Te Hapori o Ōhinehou raua ko Te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Lyttelton/Mt Herbert Community Board will be held on:

 

Date:                                     Wednesday 6 July 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann Jolliffe

Adrian Te Patu

Andrew Turner

 

 

29 June 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Lyttelton/Mt Herbert Community Board

06 July 2016

 

Lyttelton/Mt Herbert Community Board Objectives

for the 2013 – 2016 Triennium

 

These objectives are agreed by members of the Lyttelton/Mt Herbert Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work in this triennium and beyond. These objectives can only be achieved in partnership with others, including community groups, Ngāi Tahu whanaunui, local businesses (including Lyttelton Port of Christchurch), Christchurch City Council and government agencies.

 

·           The challenges and strengths of increasing diversity in our communities are acknowledged and celebrated.

·           More and different people are involved in their communities.

·           The Board maintains and increases its leadership role as advocate for our communities.

·           Local partnership in earthquake recovery, regeneration and ongoing community development.

·           The community understands and has confidence in the Board's decision-making.

·           The relationship between the community and the port, including Lyttelton Port Company, is improved.

·           Protection, retention and restoration of natural and cultural heritage.

·           Avoid or mitigate negative effects of port traffic on community well-being.

·           Direct public access to the inner harbour and waterfront from Lyttelton town centre.

·           Strong physical and social links between harbour-side communities are maintained and enhanced.

·           Lyttelton town centre is rebuilt in a way which expresses its unique character.

·           All rebuild activity promotes social and economic vibrancy and / or wellbeing.

·           Lyttelton Urban Design Advisory Committee is established and operating effectively.

·           Arts and creative activities are supported and celebrated.

·           Lyttelton Harbour catchment water quality is steadily improving.

·           Significant progress on the Head-to-Head Walkway.

·           Landscapes are protected and sustainably managed.

·           Plans for Diamond Harbour town centre redevelopment are agreed upon and implemented.

·           Lyttelton Harbour is a destination of choice for visitors from Christchurch and beyond.

·           Lyttelton’s status as preferred port of call for cruise ships visiting Canterbury is restored.

·           Residents feel safe from natural hazards in all harbour communities.

·           There is access to suitable housing for all those who wish to live here.

·           Facilities for community activities, including recreation and sport, are repaired, rebuilt, maintained and well-used by all residents.

·           For local government and electoral purposes, Banks Peninsula remains intact and has effective representation, reflecting the Peninsula’s inherent integrity and particular interests.

 

Lyttelton/Mt Herbert Community Board

Proposed for Adoption:16 December 2015

 

 


Lyttelton/Mt Herbert Community Board

06 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Karakia Timatanga.............................................................................................................................. 4

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

Karakia Whakamutunga

 

 


Lyttelton/Mt Herbert Community Board

06 July 2016

 

 

Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 15 June 2016 be confirmed (refer page 5).

  


Lyttelton/Mt Herbert Community Board

06 July 2016

 

 

 

Te Hapori o Ōhinehou raua ko Te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Open Minutes

 

 

Date:                                     Wednesday 15 June 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

10 June 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: Adrian Te Patu. 

 

Nga Mate: The Board stood in silence to remember Ben Hawkins, who recently passed away. Ben, who came to Diamond Harbour in the 1960s, was an active member of the community as a co-founder of the Diamond Harbour Rugby Club and member of the Volunteer Fire Brigade.

 

The agenda was dealt with in the following order.

 

1.   Apologies

Part C

An apology for early departure was received and accepted from Andrew Turner, who was absent for part of Clause 5 and Clauses 6-16.

2.   Declarations of Interest

Part B

Paula Smith declared an interest in Clause 10 - Lyttelton/Mt Herbert Youth Development Fund – David Christopher Buchanan and  took no part in the discussion and voting on this item.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LMCB/2016/00083

Community Board Decision

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 1 June2016 be confirmed.

Paula Smith/Ann Jolliffe                                                                                                                                           Carried

4.   Deputations by Appointment

Part B

4.1       Consent Issues Regarding Preferred New Site for Busy C's Preschool

 

Caro Davidson of Busy C’s Preschool spoke regarding options for relocation of the Preschool from its current location at Lyttelton West School, as the Ministry of Education plans to sell the site. Ms Davidson tabled a summary of the points raised in her deputation.

 

The Board noted it would be happy to provide Busy C’s Preschool with a letter of support in the future if required.

 

The Board thanked Ms Davidson for her deputation.

 

4.2       Proposed Art Project and Event in Lyttelton

 

Julia Holden spoke regarding a proposed art project and event in Lyttelton, Lyttelton Redux. (Item 8 of these minutes refers).

 

The Board thanked Ms Holden for her deputation.

 

4.3       Norwich Quay Bus Stop and Tunnel Control Parking Associated with NZTA Norwich Quay Pedestrian Safety Improvement Project

 

Tony Threadwell, owner of Fisherman’s Wharf restaurant on Norwich Quay, Lyttelton, spoke regarding his concern with the proposal to move one of the bus stops on Norwich Quay, which would remove 10 car parks outside of Fisherman’s Wharf restaurant. Mr Threadwell tabled a document summarising the points raised.

 

Refer to Clause 5 of these minutes - Norwich Quay Bus Stop and Tunnel Control Parking Associated with New Zealand Transport Authority (NZTA) Norwich Quay Pedestrian Safety Improvement Project for the Board’s decision on this issue.

 

The Board thanked Mr Threadwell for his deputation.

 

4.4       Update on Proposed Project to Improve Safety of Recreational Boat Users at Naval Point Slipways

 

James Ensor and Roger Allen of the Boat Security and Safety Association spoke regarding an update on the Association’s proposed project to improve safety of recreational boat users of Naval Point slipways. Mr Ensor and Mr Allen tabled a summary of points submitted to the Council’s Draft Annual Plan 2016/17 and Amended Long Term Plan 2015/25 requesting funding for the proposed project.

 

Staff recommended that no new projects be started at Naval Point until the Quantitative Risk Assessment (QRA) of the Oil Companies’ storage facilities is complete. The Board requested that staff provide an update on the status of the QRA.

 

The Board thanked Mr Ensor and Mr Allen for their deputation.

 

Member Turner left the meeting at 11.07 am.

 

5.   Norwich Quay Bus Stop and Tunnel Control Parking associated with New Zealand Transport Authority (NZTA) Norwich Quay Pedestrian Safety Improvement Project

 

Board Comment

1.              The Board considered a report regarding the proposed relocation of a bus stop and the extension of the existing tunnel control parking area on Norwich Quay.  The Board acknowledged the impact of relocation of the bus stop on Fisherman’s Wharf, which would lose 10 car parks.

 

Community Board Resolved LMCB/2016/00084

Part C

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

That the Lyttelton/Mt Herbert Community Board:

1.         Revoke all existing parking restrictions on the southern side of Norwich Quay commencing at its intersection with Sutton Quay and extending in an easterly direction for a distance of 22 metres.

2.         Revoke all existing parking restrictions on the southern side of Norwich Quay commencing at its intersection with Sutton Quay and extending in a westerly direction for a distance of 70 metres.

3.         Approve that a bus stop be created on the southern side of Norwich Quay commencing at a point 7 metres east its intersection with Sutton Quay and extending in an easterly direction for a distance of 15 metres.

4.         Approve that the parking of vehicles be restricted to Tunnel Control Authorised Vehicles Only on the southern side of Norwich Quay commencing at a point 10 metres west its intersection with Sutton Quay and extending in a westerly direction for a distance of 42 metres.

5.         Approve that the above resolutions come into effect when the construction of the Norwich Quay Pedestrian Safety Improvement Project is completed.

A division was requested and on being put to the meeting was declared carried by 3 votes to 2 votes; the voting being as follows:

For:                 Paula Smith, Ann Jolliffe and Adrian Te Patu

Against:        Christine Wilson and Denis Aldridge

Paula Smith/Adrian Te Patu                                                                                                                                    Carried

6.   Presentation of Petitions

Part B

There was no presentation of petitions.  

7.   Staff Briefings - Update from Customer Services Unit

 

 

1.              The Customer Services Unit updated the Board on the Citizen Hub Strategy, technology replacement, Snap Send Solve and re-engineering for service requests.

 

2.              The Board requested that staff provide a monthly report of Customer Services Requests (CSRs) in the Banks Peninsula Ward starting in October 2016.

 

 

Community Board Resolved LMCB/2016/00085

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Note the information during the Staff Briefing on the Customer Services Unit.

Member Smith/Member Aldridge                                                                                                                       Carried

 

8.   Correspondence - Proposed Art Project and Event in Lyttelton

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 15 June 2016 from Julia Holden regarding a proposed art project and event in Lyttelton.

 

Community Board Resolved LMCB/2016/00086

Part B

That the Lyttelton/Mt Herbert Community Board:

1.              Receive the information in the correspondence report dated 15 June 2016 from Julia Holden regarding a proposed art project and event in Lyttelton.

 

2.              Request that staff discuss funding options for the event and project with Ms Holden.

Paula Smith/Denis Aldridge                                                                                                                                    Carried

 

 9.   Lyttelton-Mt Herbert Community Board Submissions Committee Minutes - 1 June 2016

 

Community Board Resolved LMCB/2016/00087

Part B

That the Lyttelton/Mt Herbert Community Board receive the Minutes from the Lyttelton/Mt Herbert Community Board Submissions Committee meeting held 1 June 2016.

Paula Smith/Ann Jolliffe                                                                                                                                           Carried

 

10. Lyttelton/Mt Herbert Youth Development Fund - David Christopher Buchanan

 

Community Board Resolved LMCB/2016/00088

Part C

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

That the Lyttelton/Mt Herbert Community Board:

1.              Approves a grant of $300 from its 2015/16 Youth Development Fund to David Christopher Buchanan towards the (International Optimist Dinghy Association) IODA World Championship in Portugal.

Ann Jolliffe/Denis Aldridge                                                                                                                                     Carried

 

Paula Smith declared an interest in this item and withdrew from the discussion and voting thereon, whereby Christine Wilson temporarily assumed the Chair.

 

11. Boat Security and Safety Association  - Secretarial Support Services

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Approves a grant to Boat Security and Safety Association for $581 towards secretarial support services.

 

Community Board Resolved LMCB/2016/00089

Part C

That the Lyttelton/Mt Herbert Community Board:

1.              Approves a grant to Boat Security and Safety Association for $581 towards secretarial support services.

 

2.              Request that staff advise the Association to apply for funding for secretarial support services from the Board’s Small Grants Fund in FY 2016/17 if required.

Paula Smith/Adrian Te Patu                                                                                                                                    Carried

 

Paula Smith resumed the Chair.

 

12. Replanting Vegetation on Cass Bay Reserves

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Approves a grant of $1,810 for Cass Bay Reserve Management Committee towards Replanting vegetation on Cass Bay reserves.

 

Community Board Resolved LMCB/2016/00090

Part C

That the Lyttelton/Mt Herbert Community Board:

1.              Approves a grant of $1,810 for Cass Bay Reserves Management Committee towards Replanting vegetation on Cass Bay reserves.

 

2.              Commend the Cass Bay Reserves Management Committee for deciding to plant native vegetation sourced from local seeds.

Paula Smith/Christine Wilson                                                                                                                                 Carried

 

13. Committee Report - Lyttelton Recreation Ground Reserve Management Committee Draft Minutes - 16 May 2016

 

Board Comment

1.              The Board requested that staff educate dog owners who walk within the Lyttelton Recreation Ground regarding the requirement to remove and dispose of dog fouling.

 

Community Board Resolved LMCB/2016/00091

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the draft minutes of the Lyttelton Recreation Ground Reserve Management Committee meeting held on 16 May 2016.

Member Wilson/Member Jolliffe                                                                                                                        Carried

 

 

14. Lyttelton/Mt Herbert Community Board Area Report

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the Lyttelton/Mt Herbert Community Board Area Report.

 

Community Board Resolved LMCB/2016/00092

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the Lyttelton/Mt Herbert Community Board Area Report.

Paula Smith/Denis Aldridge                                                                                                                                    Carried

 

Community Board Resolved LMCB/2016/00093

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Request that staff work in partnership with the Allandale Reserve Management Committee and other community members to achieve a rebuilt Allandale Hall that aligns with Council and community aspirations.

 

Denis Aldridge/Paula Smith                                                                                                                                    Carried

 

Community Board Resolved LMCB/2016/00094

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Decide that the Board’s draft submission on the Draft Christchurch Visitor Strategy – Setting the Direction – June 2016 be circulated to the Board for comment prior to submission, and that the final submission be approved and submitted by the Chairperson.

 

Paula Smith/Denis Aldridge                                                                                                                                    Carried

 

 

The meeting adjourned at 12.54pm.

The meeting resumed at 2.41pm.

15. Elected Member Information Exchange

 

15.1    New Zealand Maori Council Conference and Hui 2016

Community Board Resolved LMCB/2016/00095

Part C

That the Lyttelton/Mt Herbert Community Board:

1.              Approve that Adrian Te Patu and Christine Wilson attend the New Zealand Maori Council Conference and Hui 2016 in Dunedin and that the cost be met by the Boards personal development budget.

Member Smith/Member Aldridge                                                                                                                       Carried

 

Part B

Whakaraupō / Lyttelton Harbour Catchment Management Plan

One of the Supporting Commitments of the Lyttelton Port Recovery Plan is development and implementation of a Catchment Management Plan for Whakaraupō/Lyttelton Harbour. The Board and Environment Canterbury will hold three community meetings around the Harbour seeking feedback around what the community would like included in the Plan.

Whakaraupō / Lyttelton Harbour Seminar Series

 

The Board and Environment Canterbury are planning a series of scientific seminars on a variety of topics regarding the ecology of Whakaraupō/Lyttelton Harbour.

 

Noise from Lyttelton Port Company Pilot Boat at Diamond Harbour

 

The Board was advised the Diamond Harbour Community Association raised an issue with noise from the new pilot boat disturbing residents, and questioned if the vibrations were also disturbing marine life.

 

Appointment to Port Liaison Committee

 

The Board was advised the Diamond Harbour Community Association appointed Pete Simpson as its representative on the Port Liaison Committee.

 

Greenwaste Disposal in Diamond Harbour

 

The Board was advised there is widespread support among residents of Diamond Harbour for a permanent greenwaste disposal system in Diamond Harbour.

 

Timeball Station Rebuild On Hold

 

The Board was advised that the rebuild of Timeball Station in Lyttelton has been placed on hold until at least the end of 2016 while surrounding roadworks are completed.

 

Canterbury/Aoraki Conservation Board

 

The Board was advised that the Canterbury/Aoraki Conservation Board will visit the Lyttelton/Mt Herbert area in June 2016.

 

Governors Bay Jetty

 

The Board was advised the Governors Bay Jetty Committee is continuing with its goal to repair the jetty.

 

Living Springs

 

The Board was advised the Living Springs Annual General Meeting will be held on 29 June 2016.

 

The Board was advised construction of the Founders Field at Living Springs is more than three quarters complete.

 

The Board was advised Living Springs will shortly launch the Aorangi Foundation, which will fund lower decile schools to attend camp at Living Springs.

 

Matariki

 

The Board was advised a Matariki celebration will be held at Albion Square in Lyttelton on Saturday 18 June 2016 hosted by Community House.

 

Steadfast Reserve in Cass Bay

 

The Board was advised there is ongoing uncertainty regarding the future use of the Steadfast reserve in Cass Bay.

 

The Board requested that staff advise of the planned future use of the Steadfast Reserve, and report to the Board, Cass Bay Reserves Management Committee and HMS Steadfast.

 

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

Karakia Whakamutunga: Adrian Te Patu. 

Meeting concluded at 3.26pm.

 

CONFIRMED THIS 6th DAY OF JULY 2016.

 

Paula Smith

Chairperson