Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Friday 15 July 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

12 July 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

15 July 2016

 

 

 


Spreydon/Heathcote Community Board

15 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

C       6.       Buchan Playground Upgrade........................................................................................ 11

C       7.       Eastern Terrace- School Bus Parking at Beckenham School...................................... 53

C       8.       Spreydon/Heathcote Strengthening Communities Fund Report............................. 59

C       9.       Spreydon/Heathcote Community Board 2016/17 Discretionary Response Fund - Application - Rowley Avenue School........................................................................... 89

C       10.     Spreydon/Heathcote Community Board Area Report............................................... 93

B       11.     Elected Member Information Exchange...................................................................... 97

B       12.     Question Under Standing Orders................................................................................. 97 

 

 


Spreydon/Heathcote Community Board

15 July 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Tuesday, 5 July 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Alex Cheesebroug will speak on behalf of the Student Volunteer Army regarding regarding Connect the Community Spreydon, a programmed undertaken with City Care.

 

4.2

Chris Brown will address the Board regarding the installation of artificial boulders for the sport of bouldering in the community as a replacement for some of the climbing areas destroyed by the earthquakes.

 

4.3

Sue Bye will speak on behalf of the Lower Cashmere Residents Association regarding recent park planting.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

15 July 2016

 

1

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 July 2016

Time:                                    5.02pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

4 July 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

There were no apologies.

2.   Declarations of Interest

Part B

 

Phil Clearwater declared an interest in Item 8 in relation to the Sydenham Community Preschool.

 

Melanie Coker declared an interest in Item 8 in relation to Hoon Hay Community Centre and withdrew from the meeting during the discussion and voting thereon.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SHCB/2016/00071

Community Board Decision

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday 17 June 2016, be confirmed.

Helene Mautner/Tim Scandrett                                                                                                                            Carried

RikTindall voted against the resolution and requested that this be recorded.

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Buchan Street Proposed P30 Parking Restriction

 

 

 

Community Board Resolved SHCB/2016/00072

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions on the western side of Buchan Street commencing at a point 20 metres north of its intersection with Lawson Street and extending in a northerly direction for a distance of 15 metres. 

2.         Approve that the parking of vehicles be restricted to a maximum period of 30 minutes on the western side of Buchan Street commencing at a point 20 metres north of its intersection with Lawson Street and extending in a northerly direction for a distance of 15 metres. 

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 

 

7.   Spreydon/Heathcote Community Board  Youth Achievement and Development Fund - Application - Jennifer Smith

 

 The Board  considered a report seeking approval to allocate funds. The application was to the Board’s  Youth Achievement and Development Fund, however, as this fund has not yet been established for 2016/17, the staff recommendation was for a grant to be made from the Board’s 2016/17 Discretionary Response Fund.

 

Community Board Resolved SHCB/2016/00073

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to:

1.         Approve a grant of $500 from its 2016/17 Discretionary Response Fund to Jennifer Smith towards her participation in the Australian Law Students’ Association Conference from 4 to 10 July 2016.

Helene Mautner/Phil Clearwater                                                                                                                         Carried

 

8.   Spreydon/Heathcote Community Board Discretionary Response Fund 2016/17 - Applications - Sydenham Community Preschool and Hoon Hay Community Centre

 

 

 

Staff Recommendation

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $6,000 from its 2016/17 Discretionary Board Response Fund to Sydenham Community Preschool towards the Language and Literacy project.

2.         Approves a grant of $1,500 from its 2016/17 Discretionary Board Response Fund to the Hoon Hay Community Centre steering group towards the Start Up project.

 

 

In considering the application from the Sydenham Community Preschool toward the Language and Literacy project, the Board noted that its funding arrangements had changed since the report was written. 

Following advice from staff, the Board concluded that other streams of funding for this project should be sought in the first instance.

 

Community Board Resolved SHCB/2016/00074

Community Board Decision under Delegation

Part C

That the Spreydon/Heathcote Community Board resolved to:

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

1.         Decline the making of a grant of $6,000 from its 2016/17 Discretionary Board Response Fund for the Sydenham Community Preschool towards the Language and Literacy project.

Tim Scandrett/Karolin Potter                                                                                                                                 Carried

 

Community Board Resolved SHCB/2016/00075

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

          That the Spreydon/Heathcote Community Board resolved to:

 

2.         Approve the making of a grant of $1,500 from its 2016/17 Discretionary Board Response Fund to the Hoon Hay Community Centre Steering Group towards the Start Up project.

Rik Tindall/Phil Clearwater                                                                                                                                       Carried

 

9.   Spreydon/Heathcote Community Board Discretionary Response Fund 2016/17 - Applications - Older Adults Event

 

 

 

Community Board Resolved SHCB/2016/00076

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to:

1.         Approve the making of a grant of $2,400 from its 2016/17 Discretionary Board Response Fund towards the Spreydon/Heathcote Older Adults Event.

Melanie Coker/Tim Scandrett                                                                                                                                Carried



10. Spreydon/Heathcote Community Board Area Report

 

The Board received information from staff on the following:

 

9. 

10. 

10.1    Board and Community Activities

10.2    Consultation Calendar –– a  workshop with community representatives on the Draft Multicultural Strategy is to be arranged

10.3    Funding Update – the funding application by Rowley Resource Centre that was left to lie on the table at the last meeting has been withdrawn

10.4    Council Activities and Decisions – The staff memorandum on Christchurch Community Response Team Door Knocking project information will be re-distributed to Board members

 

 

Community Board Resolved SHCB/2016/00077

Part B

The Spreydon/Heathcote Community Board decided to:

1.         Receive the Spreydon/Heathcote Community Board Area Report for 5 July 2016.

Karolin Potter/Tim Scandrett                                                                                                                                 Carried

 

11. Elected Members Information Exchange

Part B

The Board received information from members on the following :

11. 

11.1    The source of surface water in Huntsbury has been identified by staff

11.2    Summit Road

11.3    Worsley Road and Hoon Hay Road Intersection

11.4    Speeding outside South Intermediate School

11.5    Asia Pacific Cycleway Conference 2017

11.6    Spreydon/Heathcote Youth Community Board

11.7    Risingholme Orchestra

11.8    The Opawaho Heathcote River Network has celebrated its first anniversary and is working on a charter

11.9    Hansens Park – removal of trees 

11.10  Sydenham Heritage Trust – concern that the old Sydenham School bell is missing from Buchan Park

11.11  Student Volunteer Army - participation in Connect the Community Spreydon project- presented by City Care.

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 6.25pm.

 

CONFIRMED THIS 15TH DAY OF JULY 2016

 

Karolin Potter

Chairperson

   


Spreydon/Heathcote Community Board

15 July 2016

 

 

6.        Buchan Playground Upgrade

Reference:

16/558797

Contact:

Peter Barnes

peter.barnes@ccc.govt.nz

9418490

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek that Spreydon Heathcote Community Board approve the attached Buchan Playground concept plan.

1.2       This report and concept plan has been generated following the 6 May 2016 Community Board workshop with staff, and public consultation and Community Board deputations received on the mid-2015 concept plan.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by considering consistency with the Council approved 2012 Sydenham Master Plan, and community feedback received on the initial concept plan.

2.1.2   The community engagement and consultation undertaken, and outlined in this report, reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve the concept plan for upgrade of Buchan Playground (drawing LP360203)

2.         Approve the removal of 18 trees.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean, tidy, safe and functional

4.2       The following feasible options have been considered:

·     Option 1 – Upgrade Buchan Playground (preferred option)

·     Option 2 – Do nothing

4.3       Option 1 Summary - Advantages and Disadvantages (preferred option)

4.3.1   The advantages of this option include:

·     New landscape plantings

·     New playground equipment

·     Retention of heritage items and features

·     Improved seating for park users

·     Improved park drainage

4.3.2   The disadvantages of this option include:

·     As the playground site is relatively large and ‘deep’, and as such has required a specific planting plan and open layout to be consistent with a CPTED design.

·     Given that the western adjacent site is undeveloped, uncertainty exists with regards to future building elevation and shading. This uncertainty is inevitable. Park layout and concept has provided for neighbouring site development.

 

 

5.   Context/Background

Sydenham Master Plan 2012

5.1       The Sydenham Master Plan, adopted by the Council in June 2012 sets out a number of actions to assist with the rebuild and revitalisation of the Sydenham area.  Action N3, Buchan Playground remodel is to investigate options to better utilise the Park.

5.2       The rationale for Buchan Playground to be remodelled is outlined on page 53 of the Plan, which identified that this park has out-dated playground equipment, plantings and drainage issues. It was also identified that the park was over-sized for its purpose and underutilised. It was noted that if the park were closer to Colombo Street, it would likely be better utilised.

5.3       Sites that have the potential to link Colombo Street to Buchan Playground have been fully investigated. Originally Council looked at purchasing property on Colombo Street to improve the connection of the park however this was unsuccessful.

5.4       Alleyway connections between the rear of the park and Colombo Street were not considered appropriate for Crime Prevention through Environmental Design (CPTED) reasons.

5.5       The area surrounding Buchan Park is predominantly industrial, commercial and retail. A residential development proposed for the old Sydenham School site is to the south. 

2015 Concept Plan and Consultation

5.6       In April 2015 the public was consulted, via the usual avenues (e.g. leaflet distribution and website) for feedback on site redevelopment.

5.7       The 2015 proposed redevelopment included new hard surfaces, seating and plantings. It also included a land swap with an adjacent landowner (Sikh Society) which would have resulted in a net reduction in park size. Although this has potential advantages, including bring the park closer to Colombo Street, public feedback was overall negative.

5.8       Written public feedback on this 2015 proposal, and Community Board deputations included feedback on play equipment, planting, landscaping, seating, use of space and park users.  The Community Board did not approve any park changes in 2015.

 

2016 Draft Concept Plan (subject of this Community Board report)

 

5.9       This current proposed concept plan issues have been shaped by considering the original Master Plan process, feedback obtained from the 2015 public consultation and deputations and feedback from the May 2016 Community Board workshop. The concept plan is considered consistent with previous community feedback.

 

 


 

6.   Option 1 – Buchan Playground Upgrade (preferred)

Option Description

6.1       The redevelopment of the Buchan Playground will utilise the full existing park area of 3350m2. Refer the Concept Plan in attachment A when reading the following features.

6.2       The redevelopment will retain heritage features. The existing circular seat, commemorative plaques, school gate posts and school bell are all retained. The seat remains in its original location. The plaques, gate posts and bell locations are shifted to better suit the new playground configuration.

6.3       The entrance to the playground from Wordsworth Street is marked by relocating the existing old school gate posts away from the west boundary. These will align with a feature tree and will provide a visual cue of the playground’s presence as seen from Colombo Street. The existing tree and seat will be retained and this entrance space will be complimented with additional seats the relocated old school bell and existing commemorative plaques.

6.4       New play equipment replaces the old swings and roundabout. Play equipment is located near the Buchan Street entrance, where it is less likely to be influenced by shading from future development from the neighbouring Sikh Society site (development plans are uncertain for the site).

6.5       Images of proposed playground equipment are provided around the concept plan, refer attachment 1. Mounding on the north east corner of the play area will provide shelter from the prevailing north-east wind whilst also providing an opportunity to position a small ‘Proludic kayak’ slide. A ‘spinning spiral’ is state of the art spinning play equipment which will be complimented with a ‘flying saucer’ swing, suitable for an age range from toddler to pre-teen. River boulders and timber stepping logs are incorporated into the play area.

6.6       Around the play equipment, a soft fall rubberised insitu surface and astroturf is recommended. The existing park asphalt path will be partially realigned to merge with the path leading to Buchan Street.

6.7       The open flat area of grass on the Wordsworth/Buchan corner of the site will provide a versatile activity space for visitors and local residents.

6.8       Fourteen existing healthy trees are to be retained and 14 additional suitable deciduous trees will be incorporated into the playground design to enhance the boundary and define this urban space. Low native ground cover plants will be used around the streets and west boundaries, to allow for easy surveillance into and out of the playground, consistent with CPTED principles. Medium scaled native shrubs will be planted along the south boundary. The planting palette will provide year round interest with colour and texture.

6.9      

An arborist assessment (refer Attachment B) has identified 18 trees (most in poor condition, a few in fair condition) to be removed as part of the proposal: Alnus cordata - Alder = 1, Cordyline australis - Cabbage Tree = 4, Hoheria sexstylosa - Lacebark = 1, Pseudopanax arboreum - Five finger = 1, Pittosporum eugenioides - Lemonwood = 1, Plagianthus regius - Ribbonwood = 9 and Sophora microphylla - Kowhai = 1.

 

6.10    Fourteen new trees are proposed, from the following range of native trees: Sophora microphylla (Kowhai), Hoheria angustifolia (Lacebark) and Pseudopanax crassifolius (Lancewood). These trees will have a more appropriate scale and form for the site and their situation. Deciduous exotic trees are proposed to be introduced for shade such as Quercus palustris (Pin Oak) and Golden Elm (as a feature tree at the entrance off Wordsworth Street).

6.11    Two new seats are provided and a picnic table. New seats will complement the existing 3 seats, some of which will be relocated to better orientate to the sun and renewed landscape plantings. Some seats are to be relocated to the southern boundary.

6.12    The south/south-west area, traditionally an area with drainage problems, is to be re-graded to ensure there is no ponding of surface water.

6.13    In line with other park upgrades, and new park developments, a water drinking fountain is proposed.

 

Significance

6.14    The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance have been covered by public consultation undertaken in mid-2015, and in Community Board workshop in May 2016. A large number of submissions were received on a range of playground development matters, consistent with the proposal.

Impact on Mana Whenua

6.15    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.16    The local community and park users are specifically affected by this option due to it being public open space.  Their views are that the park should not reduce in size, it should remain a playground focussed park, landscape planting needs reviewing and heritage items/features should be retained.

Alignment with Council Plans and Policies

6.17    This option is consistent with Council’s Plans and Policies, including the Sydenham Master Plan 2012 and Public Open Space Strategy 2010.

 

Financial Implications

6.18    Cost of Implementation – The cost to implement this work will be managed within the existing available budget.

6.19    Maintenance / Ongoing Costs – As this is an upgrade with no significant additional features, the effect on the maintenance budget will be neutral.

6.20    Funding source – LTP project 2397 “Buchan Park Remodel”.

 

Legal Implications

6.21    No legal implications identified.

Risks and Mitigations

6.22    No risks identified.

Implementation

6.23    Implementation dependencies – Dependent upon successfully letting of construction contact.

6.24    Implementation timeframe – It is envisaged, if approved, the upgrade work would be carried out over the 2016/17 summer.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   Achieves Sydenham Master Plan (2012) action N3 Buchan Playground remodel.

·   Providing additional seating, new playground equipment, improving drainage, retaining heritage features and new landscape planting. All consistent with community feedback in 2015.

6.26    The disadvantages of this option include:

·   Retaining all of the site (3350m2) for Buchan Playground may not be required to provide for the number of residents and visitors in the area, it may present an oversupply of greenspace.

·   As the playground site is relatively large and ‘deep’, it has required a specific planting plan and open layout to be consistent with CPTED design.

·   Given that the western adjacent site is undeveloped, some uncertainty exists with regards to future building elevation and shading. This certainty is inevitable. Park layout and concept has provided for neighbouring site development.

7.   Option 2 – Do nothing, keep Buchan Playground as it is

Option Description

7.1       No renewal of aged landscaping plants or playground equipment. Continued poor drainage on site.   Continued increased maintenance of aging site, including heritage features. 

Significance

7.2       The level of significance of this option is high which differs from section 2 of this report due to the fact that “do nothing” is inconsistent with the Sydenham Masterplan (2012), 2015 public consultation outcomes and the May 2015 Community Board Workshop.

 

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Users of Buchan Playground and the local community are specifically affected by this option. If no Buchan Playground upgrade occurred, park user experience and opportunity would significantly drop. In addition, existing CPTD issues would not be overcome. 

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – Neighbourhood parks, such a Buchan Playground, are required to have good drainage,  have reasonable CPTED and contain playground equipment that meet standards.

7.5.2   Reason for inconsistency – An upgrade of Buchan Playground is required to bring about a reasonable standard of drainage, playground equipment, CPTED, landscaping and seating.

7.5.3   Amendment necessary – Considerable upgrade work is needed to provide the playground with a reasonable Level of Service. This would allow consistency with plans and policies such as the Public Open Space Strategy (2010) and Sydenham Master Plan (2012).

Financial Implications

7.6       Cost of Implementation - nil

7.7       Maintenance / Ongoing Costs – Greater maintenance costs as the existing playground gets older and falls further into disrepair.

7.8       Funding source – Neighbourhood Parks Maintenance Contract

Legal Implications

7.9       No legal implications identified.

Risks and Mitigations

7.10    The existing playground equipment is likely to need removing at a point when it becomes unserviceable/unsafe., meaning no play equipment would be available on-site. In addition, drainage issues would remain on-site.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe – Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   nil

7.14    The disadvantages of this option include:

·   Master Plan Buchan Playground funding not utilised

·   Park landscaping continues to require makeover

·   CPTED concerns remain unaddressed

·   Playground equipment falls further into disrepair and may require removal

·   Park seating sub-standard for park users.

·   Drainage problem remains unsolved.

 

Attachments

No.

Title

Page

a

Buchan Playground Concept for Board Approval lp360203

19

b

Buchan Playground Arborist Report

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Barnes,          Senior Planner - Open Space

Approved By

Andrew Rutledge, Head of Parks

Mary Richardson,  General Manager Customer & Community

  


Spreydon/Heathcote Community Board

15 July 2016

 

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15 July 2016

 

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Spreydon/Heathcote Community Board

15 July 2016

 

 

7.        Eastern Terrace- School Bus Parking at Beckenham School

Reference:

16/676873

Contact:

Mike Thomson

michael.thomson@ccc.govt.nz

941-8950

 

 

1.   ]Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to approve a bus parking area for part time bus stops on Eastern Terrace adjacent to the Beckenham school gate.

Origin of Report

1.2       This report is staff generated in response to a request from the Ministry of Education and Beckenham School Management, as a result of the need for a significant redevelopment/rebuild of the school and the need to bus pupils to/from an alternative education site.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the worksheet provided to staff for assessing significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.        

a.         Approves that all parking and stopping restrictions on the west side of Eastern Terrace, commencing at its intersection with Sandwich Road and extending in a northerly direction for a distance of 162 metres, be revoked.

b.         Approves that all parking and stopping restrictions on the east side ( the river side) of Eastern Terrace, commencing at a point on the east side of Eastern Terrace which is in line with the prolongation of the northern kerb line of Sandwich road, and extending in a northerly direction for a distance of 162 metres, be revoked.

c.         Approves that the stopping of vehicles be prohibited at any time on the west side of Eastern Terrace, commencing at its intersection with Sandwich Road and extending in a northerly direction for a distance of 13 metres.

d.         Approves that the parking of vehicles be restricted to School Buses only on the west side of Eastern terrace, commencing at a point 13 metres north of its intersection with Sandwich Road, and extending in a northerly direction for a distance of 46 metres. This restriction is apply on school days only, from 8:00 am to 9:00 am and from 2:30 pm to 3:30 pm.

e.         Approves that the stopping of vehicles be prohibited at any time on the west side of Eastern Terrace, commencing at a point 59 metres north of its intersection with Sandwich Road and extending in a northerly direction for a distance of 15 metres.

f.          Approves that the parking of vehicles be restricted to School Buses only on the west side of Eastern terrace, commencing at a point 74 metres north of its intersection with Sandwich Road, and extending in a northerly direction for a distance of 88 metres. This restriction is apply on school days only, from 8:00 am to 9:00 am and from 2:30 pm to 3:30 pm.

g.         Approves that the stopping of vehicles be prohibited on school days only, from 8:00 am to 9:00 am and from 2:30 pm to 3:30 pm, on the east side of Eastern Terrace (the river side), commencing at a point which is on the east side of Eastern Terrace, and which is in line with the prolongation of the northern kerb line of Sandwich road, and extending in a northerly direction for a distance of 162 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 – create part time school bus stops (preferred option)

·     Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Meeting the operational needs of Beckenham School, due to considerable disruption resulting from the site re-development.

·     Provision of a required facility to assist the school so pupils can be bussed to/from an alternative education site. Evidence that the council is being responsive to the school’s need.

·     The kerbside will be available for the school bus activity, but will not impact on other school parking (parents will be encouraged to use Sandwich road to drop off /pick up by vehicle) or park user parking requirements (which occur at weekends or after school times).

4.3.2   The disadvantages of this option include:

·     None.

 

5.   Context/Background

Background

5.1       The earthquake sequence has resulted in the need to rebuild Beckenham School. The Ministry of Education assessed the situation and determined that the school could not continue to fully operate while the rebuild occurs.  The rebuild is scheduled to start in August 2016 and be complete by February 2018.

5.2       During the rebuild the Ministry will be using an alternative education site in Champion Street, St Albans (north of Bealey Avenue) for Beckenham School pupils.

5.3       The proposal is to bus students from Beckenham School to Champion Street and return them in the afternoon. This will minimise disruption to the children, and parents /caregivers, as their travel to and from Beckenham school will remain the same (except for minor time differences). The children will then be bussed to/from the Champion Street site.

5.4       Board members will be aware that a Master Plan for this area in Beckenham has been developed.  The Master Plan proposes the closing of Eastern Terrace adjacent to the park /school frontage. The maximum time the school bus stops will be required is until February 2018. Confirmation has been received that the Master Plan will not be implemented before that time.

6.   Option 1 – Create part time school bus stops (preferred)

Option Description

6.1       Create school bus stops on Eastern Terrace, north of the Sandwich Road intersection, which will be outside the school’s frontage and Beckenham Park frontage. The school bus stops will only operate on school days only, between the hours of 8:00 am and 9:00 am, and between the hours of 2:30 pm and 3:30 pm, each school day.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The key stakeholders are the school and Beckenham park users. The school management and the Ministry of Education are requesting the provision of part time bus stops.

6.5       City Council senior parks staff have been contacted and are satisfied that the school bus times will not conflict with parking requirements for park users.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $500

6.8       Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations budget- Signs Regulatory and road marking.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The installation of any parking restriction signs and/ or markings must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.12    None

Implementation

6.13    Implementation dependencies  - Not applicable

6.14    Implementation timeframe – to be installed prior to the 1st week August 2016, when the rebuild will commence.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Provision of a required facility to assist the school. Evidence that the council is being responsive to the school’s need.

·   The kerbside will be available for the school bus activity, but will not impact on other school parking (parents will be encouraged to use Sandwich road to drop off /pick up by vehicle) or park user parking requirements (which occur at weekends or after school times).

6.16    The disadvantages of this option include:

·   none

7.   Option 2 – Do nothing

Option Description

7.1       Do nothing

Significance

7.2       The level of significance of this option is low, consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The key stakeholders are the school and Beckenham park users. The school management and the Ministry of Education are requesting the provision of part time bus stops.

7.5       City Council senior parks staff have been contacted and are satisfied that the school bus times will not conflict with parking requirements for park users. 

7.6       No residents are directly affected by this proposal.

Alignment with Council Plans and Policies

7.7       This option is inconsistent with Council’s Plans and Policies

7.7.1   Inconsistency – non responsive to genuine community need

7.7.2   Reason for inconsistency – n/a

7.7.3   Amendment necessary – n/a

Financial Implications

7.8       Cost of Implementation – n/a

7.9       Maintenance / Ongoing Costs – n/a

7.10    Funding source – n/a

Legal Implications

7.11    n/a

Risks and Mitigations

7.12    n/a

Implementation

7.13    Implementation dependencies  - n/a

7.14    Implementation timeframe – n/a

Option Summary - Advantages and Disadvantages

7.15    The advantages of this option include:

·   No cost associated with installation of signs and markings.

7.16    The disadvantages of this option include:

·   Not being responsive to a genuine community need.

·   The safe and convenient transport of school children will not be available on the most appropriate school frontage. The school community and Ministry of Education are likely to have ongoing communication with Council due to their concerns about the welfare of Beckenham school children.

 

Attachments

No.

Title

Page

a

Beckenham school bus stop report plan attachment

58

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Michael Thomson, Transport Engineer

Steve Parry,             Manager Traffic Operations

Steffan Thomas,    Operations Manager

Approved By

Chris Gregory,         Head of Transport

David Adamson,     General Manager City Services

  


Spreydon/Heathcote Community Board

15 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

15 July 2016

 

 

8.        Spreydon/Heathcote Strengthening Communities Fund Report

Reference:

16/773014

Contact:

Emma Pavey

Emma.pavey@ccc.govt.nz

03 941 5107

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Spreydon/Heathcote Community Board to consider applications for funding from their 2016/17 Strengthening Communities Fund.

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve the 2016/17 Strengthening Communities Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

1

Anglican Care Community Development

Family Community Development Worker Addington

That the Spreydon/Heathcote Community Board makes a grant of $35,000 to Anglican Care Community Development towards the Family Community Development Worker Addington project.

2

Anglican Care Community Development

Family Community Development Worker Sydenham

That the Spreydon/Heathcote Community Board makes a grant of $35,000 to Anglican Care Community Development towards the Family Community Development Worker Sydenham project.

3

Project Esther Trust

Project Esther Trust (General)

That the Spreydon/Heathcote Community Board makes a grant of $6,418 to the Project Esther Trust towards the Project Esther (General) project.

4

Project Esther Trust

Single Mums Support Service (Project Esther Trust)

That the Spreydon/Heathcote Community Board makes a grant of $18,000 to the Project Esther Trust towards the Single Mums Support Service project.

5

Addington.net

addington.net

That the Spreydon/Heathcote Community Board makes a grant of $28,000 to Addington.net towards the Addington.net digital access project.

6

Christchurch South Community Gardens Trust

Christchurch South Community Gardens

That the Spreydon/Heathcote Community Board makes a grant of $25,000 to the Christchurch South Community Gardens Trust towards the Christchurch South Community Gardens project.

7

Church Army NZ - Canterbury Kids Coach

Rowley Community Work with Families

That the Spreydon/Heathcote Community Board makes a grant of $20,000 to the Church Army Canterbury Kids Coach towards the Rowley Community Work With Families project.

8

Cross Over Trust

Origin Sport Programme

That the Spreydon/Heathcote Community Board makes a grant of $6,000 to Cross Over Trust towards the Origin Sport project.

9

Halswell Rugby League Football Club (HRLFC)

Part-time Coach, Administrator and Development Co-ordinator

That the Spreydon/Heathcote Community Board makes a grant of $4,000 to Halswell Rugby League Football Club towards the Administrator/Development Co-ordinator project.

10

Kereru Sports & Cultural Club Inc

Sports Co-ordinator/Administrator

That the Spreydon/Heathcote Community Board makes a grant of $5,000 to Kereru Sports and Cultural Club Inc towards the Sports Co-ordinator/Administrator Wage.

11

Manuka Cottage Addington Community House Inc.

Manuka Cottage Operations

That the Spreydon/Heathcote Community Board makes a grant of $16,000 to the Addington Community House towards the Manuka Cottage Operations project.

12

Pioneer Basketball Club

Essential Equipment for Junior Competitions

That the Spreydon/Heathcote Community Board makes a grant of $3,500 to Pioneer Basketball Club towards Essential Equipment for Junior Competitions project.

13

SHARP Trust

Rowleyz SHARP

That the Spreydon/Heathcote Community Board makes a grant of $5,000 to the SHARP Trust towards the Rowleyz SHARP programme.

14

Spreydon Youth Community Trust (SYCT)

24-7 Youth work in Cashmere High School, Hillmorton High School and Christchurch South Intermediate

That the Spreydon/Heathcote Community Board makes a grant of $30,000 to the Spreydon Youth Community Trust towards youth worker wages for the 24-7 Youth work programme at Cashmere High School, Hillmorton High School and Christchurch South Intermediate School.

15

Spreydon/Heathcote Community Board

Neighbourhood Week

That the Spreydon/Heathcote Community Board makes a grant of $4,000 towards Neighbourhood Week from the 2016/17 Discretionary Response Fund.

16

Spreydon/Heathcote Community Board

Community Awards

That the Spreydon/Heathcote Community Board refers its application for Community Awards to the 2016/17 Discretionary Response Fund for consideration post the 2016 Local Government Election.

17

Spreydon/Heathcote Community Board

2016/17 Spreydon-Heathcote Off the Ground Fund

That the Spreydon/Heathcote Community Board makes a grant of $1,000 towards the Off The Ground Fund from the 2016/17 Discretionary Response Fund with a further $3,000 for consideration following the 2016 Local Government Election.

18

Spreydon/Heathcote Community Board

Youth Development and Achievement Scheme

That the Spreydon/Heathcote Community Board makes a grant of $1,000 towards the Youth Development and Achievement Scheme from the 2016/17 Discretionary Response Fund with a further $6,500 for consideration following the 2016 Local Government Election.

19

Spreydon/Heathcote Community Board

Communicating with the Community

That the Spreydon/Heathcote Community Board makes a grant of $1,500 towards the Communicating with the Community project from the 2016/17 Discretionary Response Fund with a further $3,500 for consideration following the 2016 Local Government Election.

20

Spreydon/Heathcote Community Board

Community Events

That the Spreydon/Heathcote Community Board makes a grant of $10,000 towards the Community Events project from the 2016/17 Discretionary Response Fund with a further $7,000 for consideration following the 2016 Local Government Election.

 

Do not delete this line

 

 

4.   Key Points

4.1       The available funding for allocation from the 2016/2017 funding year is $238,918.

4.2       All funding approved is for the period of September to August each year

4.3       Staff have assessed applications and made recommendations.  If these recommendations are adopted, the remaining balance would be $0.

4.4       There were no ineligible applications received.

4.5       The attached Decision Matrix (Attachment A) provides detailed information for the application.  This includes organisational details, project details, financial information, a staff assessment and a priority ranking.

4.6       The Funding Outcomes and Priorities (Attachment B) and Criteria (Attachment C) for this fund are attached.

 

Attachments

No.

Title

Page

a

Spreydon Heathcote Strengthening Communities Fund Final Decision Matrix For Decision Meeting 15 July 2016

64

b

FUNDING GUIDE CCC Outcomes and Priorities 2016

66

c

FUNDING GUIDE Strengthening Communities Fund 2016

86

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey,          Community Recreation Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

15 July 2016

 

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15 July 2016

 

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9.        Spreydon/Heathcote Community Board 2016/17 Discretionary Response Fund - Application - Rowley Avenue School

Reference:

16/773996

Contact:

Jay Sepie

jay.sepie@ccc.govt.nz

9415102

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for <enter text> to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55633

Rowley Avenue School

AIMS Games Sports Tournament 2016

$4,810

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding from Rowley Avenue School.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $4,810 to Rowley Avenue School towards the costs of participating in the AIMS Games Sports Tournament 2016.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$40,577

$0

$40,577

$35,767

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Spreydon Heathcote 55614 Rowley School AIMS DRF Decision Matrix for 15 July Community Board Meeting 20160701.

91

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie,                  Community Development Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

15 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

15 July 2016

 

 

10.    Spreydon/Heathcote Community Board Area Report

Reference:

16/797861

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Board and Community Activities

1.1       Spreydon/Heathcote Small Grants Fund Assessment Committee meeting, Tuesday 19 July 2016.

1.2       Hoon Hay Network meeting, Wednesday 20 July 2016, 12-1pm.

1.3       Spreydon/Heathcote Community Board workshop with the community on the draft Multicultural strategy and Draft Housing Policy, Wednesday 20 July 2016 5:30-7pm.

1.4       Wigram-Magdala Link Opening, Friday 29 July 2016, 2pm.

1.5       Spreydon/Heathcote Community Board meeting, Tuesday 2 August July 2016, 5pm.

2.   Consultation Calendar

2.1       Draft Multicultural strategy: Our Future together, close date 31 July 2016

2.2       Draft Housing Policy, close date7 August 2016

3.   Funding Update

3.1       The funding update is attached.

4.   Board Submission on Speed Limit Review

4.1       At its meeting on 17 June 2016 the Board resolved to delegate to the Board Chairperson and Deputy Chairperson the authority to finalise and lodge a submission on the speed limit review after prior circulation to members of the draft submission prepared.

      A copy of the submission that was approved by the Chairperson and Deputy Chairperson (following circulation to all members) and lodged is attached.

5.   Verbal Update from Community Governance Staff

5.1       Staff will update the Board on recent events and news.

6.   Community Governance Team Updates.

Local staff will provide updates on ward projects and activities

 

7.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Receive the report.

2.         That the Board resolves to retrospectively adopt the Spreydon/Heathcote Community Board's submission to the Christchurch City Council Speed Limit Review Draft Annual Plan 2016/17, as lodged.

 

 

Attachments

No.

Title

Page

a

Funding Update

95

b

Speed Limit Review

96

 

 

Signatories

Author

Faye Collins,             Community Board Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

15 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

15 July 2016

 

PDF Creator

 


Spreydon/Heathcote Community Board

15 July 2016

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.