hansen - Senior Recreation Planner Parks

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Coastal-Burwood Community Board

05 December 2016

 


Coastal-Burwood Community Board

05 December 2016

 


Coastal-Burwood Community Board

05 December 2016

 


Coastal-Burwood Community Board

05 December 2016

 


 


Coastal-Burwood Community Board

05 December 2016

 

 

8.       Breezes Road - School Patrol at Chisnallwood Intermediate School

Reference:

16/1290761

Contact:

Megan Reid

Megan.reid@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is to seek the approval of the Coastal-Burwood Community Board for its recommendation to Council to:

1.1.1   Approve a school patrol for Chisnallwood Intermediate School on Breezes Road in accordance with the Local Government Act 1974 and 2002, and accordance with the Land Transport Rule 54002, Traffic Control Devices Rule 2004.

1.1.2   Revoke authorisation to operate the school patrol for Avondale Primary School on Breezes Road in accordance with the Local Government Act 1974 and 2002, and accordance with the Land Transport Rule 54002, Traffic Control Devices Rule 2004.

Origin of Report

1.2      This report is staff generated following discussions with Chisnallwood Intermediate School management and as a result of the closure of Avondale Primary School.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the project being low cost and affecting a limited group of residents. The decision is easily reversible.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board recommends that Council approves:

1.        In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the head teacher of Chisnallwood Intermediate School to appoint appropriately trained persons to act as school patrols at the existing pedestrian refuge island crossing on Breezes Road, located at a point more or less 6 metres northwest of its intersection with Eglinton Street.

2.        In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 (Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby revokes authorisation for Avondale Primary School to operate a school patrol at the existing zebra crossing on Breezes Road, located at a point more or less 240 metres southeast of its intersection with Eglinton Street.

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·      Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2      The following feasible options have been considered:

·      Option 1 - Install a school patrol for Chisnallwood Intermediate School and revoke the authorisation to operate the school patrol at Avondale Primary School (preferred option) Refer Attachment A.

·      Option 2 – Do nothing

4.3      Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·      Provides supervision and priority for children of all school ages, when needing to cross Breezes Road.

·      Cost effective solution to providing road safety for school children.

·      Removes the authorisation for a redundant school patrol as Avondale Primary School is closing at the end of 2016.

4.3.2   The disadvantages of this option include:

·      Short delay in traffic flow as vehicles have to stop to allow children to cross the road.

 

5.   Context/Background

Background

5.1      The Ministry of Education is restructuring a number of schools in Christchurch City. As part of this restructure, four existing schools are merging into one school, Haeata Community Campus, at the site of the existing Aranui High School.

5.2      The four schools that are merging are: Avondale Primary, Aranui Primary, Wainoni Primary, and Aranui High School.

5.3      Chisnallwood Intermediate is remaining open.

5.4      On 26 September 2002 Council formally resolved a school patrol at Avondale Primary School on Breezes Road 250 metres away from the proposed kea crossing for Chisnallwood Intermediate School. It is now proposed to revoke the authorisation for the Avondale Primary school patrol as this school is closing at the end of 2016. Chisnallwood Intermediate School doesn’t have authorisation to operate a school patrol at the Avondale Primary crossing facility.

5.5      It is proposed that at this stage the zebra crossing 240 metres south east of Eglinton Street would remain.

Proposal

5.6      The proposed school patrol for Chisnallwood Intermediate School will be in the form of a ‘kea crossing’. This consists of swing out stop signs, no zebra crossing, but additional temporary fluorescent orange flags located five metres in advance of the crossing point. This will operate at the existing pedestrian refuge island crossing facility that was installed in mid-2000.

5.7      The authorisation to operate the school patrol outside Avondale Primary School is proposed to be revoked as Chisnallwood Intermediate School doesn’t have authorisation to operate a school patrol at this crossing facility. The crossing facility is also away from the pedestrian desire line for many Chisnallwood Intermediate School students.


 

6.   Option 1 – Install School Patrol for Chisnallwood Intermediate School and revoke the authorisation to operate a school patrol at Avondale Primary School (preferred)

Option Description

6.1      Install school patrol at Breezes Road outside Chisnallwood Intermediate School.

6.2      Revoke authorisation to operate the school patrol at Avondale Primary School.

Significance

6.3      The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.4      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5      A letter was sent to the property owner of 77 Breezes Road on 3 November 2016 explaining the proposed installation of the school patrol on the existing pedestrian island outside their property. They were asked to respond with any questions or concerns by 16 November 2016. No feedback from the property owner was received at the time this report was written.

6.6      Chisnallwood Intermediate School supports this option.

Alignment with Council Plans and Policies

6.7      This option is consistent with Council’s Plans and Policies

Financial Implications

6.8      Cost of Implementation - $5,000

6.9      Maintenance / Ongoing Costs - approved Council Maintenance budget.

6.10    Funding source – Safe Routes to School budget as part of the wider Haeata School improvements project.

Legal Implications

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.12    None identified.

Implementation

6.13    Implementation dependencies - dependent on approval by Council to legalise the school patrol operation and training of the school patrollers and staff by the Police Community Education Officer.

6.14    Implementation timeframe - required to be commissioned for the start of February 2017, for the start of the Chisnallwood Intermediate School year.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Provides supervision and priority for children when needing to cross Breezes Road.

·   Cost effective solution to providing road safety for school children.

·   Removes the authorisation for a redundant school patrol as Avondale Primary School is closing at the end of 2016.

6.16    The disadvantages of this option include:

·   Short delay in traffic flow as vehicles have to stop to allow children to cross the road.

7.   Option 2 – Do nothing

Option Description

7.1      Situation remains as is.

Significance

7.2      The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

7.3      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4      As per 6.5 there were no views expressed on this option from the property owner of 77 Breezes Road at the time this report was written.

7.5      Chisnallwood Intermediate School does not support this option.

Alignment with Council Plans and Policies

7.6      This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency - Does not provide an additional crossing facility for school children.

Financial Implications

7.7      Cost of Implementation – cost of staff time investigating the proposal.

7.8      Maintenance / Ongoing Costs – not applicable

7.9      Funding source - Safe Routes to School budget as part of the wider Haeata School improvements project.

Legal Implications

7.10    Not applicable.

Risks and Mitigations   

7.11    Ongoing concern from the local community about road safety.

Implementation

7.12    Implementation dependencies - not applicable.

7.13    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No additional cost to Council.

·   No delays in traffic flow as vehicles don’t have to stop to allow children to cross the road at the existing pedestrian refuge island.

7.15    The disadvantages of this option include:

·   Does not respond to the needs of the school community.

 

Attachments

No.

Title

Page

a

tg130701 Appendix A kea crossing Breezes Road

34

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Megan Reid - Junior Project Manager

Michael Thomson - Transport Engineer

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

David Adamson - General Manager City Services

  


Coastal-Burwood Community Board

05 December 2016

 

PDF Creator


Coastal-Burwood Community Board

05 December 2016

 

 

9.       Coastal-Burwood Community Board Discretionary Response Fund 2016/17 - Duke Festival of Surfing

Reference:

16/1347459

Contact:

Jacqui Miller

Jacqui.miller@ccc.govt.nz

941 5333

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Coastal-Burwood Community Board to consider an application for funding from its 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55898

The New Brighton Pier and Foreshore Promotion Society

The Ray White New Brighton Duke Festival of Surfing

$4,594.00

 

Origin of Report

1.2      This report is to assist the Community Board to consider an application for funding from the New Brighton Pier and Foreshore Promotion Society.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board approves a grant of $4,000.00 to The New Brighton Pier and Foreshore Promotion Society towards The Ray White New Brighton Duke Festival of Surfing – Outdoor Movie Night Event.

 

 

4.   Key Points

4.1      At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$25,103.00

$12,000.00

$13,103.00

$9,103.00

 

4.2      Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Coastal Burwood Discretionary Response Fund 2016/17 - Matrix Duke Festival of Surfing

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Coastal-Burwood Community Board

05 December 2016

 

PDF Creator


Coastal-Burwood Community Board

05 December 2016

 

 

10.    Representation on Outside Organisations

Reference:

16/1351658

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Coastal-Burwood Community Board to appoint Community Board representatives as the Board’s liaison persons on the following outside organisations:

·     Spencerville Residents’ Association

·     Wainoni Avonside Community Services Trust

·     Bridge South Brighton Trust

2.   Background

2.1      On 15 November 2016 the Board appointed representatives to outside organisations for the 2016/19 term.  Discussed at the time was the need to also consider appointments in the coastal communities which have been gained following the representation review.

The Spencerville Residents’ Association is the only known group in that area that fits the criteria.

In addition, there is the newly formed Bridge South Brighton Trust.  The Wainoni Avonside Community Services Trust, although outside of the Burwood Ward, still has a key relationship with the Coastal-Burwood Community Board as well as its geographic Board Linwood-Central-Heathcote.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board appoints representatives to the following outside organisations for the 2016/19 term:

a.     Spencerville Residents’ Association

b.     Wainoni Avonside Community Services Trust

c.      Bridge South Brighton Trust

 

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Coastal-Burwood Community Board

05 December 2016

 

 

11.    Coastal-Burwood Community Board Meeting Schedule

Reference:

16/1351969

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

1.1      The purpose of this report is for the Coastal-Burwood Community Board to approve the meeting schedule up to 31 March 2017. 

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Adopt the following meeting schedule to March 2017:

Tuesday 7 February               4.30pm          New Brighton Boardroom (noting Monday is Waitangi Day)

Monday 20 February            9.00am          New Brighton Boardroom

Monday 6 March                   4.30pm          New Brighton Boardroom

Monday 20 March                 9.00am          New Brighton Boardroom

 

2.        Review its ordinary meeting arrangements in early 2017 for the remainder of the 2016/19 term.

 

3.   Meeting Schedule

3.1      The staff recommendation in this report, for the Board to adopt a meeting schedule through to March 2017, has been developed based on a number of factors:

·     The meeting schedule for the Burwood/Pegasus Community Board during the last term

·     Informal feedback from Board members

·     The holding of two ordinary Board meetings in each calendar month

·     Consideration of other commitments on the Council calendar, e.g. Council meetings

·     A desire to avoid day/time clashes with other Community Board meetings

3.2      It is noted that during its previous term, the Burwood/Pegasus Community Board in common with some of the other Community Boards held two ordinary meetings in each calendar month.  This allowed for all items of business to be progressed on a regular basis.  The minutes/report of the Board meeting were confirmed at the following fortnightly Board meeting and then referred on to the next appropriate Council meeting.

3.3      It is proposed that the venue for Board meetings will be the Boardroom on the corner of Beresford and Union Streets, New Brighton.

3.4      It is suggested that Board meetings be held at 4.30pm on the first Monday and 9.00am on the third Monday of each calendar month with both meetings being full business meetings.  In addition to the decision making Board meetings, seminars or workshops will be scheduled at the conclusion or prior to the commencement of meetings or at other times as required to provide an opportunity for Board members and staff to receive information and have an informal discussion on issues where no decision is required at the time.

3.5      The Board’s meeting schedule will be reassessed in early 2017 to allow for any necessary changes that may come about as a result of the review of delegations to community boards. 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Coastal-Burwood Community Board

05 December 2016

 

 

12     Recess Committee 2016/17

Reference:

16/1236233

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Coastal-Burwood Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 5 December 2016 until its next ordinary meeting on 7 February 2017.

Origin of Report

1.2      This report is staff generated.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Appoints a Recess Committee comprising the Board Chairperson or Deputy Chairperson and any two Board members available, to be authorised to exercise the delegated powers of the Coastal-Burwood Community Board for the period following its ordinary meeting on 5 December 2016 up until the Board resumes normal business on 7 February 2017.

2.        Reports back to the Board, the application of any such delegation, for record purposes.

3.        Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

 

4.   Key Points

4.1      In previous years it has been the practice of the previous Board to resolve to provide delegated authority to a Recess Committee comprising the Chairperson, Deputy Chairperson and one other member available (or their nominees from the Board), to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period.

 

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Gary Watson - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

05 December 2016

 

 

13.    Coastal-Burwood Community Board Area Report

Reference:

16/1345475

Contact:

Gary Watson

Gary.watson@ccc.govt.nz

941 8258

 

 

1.   Board and Community Activities

1.1      Update from Jacqui Miller - Community Recreation Advisor

A summer events calendar named "A Shore Thing" has been developed in partnership with local New Brighton events’ organisers with co-ordination from Renew Brighton, New Brighton Project and Council.  Ten thousand calendars have been printed and will be distributed through New Brighton shops, groups and also to Council locations around the city.  As part of this campaign, fifty corflute signs titled “A Shore Thing” will direct people to www.newbrightononline.nz to get information about all New Brighton events.

 

Planning is well underway for summer events including I Love New Brighton (Monday 6 February 11am to 4pm) and Parklands @ Play (Sunday 19 February from 3-6pm).

 

A tailored Get Set Go - planning and running community events and programmes workshop was held for volunteers from the Breezes Road Baptist Church on 16 November.

 

Staff (Jacqui and Heather) are working with volunteers from the Parklands Bowling, Parklands Rugby Club and community representatives to develop a strategic plan for the establishment of a new broader representative group (yet to be named) to progress the building development at the Parklands Bowling Club site on Chadbury Street.

 

Staff are working with A-Town Boxing Gym based on Wainoni Park at the Bunker to discuss options to repair the building from the fire damage.

 

The Leaders in Communities (LINC) programme facilitation team hosted a meeting with Territorial Local Authority (TLA) staff from Christchurch City Council and Selwyn and Waimakariri District Councils to discuss the future of the LINC programme and how to work more closely with the TLAs.  A number of groups from the Coastal Burwood area have participated in cohort 1 in 2015 and cohort 2 finished in October.  Local staff attended the meeting and gave feedback towards the future of this programme.

 

The Community Recreation Advisor has worked with the organiser of the New Brighton Spring Music Festival to support aspects of the planning for this event.  The event was held on Saturday 12 November, due to the severe weather the event was affected.

 

Council staff are working with Eastern Community Sport and Recreation (formerly Rawhiti Community Sport and Recreation) to further explore and support a proposal for facility development on Rawhiti Domain.

 

1.2      Update from Natalie Dally – Community Development Advisor

The Dallington Community Cottage Trust Older Adult Outdoor Gym project will be progressing shortly.  The project was on hold subject to the possible use of Burwood Park South as a site for relocating Banks Avenue Primary School.  An official announcement about the school’s location will be made by the School themselves.  The Board of Trustees continue to work behind the scenes with the Ministry of Education and while the official announcement is not being made yet there have been some developments and an update is expected to be out by the end of the week.  This will outline where they are at in the process.  The Ministry of Education has given verbal assurance that projects on hold for Burwood Park South can look to progress.  This being the case the Outdoor Gym project will now be progressed properly on to the Council’s Parks Unit using a partnership approach and the next stage is expected to be the development of a draft community consultation document.  This will be taken to the Dallington Community Cottage Trust and Coastal-Burwood Community Board before going to the community earlier in the New Year.  

 

A memorial seat for Cathy Irwin, of Aranui, largely involved in the Aranui Eagles League club, ACTIS and the Aranui area in general, is to be placed on Wainoni Park overlooking the league field and outside the Aranui Wainoni Community Centre.  This is being funded by donations, ACTIS and with support from the Council and Stronger Christchurch Infrastructure Repair Team (SCIRT).  It is hoped that the seat will be in place before Christmas 2016.  The location of the seat will be unveiled at the AFFIRM festival on 3 December 2016.

 

2.   Report on Customer Service Requests

2.1      Attached is a summary of Customer Service Requests (CSRs) for October 2016 for the Burwood-Pegasus Ward and a comparison for all Wards.

2.2      Included in this information is a breakdown of CSRs for Street Cleaning, Street Maintenance, Parks Maintenance and Graffiti. 

3.   Board Funding 2016/17 - Update

3.1      Attached for information is the monthly status update of the Board’s 2016/17 funding.

 

4.   Staff Recommendations

That the Coastal-Burwood Community Board resolves to receive the Coastal-Burwood Area Report, 5 December 2016.

 

 

Attachments

No.

Title

Page

a

2016/17 Coastal-Burwood Funding Update

47

b

CSRs Received by Community Boards for October 2016

48

c

Burwood/Pegasus CSRs by Call Type for October 2016

51

 

 

Signatories

Authors

Peter Croucher - Community Board Advisor

Natalie Dally - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Approved By

Gary Watson - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

05 December 2016

 

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05 December 2016

 

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05 December 2016

 

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Coastal-Burwood Community Board

05 December 2016

 

 

14.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

15.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.