Riccarton/Wigram Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Riccarton/Wigram Community Board will be held on:

 

Date:                                     Tuesday 19 July 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

12 July 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Riccarton/Wigram Community Board

19 July 2016

 

 

 


Riccarton/Wigram Community Board

19 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

A       6.       Notice of Motion - Riccarton Service Centre.............................................................. 11   

A       7.       Ruapuna Motorsport Park - Community Liaison Committee.................................... 15

C       8.       Easement Over 201 Annex Road.................................................................................. 17

C       9.       Hayton Road - Proposed P10 Parking Restriction...................................................... 25

C       10.     Riccarton/Wigram Community Board Youth Development Fund 2016/17 - Application - Madison Fewer............................................................................................................... 31

C       11.     Riccarton/Wigram Community Board Strengthening Communities Fund 2016/17 - Allocation of Grants...................................................................................................... 33

B       12.     Riccarton/Wigram Community Board Area Report - July 2016................................ 67

B       13.     Elected Member Information Exchange...................................................................... 70

B       14.     Question Under Standing Orders................................................................................. 70 

 

 


Riccarton/Wigram Community Board

19 July 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday, 5 July 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Bob Shearing, on behalf of St Peter’s Church, will address the Board regarding the restoration/rebuild of St Peter’s Church and to update on what is happening and what their goals are

 

4.2

Beth Jagusch, on behalf of Ravensdown’s Health and Safety Committee, will address the Board on concerns regarding kerb side parking on the Main South Road.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Riccarton/Wigram Community Board

19 July 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 July 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

 

 

5 July 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved RWCB/2016/00087

That the apologies from Debbie Mora for absence and Vicki Buck and Natalie Bryden for lateness be accepted.

Mike Mora/Peter Laloli                                                                                                                                             Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00088

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 14 June 2016, be confirmed.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 

Natalie Bryden arrived at 04:02 pm.

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

11  Correspondence (16/785391)

 

Part C

Community Board Resolved RWCB/2016/00089

That the Riccarton/Wigram Community Board received the tabled correspondence from Jacqueline Nicholls and decided to refer the matters raised to the appropriate staff for consideration and response.  

Mike Mora/Peter Laloli                                                                                                                                             Carried

 

Vicki Buck arrived at 04:08 pm.

6.   Notice of Motion - Riccarton Community Centre

 

Pursuant to Section 3.10.1 of Standing Orders, the following Notice of Motion was submitted by Helen Broughton:

That the Riccarton/Wigram Community Board recommends to the Council:

         

1.      That the Council notes its decision of 11 February 2016, ‘that the Service Centre remain in the Riccarton Commercial Area, either in the new Community Centre or another location’.

2.      That upon the sale of the current Clarence Street site, the Council provide an interim Riccarton Service Centre Council in the central Riccarton area until the opening of the new Riccarton Community Centre in mid 2018.

Explanatory Note

The purpose of the above proposals is to (a) have the Council again note its decision of February 2016 for a Service Centre to remain in central Riccarton, and (b) to request that an interim Service Centre be provided in the central Riccarton area during the build phase of the new Community Centre.

At its meeting on 14 June 2016, the Board approved the Concept Design for the new Riccarton Community Centre including space for Council services and a staffing presence.

 

Community Board Resolved RWCB/2016/00090

Part B

That the Riccarton/Wigram Community Board decided to:

1.         Accept for consideration, the Notice of Motion regarding the Riccarton Service Centre, from Helen Broughton.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 

 

After full discussion, Helen Broughton requested the withdrawal of the Notice of Motion and indicated that she would bring a revised motion back to the Board to consider in due course.

 


 

 

7.   Riccarton/Wigram Community Board Youth Development Fund 2016/17 - Establishment of Fund

 

Community Board Resolved RWCB/2016/00091

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Approve the establishment of the Riccarton/Wigram Youth Development Fund 2016/17.

2.         Approve the transfer of $3,000 from the Riccarton/Wigram Discretionary Response Fund 2016/17 to the Riccarton/Wigram Youth Development Fund 2016/17.

Mike Mora/Natalie Bryden                                                                                                                                     Carried

 

8.   Riccarton/Wigram Community Board Youth Development Fund 2016/17 - Applications - George Mander and James Addington

 

Community Board Resolved RWCB/2016/00092

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Approve the making of a grant of $500 from its Youth Development Fund 2016/17 to George Mander towards his attendance at the Australia Law Students' Association Conference in Hobart from 4 to 10 July 2016.

2.         Approve the making of a grant of $300 from its Youth Development Fund 2016/17 to James Addington towards his attendance at the Aspiring Leaders Forum in Wellington from 30 June to 3 July 2016.

Mike Mora/Vicki Buck                                                                                                                                               Carried

 

9.   Elected Members Information Exchange

Part B

The Board received the following information from members:

9.1       Document from Christchurch Boys’ High School regarding the Deans Farm Building Restoration and Upgrade project on the school’s site.

9.2       Canterbury Aggregate Producers Group – hearing progressing and currently adjourned

9.3       Local Youth workers are seeking work space in the central Riccarton area.

9.4       Wigram Residents’ Association – recent name change to Hornby East Triangle Residents’ Association.

9.5       Council’s Draft Multicultural Strategy, – currently open for consultation.

9.6       Riccarton Bus Exchange – operational issues raised at the public meeting in February 2016 need a response.

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

    

Meeting concluded at 5.08pm.

 

CONFIRMED THIS 19th DAY OF JULY 2016

 

Mike Mora

Chairperson

 


Riccarton/Wigram Community Board

19 July 2016

 

 

6.        Notice of Motion - Riccarton Service Centre

Reference:

16/795006

Contact:

Faye Collins

faye.collins@ccc.govt.nz

941 5108

 

 

Pursuant to Section 3.10.1 of Christchurch City Council’s Standing Orders, the following Notice of Motion is submitted by Helen Broughton:

That the Riccarton/Wigram Community Board recommends to the Council:

         

1.      That the Council notes its decision of 11 February 2016, ‘that the Service Centre remain in the Riccarton Commercial Area, either in the new Community Centre or another location’.

2.      That upon the sale of the current Clarence Street site, the Council provide an interim co-located and/or temporary building to serve as the Riccarton Service Centre in the central Riccarton area until the opening of the new Riccarton Community Centre in mid 2018.

3.      That the sale of the Clarence Street site proceed as soon as practicable.

 

Explanatory Note

The purpose of the above proposals are to (a) have the Council again note its decision of February 2016 for a Service Centre to remain in the Riccarton Commercial area and the reasons for remaining in central Riccarton as set out in the Community Board Report on the Notice of Motion – Riccarton Community Centre, to the Council on 11 February 2016 (refer attachments), and (b) to request that an interim Service Centre be provided in the central Riccarton area during the build phase of the new Community Centre, and (c) for the sale of the Clarence Street site to proceed without delay.

At its meeting on 14 June 2016, the Board approved the Concept Design for the new Riccarton Community Centre including space for Council services and a staffing presence.

 

 

1.   Recommendation to Riccarton/Wigram Community Board

That the Riccarton/Wigram Community Board agree to:

1.         Accept for consideration, the Notice of Motion regarding the Riccarton Service Centre.

 

 

Attachments

No.

Title

Page

a

Notice of Motion Report - Riccarton Community Centre - 2 February 2016

12

b

Service Centres - Transactions

14

 

 


Riccarton/Wigram Community Board

19 July 2016

 


 


Riccarton/Wigram Community Board

19 July 2016

 

  


Riccarton/Wigram Community Board

19 July 2016

 

 

7.        Ruapuna Motorsport Park - Community Liaison Committee

Reference:

16/689657

Contact:

Ivan Thomson

ivan.thomson@ccc.govt.nz

941 8813

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to recommend to the Council, the appointment of a Board member as a member of the Ruapuna Community Liaison Committee, and endorse the appointment of Mr Laurie McCallum as the independent chairperson of the Ruapuna Community Liaison Committee.

 

2.   Staff Recommendations

That the Riccarton/Wigram Community Board, under Clause 21.10.2.2.5 of the Proposed Christchurch Replacement District Plan:

1.         Recommend to the Council the appointment of a Riccarton/Wigram Community Board member as a member of the Ruapuna Community Liaison Committee; and,

2.         Endorse to the Council, the appointment of Mr Laurie McCallum as the independent chairperson of the Ruapuna Community Liaison Committee.

 

 

3.   Key Points

3.1       Plan Change 52 (PC52) Ruapuna Noise Management

3.1.1   At its meeting on 28 April 2016, the Council resolved to make Plan Change 52 (Ruapuna Noise Management) operative. The operative Rule 21.10.2.2.5 of the Christchurch Replacement District Plan requires the lessees of the Ruapuna Motorsport Park, with support from the Council, to form and operate a Community Liaison Committee. The Council resolved in April 2014 to support in principle, the establishment of this committee.

3.1.2   The Council is required to appoint an elected member to the Committee and the Community Board has been asked to nominate one of its members for this role, to be considered by the Council at its 11 August 2016 meeting. Other Committee members are three members from the local Templeton residents, two members from Canterbury Car Club, and one member from Christchurch Speedway Association.

3.1.1   The Council is also required to appoint an independent chairperson. Officers have identified Mr Laurie McCallum as a suitably qualified and experienced person to fulfil this role and he is available. Mr McCallum has considerable experience in resource management, land use planning, and urban development including noise-related issues. He previously worked for the Canterbury Regional Council, with the following key achievements:

·     Responsible for the implementation of the Greater Christchurch Urban Development Strategy;

·     Project Leader for Proposed Change 1 to the Regional Policy Statement – Urban Limits for Greater Christchurch;

·     Liaison with Canterbury Earthquake Recovery Authority on urban land supply and development and earthquake recovery plans.

3.1.2   Mr McCallum has the necessary skills and experience in leading this committee, tasked with addressing noise-related issues at the Ruapuna Motorsport Park. He has no conflict of interest in performing the role of independent chairperson.

3.1.3   Details of the Terms of Reference for the committee and the role of the Council-appointed independent chairperson and its members will be set out in each Noise Management Plan being prepared by the Canterbury Car Club and Christchurch Speedway Association. At this stage, this role involves attending a minimum of four meetings per year, or as agreed by the committee. It is likely that the committee will cover the following:

·    review the track logs for both the raceway and speedway;

·    review a complaints log;

·    review a summary of noise monitoring from trackside measurements (taken during race events) and the Council’s noise monitoring (a permanent logger is now in place);

·    review and discuss the success of noise reduction initiatives; and

·    review the provisions of the respective Noise Management Plans and require these to be updated, as required, on an annual basis.

 

 

Attachments

There are no attachments for this report.

 

Signatories

Authors

Ivan Thomson,        Team Leader City Planning

Marie Pollisco,        Policy Planner

Approved By

Richard Osborne,   Head of Planning & Strategic Transport

Brendan Anstiss,    General Manager Strategy and Transformation

  


Riccarton/Wigram Community Board

19 July 2016

 

 

8         Easement Over 201 Annex Road

Reference:

16/679674

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to approve an easement for the right to drain sewage over part of 201 Annex Road, a Council owned Local Purpose Stormwater Retention Reserve (refer to Attachment A).

 

Origin of Report

1.2       This report is being submitted to the Riccarton/Wigram Community Board following the completion by SCIRT of Pressure Main 105 (PM105).

1.3       Easements are required for the parts of PM105 which deviate from the road corridor. These include various parcels of Council and New Zealand Transport Agency (NZTA) owned land which staff have delegation to enter into easements over. Part of the pipeline crosses 201 Annex Road which is a Council owned reserve administered under the Reserves Act and therefore requires Board approval to grant an easement.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and             engagement assessment worksheet. 

2.1.2   The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Riccarton/Wigram Community Board acting in the capacity of land owner, resolve to

1.         Approve pursuant to Section 48(1) of the Reserves Act 1977, the granting of an easement for the right to drain sewage over 201 Annex Road (Certificate of Title reference 658616) annotated F and G on the submitted plan subject to the consent of the Minister of Conservation.

2.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

3.         Recommend subject to and conditional on recommendation 2, that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation (now delegated to staff), consent to the granting of the easement as requested.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Wastewater Collection

·     Level of Service: 11.0.1 Provide wastewater collection in a safe, convenient and efficient manner (blowbacks)

4.2       The following feasible two options have been considered:

·        Option 1 – Grant an easement (preferred option)

·        Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the pipeline on the Title.

·        An easement is required to comply with the Reserves Act 1977.

4.3.2   The disadvantages of this option include:

·        The property will be encumbered with an easement.

 

5.   Context/Background

Background

5.1       SCIRT installed Pressure Main 105 which connects Matipo Street to Wigram Road providing a sewer outfall that allows for the development of the South West area. The alignment of the pipe takes it through the Marylands Reserve under the motorway and through various parcels of Council land.

5.2       At the time the pipe was laid through 201 Annex Road, it was owned by the NZTA but the Council was negotiating to acquire it. As a result, NZTA agreed it was not cost effective to put an easement in place bearing in mind the Council’s imminent acquisition. The Council subsequently acquired the land as a Local Purpose Stormwater Retention Reserve and is now putting an easement in place retrospectively to protect the pipe and access thereto in the future.

Easement

5.3       Section 48 of the Reserves Act 1977 (“the Act”) provides that the Council, with the consent of the Minister of Conservation, may grant easements for any public purpose over reserve land. Under section 48(2) of the Act, it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act). As the works were completed prior to the Council acquiring the land and are below ground, the rights of the public will not be permanently affected and therefore no public notification is required.

5.4       The easement areas required are annotated F and G on Attachment A.

Consent of the Minister of Conservation

5.14        In exercising the consent of the Minister of Conservation, the Council should be satisfied that

due process has been followed and in this respect it is confirmed that the following matters have been considered.

 

·   The land is held by the Council as a reserve subject to the Reserves Act 1977.

·   The easement being applied for, falls within the purposes specified in Section 48(1)(a) of the Act.

·   There are sufficient grounds to waive the public notification requirements of Section 48(2) of the Reserves Act as the works comply with Section 48(3).

·   Iwi have not been consulted as this site is not a site of significance to Tangata Whenua in the City Plan.

 

 

6.   Option 1 - Grant an Easement Over Part of 201 Annex Road

Option Description

6.1       That the Council grants itself an easement under the Reserves Act 1977.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Not applicable

Alignment with Council Plans and Policies

6.5       This option is considered to be consistent with the Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – survey work has been completed, there are additional legal costs associated with registering the easement on the Title covered as part of the SCIRT project.

6.7       Maintenance/Ongoing Costs - maintenance of the pipeline is a cost to the Council.

6.8       Funding source – SCIRT project.

Legal Implications

6.9       The Council needs to grant an easement under section 48(1) of the Reserves Act 1977.

Risks and Mitigations

6.10    None – the pipe has been laid already.

Implementation

6.11    Implementation dependencies – none, the pipe has been laid already.

6.12    Implementation timeframe – completed, the pipe has been laid already.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        An easement is required to comply with the Reserves Act 1977.

·        The easement will identify the existence of the pipeline on the Title.

6.14    The disadvantages of this option include:

·        The title will be encumbered with an easement in perpetuity.


 

 

7.   Option 2 - Do Not Grant an Easement

Option Description

7.1       The Council does not approve the grant of an easement for draining sewage.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – the pipeline has been constructed.

7.7       Maintenance/Ongoing Costs - maintenance of the pipeline is a cost to Council.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not registering an easement would be in breach of the Reserves Act 1977.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies  - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·        No change for the Council

7.14    The disadvantages of this option include:

·  Not granting an easement to protect the pipeline would be a breach of the Reserves Act 1977.Attachments

No.

Title

Page

a

304/4736 Plan of Easement Areas G & F Over 201 Annex Road

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims,              Property Consultant

Approved By

Angus Smith,           Manager Property Consultancy

John Mackie,           Head of Three Waters & Waste

David Adamson,     General Manager City Services

  


Riccarton/Wigram Community Board

19 July 2016

 

PDF Creator


 

PDF Creator


Riccarton/Wigram Community Board

19 July 2016

 

 

9.        Hayton Road - Proposed P10 Parking Restriction

Reference:

16/694146

Contact:

Ryan Rolston

ryan.rolston@ccc.govt.nz

941 8516

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to approve the installation of a P10 parking restriction at 60 Hayton Road, in accordance with Attachment 1.

Origin of Report

1.2       This report is staff generated in response to a request from a cafe owner to have improved access to short term parking for customers and deliveries.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the issue  and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Riccarton/Wigram Community Board resolve to:

1.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south western side of Hayton Road commencing at a point 51 metres south east of its intersection with Dakota Crescent and extending in a south easterly direction for a distance of 18 metres. 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

 

5.   Context/Background

5.1       The Council has been contacted by the tenant of 60A Hayton Road seeking changes to parking.  The property has been used as a coffee warehouse, and is diversifying to incorporate a café. 

5.2       It is sought that three unrestricted parking space fronting the property be amended to P10 spaces to support customers of the café and also to support deliveries to the property. 

5.3       There is a medium to high demand for commuter parking in the area on weekdays. 

 


 

6.   Option 1 - Install P10 Parking Spaces at 60 Hayton Road

Option Description

Replace three unrestricted parking spaces with three P10 parking spaces on the frontage of 60 Hayton Road.  Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The proposed changes are limited to the frontage of 60 Hayton Road. 

6.5       The most affected business owner has requested the installation of the P10 parking restriction. 

6.6       Other businesses operating from the same property were advised of the proposal.  There has been no opposition received. 

Alignment with Council Plans and Policies

6.7       This option is consistent with the Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation - $400 for the installation signage.

6.9       Maintenance/Ongoing Costs - Covered under the area maintenance contract and the affect will be minimal to the overall asset.

6.10    Funding source - Traffic Operations budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.14    Not applicable

Implementation

6.15    Implementation dependencies - Community Board approval.

6.16    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Supports the adjacent business

6.18    The disadvantages of this option include:

·   None identified

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing unrestricted parking spaces at 60 Hayton Road. 

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the community request for short stay parking to support business activity.

Alignment with Council Plans and Policies

7.5       This option is consistent with the Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance/Ongoing Costs - $0

7.8       Funding source - Not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations

7.10    Not applicable

Implementation

7.11    Implementation dependencies - Not applicable

7.12    Implementation timeframe - Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   None identified

7.14    The disadvantages of this option include:

·   Does not support the adjacent business

 

 

Attachments

No.

Title

Page

a

Hayton Road - Proposed P10 Parking Restriction Plan

29

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ryan Rolston,          Senior Traffic Engineer

Steve Parry,             Manager Traffic Operations

Steffan Thomas,    Operations Manager

Approved By

Chris Gregory,         Head of Transport

David Adamson,     General Manager City Services

  


Riccarton/Wigram Community Board

19 July 2016

 

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Riccarton/Wigram Community Board

19 July 2016

 

 

10.    Riccarton/Wigram Community Board Youth Development Fund 2016/17 - Application - Madison Fewer

Reference:

16/794409

Contact:

Marie Byrne

marie.byrne@ccc.govt.nz

941 6502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to consider an application for funding from the Board's 2015/16 Youth Development Fund.

1.2       There is currently $2,200 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Madison Fewer.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Riccarton/Wigram Community Board resolve to:

1.         Approve the making of a grant of $500 from its 2016/17 Youth Development Fund to Madison Fewer towards her participation in a Christchurch Girls' High School trip to France in September 2016.

 

 

4.   Applicant – Madison Fewer

4.1       Madison Fewer is a 15 year old Christchurch Girls' High School student residing in Riccarton.  She has been selected as one of 24 girls to take part in a biennial Christchurch Girls' High School trip to France in September 2016.  This is part of a reciprocal exchange project with a school group from Strasbourg that is visiting Christchurch in 2017.

4.2       The trip includes a tour of major cultural sites in Paris and the provinces, focussing on history.  They will be visiting the battlefield of Verdun and the ossuary at Douaumont.  In addition, students well be able to experience French family life by being billeted with a French student.

4.3       Madison has been studying the French language for over four years, starting learning while at Intermediate School.  She is currently sitting NCEA in French and recently achieved a High Merit for her spoken French presentation.

4.4       Madison considers that this will provide her with an opportunity to develop her skills in another language in a practical setting.  She is also of the view that "any time you can gain an understanding and appreciation for other cultures it is a benefit to everyone".

4.5       In her spare time, Madison plays netball and enjoys swimming.  She enjoys spending time with her family and friends.

4.6       The following table provides a breakdown of the costs for Madison:

EXPENSES

Cost ($)

Flights and Insurance

$2,700

Hotel accommodation, transport, meals and activities

$3,000

 

 

 

 

                                                                                                 Total

$5,700

 

4.7       This is the first time that Madison has applied for funding.

4.8       Madison is seeking any financial assistance that the Community Board would be able to provide.  She has been undertaking fundraising with her fellow students which has included selling chocolates, pasta and glad wrap.  Additionally, she was one of six of the selected students who chose to run a fundraising quiz evening.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Marie Byrne,           Community Development Advisor

Approved By

Matthew McLintock,         Community Governance Manager

  


Riccarton/Wigram Community Board

19 July 2016

 

 

11.    Riccarton/Wigram Community Board Strengthening Communities Fund 2016/17 - Allocation of Grants

Reference:

16/694548

Contact:

Marie Byrne

marie.byrne@ccc.govt.nz

941 6502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to consider applications for the allocation of funding from its 2016/17 Strengthening Communities Fund.

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Riccarton/Wigram Community Board resolve to :

1.         Approve its 2016/17 Strengthening Communities Fund grant allocations totalling $238,918, as below:

No

Organisation Name

Project

Recommendation

55192

Anglican Care Community Development

Community Development Worker in Hei Hei/Broomfield

That the Riccarton/Wigram Community Board resolve to make a grant of $25,000 to Family and Community Division of Anglican Care towards the Hei Hei/Broomfield Community Development Worker salary.

54811

Canterbury Fiji Social Services Trust

Collective Operational Costs such as Wages and Administration

That the Riccarton/Wigram Community Board resolve to make a grant of $27,500 to Canterbury Fiji Social Services Trust for wages and administration costs.

54930

Hei Hei Broomfield Community Development Trust

Overhead expenses and group running costs

 That the Riccarton/Wigram Community Board resolve to make a grant of $5,000 to the Hei Hei Broomfield Community Development Trust towards the cost of group expenses, events and operating costs.

54729

Hope Presbyterian Community Trust

Hope House

That the Riccarton/Wigram Community Board resolve to make a grant of $35,000 to Hornby Presbyterian Community Trust towards the cost of salaries and expenses for Hope House.

55171

La Vida Youth Trust

La Vida After School Programme

That the Riccarton/Wigram Community Board resolve to make a grant of $10,500 to La Vida Youth Trust towards the cost of wages and administration.

55447

Riccarton/Wigram Community Board

Neighbourhood Week 2016

That the Riccarton/Wigram Community Board resolve to make a grant of $4,000 towards the cost of Neighbourhood Week 2017.

55448

Riccarton/Wigram Community Board

Leadership Day 2017

That the Riccarton/Wigram Community Board resolve to make a grant of $4,000 towards the cost of Leadership Day 2017.

55449

Riccarton/Wigram Community Board

Culture Galore 2017

That the Riccarton/Wigram Community Board resolve to make a grant of $12,000 towards the cost of Culture Galore 2017.

55451

Riccarton/Wigram Community Board

Youth Development Fund 2016/17

 That the Riccarton/Wigram Community Board resolve to make a grant of $4,618 towards the establishment of the 2016/17 Youth Development Fund.

55452

Riccarton/Wigram Community Board

Riccarton/Wigram Bulb and Other Plantings

That the Riccarton/Wigram Community Board resolve to make a grant of $1,000 towards the cost of bulb and other plantings.

55455

Riccarton/Wigram Community Board

Community Service/Youth Awards and Community Pride Garden Awards 2017

That the Riccarton/Wigram Community Board resolve to make a grant of $8,000 towards the cost of the 2017 Community Pride Garden Awards, and the 2017 Community Service and Youth Service Awards.

54980

Acorn Trust

The Lighthouse Rent Relief Project

That the Riccarton/Wigram Community Board resolve to make a grant of $5,000 to The Acorn Trust towards rent.

55053

Avonhead Community Trust

A Whole Village (Split 55/45)

That the Riccarton/Wigram Community Board resolve to make a grant of $6,000 to the Avonhead Community Trust towards the Coordinator's wages for the Whole Village project.

54894

Canterbury Tamil Society Inc

Language and Cultural Development Programme (Split 30% S/P)

That the Riccarton/Wigram Community Board resolve to make a grant of $3,000 to the Christchurch Tamil Society for a Language and Cultural Development programme at the Tamil School.

54956

FC Twenty 11 Incorporated

Football Development Manager (Split 40/60)

That the Riccarton/Wigram Community Board resolve to make a grant of $2,500 to FC Twenty 11 towards the development component of the football manager position.

54892

Halswell Menzshed Acorn Trust

Wages for Halswell Menzshed Supervisor

That the Riccarton/Wigram Community Board resolve to make a grant of $4,500 to Halswell Menzshed Acorn Trust towards the cost of wages.

55097

Halswell Rugby League Football Club (HRLFC)

Employment of a part time coach, administrator and development coordinator for the HRLFC (Split 70/30)

That the Riccarton/Wigram Community Board resolve to make a grant of $15,000 to the Halswell Rugby League Football Club for the coach,

administrator and development co-ordinator wages.

55381

Halswell United Association Football Club

Football for All: Supporting Community in Halswell

That the Riccarton/Wigram Community Board resolve to make a grant of $6,000 to the Halswell United Football club towards programme operating costs and volunteer recognition.

54558

K2 Youth Development Trust

Wages of the Programme Co-ordinator

That the Riccarton/Wigram Community Board resolve to make a grant of $13,000 to Project K towards wages.

55167

La Vida Youth Trust

24-7 Youth Workers

That the Riccarton/Wigram Community Board resolve to make a grant of $18,000 to La Vida Youth Trust towards the cost of wages for five 24/7 Youth Workers at Riccarton High School and Riccarton Primary School.

54732

RUR Trust

Young 1's & Shufflebumz

That the Riccarton/Wigram Community Board resolve to make a grant of $14,300 to Seeds RUR Trust for the Young 1's and Shuffle Bumz Programme towards the programme facilitators' salaries.

55129

Youth Southwest Christchurch Trust

24/7 Hornby High Youth Workers and associated programmes

That the Riccarton/Wigram Community Board resolve to make a grant of $15,000 to Youth South West towards the cost of wages for 24/7 Youth Workers at Hornby High School.

 

2.         Decline the 2016/17 Strengthening Communities Fund applications as below:

No

Organisation Name

Project

Recommendation

55002

FC Twenty 11 Incorporated

Club Administration (Split 40/60)

That the Riccarton/Wigram Community Board resolve to decline the application from FC Twenty 11 Football Club for the club's administrator wages.

55108

Hope Presbyterian Community Trust

Community and Neighbours

That the Riccarton/Wigram Community Board resolve to decline the application from the Hornby Presbyterian Community Trust for the Communities and Neighbours Project in Hornby.

55356

Hope Presbyterian Community Trust

Horizons Oscar

That the Riccarton/Wigram Community Board resolve to decline the application from the Hope Presbyterian Community Trust towards the cost of Horizons Oscar programmes.

Do not delete this line

 

 

4.   Key Points

4.1       The available funding for allocation in the 2016/2017 year is $238,918.

4.2       All funding approved is for the period of September to August each year.

4.3       Staff have assessed applications and made recommendations to match the funding available.  If the recommendations are adopted, the remaining balance will be $0.

4.4       The Riccarton/Wigram Community Board met in a Workshop on 14 June 2016 to discuss the applications with staff.

4.5       The attached Decision Matrix (Attachment A) provides detailed information on the applications  and includes organisational details, project details, financial information, a staff assessment and a priority ranking.

4.6       The Funding Outcomes and Priorities (Attachment B) and Criteria (Attachment C) for this fund, are attached.

 

Attachments

No.

Title

Page

a

Riccarton/Wigram Community Board Strengthening Communities Fund 2016/17 Decision Matrix

38

b

Funding Guide CCC Outcomes and Priorities 2016

63

c

Funding Guide Strengthening Communities Fund 2016

65

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Marie Byrne,           Community Development Advisor

Karla Gunby,            Community Development Advisor

Approved By

Matthew McLintock,         Community Governance Manager

Jason Rivett,            Finance Business Partner

Mary Richardson,  General Manager Customer & Community

  


Riccarton/Wigram Community Board

19 July 2016

 

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12.    Riccarton/Wigram Community Board Area Report - July 2016

Reference:

16/368426

Contact:

Matt McLintock

matthew.mclintock@ccc.govt.nz

941 5216

 

 

1.   Board and Community Activities

1.1       Community Board Related Activities

1.1.1   Riccarton/Wigram Community Board Extraordinary Meeting, Wednesday 27 July 2016 at 5.30pm, Hao Room, Te Hapua: Halswell Centre, 341 Halswell Road.

1.1.2   Riccarton/Wigram Community Board Submissions Committee, Thursday 28 July 2016 at 12.30pm, Meeting Room 2, Fendalton Service Centre, Corner Jeffreys and Clyde Roads.

1.1.3   Riccarton/Wigram Community Board (Confirmation) meeting followed by a Seminar, Tuesday 2 August 2016 at 4pm, Upper Riccarton Library.

1.1.4   Riccarton/Wigram Small Grants Fund Assessment Committee meeting, Wednesday 10 August 2016 at 4pm, Board Room, Fendalton Service Centre, corner Jeffreys and Clyde Roads.

1.1.5   Riccarton/Wigram Community Board (Business) meeting, Tuesday 16 August 2016 at 4pm, Upper Riccarton Library.

1.1.6   Riccarton/Wigram Community Board Youth Development Fund 2015/16 – Recipients Feedback, Thursday 18 August 2016 at 4pm, Board Room, Fendalton Service Centre, corner Jeffreys and Clyde Roads.

1.1.7   Riccarton/Wigram Community Board (Confirmation) meeting followed by a Seminar, Tuesday 30 August 2016 at 4pm, Upper Riccarton Library.

1.2       Update from Karla Gunby - Community Development Adviser

1.2.1   I have been working with local groups in Halswell on supporting the Christchurch Community Response Door Knockers.

1.2.2   I have been working on the next edition of the Hei Hei Community newsletter with a number of organisations.  It should be delivered after 17 July.

1.2.3   I have met with the Canterbury Migrant Centre who run two classes for older Chinese people at Harvard Lounge in Wigram.  We are trying to make these classes self-sustaining. 

1.2.4   I am on the working group looking at the programme content and conference experience of the Social Enterprise World Forum in 2017.

1.2.5   I am working with the Halswell Community Project on the future of the bi-monthly Halswell Liaison Group meeting to make it as effective and responsive as possible. 

1.2.6   The team has been distributing updated copies of the Riccarton/Wigram Older Adults directory in the community.  

1.3       Update from Marie Byrne - Community Development Adviser

1.3.1   I assisted with the organisation of a community farewell to Senior Sergeant Stephen Jones who has left the Riccarton Neighbourhood Policing Team.  I continue to work with the remaining team members in supporting community led initiatives in the parts of Riccarton that they cover.  This has included identifying opportunities for projects that the community may wish to lead.

1.3.2   I have met with youth leaders who will be working with young people particularly around the Riccarton Road retail area over the school holidays.

1.4       Update from Emily Toase - Community Recreation Adviser

1.4.1   I have connected and met with several sports associations and clubs to establish a working relationship and ascertain their capacity, strength in the community and how I can support them going forward. This has included assisting one club in identifying different funding streams to support their members.

1.4.2   I have met with the co-ordinators of the programmes we deliver to establish an understanding of their normal operating procedures so I can now fully support them going forward and can take a lead on forthcoming contract renewals and funding requirements.

1.4.3   I have attended a variety of networking, community and funding meetings to get acquainted with the various groups operating within the ward to understand their function and reach.

2.   Consultation Calendar

Project Name

Consultation dates

Draft Multicultural Strategy - Our Future Together

15/06/2016 – 31/07/2016

3.   Funding Update

3.1       Attached for information, is the monthly status update of the Board's 2016/17 funding.

 

4.   Staff Recommendations

That the Riccarton/Wigram Community Board decide to:

1.         Receive the Riccarton/Wigram Community Board Area Report for July 2016.

 

 

Attachments

No.

Title

Page

a

Board Funding Update - July 2016

69

 

 

Signatories

Authors

Peter Dow,               Community Board Advisor

Marie Byrne,           Community Development Advisor

Karla Gunby,            Community Development Advisor

Matthew McLintock,         Community Governance Manager

Emily Toase,             Community Recreation Advisor

Approved By

Matthew McLintock,         Community Governance Manager

  


Riccarton/Wigram Community Board

19 July 2016

 

 


Riccarton/Wigram Community Board

19 July 2016

 

 

13.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.