Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 12 December 2016

Time:                                    1pm

Venue:                                  Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner - Deputy Mayor Christchurch City Council

 

 

5 December 2016

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Banks Peninsula Community Board

12 December 2016

 

 

 


Banks Peninsula Community Board

12 December 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Mihi/Karakia Timatanga.................................................................................................. 4 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

B       6.       Correspondence................................................................................... 9

B       7.       Reserve Management Committees.................................................. 23  

STAFF REPORTS

C       8.       Little River Big Ideas : A Community Plan for Little River and Cooptown........................................................................................... 27

C       9.       Governors Bay Community Facility - Deed of Lease....................... 73

C       10.     Proposed Residents Only Parking Area 14 Ticehurst Road............ 81

C       11.     Banks Peninsula Community Board Banks Peninsula 2016/17 Discretionary Response Fund - Diamond Harbour Community Association - Live at the Point and Sculpture on the Point............ 89

C       12.     Banks Peninsula Community Board Area Report............................ 93

C       13.     Banks Peninsula Community Board Recess Committee 2016/17. 101

B       14.     Elected Member Information Exchange.................................................. 103

B       15.     Question Under Standing Orders............................................................. 103 

 

 


Banks Peninsula Community Board

12 December 2016

 

 

Mihi/Karakia Timatanga 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 28 November 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

4.1

Arthur Collins - Conflict at Magazine Bay, Lyttelton

 

Arthur Collins wishes to speak to the Board regarding issues at Magazine Bay, Lyttelton involving conflict between yachties and local teenagers.

 

4.2

James Ensor – Proposed Boat Safety Project at Naval Point

 

James Ensor will speak to the Board on the Boat Security and Safety Association’s proposed boat safety project at Naval Point.

 

4.3

Marion Hore – Residents Only Parking Space

 

Marion Hore will speak to the Board on a request for a “residents only” parking space for 14 Ticehurst Road, Lyttelton.   (Refer report at Clause 10 of agenda)

 

4.4

Whakaraupō Carving Centre - Linda Goodwin

 

The Whakaraupō Carving centre wishes to seek formal support from the Board for a proposed "Pou Project" that the Centre is wanting to develop and implement in 2017.   The project is proposing to make and install 3 pou – on Quail Island, Pirau and Ripapa Island and to work with the three schooling communities within the harbour along with community stakeholders to achieve this.  The purpose of the pou project will be to highlight the significant history of these three locations and to promote collaboration and cultural wellbeing.

 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

12 December 2016

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 28 November 2016

Time:                                    1pm

Venue:                                  Little River Service Centre Boardroom,

4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner - Deputy Mayor Christchurch City Council

 

 

28 November 2016

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga:  John McLister.

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

There were no apologies.

2.    Declarations of Interest

Part B

There were no declarations of interest recorded.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2016/00033

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 14 November 2016 be confirmed.

Pam Richardson/Andrew Turner                                                                                               Carried

 

4.    Deputations by Appointment

Part B

4.1      Rebecca Parish – Okains Bay Working Group

            Rebecca Parish addressed the Board, on behalf of the Okains Bay Water Committee Working Group, regarding the Okains Bay water supply.  Ms Parish tabled information and  gave an explanation on the water supply at Okains Bay which is currently owned and operated by the Okains Bay Water Committee. 

            Ms Parish said the current private water supply services approximately 100 permanent residents in Okains Bay as well as the Okains Bay Museum, Okains Bay Primary School and the Christchurch City Council administered Okains Bay Camping Ground.  The water is not potable, its source is not consented and it has no guaranteed quantity or quality.  The supply has a high risk of contamination.

            Ms Parish was seeking support from the Board for a staged process to ultimately fund and support a solution to the Okains Bay water scheme by:

            1.   Asking staff to investigate and obtain costs for a comprehensive feasibility study to determine how potable water can be secured for Okains Bay.

            2.   Requesting funding in the Annual Plan to undertake the feasibility study.

            3.   Requesting funding in the Long Term Plan to implement the recommendations in the feasibility study.

 

Community Board Resolved BKCB/2016/00034

Part B

            That the Banks Peninsula Community Board:

            1.         Request Council staff to investigate and obtain costs of a feasibility study to determine how potable water can be secured for Okains Bay and report back to the Community Board by 28 February 2017.

  2.         Thank Rebecca Parish for her deputation.

Pam Richardson/Tori Peden                                                                                                      Carried

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.    

6.    Port of Lyttelton dredging consent applications

 

Community Board Resolved BKCB/2016/00035

Part C

That the Banks Peninsula Community Board:

1.        Receive the information in the circulated report.

2.        Pursuant to Standing Order 3.9.18, revoke Clause 2 of resolution (BKCB/2016/00012), made on 14 November 2016, regarding the Port of Lyttelton dredging consent applications, as follows:

                     2.     That the Board ask the Council to consider making a submission on the application based on an independent expert opinion;

                     (a)    The Board requests that the expert opinion be shared with relevant Community Boards

                     (b)    If the Council decides to make a submission based on that opinion, the Board requests that it be permitted to have input into the submission.

                     (c)     If the Council decides not to make a submission, the Board requests that this be considered a local issue and that the relevant Boards be delegated authority to make a submission on Council's behalf.

 

Andrew Turner/Tori Peden                                                                                                          Carried

 

 

The meeting adjourned at 1.37pm

The meeting reconvened at 5.08pm.

 

Andrew Turner was no longer in attendance at the recommencement of the meeting.

7.    Elected Member Information Exchange

Part B

 

7.1      Cemeteries Project

The Board asked that staff be congratulated for the work in preparing the document -  Akaroa Cemeteries Existing Capacity and Future Options Review

Board members supported the installation of a memorial wall, or similar, to alleviate the demand for cemetery space in Akaroa.

 

7.2      Sandwich Boards

The Board was concerned at the number of sandwich boards that are cluttering the footpaths in the Akaroa township and decided to request that staff be asked to undertake enforcement on this issue.

 

7.3      Diamond Harbour Footpath Maintenance

Members were informed that the Diamond Harbour footpath and cliff track needed maintenance to cut back weeds and overhanging vegetation.   Contractors had also blown up rocks, pieces of which had landed on the beach and were now a safety hazard.  The pieces of rock needed to be pushed back against the rock face.

The Board decided to request that staff action the issues raised.

 

8.    Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 5.28 pm.

 

CONFIRMED THIS 12th  DAY OF DECEMBER 2016

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

12 December 2016

 

 

6.       Correspondence

Reference:

16/1388959

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Victoria Andrews

Akaroa Main Wharf and Loss of Open Public Space

Bryan Tichborne

Making Rue Balguerie in Akaroa Safer

Richard Suggate, Chair, Diamond Harbour Community Association

Board Priorities for the Council’s Annual Plan 2017/18

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Receive the information in the correspondence report dated 12 December 2016 from:

·    Victoria Andrews regarding the Akaroa main wharf and loss of open public space;

·    Bryan Tichborne regarding making Rue Balguerie in Akaroa safer;

·    Richard Suggate, Chair, Diamond Harbour Community Association, regarding the Board’s priorities for the Christchurch City Council Annual Plan 2017/18.

 

Attachments

No.

Title

Page

a

Akaroa Wharf

10

b

Rue Balguerie, Akaroa

20

c

Board Priorities for Christchurch City Council Annual Plan 2017/18

21

 

 


Banks Peninsula Community Board

12 December 2016

 

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7.       Reserve Management Committees

Reference:

16/1371781

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Duvauchelle Reserve Management Committee – 10 October 2016                                

Stanley Park Reserve Management Committee – 3 November 2017

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.           Receive the minutes of the following Reserve Management Committees:

               - Duvauchelle Reserve Management Committee - 10 October 2016

               - Stanley Park Reserve Management Committee – 3 November 2016

 

 

Attachments

No.

Title

Page

a

Duvauchelle Reserve Management Committee Minutes

24

b

Stanley Park Reserve Management Committee Minutes

26

 

 


Banks Peninsula Community Board

12 December 2016

 


 


Banks Peninsula Community Board

12 December 2016

 

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Banks Peninsula Community Board

12 December 2016

 

 

8.       Little River Big Ideas : A Community Plan for Little River and Cooptown

Reference:

16/1245785

Contact:

John Meeker

john.meeker@ccc.govt.nz

03 941 8960

 

 

1.   Purpose of Report

1.1      This report is to present the Little River and Cooptown Community Plan – entitled “Little River – Big Ideas” (provided as attachment 1) to the Community Board for endorsement.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Endorse the Little River and Cooptown Community Plan and present it to Council to receive for its information. 

2.        Note that the Plan is a community owned plan.

3.        Note that the Community Plan will serve as a guide to decision making by the community, agencies and authorities, including Christchurch City Council.  

 

 

3.   Key Points

Background

3.1      In March 2015 the Akaroa/Wairewa Community Board established the Little River Issues Working Party (the Working Party). The Working Party consists of members from the Community Board, Wairewa Rünanga, Little River Wairewa Community Trust and other individuals from the community.

3.2      The Working Party was charged with promoting a coordinated and integrated approach to the issues affecting the community previously identified in an issues paper prepared by Dr Suzanne Vallance in 2014.  Part of the group’s remit involved the promotion of an Area Plan for Little River. 

3.3      In July 2015, a request by the Akaroa/Wairewa Community Board to Christchurch City Council resulted in $15,000 being allocated to the Working Party to develop a community led plan.  This funding was accompanied by technical support from Christchurch City Council’s staff.

On 10th August 2016 the Akaroa/Wairewa Community Board received a draft of “Little River Big Ideas: A Community Plan for Little River and Cooptown.”  See agenda item 15 at,

 http://christchurch.infocouncil.biz/Open/2016/08/AWCB_20160810_AGN_561_AT_WEB.htm

This document drew together the issues raised from the scoping report and more non-strategic issues prompted as part of the local Pumpkin Festival held in late April. During this phase people were asked to discuss and propose projects that would tackle issues the community faced.  A full description of the stages in the development of this plan are set out on page 31 in a section called, “How we prepared this plan”.

3.4      The Community Board resolved to receive the draft and authorised the Working Party to “continue to refine the plan in consultation with the community and strategic stakeholders including technical disciplines within the City Council, Environment Canterbury and the New Zealand Transport Agency (NZTA) before being presented to the incoming Banks Peninsula Community Board as a final document”.

Refining the Draft

3.5      Between July and October members of the Working Party have engaged with local groups and organisations about the issues and ideas that were set out in the draft plan.  This included one to one conversations with key people and presenting ideas back to local people more widely at a Community Breakfast (hosted by the Little River Wairewa Community Trust) held on 30th October.  In addition, a flier containing a summary of the plan’s proposals was delivered to every address in the community.  The purpose of these activities has been to confirm the ‘Big Ideas’, and, more importantly to match people to drive action towards local goals, identifying collaborations and forms of support to empower people to take the projects on.  An example of this has been an approach by Lincoln University students to help with design concepts for the riverside path between Little River and Cooptown.  

3.6      During the same period, Council staff have engaged with relevant officers at Environment Canterbury, NZTA, and the Canterbury District Health Board as well as with relevant technical specialists within the City Council.  This engagement served to refine the possible actions for each agency into a more robust statement of projects with assigned responsibilities and indicative timeframes. 

3.7      The plan contains a number of medium/long term projects – including major investment in new water treatment, healthcare facilities and road improvements for which funding bids may need to be made.   The value of including these projects in the plan is that it clearly articulates a community view which people, including the Community Board, can make reference to in future representations. 

Using the Plan 

3.8      The Plan now presented for endorsement is just one step along the way for the resourceful Little River community.  Local people in the community have been addressing their issues through small scale projects, with the most recent successes including the establishment of a local WiFi service (piggybacking off the cable connection to the school), a community garden at the domain, the toy library relocating back to the township and, with a bit of work, a home for the Jujitsu club.  The plan process has been an opportunity to take stock and draw in fresh ideas, particularly in response to the growth and change in the community’s population that resulted from the Canterbury Earthquakes.

3.9      Looking to the future, it should be recognised that the need for the Community Plan grew from concerns that strategic issues (e.g. flood risk, traffic speed and environmental management) were not being given due attention.  Many of those matters are now being actively progressed drawing on action and partnerships among public services, private and not-for-profit organisations, as well as advocacy by elected officials.  With the combination of local resourcefulness and partnering with external agencies, the Little River community can take on opportunities and manage its threats and risks, including the implications of future growth. 

 

Attachments

No.

Title

Page

a

Little River Big Ideas

30

 

 

Signatories

Author

John Meeker - Principal Advisor

Approved By

Penelope Goldstone - Community Governance Manager, Banks Peninsula/Akaroa

Carolyn Bonis - Team Leader Urban Regeneration

Carolyn Ingles - Head of Urban Regeneration, Urban Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


Banks Peninsula Community Board

12 December 2016

 

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Banks Peninsula Community Board

12 December 2016

 

 

9.       Governors Bay Community Facility - Deed of Lease

Reference:

16/1154871

Contact:

Kathy Jarden

Kathy.Jarden@ccc.govt.nz

941-8203

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Banks Peninsula Community Board to approve the granting of two separate leases to Governors Bay Community Association Incorporated for land and buildings at 1 Cresswell Avenue, Governors Bay:

1.1.1   the first lease being for the new community building known as the Governors Bay Community Centre; and

1.1.2   the second lease being for the community swimming pool and associated facilities.

Origin of Report

1.2      This report is staff generated.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff assessment.  The decision only impacts on a limited group of people and there is little risk involved.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Pursuant to section 61(2A(a) of the Reserves Act 1977, approve the granting of the following two  Deeds of Lease to Governors Bay Community Association Incorporated of those parts of the land and buildings situated at 1 Cresswell Avenue, Governors Bay  held as a local purpose (community building) reserve as shown on the plan attached to this report.

a.        The first Deed of Lease will be for a term of three years (with two rights of renewal of three years each) for the purposes of a community centre shown as “C” on the plan attached to this report;

b.        The second Deed of Lease will be for a term of three years (with two rights of renewal of three years each) for the purposes of a community swimming pool, shown as “A” on the plan attached to this report.

2.        Authorises the Property Consultancy Manager to negotiate and agree the terms and conditions of the Deeds of Lease required to give effect to this resolution.

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·      Level of Service: 2.0.7 Support community based management of community facilities

4.2      The following feasible options have been considered:

·      Option 1 – Enter into a Deed of Lease (preferred option)

·      Option 2 – Not grant a lease

 

4.3      Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·      Local community has control and management of their community facilities.

·      Re-establishment of a neighbourhood community centre run by community volunteers.

·      Formalising lease arrangements in place for the swimming pool ensures the community has continued access to the swimming pool.

·      Gives the community a sense of ownership.

·      Provides a local presence in deterring untoward activity.

·      No impact to current workload of the Council’s community facilities advisors therefore no direct staffing costs.

4.3.2   The disadvantages of this option include:

·      Financial responsibilities to Council that come with building ownership without having a direct revenue stream from the income earned through activities at the community centre: i.e. building insurance, asset management planning, asset renewals and structural repairs and replacements.

·      The local community is faced with operational and maintenance costs from the outset with no guarantee of revenue to cover these costs. 

 

5.   Context/Background

The Association

5.1      Governors Bay Community Association Incorporated (the “Association”) was established in 2000 with objectives including:

5.1.1   To work with the Council to develop community services in Governors Bay

5.1.2   To promote the provision of community facilities and services

Community Centre

5.2      The Governors Bay Community Centre was damaged in the September 2010 earthquake and has been demolished.

5.3      The Association operated the former community centre and has expressed a desire to continue to do so with the new facilities.

5.4      A new Community Centre is being built on the same site and at the time of writing was due for completion in November with opening ceremony scheduled for the end of November.

5.5      Consultation with the local community took place through a Visioning Exercise hosted by the Association in April 2014.

5.6      Further consultation took place in early 2015.  Feedback gave the Council priorities for what the community wanted to see included in the rebuild.

New Construction of Community Centre

5.7      The facility is currently under construction at the time of writing this report; completion was expected in early November with an official opening scheduled at the end of November.

Swimming Pool

5.8      The Association has operated the swimming pool for more than 15 years under previous arrangements starting with Banks Peninsula District Council and now under Christchurch City Council under the guidance of the Recreation & Sports Unit aquatics team.

5.9      The Christchurch City Council’s Recreation & Sports Unit led discussions pre-2013 to put into place a model for the Association to continue to operate the community swimming pool based on arrangements put in place for the Belfast Pool.  Council’s Legal Services team advised that a lease was the most appropriate form of arrangement which would secure the operation and clarify the maintenance arrangements for the swimming pool facilities.

5.10    Volunteers operate and keep the swimming pool open for public use during the swim season.  The Council commissions the pool at the commencement of the season and carries out maintenance repairs required and decommissions the pool at the end of season.

5.11    Keys/access cards to the swimming pool are sold on a seasonal basis with money used to purchase the necessary materials, chemicals and services to enable the pool to be open.

5.12    The Association’s Pool Committee has undertaken improvements to the swimming pool which includes the recent installation of heat pumps which has seen an increase in patronage. 

Delegations

5.13    The Council has delegated to Community Boards the authority to grant leases or licences over reserves pursuant to section 61 of the Reserves Act 1977. 

5.14    Section 61(2A) of the Reserves Act permits the leasing authority to grant a lease for a term not exceeding 33 years, with or without a right of renewal, perpetual or otherwise for the purpose of local purpose community building leases.

Public Advertising

5.15    There is no requirement to publicly advertise the granting of a new lease where the Local Purpose Reserve is vested in the administering body.  The administering body may lease any or all of the vested local purpose reserve to any voluntary organisation or society (whether incorporated or not) for the purpose of a community building.

6.   Option 1 – Enter into a Deed of Lease (preferred)

Option Description

6.1      Formalise Deeds of Lease between the Council and Governors Bay Community Association Incorporated over the community facilities on the land at 1 Cresswell Avenue as shown outlined in yellow in the plans in Attachment A.

Significance

6.2      The level of significance of this option is low consistent with section 2 of this report.  Engagement is not required for this level of significance. 

6.3      Community consultation and engagement was undertaken with the planning of the new community centre facility.

Impact on Mana Whenua

6.4      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5      The Governors Bay residents are specifically affected by this option due to their desire to have a replacement community centre facility and continued access to the swimming pool.  Their views are supportive of this request.

6.6      Consultation with the local community on the new community centre commenced in July 2014.  Feedback gave the Council priorities for what the community wanted to see included in the rebuild and how best to use the available budget to fit them in.

Alignment with Council Plans and Policies

6.7      This option is consistent with Council’s Plans and Policies.

Financial Implications - Community Centre

6.8      Cost of Implementation – the normal document preparation fees of $250 plus GST will not be charged to the Association; other non-chargeable costs include staff time. 

6.9      Maintenance / Ongoing Costs – the Association will be responsible for internal building maintenance and operating costs.  The cost of building insurance premiums will be met by the asset owner, Customer & Community Group – Recreation & Sports Unit.  The recovery of the building insurance premiums will be reviewed on term renewal taking into account the Association’s financial capacity to meet those costs.  The rationale being that the Council wishes to build capacity with the community to operate the facility.  The Community Association will be responsible for public liability insurance premiums and for the cost of insuring its chattels.

6.9.1   The costs of ground maintenance of the surrounding reserve and servicing and cleaning of the public toilets (shown as area “D” on the attached plan) will be met by Council operational budgets.

6.10    Funding source – Council has allocated funds for the rebuild.

6.11    The proposed annual rental is $1.00 to be reviewed on term renewal in accordance with any policy the Council has in place at the time for setting rentals to community groups.

Financial Implications – Swimming Pool

6.12    Cost of Implementation – the normal document preparation fees of $250 plus GST will not be charged to the Association; other non-chargeable costs include staff time. 

6.13    Maintenance / Ongoing Costs – the Council will maintain the swimming pool facilities.  These costs are provided for in operational budgets.  The cost of building insurance premiums will be met by the asset owner, Customer & Community Group – Recreation & Sports Unit.   The Community Association will be responsible for obtaining public liability insurance.

6.14    Funding source – Operational Budgets

6.15    The proposed annual rental is $1.00 to be reviewed on term renewal in accordance with any policy the Council has in place at the time for setting rentals to community groups.

Legal Implications

6.16    The Deeds of Lease will be prepared by the Council’s Legal Services team.

Risks and Mitigations

6.17    There is a risk with volunteer associations that their members are no longer able to contribute their time and energy into managing and operating community facilities and services.

6.18    Risk:  Infrastructure/Operations - caused by lack of availability of willing volunteers to contribute their time due to other personal commitments.  This will result in the ability of the Association to deliver programmes and services to the community.  This will also impact the Council’s operational budgets if required to resume responsibilities for managing these services.

6.18.1 Treatment: Succession planning; training and development; retention of volunteers

6.18.2 Residual risk rating: the rating of the risk is Low

6.19    Implementation dependencies - Agreement and execution of Deeds of Lease documents and issue of Code Compliance Certificate when the community centre building is completed (note:  at the time of writing this report building construction was near completion).

6.20    Implementation timeframe – immediately.

Option Summary - Advantages and Disadvantages

6.21    The advantages of this option include:

·      Local community has control and management of their community facilities.

·      Re-establishment of a neighbourhood community centre run by community volunteers.

·      Formalising lease arrangements in place for the swimming pool ensures the community has continued access to the swimming pool.

·      Gives the community a sense of ownership.

·      Provides a local presence in deterring untoward activity.

·      No impact to current workload of the Council’s community facilities advisors therefore no direct staffing costs.

6.22    The disadvantages of this option include:

·   Financial responsibilities to Council that come with building ownership without having a direct revenue stream from the income earned through activities at the community centre; i.e. building insurance, asset management planning, asset renewals and structural repairs and replacements.  The cost of building insurance premiums is yet to be determined.

·   The local community are faced with operational and maintenance costs from the outset with no guarantee of revenue to cover these costs. 

7.   Option 2 – Not Grant a Lease

Option Description

7.1      Not grant a lease and manage the facilities using existing Council staff.

Significance

7.2      The level of significance of this option is low consistent with section 2 of this report.  Engagement is not required for this level of significance.

Impact on Mana Whenua

7.3      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4      Governors Bay residents are specifically affected by this option due to their engagement in the process and desire to have control of the facilities.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5      This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – not supporting community based management of the facilities.

7.5.2   Reason for inconsistency – costs of Council staff to manage the facilities.

7.5.3   Amendment necessary – change to Council’s levels of service

Financial Implications

7.6      Cost of Implementation – Council staff would be required to manage bookings, collect fees, carry out maintenance, and distribute keys for access to the facilities.

7.7      Maintenance / Ongoing Costs – operational and maintenance costs would be the responsibility of Council

7.8      Funding source – budgets would need to be included in Council’s annual plans.

7.9      The Council does not have specific budget or the ability to reprioritise existing budget to cover the costs of running an additional community centre and swimming pool to the area residents.

Legal Implications

7.10    There are no legal implications.

Risks and Mitigations

7.11    In not granting leases the Council may receive negative feedback from the Association and local community.

7.12    Risk:  Reputational - loss of confidence among small sections of the community; failure to achieve community outcomes and levels of service.  This will result in minor short term impact on stakeholder and community confidence. 

7.12.1 Treatment: Council staff in place to provide services resulting in no loss or impact in provision of services to the community.

7.12.2 Residual risk rating: the rating of the risk is Low

7.13    Implementation dependencies - construction completion and handover to Council staff to manage.

7.14    Implementation timeframe – immediately.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   Council receives revenue from bookings and pool hire which can be applied to operational expenditures.

·   The local community would not have to raise revenue or seek council funding through grant allocation to pay for administration, public liability and contents insurance, electricity, cleaning and other maintenance costs required in the operation of a community facility.

7.16    The disadvantages of this option include:

·   Local community has no control and management of their community facilities.

·   Community does not have a sense of ownership.

·   Impact to current workload of the Council’s staff in managing bookings, collecting hire fees, carrying out maintenance and cleaning.  Local service centre staff may be required to be the guardian of keys as is the case with other council managed community facilities.

·   Possible loss of provision of services within the community.

 

Attachments

No.

Title

Page

a

Governors Bay Community Centre and Swimming Pool Lease Plan

80

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

John Filsell - Head of Recreation and Sports

Mary Richardson - General Manager Customer and Community

  


Banks Peninsula Community Board

12 December 2016

 

PDF Creator


Banks Peninsula Community Board

12 December 2016

 

 

10.    Proposed Residents Only Parking Area 14 Ticehurst Road

Reference:

16/1169375

Contact:

Peter Rodgers

peter.rodgers@ccc.govt.nz

941 6303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Banks Peninsula Community Board to consider a request for ‘Residents Only Parking’ on Ticehurst Road.

Origin of Report

1.2      This report is staff generated in response to a request from a resident of Ticehurst Road.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Receive the information in this report.

2.        Approves that the existing on-street parking arrangements on Ticehurst Road be retained. 

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking

·      Level of Service: 10.3.8 Optimise operational performance

4.2      The following feasible options have been considered:

·      Option 1 – Retain existing parking arrangements (Preferred option).

·      Option 2 - Install Residents Only Parking Area

·      Option 3 – Install Mobility Parking Space

4.3      Option Summary - Advantages and Disadvantages (Preferred Option)

4.4      The advantages of this option include:

·      Allows all residents equal access to available on-street parking 

·      Maximises the usage of the limited parking available

·      Is consistent with Resident’s Only Parking implementation for the city and Banks Peninsula

4.5      The disadvantages of this option include:

·      Does not ensure there is convenient and available parking for the applicant at 14 Ticehurst Road.

 

5.   Context/Background

5.1      Council staff have been approached by a resident of 14 Ticehurst Road with a request for a Residents Only Parking Space.

5.2      Ticehurst Road is a narrow local road in Lyttelton, ranging in width from 4 to 6m. There are multiple properties with no off-street parking competing for a limited number of on-street parking spaces.

5.3      There is no vehicle access to 14 Ticehurst Road, and pedestrian access is via steps and a walkway running adjacent to the road.

Background – Residents Parking Permit Scheme

5.4      The Residents Parking Permit scheme was originally introduced in 1991 for properties within the Four Avenues where it could be proven that all day commuter parking prohibited the residents from finding parking within a reasonable distance – determined as the distance it would take an average person to walk in five minutes, which equates to 400 metres.

5.5      As commuter parking moved further out into the inner suburbs, such as St Albans, the Christchurch City Council extended the Residents parking permit scheme to include areas outside the Four Avenues (September 1996).

5.6      The Residents Parking Permit Policy was considered redundant and formally revoked on 17 May 2007, as it had been superseded by the Parking Strategy.

5.7      The Parking Strategy states that on residential streets, Residents Parking should be prioritised over commuter parking and spill over parking from nearby activities. Authorised Residents Parking Areas are one of the tools which can be used to implement this.

5.8      The revoked Residents Parking Permit Scheme (1991), and the Christchurch City Council Parking Strategy (2003) which replaced it, were developed prior to the Banks Peninsula amalgamation with Christchurch City Council in 2006.

5.9      In 2016 consultation began on the Suburban Parking Strategy, which is intended to replace the 2003 Parking Strategy. Consultation has concluded but the results have yet to be presented to Elected Members for comment and it has not yet been refined and adopted as a policy.

5.10    Under current operational policy, Residents Only Parking spaces are considered if:

·      The street is usually parked out by a non-residential activity (ie. Residents Only Parking spaces supports allocating kerb space in accordance with the Residential Parking Priority (section 7.2,  Parking Strategy 2003)

·      There is no off-street parking at all on the property

·      There is no space on the property that could be converted to off-street parking

·      There is no private parking available within a reasonable distance

Parking on Ticehurst Road

5.11    In the case of Ticehurst Road, there is no demand for parking from commuters or spill over parking from nearby activities. The competition for parking spaces is between residents. Operational policy is not to prioritise any one resident over another by use of parking restrictions.

5.12    Policy 4T (b) of the Parking Strategy is “To advocate the view that on-street parking is a privilege, not a right.”

5.13    Policy 7A of the Parking Strategy’s goal is to “manage and provide on-street parking so that it is able to meet the needs of the residents and their visitors.”

5.14    The applicant at 14 Ticehurst Terrace holds a current mobility permit. Mobility permits are issued by CCS Disability Action, for people who are unable to walk or who have medical conditions which severely restrict their ability to walk.

5.15    As parking is restricted by the narrow road and is in high demand on Ticehurst Road, this can mean that the applicant may have to walk significant distances, on steep terrain, to get to their parked car.


 

6.   Option 1 – Retain the Existing On-Street Parking Arrangements

Option Description

6.1      This option retains the existing unrestricted parking arrangements on Ticehurst Road.  This gives equal opportunity for access to available parking for residents. 

6.2      While it is accepted that there is limited parking in this area, Council generally avoids intervening in situations where there is a dispute over the allocation of on-street parking between neighbouring residential properties. 

Significance

6.3      The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4      This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5      This option is inconsistent with community requests.

Alignment with Council Plans and Policies

6.6      This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7      Cost of Implementation - $0

6.8      Maintenance / Ongoing Costs - $0

6.9      Funding source - Not applicable.

Legal Implications

6.10    Not applicable.

Risks and Mitigations

6.11    Not applicable.

Implementation

6.12    Implementation dependencies - Not applicable.

6.13    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Has no impact on current on street parking

6.15    The disadvantages of this option include:

·   Does not ensure that there is convenient parking available for the applicant at 14 Ticehurst Road

7.   Option 2 - Install Residents Only Parking outside #14 Ticehurst Road

Option Description

7.1      Install Residents Only Parking Area’s outside #14 Ticehurst Road.

Significance

7.2      The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3      This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4      The applicant and Council staff have agreed upon the locations of the Residents Only Parking Area’s at #14 as the best location to meet the resident’s needs.

Alignment with Council Plans and Policies

7.5      This option is consistent with Council’s Plans and Policies. However, the 2003 Parking Strategy did not consider Lyttelton when it was developed as this was prior to the Banks Peninsula District Council amalgamation with Christchurch City Council.

Financial Implications

7.6      Cost of Implementation - $1000 for new signs and road markings.

7.7      Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

7.8      Funding source - Traffic Operations Budget.

Legal Implications

7.9      Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

7.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

7.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

7.12    None identified

Implementation

7.13    Implementation dependencies - Community Board approval.

7.14    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   Provides a dedicated on street parking space for the residents of 14 Ticehurst Road, who live on a steep, narrow road and have recognised mobility problems.

7.16    The disadvantages of this option include:

·   Precludes other residents from using the space, even when not being used by the applicant

·   Possibility of non-compliance and difficulty to enforce due to the suburban location and times of day that compliance may be an issue

·   Gives preferential allocation of public parking to one resident over others

8.   Option 3 - Install Mobility Parking Space outside #14 Ticehurst Road

Option Description

8.1      Install a Mobility Parking Space outside #14 Ticehurst Road. 

8.2      Due to the low use residential nature of Ticehurst Road, this option is not considered appropriate.  Essentially, the provision of a mobility space would act as a Resident’s Parking space due to the low likelihood of other residents having access to a mobility permit and lack of any community activities in the vicinity than may generate use by the general public. 

8.3      Due to the confined nature of Ticehurst Road it would not be possible to implement a mobility space to the correct dimensions and standard. 

Significance

8.4      The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

8.5      This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.6      The provision of a mobility space was not requested by the applicant. 

Alignment with Council Plans and Policies

8.7      The 2003 Parking Strategy prioritises residents parking above mobility parking. However, the Parking Strategy did not include Lyttelton when it was developed as this was prior to the Banks Peninsula District Council amalgamation with Christchurch City Council.

Financial Implications

8.8      Cost of Implementation - $1000 for new signs and road markings.

8.9      Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

8.10    Funding source - Traffic Operations Budget.

Legal Implications

8.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

8.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

8.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

8.14    None identified

Implementation

8.15    Implementation dependencies - Community Board approval.

8.16    Implementation timeframe - Approximately six weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

8.17    The advantages of this option include:

·   Provides a mobility parking space on Ticehurst Road

8.18    The disadvantages of this option include:

·   Makes one car parking space unavailable to other motorists, even when not in use by the applicant.

·   Mobility parking outside residential properties is not an efficient use of the available parking space and is not best practice.

·   It is not possible for a mobility parking space to be marked on the road to the required standard due to insufficient road width. 

·   Gives preferential allocation of public parking to one resident over others

 

 

 

Attachments

No.

Title

Page

a

Location Map 14 Ticehurst Road

88

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Peter Rodgers - Consultant

Andrew Hensley - Traffic Engineer

Approved By

Ryan Rolston - Manager Traffic Operations

Steffan Thomas - Manager Operations (Transport)

  


Banks Peninsula Community Board

12 December 2016

 

PDF Creator


Banks Peninsula Community Board

12 December 2016

 

 

11.    Banks Peninsula Community Board Banks Peninsula 2016/17 Discretionary Response Fund - Diamond Harbour Community Association - Live at the Point and Sculpture on the Point

Reference:

16/1361355

Contact:

Philipa Hay

Philipa.hay@ccc.govt.nz

941 5604

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Banks Peninsula Community Board to consider an application for funding from its 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55893

Diamond Harbour Community Association

Live at the Point and Sculpture on the Point

$3,500

 

Origin of Report

1.2      This report is to assist the Community Board to consider an application for funding from the Diamond Harbour Community Association.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Approves a grant of $3,500 to the Diamond Harbour Community Association towards Live at the Point and Sculpture on the Point.

 

 

4.   Key Points

4.1      At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$16,698

$0

$16,698

$13,198

 

4.2      Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

DRF Matrix for Diamond Harbour Community Association - Live at the Point and Sculpture on the Point

91

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

  


Banks Peninsula Community Board

12 December 2016

 

PDF Creator


Banks Peninsula Community Board

12 December 2016

 

 

12.    Banks Peninsula Community Board Area Report

Reference:

16/1353476

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Board Activities

1.1      Meeting Schedule

            Please refer to the Weekly Meeting Schedules for activities and appointments through until the end of the year.

1.2      Items for Newsline

The Board is requested to advise staff of items it wishes to be included on the Council’s Newsline, an online source of news and information.

1.3      Council Meeting Items

            The Board is requested to advise the Chairperson on items it wishes to have brought to the attention of the Mayor and Councillors when the report of this meeting is presented at Council.

 

2.   Consultation Calendar

2.1      Christchurch Replacement District Plan – Notice of Decisions to Submitters

The Lyttelton/Mt Herbert Community Board made a submission on the Proposed Christchurch Replacement District Plan. The Notice of Decisions on Natural and Cultural Heritage (Part), Commercial (Part) and Industrial (Part) is attached.

 

3.   Funding Update

3.1      Banks Peninsula 2016/17 Discretionary Response Fund

This fund is now open for applications.  An initial budget of $16,698 is available for allocation.

One formal application has been received from the Diamond Harbour Community Association for the Live at the Point and Sculpture on the Point project. 

There have been some enquiries regarding this fund both during the election period and since.  However, at the time of writing no further formal applications had been received. 

3.2      Banks Peninsula Youth Development Fund

In previous years, all areas of the City and Banks Peninsula have provided funding to young people by way of a Youth Development Fund to support local young people for events and training.

All Boards developed their own application forms with small variations in criteria and purpose. 

Both the Lyttelton/Mt Herbert and the Akaroa/Wairewa Community Boards allocated funds directly from their Discretionary Response Funds (DRF) but these were itemised separately on the monthly DRF allocations list.  (City-based boards established a separate Youth Development Fund out of their funding pools.) 

Both Community Boards considered applications for the following activities:
- Personal Development and Growth – for example leadership training, career development, extra-curricular educational opportunities.  The Lyttelton/Mt Herbert Community Board itemised separately Outward Bound and Spirit of Adventure activities.
- Representation at Events – Applicants could apply for assistance if they had been selected to represent their school, team or community at a local, national or international event or competition.  Lyttelton/Mt Herbert Community Board itemised that this included sporting, cultural and community events.

The eligibility criteria were that:
- applicants were between the ages of 12-20 years,
- projects had obvious benefits for the young person and if possible the wider community,
- only one application per applicant was permitted each year for the Lyttelton/Mt Herbert Community Board; the Akaroa/Wairewa Community Board accepted one successful application per project per applicant each year,
- applicants should undertake other fundraising activities and not rely solely on Community Board support and
- and the Lyttelton/Mt Herbert Board required that successful applicants reported back on their experiences and benefits to the Community Board.

Staff Recommendation

That the Banks Peninsula Community Board consider if it wishes to provide funding from its Discretionary Response Fund for a Youth Development Fund and if so, to decide on criteria and eligibility for that Fund.

3.3      Board Funding Balances – A copy of the Board’s Discretionary Response Fund balance as at 12 December 2016 is attached for members’ information.

4.   CDA Updates

4.1      Birdlings Flat Community Centre

Progress is steady on the building of the new Community Centre. The Little River Wairewa Community Trust has a project manager on board who is working with the builder and the community in tandem to work through the usual issues relating to new builds.

Estimated time for completion February/March 2017.

4.2      Little River Issues Working Party

Has completed the bringing together of ideas for the future direction of Little River into one plan ‘Little River – Big Ideas’.  This plan will be presented to the Community Board at the December meeting with a recommendation to be presented to Councillors early in the New Year.

4.3      Little River Speed Limit

After consensus reached at a meeting with the main stakeholders in Little River, a consultation document for a speed reduction from 70kms/hr to 60km/hr is being prepared for distribution in early December.

If the consultation is positive then the speed restriction could be reduced within the next few months.

 

4.4      Akaroa/Wairewa Civil Defence – Kaikoura earthquakes

Akaroa volunteers (including the ones in the outer bays) were busy, productive and worked well with other agencies during the recent earthquake.  Many low lying areas were evacuated during the night.

Little River, with no tsunami to contend with, did not open any centres which was fine for Wairewa but many Birdlings Flat residents evacuated and there was nowhere locally open for them to go. Council staff (city and local) are looking at capacity building for Civil Defence volunteers in Little River and Birdlings Flat.

4.5      Electric Car Charging Opening – Little River

City Council staff and Orion worked in with local staff to organise an opening for the new electric car charging station in Little River.

4.6      Little River Community Breakfast

The Little River Wairewa Community Trust organised and hosted a very successful community breakfast on Sunday 30 October.

4.7      Wasps on Banks Peninsula

Local staff are working with community groups in Akaroa/Wairewa and agencies to strategise on the most efficient way of setting bait stations to reduce the number of wasps this summer.

4.8      Akaroa Resource Collective (ARC)
Local staff are working with ARC to build capacity in regards to formalising some of the Trust structures to support sustainability/growth and funding applications into the future.

4.9      Voelas Road Playground
An initial drop-in session to look at possibilities for this area was held from 5.30pm on 21 November at the playground to get preliminary ideas from local people and those interested.  A form was provided for feedback.  This initial phase will close on 5 December.

4.10    Governors Bay Community Centre

The official opening ceremony will take place on Wednesday 14th December at 1pm. This will include a blessing by Te Hapū o Ngāti Wheke.  All Board members are invited to attend.

4.11    Governors Bay Landscape Development Plan
A drop-in session was held on 21st November where community members provided staff with their thoughts and ideas on how they would like this site to be developed.

4.12    Edible Garden Awards
Prior to the Local Body Elections, the Lyttelton/Mt Herbert Community Board allocated funding from its Strengthening Communities Fund for its second triennial Edible Garden Awards to be undertaken in the Lyttelton and Mt Herbert subdivisions.

This project celebrates individuals, schools and communities involved in growing their own food and acknowledges the health and economic benefits and the community connectedness and resilience that comes from toiling together for a common goal.
 
The Christchurch Horticultural Society coordinates judging the gardens and the awards ceremony.  Planning for the project is underway.  Nominations are to open shortly and are scheduled to close 13 February 2017, with judging of the gardens to take place in the week starting 27 February.   In 2014, the awards ceremony was held a few weeks after the judging, for logistical reasons.  The date for the Edible Gardens Awards 2017 ceremony is still to be set.  

            Staff Recommendation

   That the Banks Peninsula Community Board provide three dates (after mid-March) from which a date for the Edible Garden Awards event can be chosen.

5.   Recreation Updates

5.1      Norman Kirk Memorial Pool

The pool is now operating under a community model with householders having access to a swipe key.

Timebank volunteers will also patrol the pool for special public events and school swimming programmes outside official Council opening hours.

 

5.2      Lyttel Tumblers

Commenced 3rd November with attendances growing each week.  The new equipment is still yet to arrive, but with support from Pioneer and Cowles the programme was able to proceed.

 

5.3      Lyttelton Recreation Centre

The working party requested a survey which has been circulated, this will direct the next tier of work.  A brochure informing the community of what activities are currently being offered is in progress.

 

6.   Other updates

6.1      Lyttelton Urban Design Panel

An introductory session for the panel members, run by staff from the Urban Design and Planning teams, was held in Lyttelton on 22nd November 2016.  The design panel members are: Jasper van der Lingen, Tracey Ower, Keri Whaitiri, Bruce Russell, Roy Montgomery and Yvette Couch-Lewis.

 

When an application is received which fits the criteria for its consideration, then the panel will be convened to advise the applicant.

 

6.2      Staff involvement in Christchurch City Council Civil Defence initiatives

Banks Peninsula Governance staff have been involved in the welfare aspects of support for those affected by the latest earthquake sequence.  Our roles were in welcoming evacuees by air and off the HMNZS Canterbury, assisting them to emergency accommodation and onward travel and other wider welfare duties.

 

6.3      Reserve Management Committee Workshop

Thirteen of the fifteen Reserve Management Committees were represented at a workshop in Little River on Monday 28 November.  The purpose was to discuss priorities for funding from the Council’s Annual and Long Term Plans and was an opportunity to discuss updating the Terms of Reference for the Committees.  Other challenges faced by the committees were also raised and staff have a project set up to address many of these.

 

7.   Meeting Schedule 2017

7.1      Banks Peninsula Community Board Meetings

            The Council at its 17 November 2016 meeting adopted a revised meeting schedule up to October 2017.  A full term schedule will go to Council when the committee structure is known. However, at present the second and fourth Mondays will still be available for the Banks Peninsula Community Board meetings.  Community Boards are setting their meeting schedules through to the end of March 2017, at which time the schedule for the remainder of the year/term will be reviewed.  The following is a proposed schedule for the Board to the end of March 2017.

           

 

            Staff Recommendation

            That the Banks Peninsula Community Board adopt the following meeting dates for its ordinary meetings up to March 2017:

                     Monday         13 February                 1pm                   Akaroa

                     Monday         27 February                 1pm                   Akaroa           (followed by a seminar)

                     Monday         13 March                     1pm                   Lyttelton

                     Monday         27 March                     1pm                   Lyttelton       (followed by a seminar)

                    

                     If the Board were to continue after 31 March with the same sequence of meetings, the dates and venues for the remainder of 2017 would be:

 

                     Monday         10 April                         1pm                   Little River

                     Monday         24 April (*)                   1pm                   Little River    (followed by a seminar)

                     Monday         8 May                           1pm                   Lyttelton

                     Monday         22 May                         1pm                   Lyttelton       (followed by a seminar)

                     Monday         12 June                         1pm                   Akaroa

                     Monday         26 June                         1pm                   Akaroa           (followed by a seminar)

                     Monday         10 July (*)                     1pm                   Lyttelton

                     Monday         24 July                          1pm                   Lyttelton       (followed by a seminar)

                     Monday         14 August                     1pm                   Little River

                     Monday         28 August                     1pm                   Little River    (followed by a seminar)

                     Monday         11 September             1pm                   Lyttelton

                     Monday         25 September             1pm                   Lyttelton       (followed by a seminar)

                     Monday         9 October                    1pm                   Akaroa

                     Monday         30 October                  1pm                   Akaroa           (followed by a seminar)

                     (Note: 23 October is Labour Day)

 

            7.2   Akaroa Design and Appearance Advisory Committee

                     The Community Board sets a date for the first meeting of the Akaroa Design and Appearance Advisory Committee for the new triennial term.  In the past this meeting has been held on the first Thursday of the month, but only if there are plans to consider.  This committee must meet the statutory requirements for advertising, so in order for it to be included in the Council’s monthly meeting advertisement, cancelling a meeting would normally occur three weeks in advance.

 

            Staff Recommendation

 

            That the Banks Peninsula Community Board set the first meeting of the Akaroa Design and Appearance Advisory Committee for the 2016/2019 term to be held on Thursday 2 February 2017 at the Akaroa Sports Complex commencing at 2.30pm.

 

 

8.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Receive the report.

 

Attachments

No.

Title

Page

a

Proposed Christchurch Replacement District Plan - Notice of Decisions to Submitters

99

b

Discretionary Response Fund Balance

100

 

 

Signatories

Authors

Penelope Goldstone - Community Governance Manager, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Liz Carter - Community Board Advisor

Wendy Graham - Governance Support Officer

Amy Hart - Governance Support Officer

Fiona Nicol - Community Development Advisor

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Community Governance Manager, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

12 December 2016

 

PDF Creator


Banks Peninsula Community Board

12 December 2016

 

PDF Creator


Banks Peninsula Community Board

12 December 2016

 

 

13.    Banks Peninsula Community Board Recess Committee 2016/17

Reference:

16/1402601

Contact:

Liz Carter

liz.carter@ccc.govt.nz

039416601

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Banks Peninsula Community Board to approve delegation arrangements for the making of any required decisions (including applications for funding) that would otherwise be dealt with by the Board, covering the period following its final scheduled meeting for the year on 12 December 2016 until its next ordinary meeting on 13 February 2017.

Origin of Report

1.2      This report is staff generated.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.        Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus a minimum of any other two Board members, to be authorised to exercise the delegated powers of the Banks Peninsula Community Board for the period following its ordinary meeting on 12 December 2016 up until the Board resumes normal business on 13 February 2017.

2.        Requires that the application of any such delegation be reported back to the Board for record purposes.

3.        Notes that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

 

4.   Key Points

4.1      In 2015 the two former Community Boards resolved to provide delegated authority to a Recess Committee, to make any needed decisions on the Board’s behalf during the Christmas/New Year holiday period, as follows:

 

Akaroa/Wairewa Community Board:

            A Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from amongst the remaining Board members) plus any other Board members available.

            Lyttelton/Mt Herbert Community Board:

            A Recess Committee comprising the Board Chairperson or Deputy Chairperson and a minimum of two Board members available.

 

Attachments

There are no attachments for this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Community Governance Manager, Banks Peninsula/Akaroa

   


Banks Peninsula Community Board

12 December 2016

 

 

14.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

15.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.