Shirley/Papanui Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Shirley/Papanui Community Board will be held on:

 

Date:                                     Wednesday 31 August 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

24 August 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Shirley/Papanui Community Board

31 August 2016

 

 

 

Role of the Shirley/Papanui Community Board

 

Chair

Mike Davidson

Membership

Aaron Keown (Deputy Chair), Jo Byrne, Emma Norrish, Barbara Watson, Pauline Cotter, Ali Jones

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies is uneven.

Meeting Cycle

Twice monthly on the first and third Wednesdays of the month.

 

The role of the community board is to:

 

 

Shirley/Papanui Community Board Objectives

For the 2013-2016 Triennium

 

These objectives have been agreed to by the Shirley/Papanui Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work now and in the future. These objectives will be achieved through partnerships with the community, community organisations, local businesses, government agencies and the Christchurch City Council.

 

§  Raise Board profile and strengthen communication

§  Work co-operatively with other wards and community boards

 

§  Empowering, enabling, supporting local communities

§  Giving the community its own voice and sense of involvement

 

§  Give the community an understanding of what is happening in the wards

 

§  Contribute to a sustainable, healthy city.

 

 


Shirley/Papanui Community Board

31 August 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

Shirley-Papanui Community Board Small Grants Fund

B       6.       Shirley/Papanui Small Grants Fund Assessment Committee Minutes - 10 August 2016......................................................................................................................................... 13

STAFF REPORTS

C       7.       Worthington Contracting Ltd site at 40 Guild Street - Regulatory Compliance Unit Memo regarding resolution SPCB/2016/00091.......................................................... 23

B       8.       Shirley/Papanui Community Board Area Update...................................................... 51

B       9.       Elected Member Information Exchange...................................................................... 58

B       10.     Question Under Standing Orders................................................................................. 58

C       11.     Resolution to Exclude the Public................................................................................. 59  

 

 


Shirley/Papanui Community Board

31 August 2016

 

 

1.   Apologies

An apology was received from Aaron Keown.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 17 August 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Positive Youth Development Scheme Report – Jackson Watt

Jackson Watt will attend to report back to the Board on his attendance at the Junior World Men’s Softball Championships held in Michigan, USA in July 2016

 

4.2

Positive Youth Development Scheme Report – Jarvis Hansen

Jarvis Hansen will attend to report back to the Board on his attendance at the Junior World Athletic Championships held in Poland in July 2016.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Shirley/Papanui Community Board

31 August 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 17 August 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Ali Jones

Emma Norrish

Barbara Watson

 

 

17 August 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved SPCB/2016/00120

It was resolved on the motion of Member Davidson, seconded by Member Watson that the apology from Pauline Cotter be accepted.

Member Davidson/Member Watson                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00121

Community Board Decision

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 3 August 2016 be confirmed.

Member Watson/Member Norrish                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Casebrook Intermediate School

             Casebrook Intermediate School pupils attended to report back to the Board on their attendance at the Leadership Training 2016 programme.

Part B

             The Chairperson thanked the Casebrook Intermediate School pupils for their deputation.

 


 

 

4.2       Kaputone Community Heritage Orchard – Leon Hendren

             Mr Leon Hendren and John Parry, Ranger, updated the Board on the Kaputone Community Heritage Orchard project.  More fruit trees have been planted.  The orchard will eventually be part of the Styx “Source to Sea” walkway and plans for managing public access are being developed.

Part B

The Chairperson thanked Mr Hendren and Mr Parry for their deputation.

 

4.3       Spencerville Surf Life Saving Club Rebuild – Grant Edwards

             Grant Edwards updated the Board on the progress of the rebuild of the Spencerville Surf Life Saving Club facility. The final design of the purpose-built facility has been confirmed and resource consents sought. Completion is planned in time for the new facility to open for the 2017/18 summer season. Contingency plans are being developed to cover the 2016/17 season.

             Providing a supply of potable water to the new building requires a solution, however Council staff are working with the Surf Life Saving Club to achieve a satisfactory and cost-effective outcome.

Part B

The Chairperson thanked Mr Edwards for his deputation.

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

8.   St James Avenue Proposed P120 Parking Restrictions

 

Board Discussion

The Board agreed to consider the report on the proposed installation of P120 parking restrictions at this point in the meeting.

 

Community Board Resolved SPCB/2016/00122

(original Staff Recommendations accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north-west side of St James Avenue commencing at a point 108 metres south-west of its intersection with Harewood Road and extending in a south-westerly direction for a distance of 76.5 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm;

2.         Approve that the stopping of vehicles be prohibited at any time on the south-eastern side of St James Avenue commencing at its intersection with Harewood Road and extending in a south-westerly direction for a distance of 12 metres;

3.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the south-eastern side of St James Avenue commencing at a point 12 metres south-west of its intersection with Harewood Road and extending in a south-westerly direction for a distance of 63 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm;

4.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the south-eastern side of St James Avenue commencing at a point 210.5 metres south‑west of its intersection with Harewood Road and extending in a south-westerly direction for a distance of 64 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

 

Member Jones/Member Byrne                                                                                                                            Carried

 

 

4.4       Deputation regarding St James Avenue Proposed P120 Parking Restrictions – Maria Tyrie and Russell Lucas

             The Board agreed to receive a late deputation from Maria Tyrie and Russell Lucas regarding the St James Avenue Proposed P120 Parking Restrictions.

             Ms Tyrie and Mr Lucas expressed concern that the installation of P120 Parking Restrictions at the northern end of St James Avenue to remediate the issue of all-day parking by members of the public working in the locality would result in the problem moving to the southern end of St James Avenue.

             The Board thanked Ms Tyrie and Mr Lucas for their deputation and encouraged them to come back to the Board should further issues arise once the P120 Parking Restrictions were installed.

Part B

             The Chairperson thanked Ms Tyrie and Mr Lucas for their deputation.

 

 

6.   Staff Briefing

 

 

 

Antony Shadbolt, Landscape Architect/Ecologist, briefed the Board on Harewood Nursery, 303 Radcliffe Road, Rongoa Maori sites and the Ka Putahi Creek walkway. Native flora plantings along these sites will assist in the spread of native bird populations in the urban environment.

 

Community Board Decisions under Delegation

Part B

The Shirley/Papanui Community Board noted the information supplied during the Staff Briefing.

 

 

7.   Proposed New St Albans Community Centre

 

Board Discussion

The Board discussed the major change in the external appearance of the proposed new St Albans Community Centre Concept Design from that originally presented and expressed concern that the changes proposed were not in keeping with St Alban’s traditional environment.

The Board also discussed the workability of the stage design, the cost of the facility and what was included in this cost.

 

Staff Recommendations

That the Shirley/Papanui Community Board resolve to:

1.         Approve the Concept Design for the new St Albans Community Centre provided under Option 1 of this report and authorise staff to proceed with completing design, consenting, procurement and construction work to deliver the new facility.

 

Community Board Resolved SPCB/2016/00123

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve the Concept Design for the new St Albans Community Centre provided under Option 1 of this report.

2.         Authorise staff to proceed with completing design, consenting, procurement and construction work to deliver the new facility and request that the developed design considers external cladding that is more economic and in keeping with a more traditional appearance for the area.

 

Member Byrne/Member Norrish                                                                                                                        Carried

 

Note: Member Keown wished his vote against Item Number 6.15 of the Report on the Proposed New St Albans Community Centre regarding the total budget for the project be recorded.

 

 

9.   Cranford Street Proposed No Stopping Restrictions

 

Community Board Resolved SPCB/2016/00124

(original Staff Recommendations accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the south-west side of Cranford Street commencing at a point 199 metres south-east of its intersection with Main North Road and extending in a south-easterly direction for a distance of 31 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the south-west side of Cranford Street commencing at a point 305 metres south-east of its intersection with Main North Road and extending in a south-easterly direction for a distance of 42 metres.

 

Member Byrne/Member Davidson                                                                                                                     Carried

 

10. Application to the Shirley/Papanui Community Board's 2016/2017 Discretionary Response Fund - Angus Lachlan McWilliam

 

Community Board Resolved SPCB/2016/00125

(original Staff Recommendations accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant of $518 from its 2016/17 Discretionary Response Fund to Angus Lachlan McWilliam towards attending the Junior Tall Blacks training camp and Under23 Nationals.

 

Member Jones/Member Byrne                                                                                                                            Carried

 

 

11. Shirley/Papanui Community Board Area Update

 

11.1    Groynes Park Road Name Plaque

The Board noted that discussions have been held with the developers’ consultant however the subdivision is currently on hold. The installation of a plaque will be followed up when work recommences on the subdivision.

 

11.2    School Drop-Off Zone on Westminster Street

The Board noted that in response to requests from the St Albans Residents’ Association (SARA) and the St Albans School community that a school drop-off zone is being designed by Stronger Christchurch Infrastructure Rebuild Team (SCIRT) for Westminster Street. A plan has been provided to the Board.

 

A similar drop-off zone was requested for Courtenay Street and could be included in a future street renewal project.

 

11.3    Mairehau Primary School - Mahars Road Frontage

The Board received a memorandum from the Transport Engineer regarding the addition of Mahars Road to the list of proposed School Speed Zones.

 

The Mahars Road School Speed Zone is currently scheduled to be installed in the 2018/19 financial year.

 

11.4    Shirley Community Centre Project

The Board was updated on initial progress regarding the Shirley Community Centre project.

 


 

 

11.5    Fruit Tree Planting – Courtenay Street

The Board received information from the Infrastructure Rebuild Liaison Officer that the landscaped area at the intersection of Courtenay Street and Roosevelt Avenue will include plantings of fruit trees as requested by residents.

 

 

Community Board Resolved SPCB/2016/00126

Part B

The Shirley/Papanui Community Board resolved to:

1.         Receive the Area Update.

Member Keown/Member Jones                                                                                                                         Carried

 

12. Application to the Shirley/Papanui Community Board's  2016/2017 Discretionary Response Fund - Burnside High School

 

Community Board Resolved SPCB/2016/00127

(original Staff Recommendations accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant of $200 to be paid retrospectively from its 2016/17 Youth Development Fund once it is established in November 2016 to Burnside High towards the costs of Connor Hill participating in the Spirit of Adventure Trophy Voyage from 30 October to 3 November 2016.

 

Member Watson/Member Norrish                                                                                                                     Carried

 

13. Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

 

14. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

   

Meeting concluded at 6:46pm.

 

CONFIRMED THIS 29th DAY OF AUGUST.

 

Mike Davidson

Chairperson

   


Shirley/Papanui Community Board

31 August 2016

 

 

6.        Shirley/Papanui Small Grants Fund Assessment Committee Minutes - 10 August 2016

Reference:

16/997148

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Shirley/Papanui Small Grants Fund Assessment Committee held a meeting on 10 August 2016 and is circulating the Minutes recorded to the Council for its information.

 

2.   Recommendation to Shirley/Papanui Community Board

That the Shirley/Papanui Community Board receives the Minutes from the Shirley/Papanui Small Grants Fund Assessment Committee meeting held 10 August 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Shirley/Papanui Small Grants Fund Assessment Committee - 10 August 2016

14

 

 

Signatories

Author

Judith Pascoe - Community Board Advisor

  


Shirley/Papanui Community Board

31 August 2016

 

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Shirley/Papanui Community Board

31 August 2016

 

 

7.        Worthington Contracting Ltd site at 40 Guild Street - Regulatory Compliance Unit Memo regarding resolution SPCB/2016/00091

Reference:

16/847558

Contact:

Andrea Horton-Gaskin

andrea.hortongaskin@ccc.govt.nz

039415162

 

 

Purpose of Report

1.1       This report has been prepared following a Shirley/Papanui Community Board Meeting on 6 July 2016, where a deputation requested that Council staff address concerns from residents in relation to Worthington Contracting Limited.

 

2.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the information in the attached Worthington Contracting Ltd memo.

 

 

 

 

Attachments

No.

Title

Page

a

Memorandum re Worthington Contracting Ltd

24

b

Complaint Letter

29

c

Complaint Letter

30

d

Standards for Permitted Temporary Accommodation

32

e

Temporary Accommodation Letter

49

 

 

Signatories

Authors

Andrea Horton-Gaskin - Team Leader Compliance and Investigations

Tracey Weston - Head of Regulatory Compliance

Approved By

Tracey Weston - Head of Regulatory Compliance

Brendan Anstiss - Acting General Manager Consenting and Compliance

  


Shirley/Papanui Community Board

31 August 2016

 

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31 August 2016

 

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31 August 2016

 

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31 August 2016

 

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Shirley/Papanui Community Board

31 August 2016

 


 


Shirley/Papanui Community Board

31 August 2016

 

 

8.        Shirley/Papanui Community Board Area Update

Reference:

16/948952

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Board Activities

1.1       Edgeware Village Workshop – 5.30-7.15pm, Monday 29 August, Mainland Football Head Office, 127 Cranford Street.

1.2       Information recently sent to the Board included:

1.2.1   Memo re Suburban Parking Policy development

1.2.2   Freedom Camping Bylaw Amendment consultation booklet

1.2.3   Tree removal Emmett Street

2.   Community Activities

2.1       Pedestrian Refuge Main North Road and traffic movements Loftus Road

The Notice of Motion approved by the Board was presented at the 14 July Council Meeting. The Council accepted the Notice of Motion and directed this to the Infrastructure, Transport and Environment Committee for their meeting on 1 September. Further information will come to the Board after that date.

2.2       Shirley Community Centre Rebuild

Process

The Council has allocated funding of $2.57 million to cover the capital costs of the rebuild of the Shirley Community Centre. This project is in Tranche 1 of the Community Facilities Rebuild Programme.

Information from the Project Manager indicates a timeframe of around 18-24 months from approval of the concept design through to the opening of the new facility plus the time needed for the consultation process.

‘Soft’ consultation with the Shirley community by the Shirley/Papanui Community Development Advisers regarding the rebuild of a facility in Shirley has already started and will continue until 17 November to be followed by a community conversation.

The Board wishes to proceed with this project and suggests that a process similar to that put in place for the rebuild of the St Albans Community Centre be followed.

Accordingly the Board may wish to ask for delegated authority for this project from the Council, including the delegation of authority to make decisions from the recommendations of the Working Party and from staff.

A suggested recommendation is as follows:

That the Shirley/Papanui Community Board recommend to the Council that the Council delegates the necessary authority to the Shirley/Papanui Community Board for decisions regarding the rebuild and future management of the Shirley Community Centre at either 10 Shirley Road or any other selected site.

A draft Terms of Reference is attached (refer Attachment A) to the report for the Board’s comments. It is suggested that the approval of this be delayed until the start of the next electoral term.

Similarly it is suggested that the formation of any Working Party and the arrangements for any first meeting also be delayed until the start of the next electoral term.

Site Selection

The Project Manager has provided the following information regarding site selection for the proposed Shirley Community Centre.

The site at 10 Shirley Road is 9042 square metres more or less and is owned by the Council and is held in trust for local purpose (site for a community centre).  The site is shown below in Figure 1 and is bordered by Shirley Road, Chancellor Street, Slater Street and Dudley Creek.  The local Playcentre holds a separate lease over the area shown within the red border of approximately 769m2.

The site is subject to Part 9 of the Ngai Tahu Claims Settlement Act 1998 (which provides for certain disposals relating to the land to which the certificate of title relates to be offered for purchase or lease to the Te Runanga O Ngai Tahu in certain circumstances).

Moderate to significant signs of liquefaction were observed on the site following the 22 February and 13 June 2011 earthquakes.  The site and immediate surrounding area is classified as “N/A - Urban Nonresidential”, however surrounding residential properties have been mapped as “Technical Category 3” (TC3, blue) indicating moderate to significant land damage from liquefaction is possible in future significant earthquakes.  A geotechnical report has been produced and has been circulated separately for members’ information.  The report provides recommendations for the foundations of a new structure.

Figure 1 - 10 Shirley Road site aerial photograph pre Community Centre demolition.  Playcentre lease area shown by red border

 

A list of all Council owned properties within a 1.5km radius of 10 Shirley Road will be produced to identify any suitable alternative sites to enable a decision on the site for the new Community Centre to be made in the new term.  10 Shirley Road has the advantage of a generous ground area and is designated specifically for the purpose of community facilities.

 

 

2.3       Staff Updates

·    The Community Recreation Adviser will update the board on the Sports Report Card and Westminster depot buildings

·    The Community Development Adviser will provide an update on the soft engagement completed for the 10 Shirley Road rebuild

·    The Community Development Adviser will provide an update on the planned CCC/HNZ redevelopment in Shirley.

3.   Funding Update

3.1       Refer to Attachment B.

 

 

2    Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Shirley Community Centre Working Party Terms of Reference August 2016

54

b

Shirley Papanui Community Board DRF and YDF Tracker 2016-17 as at 18 August 2016

57

 

 

Signatories

Author

Judith Pascoe - Community Board Advisor

Approved By

Gary Watson - Manager Community Governance, Burwood/Pegasus

  


Shirley/Papanui Community Board

31 August 2016

 

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31 August 2016

 

 

9.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

10.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Shirley/Papanui Community Board

31 August 2016

 

 

11.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Shirley/Papanui Community Board

31 August 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

12

Property Purchase Opportunity 130 Caledonian Ave

s7(2)(b)(ii), s7(2)(i)

Prejudice Commercial Position, Conduct Negotiations

To protect the property owner in terms of their views on the sale or otherwise of their property and the Council in terms of it's deliberations to purchase or not.

Upon agreement with the property owner or following the current property owner selling the property