Hagley/Ferrymead Small Grants Fund Assessment Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Hagley/Ferrymead Small Grants Fund Assessment Committee will be held on:

 

Date:                                     Wednesday 27 July 2016

Time:                                    3.30pm

Venue:                                 Boardroom, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sara Templeton

Alexandra Davids

Brenda Lowe-Johnson

Ian Brook – Community Representative

Nan Caldwell – Community Representative

Melanda Selmit – Community Representative

Sandra Smith – Community Representative

 

 

19 July 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Small Grants Fund Assessment Committee

27 July 2016

 

 

 


Hagley/Ferrymead Small Grants Fund Assessment Committee

27 July 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Hagley/Ferrymead 2016/17 Small Grants Fund Applications for Consideration....... 5   

 

 


Hagley/Ferrymead Small Grants Fund Assessment Committee

27 July 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

  


Hagley/Ferrymead Small Grants Fund Assessment Committee

27 July 2016

 

 

3.        Hagley/Ferrymead 2016/17 Small Grants Fund Applications for Consideration

Reference:

16/764868

Contact:

Vimbayi Chitaka

Vimbayi.Chitaka@ccc.govt.nz

941 6633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Small Grants Fund Sub-Committee to consider applications for funding from their 2016/17 Small Grants Fund.

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Small Grants Fund Assessment Committee:

1.         Approve the 2016/17 Small Grants Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

00055346

 

Bromley Community Association

 

Account Administrator Wages

 

$4,000

 

00054996

 

Bromley Community Association

 

Computer Tuition

 

$1,000

 

00054989

 

Bromley Community Association

 

Bromley Playgroup

 

$740

 

00055317

 

Bromley Community Association

 

Bromley Community Fair

 

$1,500

 

00055135

 

Linwood Avenue Community Corner Trust

 

Special Events

 

$850

 

00055271

 

Phillipstown Community Centre Charitable Trust

 

Phillipstown Community Events

 

$2,500

 

00054630

 

Sumner Bays Union Trust

 

Project Resourcing

 

$3,500

 

00055239

 

Te Mapua Child and Youth Trust

 

Warriors After School Programme

 

$1,500

 

00055435

 

Te Whare Roimata

 

Linwood Community Arts Programme

 

$4,500

 

00054709

 

Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre

 

Operational Costs

 

$3,000

 

00054678

 

Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre

 

Community Gardens

 

$4,000

 

00055210

 

Woolston Community Association

 

Programme Expenses

 

$750

 

00055195

 

Woolston Community Association

 

Woolston Gala

 

$1,000

 

              

00054880

 

Woolston Development Project Inc

 

Women's Social Support Group

 

$500

 

00054725

 

Avebury Community Garden

 

Richmond Community Garden at Avebury House

 

$500

 

00054896

 

Avon Loop Planning Association

 

Community Cottage Administration

$1,200

 

00055000

 

Bromley Community Association

 

Bromley Volunteer Recognition

 

$400

 

00054982

 

Bromley Community Association

 

Bromley Women's Group

 

$500

 

000054793

 

Christchurch Estuary Association Inc

 

Meeting Room Rent

 

$110

 

00055425

 

DARE Canterbury Incorporated

 

DARE Programme Delivery

 

$2,000

 

00054819

 

Heathcote Valley Community Library Inc

 

Books to Re-Establishing Community Library

 

$1,000

 

00055281

 

Heathcote-Mt Pleasant Anglican Parish

 

Community Luncheon Programme

 

$500

 

00055443

 

Kimihia Adventure Programme Trust

 

End of Year Camp

 

$600

 

00055141

 

Linwood Avenue Community Corner Trust

 

Kitchen Equipment

 

$500

 

00055133

 

Linwood Avenue Community Corner Trust

 

Volunteer Expenses

 

$500

 

                        

00055257

 

New Beginnings Pre School Incorporated

 

Learning and Play Resources

$1,000

 

00054647

 

Parish of Linwood St Chads

 

Community Equipment

 

$1,000

 

00055308

 

Raupo Scout Group

 

Improving Kitchen Facilities

 

$1,000

 

00055189

 

Redcliffs Tennis Club

 

Tennis Balls

 

$500

 

00055423

 

Richmond Keas Softball Inc

 

Softball Equipment (60/40 Split with Burwood/Pegasus)

 

$2,000

 

00054788

 

Shoreline Youth Trust

 

Youth Activities for Van Asch Deaf Education

 

$1,000

 

00055014

 

Sumner Community Residents' Association

 

The Great Sumner Picnic 2017

 

$1,000

 

00055273

 

Te Mapua Child and Youth Trust

 

Mana Mentoring Programme Resources

 

$1,500

 

00055361

 

Te Whare Roimata

 

Gold Coin Café

 

$3,000

 

00054680

 

Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre

 

Volunteer Recognition Costs

 

$500

 

00054617

 

Woolston Boxing Club

 

Operational Expenses

 

$750

 

00054933

 

Woolston Development Project Inc

 

After School and Holiday Programme Resources

 

$750

 

00054875

 

Woolston Development Project Inc

 

Family Events

 

$850

 

00054871

 

Woolston Development Project Inc

 

Volunteer Expenses

 

$3,000

 

 

2.         Decline the 2016/17 Small Grants Fund applications outlined in the following schedule:

No

Organisation Name

Project

Recommendation

00055318

Bromley Community Association

Staff Training

$0

             

00055313

 

Bromley Community Association

 

Bromley Bulletin

 

$0

 

00054646

 

K2 Youth Development Trust

 

Staff Training and Laptop

 

$0

 

00055134

 

Linwood Avenue Community Corner Trust

 

Youth Activities

 

$0

 

00054903

 

Avon Loop Planning Association

 

Painting of Community Cottage

 

$0

 

00054691

 

Te Whare Taonga O Nga Iwi Katoa Linwood Resource Centre

 

Foot Clinic

 

$0

 

 

3.         Delegate authority to the Committee Chairperson and a member of the Committee to confirm the minutes of the meeting,

 

 

4.   Key Points

4.1       The available funding for allocation from the 2016/2017 funding year is $55,000.

4.2       All funding approved is for the period of September to August each year.

4.3       Staff have assessed and made recommendations.  If these recommendations are adopted, the remaining balance would be $0.00.

4.4       There were 45 applications received at a total value of $125,904. No ineligible applications were received.

4.5       The attached Decision Matrix (Attachment A) provides detailed information for the application.  This includes organisational details, project details, financial information, a staff assessment and a priority ranking.

4.6       The Funding Outcomes and Priorities (Attachment B) and Criteria (Attachment C) for this fund are attached.

 

Attachments

No.

Title

Page

a

Hagley Ferrymead Small Grants Fund 2016/17 - Decision Matrix

10

b

Funding Outcomes and Priorities

55

c

Small Grants Fund 2016 Criteria

57

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vimbayi Chitaka,    Community Development Advisor

Approved By

Barbara Strang,       Community Board Advisor

Murray Sinclair,      Head of Community Support, Governance & Partnerships

  


Hagley/Ferrymead Small Grants Fund Assessment Committee

27 July 2016

 

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27 July 2016

 

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27 July 2016

 

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