Christchurch City Council

Minutes

 

 

Date:                                     Thursday 14 July 2016

Time:                                    9.33am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

14 July 2016

 

 

 

Principal Advisor

Mary Richardson

General Manager Customer and Community

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

14 July 2016

 

  

The agenda was dealt with in the following order.

1.   Apologies

 

Council Resolved CNCL/2016/00297

That the apology from the Mayor and apology for lateness from Councillor Manji be accepted.

 

Deputy Mayor/Councillor Turner                                                                                                                         Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00298

That the minutes of the Council meetings held on Tuesday, 21 June 2016 and Thursday, 23 June 2016 be confirmed.

AND

That the Council receives the Minutes from the Regulation and Consents Committee meeting held 16 June 2016.

AND

That the Council receives the Minutes from the Strategy and Finance Committee meeting held on 16 June 2016.

 

Councillor Livingstone/Councillor Cotter                                                                                                               Carried

 

Councillor Manji joined the meeting at 09:43 am.

4.   Public Participation

4.1  Public Forum

 

·           Jane Harrison (Chair), Lesley Fulton, Jason Mill, Steve Langridge, Moira McDougall and Sargeant Steve Jones-Poole of the Bridge South Brighton Trust addressed the Council regarding financial support to purchase a building at the centre of their project

·           Janet Begg and Paul McNoe, Chief Executive of Red Bus, addressed the Council regarding a Central City Bus Circuit

·           Jude Wastney and Justin Mitchell of Green Prescription, addressed the Council regarding reducing pool fees for those with a Green Prescription.

·           Frances Ryman and Irinka Britnall of the Englefield Residents Association addressed the Council regarding raising awareness of Englefield Lodge. This relates to item 11 – Hagley/Ferrymead Community Board Deputation Report.

Councillor East left the meeting at 10.18am and returned at 10.24am.

·           Connie Christensen of Go Cycle Christchurch addressed the Council.

4.2  Deputations by Appointment

4.2.1   Andrew Findlay and John Targett of the Christchurch Petanque Club addressed the Council regarding the report Lease of the Former United Bowling Club Area.

  

5.   Presentation of Petitions

There was no presentation of petitions.

53. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00299

That the following report be received and considered at the Council meeting on Thursday, 14 July 2016:

54. Fees and Charges Amendments.

 

Councillor Livingstone/Councillor Cotter                                                                                                           Carried

 

6.   Akaroa/Wairewa Community Board Minutes - 11 May 2016

Pam Richardson, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00300

That the Council receives the Minutes from the Akaroa/Wairewa Community Board meeting held 11 May 2016.

 

Councillor Turner/Councillor Gough                                                                                                                    Carried

 

Councillor Cotter left the meeting at 10.35am and returned at 10.37am.

7.   Lyttelton/Mt Herbert Community Board Minutes - 1 June 2016

Paula Smith, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00301

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meetings held 1 June 2016 and 15 June 2016.

 

Councillor Turner/Councillor East                                                                                                                         Carried

 

8.   Lyttelton/Mt Herbert Community Board Minutes - 15 June 2016

 

Council Decision

Refer to item 7.

 


 

Report from Hagley/Ferrymead Community Board - 31 May 2016

9.   Easement Over Part of Hagley Park

Sara Templeton, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00302

Part A

1.      That the Christchurch City Council, acting in the capacity of holding a delegated authority from the Minister of Conservation;

a.         Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

 

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

 

Report from Hagley/Ferrymead Community Board - 15 June 2016

10. Lease of Former United Bowling Clubrooms and Greens at Hagley Park

 

Council Resolved CNCL/2016/00303

That the Council: 

 

1.         Publicly notify the proposal to grant a lease to North Hagley Community Sports and Recreation Charitable Trust over that part of Hagley Park where the former United Bowling Clubrooms and green space is situated, an area of approximately 5387.5m2, part of Section 6 Survey Office Plan 467852 of 87.5600 hectares more or less, classified as a recreation reserve notified in New Zealand Gazette number 107 page 2706 on 11 September 1980 as shown on Attachment A, Lease Area Plan RPS 1332.

2.         In its capacity of holding the Minister of Conservation's Delegation, pending the outcome of 1 above, to give consent to the lease in accordance with 54(1)(b)and (c) of the Reserves Act 1977.

3.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Convening a hearings panel to consider any objections and making a recommendation back to the Council for a decision.

b.         Finalising lease documentation to North Hagley Community Sports and Recreation Charitable Trust for a period of up to 33 years broken into three 11 year terms at an annual rental set in accordance with the Council's Sports Lease Charges Policy.

c.         Granting permission to North Hagley Community Sports and Recreation Charitable Trust to enter into hire and sublease arrangements for utilisation of the grounds and buildings contained within the lease area specifically to High School Old Boys Rugby Club Incorporated, United Croquet Club Incorporated and Christchurch Petanque Club Incorporated as well as other sport and recreation user groups on terms and conditions to be approved by the Property Consultancy Manager on behalf of Council.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 

Report from Hagley/Ferrymead Community Board - 15 June 2016

11. Hagley/Ferrymead Community Board Deputation

 

Council Resolved CNCL/2016/00304

That the Council request a report to the Communities, Housing and Economic Development Committee on:

 

1.       Englefield Lodge

2.       Other heritage structures at risk

3.       An update on the Heritage Strategy and Heritage Buildings and Places Recovery Programme for Greater Christchurch.

 

Councillor Johanson/Councillor Turner                                                                                                              Carried

 

12. Hagley/Ferrymead Community Board Minutes - 31 May 2016

 

Council Resolved CNCL/2016/00305

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meetings held 31 May 2016 and 15 June 2016.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 

13. Hagley/Ferrymead Community Board Minutes - 15 June 2016

 

Council Decision

Refer to item 12.

 

The meeting adjourned at 10:45am at which point Councillors Gough and Livingstone left the meeting.

The meeting resumed at 11:03am.

14. Riccarton/Wigram Community Board Minutes - 31 May 2016

Mike Mora, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00306

That the Council receives the Minutes from the Riccarton/Wigram Community Board meetings held 31 May 2016 and 14 June 2016.

 

Councillor Chen/Deputy Mayor                                                                                                                            Carried

 

15. Riccarton/Wigram Community Board Minutes - 14 June 2016

 

Council Decision

Refer to item 14.

 

Councillors Gough and Livingstone returned to the meeting at 11.06am.

Report from Shirley/Papanui Community Board - 1 June 2016

16. Notice of Motion

Mike Davidson, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00307

Part A

That the Council refers the notice of motion report from the Shirley/Papanui Community Board to the Infrastructure, Transport and Environment Committee.

 

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 

17. Shirley/Papanui Community Board Minutes - 1 June 2016

 

Council Resolved CNCL/2016/00308

That the Council receives the Minutes from the Shirley/Papanui Community Board meetings held 1 June 2016.

 

Councillor Jones/Councillor Cotter                                                                                                                       Carried

 

18. Shirley/Papanui Community Board Minutes - 15 June 2016

 

Council Decision

That the Council receives the Minutes from the Shirley/Papanui Community Board meetings held 15 June 2016.

 

Councillor Cotter/Councillor Jones

 

Report from Spreydon/Heathcote Community Board - 20 May 2016

19. Elected Members Information Exchange - Community Board Flier

Karolin Potter, Chairperson, and Melanie Coker, Deputy Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00309

That the Council requests the Community Support, Governance and Partnerships Unit to investigate and deliver the development of a single page flier about Christchurch Community Boards, which can be obtained in libraries and service centres, as well as posted out with rates notices and other messages from the Christchurch City Council, post-election.

 

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 


 

 

20. Spreydon/Heathcote Community Board Minutes - 20 May 2016

 

Council Resolved CNCL/2016/00310

That the Council receives the Minutes from the Spreydon/Heathcote Community Board meetings held 20 May 2016, 8 June 2016 and 17 June 2016.

 

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

21. Spreydon/Heathcote Community Board Minutes - 8 June 2016

 

Council Decision

Refer to item 20.

 

22. Spreydon/Heathcote Community Board Minutes - 17 June 2016

 

Council Decision

Refer to item 20.

 

Report from Burwood/Pegasus Community Board - 16 May 2016

23. Mairehau Road Improvement Plan

Andrea Cummings, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00311

That the Council:

 

1.       Ensures that the Disability Strategy and all other related policies are fully considered for each and every street works. 

 

Note: The Council requested that:

·      The Head of Transport meet with the Burwood/Pegasus Community Board on this issue.

·      Environment Canterbury and the Canterbury District Health Board meet with the Community Board on this issue.

 

Councillor Livingstone/Councillor East                                                                                                                Carried

 


 

 

Report from Burwood/Pegasus Community Board - 20 June 2016

24. Waterways Maintenance Contract Review

 

Council Resolved CNCL/2016/00312

That the Council request a report to the Infrastructure, Transport and Environment Committee, via the Land Drainage Recovery Programme Working Group, on the ecological and cost implications for when the relevant waterways maintenance contract is reviewed, of awarding the mowing contract of the river banks to a single contractor to cover from the water’s edge to the road/land side of the stopbanks.

 

This report is to be in conjunction with the work already being done by the Christchurch West Melton Water Management Zone Committee.

 

Councillor East/Councillor Johanson                                                                                                                    Carried

 

Report from Burwood/Pegasus Community Board - 20 June 2016

25. Community Board Delegations - Levels of service and local contracts

 

Council Decision

The Community Board requested that the Council consider, as part of its review of delegations to Community Boards, giving Community Boards greater input into levels of service and the provision of local contracts. Staff advised that this would be part of the review and a Council decision is not required.

 

26. Burwood/Pegasus Community Board Minutes

 

Council Resolved CNCL/2016/00313

That the Council receives the Minutes from the Burwood/Pegasus Community Board meetings held

16 May 2016, 7 June 2016 and 20 June 2016.

 

Councillor East/Councillor Livingstone                                                                                                                Carried

 

27. Burwood/Pegasus Community Board Minutes - 7 June 2016

 

Council Decision

Refer to item 26.

 

28. Burwood/Pegasus Community Board Minutes - 20 June 2016

 

Council Decision

Refer to item 26.

 


 

 

29. Fendalton/Waimairi Community Board Minutes - 30 May 2016

Val Carter, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00314

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meetings held 30 May 2016 and 13 June 2016.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

30. Fendalton/Waimairi Community Board Minutes - 13 June 2016

 

Council Decision

Refer to item 29.

 

Report from Regulation and Consents Committee - 16 June 2016

32. Temporary Alcohol Ban in Riccarton Park Areas on New Zealand Cup Day 2016

 

Council Resolved CNCL/2016/00315

Part A

That the Council:

1.         Resolve it is satisfied that:

a.         There is evidence that the area to which the Alcohol Restrictions in Public Places Bylaw 2009 (the Bylaw) applies has experienced a high level of crime or disorder and that this can be shown to have been caused or made worse by alcohol consumption in the area; and

b.         The Bylaw, as applied by the resolution:

·     is appropriate and proportionate in the light of the evidence; and

·     can be justified as a reasonable limitation on people's rights and freedoms.

2.         Resolve to impose a temporary alcohol ban from 7am to 12 midnight on 12 November 2016 (New Zealand Cup Day 2016) in areas surrounding Riccarton Park Racecourse, namely:  both sides of the streets of Yaldhurst Road to Middlepark Road; Epsom Road to Racecourse Road; Buchanans Road to Masham Road; and Masham Road to Yaldhurst Road (see Attachment A - map).

3.         Place a Public Notice in the newspaper and provide signage in key public places covered by the alcohol ban.

 

Councillor Chen/Councillor Livingstone                                                                                                              Carried

 

33. Regulation and Consents Committee Minutes - 16 June 2016

 

Council Decision

Refer to item 3.

 

Report from Strategy and Finance Committee - 16 June 2016

34. Council Controlled Organisations - Half Year Financial Statements - Rod Donald Banks Peninsula Trust

 

Council Resolved CNCL/2016/00316

Part A

That the Council:

1.         Receive the half-year report for Rod Donald Banks Peninsula Trust.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

31. Parks and Reserves Bylaw - report back on scattering of ashes

 

Council Resolved CNCL/2016/00317

Part A

That the Council:

1.         Resolve that Parks Unit staff report back to the Council with:

a.    options for scattering ashes in cemeteries (current and/or future) and a draft amendment to the existing Cemeteries Handbook as required to enable scattering of ashes

b.    designated sites for scattering of ashes within Council’s open space areas, with management guidelines for any agreed site to be developed with the relevant Rūnanga, excluding Stanbury Park.

c.     draft guidelines explaining options and informing the public of best practice for scattering ashes taking account of cultural protocol and practices.

2.         Resolve to adopt the proposed Parks and Reserves Bylaw 2016 (Attachment E) and:

a.   that the form of the Christchurch City Council Parks and Reserves Bylaw 2016 is the most appropriate form, and that the bylaw is not inconsistent with the New Zealand Bill of Rights Act 1990

b.  that the Christchurch City Council Parks and Reserves Bylaw 2016 comes into force on 1 September 2016

c.   that staff are otherwise authorised to make any typographical changes or correct minor errors as the case may be before the Bylaw comes into force

d.  that the Council give public notice that the Christchurch City Council Parks and Reserves Bylaw 2016 has been made by the Council, that it comes into effect on 1 September 2016 and that copies of the bylaw may be inspected and obtained at the Council’s offices or on its website, without payment.

3.         Amend 13.3(c)(ii) of the proposed Parks and Reserves Bylaw 2016 to align with the recent Drone Policy “has a total flying weight of not more than 1.5kg; and”.

 

 

4.         Notes that on 13 November 2014, the Council delegated various powers under the Christchurch City Council Parks and Reserves Bylaw 2014 to the Chief Executive, and that the Council approved the delegation on the basis that it did not take effect until the Council has made the Bylaw (refer resolutions 31.1.4 and 31.4); and

5.         Confirms that the delegation will now take effect on 1 September 2016 in relation to the Parks and Reserves Bylaw 2016.

 

Councillor East/Councillor Scandrett                                                                                                                   Carried

 

Report from Strategy and Finance Committee - 16 June 2016

35. Vbase Limited - Amendment to Constitution

 

Council Resolved CNCL/2016/00318

Part A

That the Council:

1.         Approve the amendment of the Vbase Limited constitution by:

a.         deleting existing clauses 11.1 to 11.6;

b.         inserting a new clause 11.1 as follows:

“11.1      Statement of intent: The Company shall have a statement of intent which complies with the Local Government Act 2002 or any subsequent amending or replacing legislation”; and

c.         re-numbering the existing clause 11.7 to clause 11.2

2.         Authorise the General Manager Finance and Commercial to sign the shareholders resolution authorising this change on the behalf of Council.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

36. Strategy and Finance Committee Minutes - 16 June 2016

 

Council Decision

Refer to item 3.

 

37. Te Hononga Council - Papatipu Runanga Committee Minutes - 15 March 2016

 

Council Resolved CNCL/2016/00319

That the Council receives the Minutes from the Te Hononga Council - Papatipu Runanga Committee meeting held 15 March 2016.

 

Councillor Clearwater/Councillor Chen                                                                                                              Carried

 

38. 2015/16 Metropolitan Discretionary Response Fund

 

Council Resolved CNCL/2016/00320

That the Council:

1.         Approves a grant of $50,000 to Ferrymead Park Ltd towards Financial Assistance for Ferrymead Park for administration costs.

2.         Approves a grant of $50,000 to Canterbury Insurance Assistance Service towards Advocacy for Cantabrians Made Vulnerable by the Impact of the Earthquakes for salaries and operating costs.

 

Councillor Jones/Councillor Livingstone                                                                                                             Carried

 

39. Elected Member Allowances and Expenses from 1 July 2016

 

Council Resolved CNCL/2016/00321

That the Council:

1.              Adopt the attached schedule of Expenses and Allowances from 1 July 2016 and refer it to the Remuneration Authority for its determination.

 

Councillor East/Councillor Johanson                                                                                                                    Carried

 

40. Request for delegation in relation to tree removals for SCIRT programme

 

Council Resolved CNCL/2016/00322

That the Council resolves the following:

1.              That the General Manager Customer and Community, and Head of Parks, be delegated severally, the following power:

a.              In consultation with any other units affected and relevant Community Board, to authorise the removal of any tree from any reserve, park, open space or road corridor where that removal is necessary for a SCIRT project. The relevant Community Board is to be given three working days' notice prior to any removals to be carried out under this delegation, in order for any feedback to be provided.  

b.             This delegation expires on 31 December 2016.

c.              This delegation may be sub-delegated.

d.             That any tree removed under this delegation must be replaced as per Council Policy.

2.              That the General Manager Customer and Community, and Head of Parks with respect to the removal of structurally unsound and unhealthy trees, be authorised to sub-delegate this delegation.

3.              That the Legal Services Unit make any corresponding changes to the Delegations Register.

4.              That SCIRT provides information about a ward work programme to each Community Board within the next month, outlining any potential impact on trees in the respective Community Board area.

Councillor Clearwater/Councillor Gough                                                                                                           Carried

 

Councillor Manji left the meeting at 12:13 pm  and returned at 12:18 pm..

Councillor Gough left the meeting at 12:24 pm.

41. Governance Group Memorandum of Understanding in relation to the Whakaraupō / Lyttelton Harbour Catchment Management Plan

 

Council Resolved CNCL/2016/00323

That the Council:

1.         Receive the information in the amended Governance Group Memorandum of Understanding tabled at the meeting in relation to the Whakaraupō / Lyttelton Harbour Catchment Management Plan, report.

2.         Elect the Councillor for Banks Peninsula onto the Governance Group.

3.         Delegate authority to the Lyttelton Mount Herbert Community Board to elect a member onto the Project Working Group.

4.              Delegate authority to the Councillor for Banks Peninsula to sign the Memorandum of Understanding on behalf of the Council.

5.       Require the Whakaraupō Partners Project Team to engage with the harbourside communities in developing the project plan as early as possible.

 

Councillor Turner/Councillor Clearwater                                                                                                           Carried

 

54. Fees and Charges Amendments

 

Council Resolved CNCL/2016/00324

That the Council:

1.         Agree that the Events and Park hire fees and charges headings in the Annual Plan document are modified to clarify the intended fee.

2.         Agree that the words “(Daily Fee)”  are inserted after the “Events - All parks except CBD” and “Hagley Park and Events - CBD and Hagley Park” headings in the Annual Plan.

3.         Note that the changes are clarifications rather than changes to the fee per se.

 

Councillor Livingstone/Councillor Jones                                                                                                             Carried

 Councillor Gough returned to the meeting at 12:26 pm.

42  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00325

That at 12:25 the resolution to exclude the public set out on pages 374 to 376 of the agenda be adopted.

AND

That Leah Scales of Christchurch City Holdings Limited and Rob Hall of Development Christchurch Limited remain after the public have been excluded for Items 48 and 49 of the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council.

 

Councillor Cotter/Councillor Manji                                                                                                                         Carried

 

The public were re-admitted to the meeting at 1:08pm at which point the meeting concluded.

    

 

CONFIRMED THIS 28th DAY OF JULY 2016

 

Mayor Lianne Dalziel

Chairperson