Strategy and Finance Committee

Open Minutes

 

 

Date:                                     Tuesday 12 July 2016

Time:                                    1.30pm

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Councillor Raf Manji

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Yani Johanson

Councillor Andrew Turner

 

 

11 July 2016

 

 

 

Principal Advisor

Peter  Gudsell

General Manager Finance and Commercial

Tel: 941 8528

 

Margaret Henderson

Committee Advisor

941 8185

margaret.henderson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Strategy and Finance Committee

12 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

 

Election of a Chair

         Part C

 

Committee Resolved SFCM/2016/00051

It was resolved on the motion of Councillor Clearwater, seconded by Deputy Mayor Buck that Councillor Turner be appointed Chairperson of the Strategy and Finance Committee meeting on 12 July 2016 in the absence of Councillor Manji.

Councillor Clearwater/Deputy Mayor                                                                                                                 Carried

.

1.   Apologies

         Part C

 

Committee Resolved SFCM/2016/00052

It was resolved on the motion of Councillor Clearwater, seconded by Deputy Mayor Buck that the apologies from Mayor Dalziel and Councillor Gough be accepted.

Councillor Clearwater/Deputy Mayor                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved SFCM/2016/00053

Committee Decision

That the minutes of the Strategy and Finance Committee meeting held on Thursday, 16 June 2016 be confirmed.

Councillor Clearwater/Deputy Mayor                                                                                                                 Carried

 

 

4.   Deputations by Appointment

Part B

4.1       Val Carter, Chairperson of the Fendalton/Waimari Community Board, addressed the Committee in support of the Business Improvement District Policy report but requesting that the Community Boards be involved throughout the process.

 

Following questions from the members the Chairperson thanked Ms Carter for her deputation.

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Business Improvement District Policy

 

Committee Comment

The Committee considered a report seeking its recommendation to the Council that it adopt the Business Improvement Policy and the introduction of a contestable grant fund.

The Committee supported the request from the deputation (Clause 4.1 refers) and asked that the Community Boards work with the Council in leading this policy.

The Committee considered that the requirement regarding the minimum establishment ballot return of 33 percent return and at least 66 percent of votes in favour, be raised to 50 percent return and 66 percent in favour, and that the wording in 10.4 of the policy regarding the minimum targeted rate revenue, be amended to reflect a flexible rate revenue threshold.

 

Staff Recommendations

1.         That the Strategy and Finance Committee:

a.         Receives this report and the supporting documents including public submissions made to the draft Business Improvement District Policy and proposed contestable grant fund.

b.         Agrees to recommend to the Council:

i.          The adoption of the Business Improvement District Policy (Attachment 1)

ii.         The introduction of a contestable grant fund of $50,000 from the 2017/18 year

iii.        That the Chief Executive be delegated authority to approve the Business Improvement District Standard Operations manual, and the criteria for the Business Improvement District Contestable Grant Fund.

iv.        That the General Manager, Strategy and Transformation, be delegated authority to approve Business Improvement District establishment grants of up to $15,000.

 

  

              

 

Committee Recommendation SFCM/2016/00054

Part A

1.         That the Council:

a.         Receive this report and the supporting documents including public submissions made to the draft Business Improvement District Policy and proposed contestable grant fund.

b.         Note that the policy clause 10.4 Minimum Targeted Rate Revenue is intended to have city-wide appeal and that the wording be changed to reflect a flexible rather than fixed rate revenue threshold.

c.         Change the ballot to reflect 50% return and 66% in favour.

d.         Subject to b and c. above:  

i.          Adopt of the Business Improvement District Policy (Attachment 1)

ii.         Introduce of a contestable grant fund of $50,000 from the 2017/18 year

iii.        Delegate authority to the Chief Executive to approve the Business Improvement District Standard Operations manual, and the criteria for the Business Improvement District Contestable Grant Fund.

iv.        Delegate authority to the General Manager, Strategy and Transformation, to approve Business Improvement District establishment grants of up to $15,000.

Councillor Turner/Councillor Clearwater                                                                                                           Carried

 

Councillor Manji arrived at the meeting at 2 pm and assumed the Chair at this point for the remainder of the meeting.

 

7     Resolution to Exclude the Public

 

Committee Resolved SFCM/2016/00055

Part C

That at 2.30pm the resolution to exclude the public set out on pages 57 to 58 of the agenda be adopted.

Councillor Turner/Councillor Chen                                                                                                                         Carried

 

The public were re-admitted to the meeting at 2.43pm.

 

    

Meeting concluded at 2.43.

 

CONFIRMED THIS 28TH DAY OF JULY 2016

 

Councillor Raf Manji

Chairperson