Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Tuesday 5 July 2016

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

28 June 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

05 July 2016

 

 

 


Spreydon/Heathcote Community Board

05 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

C       6.       Buchan Street Proposed P30 Parking Restriction...................................................... 11

C       7.       Spreydon/Heathcote Community Board 2016/17 Youth Achievement and Development Fund - Application - Jennifer Smith .................................................... 17

C       8.       Spreydon/Heathcote Community Board Discretionary Response Fund 2016/17 Applications - Sydenham Community Preschool and Hoon Hay Community Centre 19

C       9.       Spreydon Heathcote Older Adults Event.................................................................... 23

C       10.     Spreydon/Heathcote Community Board Area Report............................................... 27

B       11.     Elected Member Information Exchange...................................................................... 28

B       12.     Question Under Standing Orders................................................................................. 28 

 

 


Spreydon/Heathcote Community Board

05 July 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday 17 June 2016, be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

05 July 2016

 

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Friday 17 June 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

15 June 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

 

Community Board Resolved SHCB/2016/00061

Part C

That the minutes of the Spreydon/Heathcote Community Board meeting held on Wednesday 8 June 2016, be confirmed.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

            

         Rik Tindall arrived at the meeting at 8.03am.

4.   Deputations by Appointment

 

4.1       Canterbury Land Settlement - Earthquake Commission

Part B

Keith Land, Head of Canterbury Land Settlement , Earthquake Commission (EQC) spoke to the Board regarding settlement of claims for Increased Liquefaction Vulnerability as a result of the series of earthquakes.   Increased Land Vulnerability reflects the future vulnerability of the affected properties, and is not about the current integrity of the land.

 Approximately one third of those with increased vulnerability will be able to effect repair to the land to deal with this and where this is the case the Commission will work with owners on a repair strategy. Where repair is not considered an option settlement of claims will be via a diminished value payment.  It is expected that all Increased Liquefaction Vulnerability claims will be settled by the end of the year.

Following questions from members, the Chairperson thanked Mr Land for his deputation.

 


 

 

The Board agreed to accept the following deputation.

 

4.2       Trevor McLardy and Mike Beresford – Christchurch Squash Club Courts Update

Mr Trevor McLardy,  Executive member of the Cashmere Club, and Mr Mike Beresford, President of the Christchurch Squash Club, updated the Board on progress with the proposal to build new Christchurch Squash Club courts at the Cashmere Club. 

Resource consent has been obtained and pricing is pending.

Following questions from members, the Chairperson thanked Messrs McLardy and Beresford for their deputation.

Community Board Resolved SHCB/2016/00062

Part B

That the Board decided to note that it :

1.1          welcomes the proposed move of the Christchurch Squash Club to the Cashmere Club grounds,

1.2          the benefits that will accrue to the community as a result of the club’s presence, and

1.3          looks forward to an ongoing relationship with the clubs.

Tim Scandrett/Helene Mautner                                                                                                                            Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

6.   Staff Briefings

 

Sarah Numan, Head of Customer Services, and Teresa McCallum, Programme Manager, briefed the Board on the Citizen Hub Strategy.

The Strategy, which was endorsed by the Council on 30 November 2015, aims to deliver a better and more consistent experience for citizens, simplifying things, and improving the ease and choices citizens have in the way they interact with the Council.

 

The Board noted the information received in the briefing.

 

7.   Spreydon/Heathcote Community Board 2015/16 Discretionary Fund - Application - Port Hills Park Trust Board

 

The Board noted that this application had been withdrawn as the funding is no longer required due to the rates and penalties having been remitted by the Council.

The Board expressed its gratitude to staff for the advice and assistance given.

 

 

13. Resolution to Exclude the Public

        Community Board Resolved SHCB/2016/00063

          Part C

          That at 9.50am, the Spreydon/Heathcote Community Board adopted the resolution, as distributed to      members and available to the public at the meeting, to exclude the public so as to enable the Board           to consider Item 8 of the agenda (Spreydon/Heathcote Small Grants Fund Assessment Committee -           Appointment of Community Representatives.)        

Karolin Potter/Rik Tindall                                                                                                                                            Carried

 

The public were re-admitted to the meeting at 9.52am.

 

9.   Spreydon/Heathcote Community Board 2015/16 Discretionary Response Fund  - Applications - Rowley Resource Centre and Waltham Out of School Hours

 

 

 

Staff Recommendations

That the Spreydon/Heathcote Community Board resolves to:

1.         Approve the making of a grant of $10,000 to Rowley Resource Centre towards the Front Boundary Fence project costs.

2.         Approve the making of a grant of $2,500 to Waltham Out Of School Hours towards Camps for Children and Uniform Replacement project costs.

 

Board Consideration

The Board noted staff advice that the Rowley Resource Centre has indicated changes in its proposal that may necessitate a change or withdrawal of the application.

The Board agreed to let this application lie on the table until the next meeting on 5 July 2016.

The Board discussed the application from Waltham Out Of School Hours.  It was noted that the staff recommendation was for a grant $2,500  but that the amount applied for to cover costs was $2,770.

 

Community Board Resolved SHCB/2016/00064

Tim Scandrett moved by way of amendment:

That the Spreydon/Heathcote Community Board resolves to approve the making of a grant of $2,770 to Waltham Out Of School Hours towards Camps for Children and Uniform Replacement project costs.

The amendment was seconded by Phil Clearwater and on being put to the meeting, was declared carried.

Tim Scandrett/Phil Clearwater                                                                                                                               Carried

 

 

 

10. Spreydon/Heathcote Community Board Area Report

 

Community Board Resolved SHCB/2016/00066

Part B

That the Spreydon/Heathcote Community Board decided to receive the Spreydon/Heathcote Community Board Area Report, including information on:

·                Board and community activities

·                Consultation calendar

·                Funding update

·                Community Governance Team Update

·                Purchase of items for community use

·                Finalisation of matrices for Strengthening Communities Fund

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

10.1    Transfer and Carry Forward of 2015/16 Unallocated Funds

Community Board Resolved SHCB/2016/00067

Part C

That the Spreydon/Heathcote Community Board resolves to:

 

10.1.1 Transfer all unallocated funds remaining in the Board’s 2015/16 Communicating with the Community, Youth Achievement and Development Fund and Off the Ground Fund as at 30 June 2016 to the Board’s 2015/16 Discretionary Response Fund; and

10.1.2 Carry forward all unallocated funds remaining in the Board’s 2015/16 Discretionary Response Fund as at 30 June 2016 to its 2016/17 Discretionary Response Fund.

Helene Mautner/Melanie Coker                                                                                                                          Carried

 

 

10.2    Speed Limit Review 2016

Community Board Resolved SHCB/2016/00068

Part B

That the Spreydon/Heathcote Community Board decided to delegate to the Board Chairperson  and Deputy Chairperson,  the authority to finalise and lodge a submission on the speed limit review by the closing date of 21 June 2016 after prior circulation to members of the draft submission prepared.

Rik Tindall/Helene Mautner                                                                                                                                    Carried

 




 

Tim Scandrett left the meeting at 10:29 am.

11. Elected Member Information Exchange

Part B

The Board received information on the following:

·                Christchurch Adventure Park

·                Quarryman’s Cycle Trail

·                Land Drainage Recovery

Phil Clearwater left the meeting at 10:05 am.

·                The opening of 90 Hoon Hay Road

·                Drainage issue near Sign of Takahe 

·                Older Person’s “Winter Warmer 2016” event

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 10.42am.

 

CONFIRMED THIS 5TH DAY OF JULY 2016

 

Karolin Potter

Chairperson

   


Spreydon/Heathcote Community Board

05 July 2016

 

 

6.        Buchan Street Proposed P30 Parking Restriction

Reference:

16/602033

Contact:

Ryan Rolston

ryan.rolston@ccc.govt.nz

941 8516

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to approve the installation of P30 parking restrictions at the at 63-71Buchan Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a request from a business owner to create some short stay parking. 

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Revoke all existing parking and stopping restrictions on the western side of Buchan Street commencing at a point 20 metres north of its intersection with Lawson Street and extending in a northerly direction for a distance of 15 metres. 

2.         Approve that the parking of vehicles be restricted to a maximum period of 30 minutes on the western side of Buchan Street commencing at a point 20 metres north of its intersection with Lawson Street and extending in a northerly direction for a distance of 15 metres. 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 - Install P30 Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Creates short stay parking for business and retail needs

4.3.2   The disadvantages of this option include:

·     Minor displacement of long stay parking

 

5.   Context/Background

5.1       Staff were contacted by a business owner stating that the lack of short stay parking spaces on Buchan Street and surrounding streets is making it inconvenient for customers and delivery drivers to access the premises.  The existing parking in this area is unrestricted.

5.2       Council’s Parking Strategy (2003) prioritises short stay private vehicle parking for business and retail needs over commuter parking.  At present there is a predominance of unrestricted parking on Buchan Street that is occupied by commuters. 

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install P30 parking restrictions on Buchan Street, as shown on Attachment A.  

6.2       This option creates five short stay spaces. 

Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       This option was requested by a business owner.  Adjacent businesses were door knocked and no objections to the proposal were raised.  Property owners were advised of the preferred option by letter.  No responses were received. 

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - $200 for the installation of signage.

6.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations Budget.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Creates short stay parking for business and retail needs

6.17    The disadvantages of this option include:

·   Minor displacement of long stay parking

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing intersection markings

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent the community request for short stay parking. 

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

1.1.1   Inconsistency – Parking Strategy.

1.1.2   Reason for inconsistency – Prioritises long stay parking over short stay parking.

1.1.3   Amendment necessary – Introduce short stay parking (Option 1). 

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None

7.14    The disadvantages of this option include:

·   Does not support local businesses

 

 

Attachments

No.

Title

Page

a

Buchan Street Proposed P30 parking restriction

16

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ryan Rolston

Steve Parry

Steffan Thomas

Senior Traffic Engineer

Manager Traffic Operations

Operations Manager

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Spreydon/Heathcote Community Board

05 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

05 July 2016

 

 

7.        Spreydon/Heathcote Community Board 2016/17 Youth Achievement and Development Fund - Application - Jennifer Smith

Reference:

16/682814

Contact:

Jay Sepie

jay.sepie@ccc.govt.nz

941 5102

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to consider an application received for the Board’s 2016/17 Youth Achievement and Development Fund (YADF).

1.2       At the time of writing the fund has not yet been made available as the report to establish the 2016/17 YADF is due to be considered by the Board at the Strengthening Communities Fund (SCF) decision meeting of 15 July 2016. The Board has applied to the SCF for a grant for the YADF of $7,500.  The staff recommendation is that the Board make a Discretionary Response Fund (DRF) grant due to the unavailability of the YADF until the following Board meeting. The Board may note that on 17 June it resolved to transfer remaining YADF monies to the 2015/16 DRF, and to transfer all remaining DRF monies to the 2016/17 Spreydon/Heathcote DRF.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Jennifer Smith.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $500 from its 2016/17 Discretionary Response Fund to Jennifer Smith towards her participation in the Australian Law Students’ Association conference.

 

 

4.   Applicant 1 – Jennifer Smith

4.1       Jennifer Smith is a 22 year old University of Canterbury student who lives in Addington, and seeks funding assistance to attend and participate in the Australian Law Students’ Association Conference in Hobart from the 4th to the 10th of July 2016. Along with her mooting partner, Jennifer will be representing Canterbury University in the Mooting competitions that will take place at the conference.

4.2       Mooting involves participation in mock-court scenarios. Jennifer and her competition partner won the University of Canterbury Senior Mooting competition in June this year which qualified them to compete at the Australian Law Students’ Association Conference. Each university in Australia and New Zealand that teaches law sends their top two mooters to compete in this competition. This will be the second time that Jennifer has represented the University of Canterbury at the conference and competitions.

4.3       Jennifer is a fifth year law student, and has competed in Canterbury’s mooting competition for the past four years. Last year she represented Canterbury in the New Zealand Law Foundation Family Law Moot, where her team won, and Jennifer was awarded best speaker. Last year she competed in the Australian Law Students’ Association Negotiation competition.

4.4       Over the past few years Jennifer has participated in demonstrations in both mooting and negotiation to help teach other students how the competition works and how to do well. During her time at university Jennifer has also participated in debating for several years and during this time volunteered in adjudicating school debates every week for the Canterbury Schools Debating Council.

4.5       The following table provides a breakdown of the costs for Jennifer:

Expense Item

Cost

Flights

$897.95

Registration

$950

 

 

Total

$1847.95

 

4.6      Jennifer is requesting $650 from the Spreydon/Heathcote Community Board. So far she has secured $1,200 in grants, donations and savings towards the costs.

4.7       This is the first time that Jennifer has applied for Youth Achievement and Development

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie

Community Development Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

05 July 2016

 

 

8.        Spreydon/Heathcote Discretionary Response Fund 2016/17 Applications - Sydenham Community Preschool and Hoon Hay Community Centre

Reference:

16/692152

Contact:

Jay Sepie

jay.sepie@ccc.govt.nz

9415102

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to consider two applications for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00055614

Sydenham Community Preschool

Language and Literacy Initiative

$19,180

00055621

Hoon Hay Community Centre

Start Up

$1,500

 

Origin of Report

1.2       This report is to assist the Community Board consider applications for funding from the Sydenham Community Preschool Incorporated Society and the Hoon Hay Community Centre.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $6,000 for Sydenham Community Preschool towards the Language and Literacy project.

2.         Approves a grant of $1,500 for the Hoon Hay Community Centre steering group towards the Start Up project.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$51,197

$0

$51,197

$45,197

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and staff assessments.

 

Attachments

No.

Title

Page

a

55614 - Sydenham Community Preschool Language and Literacy DRF Decision Matrix for 5 July CB Meeting

21

b

55621 - Hoon Hay Community Centre Start Up DRF Decision Matrix for 5 July CB Meeting

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie,                  Community Development Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

05 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

05 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

05 July 2016

 

 

9.        Spreydon Heathcote Older Adults Event

Reference:

16/734557

Contact:

Sol Smith

sol.smith@ccc.govt.nz

(03)941-6634

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to consider an application for funding from their 2015/16 Discretionary Response Fund for the.

Funding Request Number

Organisation

Project Name

Amount Requested

0054782

Spreydon/Heathcote Community Board

Spreydon Heathcote Older Adults Event

$2,400

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding for the Spreydon Heathcote Older Adults Event.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $2,400 towards Spreydon/Heathcote Older Adults Event.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$51,197

$0

$51,197

$48,797

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Spreydon Heathcote Community Board 2016/17 Discretionary Response Fund - Spreydon Heathcote Older Adults Event Decision Matrix Final PDF.

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sol Smith,                  Community Development Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

05 July 2016

 

PDF Creator


Spreydon/Heathcote Community Board

05 July 2016

 

 

10.    Spreydon/Heathcote Community Board Area Report

Reference:

16/726068

Contact:

Faye Collins

faye.collins@ccc.govt.nz

941 5108

 

 

1.   Board and Community Activities

1.1       Spreydon/Heathcote Older Adults Winter Warmer event, Thursday 14 July 2016, 1- 3pm.

1.2       Spreydon/Heathcote Community Board meeting, Friday 15 July 2016, 8am.

1.3       Spreydon/Heathcote Small Grants Fund Assessment Committee meeting, Tuesday 19 July 2016.

1.4       Hoon Hay Network meeting, Wednesday 20 July 2016, 12-1pm.

2.   Consultation Calendar

Draft Multicultural Strategy: Our Future Together, close date 31 July 2016

3.   Funding Update

3.1          Withdrawal of funding application - Rowley Resource Centre

          The Board noted staff advice that the Rowley Resource Centre has indicated changes in its proposal that may necessitate a change or withdrawal of the application.

The Board agreed to let this application lie on the table until the next meeting on
5 July 2016.  Rowley Resource Centre has now confirmed that it no longer proposes a rebuild of the fence for which it was seeking funding.  It has therefore withdrawn the application.

4.   Council Activities and Decisions

4.1       Christchurch Community Response Team door knocking project

At its meeting on 8 June 2016 the Board requested that staff provide information about the Christchurch Community Response (CRC) initiative.  A memorandum was subsequently circulated to members on 13 June 2016 providing background and community delivery information about the Christchurch Community Response Team.

5.   Community Governance Team Updates.

5.1       Local staff will provide updates on ward projects and activities.

 

6.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Receive the report.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Faye Collins,             Community Board Advisor

Approved By

Arohanui Grace,     Manager Community Governance - Spreydon/Heathcote

   


Spreydon/Heathcote Community Board

05 July 2016

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.