Te Hapori o Ōhinehou raua ko Te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Lyttelton/Mt Herbert Community Board will be held on:

 

Date:                                     Wednesday 20 July 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

15 July 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

Lyttelton/Mt Herbert Community Board Objectives

for the 2013 – 2016 Triennium

 

These objectives are agreed by members of the Lyttelton/Mt Herbert Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work in this triennium and beyond. These objectives can only be achieved in partnership with others, including community groups, Ngāi Tahu whanaunui, local businesses (including Lyttelton Port of Christchurch), Christchurch City Council and government agencies.

 

·           The challenges and strengths of increasing diversity in our communities are acknowledged and celebrated.

·           More and different people are involved in their communities.

·           The Board maintains and increases its leadership role as advocate for our communities.

·           Local partnership in earthquake recovery, regeneration and ongoing community development.

·           The community understands and has confidence in the Board's decision-making.

·           The relationship between the community and the port, including Lyttelton Port Company, is improved.

·           Protection, retention and restoration of natural and cultural heritage.

·           Avoid or mitigate negative effects of port traffic on community well-being.

·           Direct public access to the inner harbour and waterfront from Lyttelton town centre.

·           Strong physical and social links between harbour-side communities are maintained and enhanced.

·           Lyttelton town centre is rebuilt in a way which expresses its unique character.

·           All rebuild activity promotes social and economic vibrancy and / or wellbeing.

·           Lyttelton Urban Design Advisory Committee is established and operating effectively.

·           Arts and creative activities are supported and celebrated.

·           Lyttelton Harbour catchment water quality is steadily improving.

·           Significant progress on the Head-to-Head Walkway.

·           Landscapes are protected and sustainably managed.

·           Plans for Diamond Harbour town centre redevelopment are agreed upon and implemented.

·           Lyttelton Harbour is a destination of choice for visitors from Christchurch and beyond.

·           Lyttelton’s status as preferred port of call for cruise ships visiting Canterbury is restored.

·           Residents feel safe from natural hazards in all harbour communities.

·           There is access to suitable housing for all those who wish to live here.

·           Facilities for community activities, including recreation and sport, are repaired, rebuilt, maintained and well-used by all residents.

·           For local government and electoral purposes, Banks Peninsula remains intact and has effective representation, reflecting the Peninsula’s inherent integrity and particular interests.

 

Lyttelton/Mt Herbert Community Board

Proposed for Adoption:16 December 2015

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Karakia Timatanga.............................................................................................................................. 5 

C       1.       Apologies.......................................................................................................................... 5

B       2.       Declarations of Interest................................................................................................... 5

C       3.       Confirmation of Previous Minutes................................................................................. 5

B       4.       Deputations by Appointment........................................................................................ 5

B       5.       Presentation of Petitions................................................................................................ 5 

B       6.       Correspondence - Requests from May 2016 Meeting of Lyttelton Recreation Ground Reserve Management Committee.................................................................................. 9

B       7.       Correspondence - Support for Development of Wharf No. 4 Into Accessible Public Space............................................................................................................................... 11

B       8.       Correspondence - Acknowledgement of Council Staff and Contractors' Restoration of Port Levy Jetty............................................................................................................... 13

B       9.       Correspondence - Governors Bay School Refurbishment.......................................... 15

B       10.     Correspondence - Delay to Timeball Station Restoration......................................... 17

B       11.     Staff Briefing - Ngai Tahu Relationship Advisors........................................................ 19

B       12.     Staff Briefing - Quarterly Update from Parks Unit..................................................... 21

B       13.     Lyttelton/Mt Herbert Community Board Submissions Committee Minutes - 6 July 2016......................................................................................................................................... 23

Aa     14.     Chairperson's Report - Lyttelton Design Review Panel.............................................. 27

C       15.     Lyttelton/Mt Herbert 2016/17 Discretionary Response Fund Governors Bay Heritage Trust - Compiling History of Upper Lyttelton Harbour Area, Community Patrol City to Sumner Incorporated - Temporary Secretarial Support  .......................................... 41

C       16.     Lyttelton/Mt Herbert Youth Development Fund - Leon MacLeod........................... 45

B       17.     Community Organisation Report - Orton Bradley Park Board................................. 47

B       18.     Committee Report - Diamond Harbour Reserves Management Committee Minutes - 29 March 2016..................................................................................................................... 55

B       19.     Committee Report - Diamond Harbour Reserves Management Committee Minutes - 31 May 2016........................................................................................................................ 61

B       20.     Committee Report - Lyttelton Reserves Management Committee Draft Minutes - 11 April 2016....................................................................................................................... 67

B       21.     Committee Report - Cass Bay Reserves Management Committee Draft Minutes - 1 June 2016................................................................................................................................. 73

B       22.     Lyttelton/Mt Herbert Community Board Area Report.............................................. 77

B       23.     Elected Member Information Exchange...................................................................... 87

B       24.     Question Under Standing Orders................................................................................. 87

C       25.     Resolution to Exclude the Public................................................................................. 88

Karakia Whakamutunga

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 6 July 2016 be confirmed (refer page 6).

4.   Deputations by Appointment

4.1

Proposed Safety Improvements for Recreational Boat Users at Naval Point

 

James Ensor of the Boat Security and Safety Association will update the Board on progress on the proposed safety improvements for recreational boat users of Naval Point

 

4.2

Rebuild of Lyttelton Museum

 

Peter Rough and Therese Angelo of the Lyttelton Historical Museum Society will give an update on the progress of replacing the Lyttelton Museum.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared. 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

 

Te Hapori o Ōhinehou raua ko Te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Open Minutes

 

 

Date:                                     Wednesday 6 July 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

5 July 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

In Attendance:

Christine Wilson (Chairperson), Denis Aldridge, Ann Jolliffe, Paula Smith and Andrew Turner.

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Apologies

 

Community Board Resolved LMCB/2016/00096

It was resolved on the motion of Member Turner, seconded by Member Aldridge that the apology for lateness from Paula Smith be accepted.

Member Turner/Member Aldridge                                                                                                                     Carried

 

Paula Smith was an apology for lateness, whereby Christine Wilson assumed the Chair.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LMCB/2016/00098

Community Board Decision

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 15 June 2016 be confirmed with the following amendment:

Ann Jolliffe left the meeting at 12.54 pm.

Member Aldridge/Member Turner                                                                                                                     Carried

 

 

Meeting concluded at 9.40am.

 

CONFIRMED THIS 20th DAY OF JULY 2016.

CHRISTINE WILSON

DEPUTY Chairperson

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

6.        Correspondence - Requests from May 2016 Meeting of Lyttelton Recreation Ground Reserve Management Committee

Reference:

16/712462

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Lyttelton Recreation Ground Reserve Management Committee

Requests from Lyttelton Recreational Ground Reserve Committee May 2016 Meeting

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 July 2016 from the Lyttelton Recreation Ground Reserve Management Committee regarding requests from the Committee’s May 2016 meeting.

 

 

Attachments

No.

Title

Page

a

Requests from May 2016 Meeting of Lyttelton Recreation Ground Reserve Management Committee

10

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

7.        Correspondence - Support for Development of Wharf No. 4 Into Accessible Public Space

Reference:

16/794763

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Hagley/Ferrymead Community Board

Support for Development of Wharf No. 4 in Lyttelton Into Accessible Open Space

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 July 2016 from the Hagley/Ferrymead Community Board regarding support for development of Wharf No. 4 in Lyttelton into an accessible open space.

 

 

Attachments

No.

Title

Page

a

Correspondence - Support for Development of Wharf No. 4 in Lyttelton Into Accessible Open Space

12

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

8.        Correspondence - Acknowledgement of Council Staff and Contractors' Restoration of Port Levy Jetty

Reference:

16/794868

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Port Levy Coastal and Marine Protection Society

Acknowledgement of Council Staff and Contractors' Restoration of Port Levy Jetty

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 July 2016 from the Port Levy Coastal and Marine Protection Society regarding acknowledgement of the Council staff and contractors' restoration of the Port Levy Jetty.

 

 

Attachments

No.

Title

Page

a

Acknowledgement of Council Staff and Contractors' Restoration of Port Levy Jetty

14

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

9.        Correspondence - Governors Bay School Refurbishment

Reference:

16/820095

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Betsy Haley, Member of Governors Bay School Board of Trustees

Governors Bay School Refurbishment

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 July 2016 from Betsy Haley, member of the Governors Bay School Board of Trustees regarding the Governors Bay School Refurbishment.

 

 

Attachments

No.

Title

Page

a

Governors Bay School Refurbishment

16

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

10.    Correspondence - Delay to Timeball Station Restoration

Reference:

16/828986

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Ken Maynard, Chairman,

Lyttelton Community Association

Delay to Timeball Station Restoration

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 July 2016 from the Lyttelton Community Association regarding delay to the restoration of Timeball Station in Lyttelton.

 

 

Attachments

No.

Title

Page

a

Correspondence - Delay to Timeball Station Restoration

18

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

11.    Staff Briefing - Ngai Tahu Relationship Advisors

Reference:

16/828662

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenters

Unit

Ngai Tahu Relationship Advisors – Introduction and Outline of Responsibilities

Gabrielle Huria, Principal Advisor,

Ngai Tahu Relationship

 

Kaharoa Manihera, Senior Advisor,

Ngai Tahu and Maori Relationship

Chief Executive’s Office

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Notes the information supplied during the Staff Briefing regarding the introduction and outline of responsibilities of Ngai Tahu Relationship Advisors.

 

 

Attachments

There are no attachments to this report.

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

12     Staff Briefing - Quarterly Update from Parks Unit

Reference:

16/312963

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenters

Unit

Quarterly Update from Parks Unit on Lyttelton/Mt Herbert Area

Simon Curtis, Parks Advisor - East

 

Bridie Gibbings, Local Parks Ranger

 

Craig Taylor, Arborist – East

 

Ed Hadfield, Operations Manager, Recreational Services

 

Parks Unit

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Note the information during the Staff Briefing – Quarterly Update from Parks Unit on park matters within the Lyttelton/Mt Herbert area.

 

 

Attachments

There are no attachments for this report.

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

13.    Lyttelton/Mt Herbert Community Board Submissions Committee Minutes - 6 July 2016

Reference:

16/828491

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Lyttelton/Mt Herbert Community Board Submissions Committee held a meeting on 6 July 2016 and is circulating the Minutes recorded to the Lyttelton/Mt Herbert Community Board for its information.

 

2.   Recommendation to Lyttelton/Mt Herbert Community Board

That the Lyttelton/Mt Herbert Community Board receives the Minutes from the Lyttelton/Mt Herbert Community Board Submissions Committee meeting held 6 July 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Lyttelton/Mt Herbert Community Board Submissions Committee - 6 July 2016

24

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

14.    Chairperson's Report - Lyttelton Design Review Panel

Reference:

16/788728

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Lyttelton/Mt Herbert Community Board to recommend that Council approve a trial of a Lyttelton Design Review Panel, similar to the established Akaroa Design and Appearance Advisory Committee.

Origin of Report

1.2       This report was initiated by the Chairperson – Lyttelton/Mt Herbert Community Board.  This report has been drafted with the assistance of staff in the Council’s Urban Design Team.

2.   Significance

2.1       The decision(s) in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the community and Community Board desire for a Design Panel by the preferred option

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Chairperson Recommendations

That the Lyttelton/Mt Herbert Community Board recommend that the Council:

1.         Approves establishing a Lyttelton Design Review Panel as an eighteen month trial, to inform the 2018 Long Term Plan, as a subordinate decision making body of the Lyttelton/Mt Herbert Community Board under the Local Government Act 2002.

2.         Approves the attached draft Terms of Reference for the Lyttelton Design Review Panel. The scope for the Panel being the consideration of developments which trigger a restricted discretionary activity status in relation to design in the Lyttelton Character Area Overlay (of the Banks Peninsula Residential Zone) or the Commercial Banks Peninsula Zone. Panel membership is proposed to be design professionals and community representatives, all with good local knowledge and an understanding of design and development.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.1 Advice is provided to Council on high priority policy and planning issues that affect the City

·     Level of Service: 17.0.17 Provide design review advice for developments across the city

4.2       The following feasible options have been considered:

·  Option 1 – Trial Lyttelton Design Review Panel (preferred option)

·  Option 2 – Retain the status quo, advice by staff and review by the Christchurch Urban Design Panel

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

1.1.2     The advantages of this option include:

·    Provides increased level of community representation within design review of development proposals.

·    Recognises and responds to the Replacement District Plan provisions which establish a restricted discretionary activity status for the Lyttelton Character Area Overlay and Commercial Banks Peninsula Zone, with statutory Lyttelton Town Centre Design Guidelines and Lyttelton Character Area Guidelines (once completed).

·    Delivers on an action identified in the Lyttelton Master Plan 2012.

·    Establishment as subordinate decision making body of the Lyttelton/Mt Herbert Community Board ensures meetings can occur within a reasonable timeframe.

·    An 18 month trial will allow for evaluation of the effectiveness and costs in order to inform the 2018 Long Term Plan.

1.1.3     The disadvantages of this option include:

·    Additional administration associated with the establishment of a panel which is separate to the Christchurch Urban Design Panel.

·    The need to manage potential conflicts of interest within a small pool of members within a small community.

·    The potential call for separate panels for other areas of Christchurch, although acknowledging that the Replacement District Plan provisions would not support this.

 

5.   Context/Background

Background to the establishment of a Lyttelton design advisory group or panel

The Lyttelton/Mt Herbert Community Board has sought the establishment of a local design advisory group or panel for several years, this being supported by the Lyttelton Master Plan 2012. The Master Plan recognised that Lyttelton’s character is one of its main attractions for locals and visitors and has a strong relationship with its economic prosperity.  A well-considered rebuild is recognised as supporting future business viability, local identity and community wellbeing.  An action in the Master Plan was to investigate the best means of achieving input by local design professionals into town centre redevelopment and rebuilding at the early stages of development.

In October 2011 the Board passed a resolution ‘to establish a Lyttelton Urban Design Advisory Committee comprised of three consultants, two community representatives, one Lyttelton/Mt Herbert Community Board member and the Chairperson of the Lyttelton/Mt Herbert Community Board as an ex officio member’. Following informal discussions this was not pursued as support was not evident at that time.

Since the Master Plan was produced a review of the District Plan has progressed.  The Replacement District Plan has established a restricted discretionary activity status for the Lyttelton Character Area Overlay (of the Banks Peninsula Residential Zone) and Commercial Banks Peninsula Zone, with statutory Lyttelton Town Centre Design Guidelines and future statutory Character Area Guidelines (see Attachment A). The planning provisions establish a framework for Lyttelton and Akaroa that differs to other areas of the city and supports Lyttelton taking an approach to design review that is similar to the Akaroa Design and Appearance Committee.

Design Review Panels

5.1       The Council uses design review panels as one mechanism to review design proposals (preferably at a pre application stage) where resource consent applications trigger restricted discretionary urban design rules.  Panels provide independent design advice for the benefit of applicants and Council staff.

5.2       In general the zones with restricted discretionary urban design controls in the District Plan where the Council would use design review panels for applications are (subject to outstanding District Plan Review decisions):

·   Central City Business Zone (Core) together with the Central City Mixed Use (South Frame) Zone;

·   Larger scale developments in  the Commercial Core Zone (developments > 4000m2);

·   Residential Medium Density (RMD) Zone;

·   Akaroa Character Area Overlay and Commercial Banks Peninsula Zone;

·   Lyttelton Character Area Overlay and Commercial Banks Peninsula Zone.

5.3       There are also design assessment matters included as part of the Christchurch suburban Character Area Overlays, however these have a controlled activity status so the Council is unlikely to use design review panels given the lack of discretion.

5.4       The Council currently uses two types of design review panel, the Akaroa Design and Appearance Advisory Committee and the Christchurch Urban Design Panel.

Akaroa Design and Appearance Advisory Committee

5.5       The Akaroa Design and Appearance Advisory Committee (the Committee) is the oldest design review panel in the country and was established in 1972 as part of the Akaroa District Scheme prepared by the Akaroa County Council under the Town and Country Planning Act 1953.  The Committee’s mandate was to protect Akaroa’s unique and attractive streetscapes and to instruct developers on appropriate building designs for the town.

5.6       The Akaroa Design and Appearance Advisory Committee continued to operate when Akaroa County Council merged with other local authorities on Banks Peninsula in 1989 to form the Banks Peninsula District Council.  With the merger of Banks Peninsula District Council and Christchurch City Council in 2007 the Committee was re-established as a subcommittee of the Akaroa-Wairewa Community Board.

5.7       The membership of the Committee under the current terms of reference is:

·     One Akaroa-Wairewa Community Board member (or alternate)

·     One community representative

·     One Akaroa Trust nominee

·     Three consultants – architects (maximum of two per meeting)

·     The Chairperson of the Akaroa-Wairewa Community Board (ex-officio member)

5.8       The Committee has successfully provided a combination of community input and professional design expertise supported by design guidelines contained within the District Scheme/Plan which have provided clarity about the expected design outcomes.  There are some issues with the current legal status of the Committee which are discussed under the legal section of the report.

Christchurch Urban Design Panel

5.9       The Christchurch Urban Design Panel (the UDP) was established in 2007 by the Christchurch City Council to promote higher quality urban design outcomes for the central city, key suburban centres and higher density residential areas.

5.10    Each UDP consists of three or four panellists drawn from a pool of 23 professionals who have been nominated by:

·     New Zealand Institute of Architects

·     New Zealand Institute of Landscape Architects

·     New Zealand Planning Institute

·     Property Council New Zealand

5.11    The panellists are selected for the UDP on the criteria that they are senior and well-respected professionals with a broad understanding of urban design and a leadership role in the profession.

5.12    The UDP functions as an independent panel of external experts who review applications against urban design assessment criteria in the district plan, and design criteria included in their terms of reference.

5.13    A national review of urban design panels in 2010 by the Ministry for the Environment found that panels:

“are having a positive effect on built outcomes, either by improving the standard of design or being able to eliminate poorly designed proposals from further consideration.  The panels have also improved the quality of applications subsequently received, and have raised the profile and importance of urban design issues in the development community”[1].

Discussion

5.14    Currently the UDP carries out independent design reviews by external experts for significant resource consent applications in Lyttelton.  The UDP has reviewed four applications in Lyttelton since 2010.  The Lyttelton-Mt Herbert Community Board has requested that the Council establish a Lyttelton Design and Appearance Advisory Committee similar the Akaroa Committee in order to provide a degree of community representation and engagement.

5.15    The success of the Akaroa Committee is the result of a strong local community within a small settlement with a well-defined built character.  The use of a Panel which includes a mix of Board members, community representatives and design experts provides a balance of community and expert opinions, and the provision of design guidelines incorporated in the District Plan ensures that there are clearly defined design outcomes.

5.16    The use of a panel with a mix of community and expert advice in a small settlement such as Akaroa or Lyttelton which have a specific set of urban design issues relating to their character and a clear definition of the desired outcomes in a statutory design guideline should be contrasted with the use of an expert design panel for medium density residential areas in Christchurch where consistency of application and defensibility of the advice are key issues for the Council.

5.17    Both the Urban Design Panel and the Akaroa Design and Appearance Advisory Committee give advice to the Council (and the applicant) - they do not make decisions on resource consents.  The Panels can operate at both the pre-application and application stages as shown in Figure 1.

5.18    The recommendations of the Panel and the Advisory Committee are provided to the applicant in order to allow them to make changes to improve the design if necessary.  The recommendations are also given to the Council planner who can include them in their planning report and note any changes the applicant may have made in response to the recommendations.  The planner’s report then becomes part of the information on which the appropriate decision-making body considers when making a decision on a resource consent application.  There may be a number of other planning issues involved in a resource consent application as well as urban design.

6.   Option 1 – Trial Lyttelton Design Review Panel (preferred)

Option Description

6.1       In general the Council obtains urban design advice from three sources, Council staff, external urban design consultants, and independent design review panels.  These are not mutually exclusive and Council urban design staff are involved in managing the design review panel processes.

6.2       One option is to establish a new design review panel with a mix of community and expert representation similar to the makeup of the Akaroa Design and Appearance Advisory Committee, with the statutory design guidelines and assessment matters for Lyttelton included in the terms of reference.  The community representation would be anticipated to have the appropriate design and development experience.  Urban design and planning advice would continue to be provided by Council staff with more significant or complex resource consent applications being referred to the new panel.

6.3       Given the legal and practical issues involved with the ongoing operation of the Akaroa Design and Appearance Advisory Subcommittee, it is proposed that if the Council approves this option then the new Lyttelton Panel would be established for an eighteen month trial as a subordinate decision-making body under the Local Government Act 2002.

6.4       The scope for the Panel would be consideration of developments which trigger a restricted discretionary activity status in relation to design in the Lyttelton Character Area Overlay (of the Banks Peninsula Residential Zone) or the Commercial Banks Peninsula Zone.

6.5       Other options in addition to Option 1 and Option 2 have been considered and discounted as these do not best meet the outcomes sought.

Membership

6.6       The recommended membership of a design review panel for Lyttelton is based on providing a balance of community representation and relevant expert advice within a four person panel (with a quorum of three). A quorum of three should include two qualified design professionals with Lyttelton experience.

6.7       A small pool of members will be formed from which each Panel will be drawn. The Lyttelton/Mt Herbert Community Board will call for expressions of interest. Te Hapū o Ngāti Wheke will also be invited to nominate a representative for the Panel.

6.8       Each Panel will be drawn from a pool of:

·  Three design professionals with qualifications in architecture and/or urban design and demonstrated Lyttelton experience¹

·  Two Community Representatives with a demonstrated understanding of design and development (may include a Community Board member provided they demonstrate the necessary understanding)

·  A representative of Te Hapū o Ngāti Wheke with a demonstrated understanding of design and development

6.9       The panel would be expected to make recommendations by consensus in a similar fashion to the UDP.  Members of the panel would be expected to agree to a code of conduct / terms of reference which would include clauses covering confidentiality, conflict of interest and statements to the media (similar to the Code of Conduct for elected members).

Significance

6.10    The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.11    It is proposed that Te Hapū o Ngāti Wheke be invited to consider whether they would like to nominate a representative for a Lyttelton Design Review Panel, if approved. Discussions have not taken place at the time of the drafting of this report.

Community Views and Preferences

6.12    The Lyttelton community are specifically affected by this option. An expression of interest for membership of the Panel would call for local design professionals and community representatives.  Through the Lyttelton Master Plan process the community identified the importance of a well-considered rebuild.  The idea for Design Review Panel with local representation was well supported.  An action in the Master Plan was to investigate the best means of achieving input by local design professionals at the early stages of development. The formation of a Lyttelton Design Review Panel is a means of supporting this objective.

Alignment with Council Plans and Policies

6.13    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.14    An 18 month trial of the Lyttelton/Mt Herbert Design Panel will be met from existing budgets.

6.15    Panel administration would be supported by Community Support, Governance and Partnerships and managed within existing budgets.  This is possible because of the low number of expected proposals/applications for review. There will be support needed for the Board to establish the panel and train members.

6.16    During the 18 month trial Panel members will be asked to attend meetings and undertake reading and sites visits prior to meetings on a pro bono basis, which is to donate their time for the public good without any payment or compensation. 

6.17    Training for the new panel members would be provided by Council staff. Planning and/or Urban Design staff would attend the panel meetings, however this would not require additional staff time if the Christchurch Urban Design Panel would normally have met to review the proposal.

6.18    A trial will allow for evaluation of the effectiveness and costs in order to inform the next Long Term Plan.

Legal Implications

6.19    Legal advice is based on that provided when the Christchurch Urban Design Panel (UDP) was established and in considering the running of the Akaroa Design and Appearance Committee.

6.20    As a subcommittee of the Akaroa-Wairewa Community Board the Akaroa Design and Appearance Advisory committee is required to give public notice of meetings, to hold meetings that are open to the public and make agendas and reports available to the public.  While an application for a resource consent (including the recommendations of the design review panel) becomes public information once it is lodged, most developers prefer to hold pre-application meetings on a confidential basis.

6.21    If the Council approves a Lyttelton Design Review Panel it is recommended that this is established as a subordinate decision-making body under the Local Government Act 2002.  This is the same legal status as the UDP and allows for confidential pre-application meetings to be held as well as providing a more flexible process with fewer of the formal rules that govern Council committees and subcommittees.  In particular, it is more likely to allow Council to meet its statutory consent processing time frames should a resource consent application (as opposed to a pre application proposal) be submitted to a Lyttelton Design Review Panel.

Risks and Mitigations

That other communities in the city request design review panels for specific areas leading to an undermining of the existing Christchurch Urban Design Panel and value of design review and increased administration costs

6.22    The Council uses design review panels as one mechanism to review design proposals (preferably at the pre-application stage where resource consent application will trigger restricted discretionary urban design rules. The zones across the city that have restricted discretionary urban design controls include two place specific character area overlays, Lyttelton and Akaroa, and statutory design guides. Whilst there are design assessment matters included as part of the Christchurch suburban character overlays these have a controlled activity status and a design review panel would be unlikely to add value or be utilised given the lack of discretion.

A new Lyttelton Design Review Panel makes controversial or commercially un-realistic recommendations.

6.23    Establishing a new panel in Lyttelton would require training of members to introduce the terms of reference and code of conduct, expectations for drafting of recommendations, and to understand the resource consent process and their role within it.

The community or members of a Lyttelton Design Review Panel have unrealistic expectations about the proposals/applications that it will consider or the degree of influence that it might have.

6.24    Training for members would manage expectations by providing information about the District Plan provisions, the resource consent process, and the matters that staff can take into consideration.

Implementation

6.25    Implementation dependencies – Approval by the Community Board and Council. The success of the panel is dependent of the availability of suitable panel members prepared to work on a pro bono basis.

6.26    Implementation timeframe – subject to identification of suitable panel members, a panel could be up and running within approximately two months of the Council’s decision.

6.27    Option Summary - Advantages and Disadvantages

6.28    The advantages of this option include:

·   Provides increased level of community representation within design review of development proposals.

·   Recognises and responds to the Replacement District Plan provisions which establish a restricted discretionary activity status for the Lyttelton Character Area Overlay (Banks Peninsula Residential Zone) and Commercial Banks Peninsula Zone, with statutory Lyttelton Town Centre Design Guidelines and future statutory Character Area Guidelines.

·   Delivers on an action identified in the Lyttelton Master Plan 2012.

·   Establishment as subordinate decision making body of the Lyttelton/Mt Herbert Community Board ensures meetings can occur within a reasonable timeframe.

·   An 18 month trial will allow for evaluation of the effectiveness and costs in order to inform the 2018 Long Term Plan.

6.29    The disadvantages of this option include:

·   Additional administration associated with the establishment of a panel which is separate to the Christchurch Urban Design Panel.

·   The need to manage potential conflicts of interest within a small pool of members within a small community.

·   The potential call for separate panels for other areas of Christchurch, although acknowledging that the Replacement District Plan provisions would not support this.

7.   Option 2 – Retain Status Quo

Option Description

7.1       Retain the status quo with urban design advice provided by Council urban design staff with more significant applications being referred to the Christchurch Urban Design Panel for an independent assessment by a panel of experts.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. 

Impact on Mana Whenua

7.3       This option would not provide the option for Te Hapū o Ngāti Wheke to consider a representative, unless identified via the existing UDP membership processes.

Community Views and Preferences

7.4       The status quo would not progress the outcomes sought by the community, via the Lyttelton Master Plan, for greater input by local design professionals to town centre development and rebuilding to the same degree as the preferred option.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation – $0

7.7       Maintenance / Ongoing Costs –  $0

7.8       Funding source – not applicable

Legal Implications

7.9       None identified.

Risks and Mitigations

7.10    None identified.

Implementation

7.11    Implementation dependencies - there are no dependencies for continuing with the status quo.

7.12    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

· No change to administration or support by staff for the establishment of a panel

7.14    The disadvantages of this option include:

· It does not progress the outcomes sought by the community to the same extent as the preferred option

 

Attachments

No.

Title

Page

a

Lyttelton Character Overlay and Commercial Banks Peninsula Zone

36

b

Lyttelton Design Review Panel Terms of Reference

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Joan Blatchford,     Manager Community Governance - Lyttelton/Mt Herbert

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

15.    Lyttelton/Mt Herbert 2016/17 Discretionary Response Fund Governors Bay Heritage Trust - Compiling History of Upper Lyttelton Harbour Area, Community Patrol City to Sumner Incorporated - Temporary Secretarial Support 

Reference:

16/709589

Contact:

Philipa Hay

Philipa.hay@ccc.govt.nz

941 5604

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Lyttelton/Mt Herbert Community Board to consider two applications for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

54862

Governors Bay Heritage Trust

Compiling History of Upper Lyttelton Harbour Area

$4,800

55522

Community Patrol City to Sumner Incorporated

Temporary Secretarial Support

$500 (50/50 split H/F)

 

Origin of Report

1.2       This report is to assist the Community Board consider applications for funding from Governors Bay Heritage Trust and the Community Patrol City to Sumner Incorporated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Approves a grant of $2,750 to the Governors Bay Heritage Trust for Compiling History of Upper Lyttelton Harbour Area towards wages, expenses and volunteer recognition.

2.         Approves a grant of $250 to Community Patrol City to Sumner Incorporated for Temporary Secretarial Support towards wages. (50/50 Split H/F)

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$5,706.61

$0

$5,706.61

$2,706.61

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrices provide detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

DRF Matrix for Governors Bay Heritage Trust Compiling History of Upper Lyttelton Harbour Area

43

b

DRF Matrix for Community Patrol City to Sumner Temporary Secretarial Support

44

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Philipa Hay,              Community Development Advisor

Amy Hart,                 Governance Support Officer

Approved By

Joan Blatchford,     Manager Community Governance - Lyttelton/Mt Herbert

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

16.    Lyttelton/Mt Herbert Youth Development Fund - Leon MacLeod

Reference:

16/765009

Contact:

Trisha Ventom

Trisha.ventom@ccc.govt.nz

941 5642

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Lyttelton/Mt Herbert Community Board to consider one application received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $5,706.61 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Leon MacLeod.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Approves a grant of $100 from its 2016/17 Youth Development Fund to Leon MacLeod towards the Spirit of Adventure Trust voyage.

 

 

4.   Applicant 1 – Leon MacLeod

4.1       Leon is a 14 year old student who lives in Lyttelton and attends Burnside High School.

4.2       Leon has been selected alongside 9 other students to attend the Spirit of Adventure Trophy Voyage from 30th October – 3rd November.  The main focus of the trip is youth development, aiming to build confidence and team work.

4.3       Fundraising activities that Leon has been involved with include clearing rubbish after an event, stocktaking and a quiz night.

4.4       Leon say “I want to go on the trip because I will learn heaps of things, it’s an awesome opportunity and will help me with leadership skills and working as a team”

4.5       Leon’s other interests include computers, football and skiing.

 

 

 

 

4.6       The following table provides a breakdown of the costs for <enter text>:

EXPENSES

Cost ($)

Trophy Voyage

850

Airfares

195.80

Airport Transfers

22.60

                                                                                                 Total

$1068.40

 

 

4.7       This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Trisha Ventom,       Community Recreation Advisor

Amy Hart,                 Governance Support Officer

Approved By

Joan Blatchford,     Manager Community Governance - Lyttelton/Mt Herbert

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

17.    Community Organisation Report - Orton Bradley Park Board

Reference:

16/793791

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

1.1       This report presents the minutes of the Orton Bradley Park Board meeting of 11 April 2016.

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the minutes of the Orton Bradley Park Board meeting of 11 April 2016.

 

 

 

Attachments

No.

Title

Page

a

Orton Bradley Park Board Minutes - 11 April 2016

48

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

18     Committee Report - Diamond Harbour Reserves Management Committee Minutes - 29 March 2016

Reference:

16/815900

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

1.1       This report presents the minutes of the Diamond Harbour Reserves Management Committee meeting held on 29 March 2016.

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the minutes of the Diamond Harbour Reserves Management Committee meeting held on 29 March 2016.

 

 

 

 

Attachments

No.

Title

Page

a

Diamond Harbour Reserves Management Committee Minutes - 29 March 2016

56

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

PDF Creator


 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

19     Committee Report - Diamond Harbour Reserves Management Committee Minutes - 31 May 2016

Reference:

16/816732

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

1.1       This report presents the minutes of the Diamond Harbour Reserves Management Committee meeting held on 31 May 2016.

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the minutes of the Diamond Harbour Reserves Management Committee meeting held on 31 May 2016.

 

 

 

 

Attachments

No.

Title

Page

a

Diamond Harbour Reserves Management Committee Minutes - 31 May 2016

62

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

PDF Creator


 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

20     Committee Report - Lyttelton Reserves Management Committee Draft Minutes - 11 April 2016

Reference:

16/793841

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

1.1       This report presents the draft minutes of the Lyttelton Reserves Management Committee meeting held on 11 April 2016.

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the draft minutes of the Lyttelton Reserves Management Committee meeting held on 11 April 2016.

 

 

 

 

Attachments

No.

Title

Page

a

Lyttelton Reserves Management Committee Draft Minutes - 11 April 2016

68

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

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Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

21     Committee Report - Cass Bay Reserves Management Committee Draft Minutes - 1 June 2016

Reference:

16/793898

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

1.1       This report presents the draft minutes of the Cass Bay Reserves Management Committee meeting held on 1 June 2016.

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the draft minutes of the Cass Bay Reserves Management Committee meeting held on 1 June 2016.

 

 

 

 

Attachments

No.

Title

Page

a

Cass Bay Reserves Management Committee Draft Minutes - 1 June 2016

74

 

 

Signatories

Author

Liz Beaven,               Community Board Advisor

Approved By

Liz Beaven,               Community Board Advisor

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

22     Lyttelton/Mt Herbert Community Board Area Report

Reference:

16/64235

Contact:

Joan Blatchford

joan.blatchford@ccc.govt.nz

941 5643

 

 

1.   Board Activities

1.1       Community Board Plan Update

1.1.1   The Community Governance Team will update the Board on the Community Board Plan at this meeting.

1.2       Through the Glass Ceiling Portraits

1.2.1   As the Board requested, the Community Board Adviser have contacted Julia Holden, artist, on the cost of the Board obtaining the three past elected members’ portraits of Kate Shepherd, Elizabeth McCoombs, and Gladys Boyd to be hung in the new Boardroom at 25 Canterbury Street.  The artist has agreed to sell each portrait to the Board for $1,000 each (total cost $3,000). The portraits are currently unframed which would be an added expense of approximately $800. No funds have yet been identified to pay for these portraits.

1.3       Lyttelton Recreation Ground – Dog Walkers

1.3.1   The Community Board Adviser has been advised by Animal Control that they have had patrols focusing on the Lyttelton Recreation Ground and the issue of owners not picking up after their dogs.  The Recreation Ground is set down for regular weekly patrols and enforcement.  The team have patrolled the area on 13 different occasions between the hours of 9.30am to 6.30pm since 24 May 2016, the last visit was 13 July 2016.  Officers have spoken to a total of three dog owners over this period exercising dogs on the recreation grounds, all dogs were controlled by leash.  Patrols will continue as part of normal enforcement strategy for the area.  An article was also published by the Animal Control Team in the late June edition of the Lyttelton Review.

 

1.4       Sports Parks and Parks Play and Recreation Facilities Planning

1.4.1   Please find attached the summary notes from the Board 17 November 2015 seminar when staff meet with the Board to discuss Parks Network Plans.  The next step is for a reference group from the sports community to develop a draft framework for Sports Parks that will inform the draft Sports Parks Network Plan.  Staff are aiming to organise some focus groups late 2016 on specific play and recreation issues to inform the draft Parks Play and Recreation Facilities Network Plan.

 

1.5       Diamond Harbour Reserves Management Committee

1.5.1   At its 31 May 2016 meeting the Diamond Harbour Reserves Management Committee supported the appointment of Piet van Leeuween to the Committee, which is a subcommittee of the Board. The Board is asked if it supports the nomination of Piet van Leeuween.

 

 

2.   Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the Lyttelton/Mt Herbert Community Board Area Report.

2.         That the Board nominate the Board Representative for the Whakaraupō/Lyttelton Harbour Catchment Management Project Working Group.

3.         That the Board, dependent on available funding, purchase the portraits of Kate Shepherd, Elizabeth McCoombs and Gladys Boyd from Julia Holden at a cost of $1,000 each and staff to arrange framing of the portraits at the approximate cost of $800.

4.         Approve Piet van Leeuween to be appointed to the Diamond Harbour Reserves Management Committee.

3.   Community Activities

3.1       Lyttelton Recreation Centre Programme Development

3.1.1   Collaboration with key organisations is underway to establish the Green Prescription Programme run by Sport Canterbury.

3.1.2   Planning meetings have started to commence a programme for toddlers.

 

3.2       Lyttelton Recreation Centre Usage

3.2.1   Establishing connections with the community that include current and potential users has commenced.

3.2.2   Planning is underway to meet with the Lyttelton Recreation Centre Advisory Group to acknowledge the issues raised at the public meeting held in March.

 

3.3       Governors Bay Anti-Social Driving issues

3.3.1   A community meeting was held on 27 June to discuss actions which might be taken to alleviate the issues experienced in the Governor Bay area. A local working group is to be formed to work with the police and Council on this issue.

 

3.4       Diamond Village Pathway Planning

3.4.1   A community meeting has been set up to get feedback on the concept plan of the village pathway.

 

3.5       Rainbow Youth Mardi Gras

3.5.1   A steering committee for this project has been set up comprising members from Qtopia, Christchurch Pride, Project Lyttelton and Lyttelton/Mt Herbert Community Governance Team.

3.5.2   Some initial meetings have taken place to discuss the concept for an event which is scheduled for the start of Pride Week in March 2016.  The Lyttelton event will begin with a street parade and will culminate with entertainment in Albion Square. 

3.5.3   The group is booked to discuss the project at the Board seminar in August.

 

3.6       Housing Research

3.6.1   A researcher has been selected and she is doing some preliminary work and will be coming to the Board to discuss her initial findings and seek any further direction in September.

 

3.7       Allandale Hall

3.7.1   The first step in this project is to obtain an engineering report. This is underway.

4.   Council Activities and Decisions

4.1       Whakaraupō/Lyttelton Harbour Catchment Management Plan

4.1.1   At the Council’s 14 July 2016 the Council resolved to:

1.         Receive the information in the amended Governance Group Memorandum of Understanding tabled at the meeting in relation to the Whakaraupō / Lyttelton Harbour Catchment Management Plan, report.

2.         Elect the Councillor for Banks Peninsula onto the Governance Group.

3.         Delegate authority to the Lyttelton Mount Herbert Community Board to elect a member onto the Project Working Group.

4.         Delegate authority to the Councillor for Banks Peninsula to sign the Memorandum of Understanding on behalf of the Council.

5.         Require the Whakaraupō Partners Project Team to engage with the harbourside communities in developing the project plan as early as possible.

4.1.2   As per the Council’s resolution the Community Board representative has been delegated to nominate a Community Board member onto the Catchment Management Plan Working Group.

5.   Funding Update

5.1       Board Funding - Unallocated Balances

5.1.1   A copy of the Board’s Discretionary Response Fund 2016/17 unallocated balance as at 20 July 2016 is attached for the Board's information.

5.2       Discretionary Response Fund

5.2.1   Three applications which include one Youth Development application have been received for allocation in July from the Board’s Discretionary Response Fund.  A further two applications are being processed.

5.3       Small Grants Fund

5.3.1   Three nominations in addition to the current community representative were received for consideration for appointment to the Board’s Small Grants Fund Assessment Committee.  The current community member has confirmed her availability and willingness to continue in this role.  The decision to appoint will be made at the Board’s July meeting.

5.3.2   A seminar for the Small Grants Fund Assessment Committee members will be held on 3 August.

 

Attachments

No.

Title

Page

a

Sports Parks and Parks Play and Recreation Facilities Planning - Summary and Common Themes from Community Board Seminars

81

b

Sports Parks and Parks Play and Recreation Facilities - Lyttelton/Mt Herbert Community Board Seminar 17 November 2015

84

c

Board Funding - Unallocated Balances

86

 

 

Signatories

Authors

Joan Blatchford,     Manager Community Governance - Lyttelton/Mt Herbert

Angela Abel,            Community Support Officer

Liz Beaven,               Community Board Advisor

Amy Hart,                 Governance Support Officer

Philipa Hay,              Community Development Advisor

Andrea Wild,           Community Development Advisor

Trisha Ventom,       Community Recreation Advisor

Approved By

Joan Blatchford,     Manager Community Governance - Lyttelton/Mt Herbert

  


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator


 

PDF Creator


Lyttelton/Mt Herbert Community Board

20 July 2016

 

PDF Creator

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

23.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

24.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

25.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Lyttelton/Mt Herbert Community Board

20 July 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

26

Lyttelton/Mt Herbert Small Grants Fund Assessment Committee Appointments 2016/17

s7(2)(a)

Protection of Privacy of Natural Persons

To enable the Board to consider the nominations received for the 2016/17 Small Grants Fund Assessment Committee

After the appointees have been notified

 

 



[1] Urban Design Panels – A National Stocktake, 2010, Ministry for the Environment.