Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 18 July 2016

Time:                                    4.30pm

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Linda Stewart

Stan Tawa

Glenn Livingstone

 

 

18 July 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Burwood/Pegasus Community Board

18 July 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1     Apologies

 

Community Board Resolved BPCB/2016/00090

It was resolved on the motion of Chairperson Cummings, seconded by Member Baker that apologies for lateness from Linda Stewart, Stan Tawa and David East be accepted.

Chairperson Cummings/Member Baker                                                                                   Carried

 

2.    Declarations of Interest

Part B

 

Tim Sintes declared an interest in Item 13.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00091

Community Board Decision

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 4 July 2016 be confirmed.

Member Sintes/Member Baker                                                                                                 Carried

 

Linda Stewart arrived at 4.33pm.

4.    Deputations by Appointment

Part B

4.1      Keith Land, of the Earthquake Commission was unable to attend the meeting.  Arrangements will be made to receive an update from Mr Land at another time. 

 

4.2      Sian Ruth and Jeanette Wright spoke on behalf of the QEII Swim Club regarding the Club’s progress towards its goal of being ready to move back into QEII when it is completed in 2018.  The Board was thanked for the support they had given the Club.

            The Chairperson thanked them for their deputation. 

 

4.3      At the request of Ian Reid, his deputation to the Board on behalf of some residents from Prestons subdivision regarding Muka Park and the flying fox has been withdrawn as a result of the Muka Park report being withdrawn from the agenda.  

 

5.    Presentation of Petitions

Part B

At the request of Ian Reid his petition regarding the Muka Park Flying Fox has been withdrawn as a result of the Muka Park report being withdrawn from the agenda.    

 

6.    Correspondence

6.1         The video clip from Ashton Mitchell asking for resinstatement of the flying flox at Muka Park was withdrawn and will be considered when the Muka Park report is presented to the Board.

          6.2         Evaluation Report – Evaluation of the AWA Trails Project with Schools in Eastern Christchurch prepared by the Canterbury District Health Board’s Community and Public Health Information Team. 

 

 

Community Board Resolved BPCB/2016/00092

Part B

That the Burwood/Pegasus Community Board receives the information in the correspondence report dated 18 July 2016.

Chairperson Cummings/Member Sintes                                                                                   Carried

 

7.    Staff Briefings

         7.1         Civil Defence Emergency Management (CDEM) Update

                                   Alicia Palmer, Head of Civil Defence Emergency Management and Rural Fire provided an update to the Board. CDEM is refreshing existing training and induction material to provide greater clarity around emergency response structures and processes. The redevelopment of this material is underway.

 

                        It was confirmed that local volunteers resulting from twice-yearly recruitment drives will be trained to be deployed anywhere.  Emergency planning would include contact with the established volunteer groups (such as Student Volunteer Army) and provision would be made to assess emergent groups.

 

David East arrived at 5.03pm

 

          7.2        Rawhiti Golf Course Tree Removals

                                    Martin McGregor, Acting Recreation Services Manager and Warren Wisneski, Operations Leader – Events and Grounds provided an update to the Board regarding Rawhiti Golf Course tree removals.  New procedures were now in place to ensure Community Boards were informed of tree removals.  Staff would be meeting on this matter with the Rawhiti Golf Club shortly.

 

Stan Tawa arrived at 5.09pm

 

          7.3        Floor Levels

                        Helen Beaumont, Head of Strategic Policy and Aaron Haymes, Team Manager Partnership Approvals Team, provided an update on floor levels in South New Brighton in relation to the five houses that had been identified as having incorrect floor levels.  The Board was advised of the differing requirements of the Building Code and the District Plan and their correct application depending on the building work being carried out.  The five affected property owners were being kept informed.

 

          7.4         Parks Advisor Eastern

                        Simon Curtis, newly appointed Parks Advisor Eastern introduced himself to the Board.  Simon advised that following communication with the Burwood East Residents Association he had arranged for the installation of a portable toilet at Donnell Park and had increased the mowing from four cuts per year to 32. 

 

 

8.    Muka Park Flying Fox Consultation

 

This report was withdrawn from the agenda as the result of the Council, in its enforcement role, investigating a complaint that noise, earthworks and impervious surfaces in Muka Park are in breach of the Resource Management Act.  Survey data has been needed for that investigation and this has delayed a conclusion.  The Community Board decision on options under the Local Government Act ought to be informed by the conclusions in the compliance investigation.  The compliance investigation is expected to be complete within a week.

 

 

 

9.    Mairehau Road Safety Improvements and New Footpath

 

Board Comment

The Board noted that the Council had resolved on 14 July 2016 to ensure that the Disability Strategy and all other related policies are fully considered for each and every street works.  As a result of the resolution the Council requested that:

·         The Head of Transport meet with the Burwood/Pegasus Community Board on this issue.

·         Environment Canterbury and the Canterbury District Health Board meet with the Community Board on this issue.

 

Staff, including the Head of Transport advised the Board on their response to the recent deputation from Philip Haythornthwaite in which he had raised various matters around recognition of the needs of the disabled within the planning for the improvements process.  Changes had been made to refuge islands to provide handrails on both sides; footpath widths had been assessed as being correct.

 

Staff advised the Board that access to businesses on the western sides of the roundabout would be addressed as a separate project which would assess the Mairehau/Burwood Roads intersection with options being signalisation or an enhanced roundabout.  Funding for that project allowed for a 2018/19 and 2019/20 construction.  Environment Canterbury was planning a revised bus route that would see buses going into the hospital grounds.

 

Staff undertook to arrange the requested meeting with Environment Canterbury and the Canterbury District Health Board to enable traffic and bus and other related matters to be discussed.

 

 

 

 

Community Board Resolved BPCB/2016/00093

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board:

1.        Revokes all existing parking and stopping restrictions on the north side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 30 metres;

2.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 30 metres;

3.        Revokes all existing parking and stopping restrictions on the north side of Mairehau Road commencing 183 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 33 metres;

4.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 183 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 13 metres;

5.        Approves that a marked bus stop be installed on the north side of Mairehau Road commencing at a point 196 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 14 metres.

6.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 210 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 6 metres;

7.        Revokes all existing parking and stopping restrictions on the north side of Mairehau Road commencing 307 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 348 metres;

8.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 307 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 35 metres;

9.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 368 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 23 metres;

10.      Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 405 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 37 metres;

11.      Approves that a marked bus stop be installed on the north side of Mairehau Road commencing at a point 442 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 14 metres.

12.      Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing 456 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 199 metres;

13.      Revokes all existing parking and stopping restrictions on the south side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 642 metres;

14.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 57 metres;

15.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing 154 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 4 metres;

16.      Approves that a marked bus stop be installed on the south side of Mairehau Road commencing at a point 158 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 14 metres.

17.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing 172 metres east of its intersection with Burwood Road and extending in an easterly direction for a distance of 32 metres;

18.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing at its intersection with Chartwell Street and extending in a westerly direction for a distance of 14 metres;

19.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing at its intersection with Chartwell Street and extending in an easterly direction for a distance of 16 metres;

20.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing 161 metres east its intersection with Chartwell Street and extending in an easterly direction for a distance of 4 metres;

21.      Approves that a marked bus stop be installed on the south side of Mairehau Road commencing at a point 165 metres east of its intersection with Chartwell Street and extending in an easterly direction for a distance of 14 metres.

22.      Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing 179 metres east its intersection with Chartwell Street and extending in an easterly direction for a distance of 227 metres;

23.      Approves that a pedestrian refuge island crossing facility be constructed on Mairehau Road, at a point 206 metres east of Chartwell Street, in accordance with Attachment A;

24.      Approves that a pedestrian refuge island crossing facility be constructed on Mairehau Road, at a point 340 metres east of Chartwell Street, in accordance with Attachment A;

25.      Revokes any existing traffic controls on Chartwell Street at its intersection with Mairehau Road;

26.      Resolves that a Give Way control be placed against Chartwell Street at its intersection with Mairehau Road;

27.      Approves the removal of the following trees; two Pittosporum tenuifolium (kōhūhū), three Cordyline australis (cabbage tree), one Coprosma, one Dodonea Viscosa (Akeake), one Kunzea ericoides (Kānuka) located in the road reserve, in accordance with Attachment A;

28.      Approves the removal of the following trees; four Pittosporum tenuifolium (kōhūhū), one Pittosporum eugenioides (lemonwood), one Myoporum laetum (Ngaio), one Cordyline australis (cabbage tree) located in the Travis Wetland Park, in accordance with Attachment A;

29.      Approves the scheme plan of the installation of a boardwalk in Travis Wetland as per Attachment A.

Member Stewart/Member Baker                                                                                               Carried

 

Community Board Recommendation BPCB/2016/00094

(Original Staff Recommendation Accepted without Change)

Part A

The Burwood/Pegasus Community Board recommends that the Council:

1.        Approves that a special vehicle lane for the use of east bound cyclists only be installed on the northern side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 660 metres;

2.        Approves that a special vehicle lane for the use of west bound cyclists only be installed on the southern side of Mairehau Road commencing at its intersection with Burwood Road and extending in an easterly direction for a distance of 660 metres.

Member Stewart/Member Baker                                                                                             Carried

 

10. Burwood/Pegasus Community Board 2016/17 Discretionary Response Fund - Establishment of the 2016/17 Youth Development Fund

 

Community Board Resolved BPCB/2016/00095

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board approves a grant from its 2016/17 Discretionary Funding Scheme for $4,000 towards establishing the Burwood/Pegasus Community Board 2016/17 Youth Development Fund.

Member Sintes/Chairperson Cummings                                                                                   Carried

 

11. Burwood/Pegasus Community Board 2016/17 Youth Development Fund Applications

 

Community Board Resolved BPCB/2016/00096

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board:

1.        Approves a grant of $250 from its 2016/17 Youth Development Fund to Solomon Faitaua-Nanai towards the U17 Canterbury Basketball Nationals in Auckland from 12 to 17 July 2016.

2.        Approves a grant of $250 from its 2016/17 Youth Development Fund to Tyreice Tuliau towards the U17 Canterbury Basketball Nationals in Auckland from 12 to 17 July 2016.

3.        Approves a grant of $250 from its2016/17 Youth Development Fund to Malia Faitaua-Nanai towards the Canterbury U15 Basketball Nationals in Wellington from 19 to 24 July 2016.

4.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Johanna Church towards the Softball Australia International Fast pitch Friendship Series in Sydney Australia from 4 to 8 July 2016.

5.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Kurtis Jolly towards the World Dance Championships in the Australia Amateur League to be held in Sydney on 20 August 2016.

6.        Approves a grant of $250 from its 2016/17 Youth Development Fund to Brooke Whitman towards the U18 Ice Hockey team to play a visiting Canadian Club from 10 to 14 August 2016 in Gore.

Chairperson Cummings/Member Sintes                                                                                   Carried

 

12. Burwood/Pegasus Community Board 2016/17 Youth Development Fund - Rebecca May Norris and Sean Akita Takai

 

Community Board Resolved BPCB/2016/00097

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board:

1.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Rebecca May Norris towards a cultural exchange to the city of Kurashiki in Japan.

2.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Sean Akita Takai towards the New Zealand Young Ambassadors Tour 2016 to France.

Member Baker/Member East                                                                                                     Carried

 

13. Burwood/Pegasus Community Board 2016/17 Youth Development Fund - North Wai Boardriders Youth Team Application

 

Stan Tawa and Tim Sintes had declared a conflict of interest in this item and took no part in the discussion or voting.   

 

Community Board Resolved BPCB/2016/00098

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board:

1.        Approves a grant of $150 from its 2016/17 Youth Development Fund to Jai Tudor-Oakley towards the Gisborne Primary Schools Surfing Nationals on 1 and 2 October 2016.

2.        Approves a grant of $150 from its 2016/17 Youth Development Fund to James Millar towards the Gisborne Primary Schools Surfing Nationals on 1 and 2 October 2016.

3.        Approves a grant of $150 from its 2016/17 Youth Development Fund to Dara O’Malley towards the Gisborne Primary Schools Surfing Nationals on 1 and 2 October 2016.

4.        Approves a grant of $150 from its 2016/17 Youth Development Fund to Myka Black towards the Gisborne Primary Schools Surfing Nationals on 1 and 2 October 2016.

Member Baker/Chairperson Cummings                                                                                   Carried

 

14. Burwood/Pegasus Community Board Area Report

 

            14.1    Draft Housing Policy

 

                                    The Principal Adviser Social Policy joined the meeting and provided some clarification of the intent of the draft Housing Policy for the Board.  The Board decided to invite the Principal Adviser Social Policy to a workshop before the deadline of 7 August 2016 with members to formulate their questions for that time.

 

            14.2    New Brighton Tiny Huts Design Competition

 

                                   The Board noted the success so far with the excellent designs and concepts that had been put forward for the New Brighton Tiny Huts Design competition.

 

            14.3    Graffiti Statistics

 

                        The Board noted the comparative information supplied.

 

            14.4    Seagull-Proof Rubbish Bins – Rust

 

The Board noted the information that discoloration of the bins will be followed up with the manufacturer and the outcome advised to the Board.

 

            14.5    Rothesay Road Street Lighting – General Lighting Update

 

                                   The Board received information supplied on its request for improvements to lighting in Rothesay Road.  The Board did not accept the staff conclusion that Rothesay Road traffic levels did not warrant a lighting upgrade noting its ongoing concerns with the lighting in Rothesay Road, particularly where the road narrows, and requested that a site visit be arranged at dusk where the wider section of Rothesay Road meets the narrower section.  Staff undertook to arrange this and also to establish the traffic levels that would warrant a lighting upgrade, given that  the current average count was 3,207 vehicles per day.    

15. Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 7.01pm.

 

CONFIRMED THIS 1st DAY OF AUGUST 2016.

 

Andrea Cummings

Chairperson