Akaroa/Wairewa Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa/Wairewa Community Board will be held on:

 

Date:                                     Wednesday 13 July 2016

Time:                                    9.30am

Venue:                                  Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Bryan Morgan

Andrew Turner

 

 

6 July 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa/Wairewa Community Board

13 July 2016

 

 

 


Akaroa/Wairewa Community Board

13 July 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

b       6.       Reserve Management Committees.................................................. 11

b       7.       Community Organisations' Report................................................... 29  

Akaroa Museum Advisory Committee

b       8.       Akaroa Museum Advisory Committee Minutes - 27 June 2016..... 37

C       9.       Strengthening Communities Fund Report....................................... 41

C       10.     Discretionary Response Fund Report Akaroa/Wairewa Community Board - 13 July 2016.......................................................................... 55

C       11.     Youth Development Fund Report - Lopas and Little to Akaroa/Wairewa Community Board - July 2016............................. 59

C       12.     Akaroa/Wairewa Community Board Area Report........................... 63

B       13.     Elected Member Information Exchange.................................................... 74

B       14.     Question Under Standing Orders............................................................... 74 

 

 


Akaroa/Wairewa Community Board

13 July 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 8 June 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

4.1

Victoria Andrews

 

Victoria Andrews wishes to clarify an item included in the 21 June 2016 Council agenda for Annual Plan Consideration – Suburban Regeneration, Akaroa.

 

4.2

Little River Wairewa Community Trust

 

Mac Burch, Chairman of the Little River Wairewa Community Trust wishes to raise the environmental and human welfare concerns posed by infestations of the wasp (Vespula germanica).

 

5.    Presentation of Petitions

5.1

Marie Haley will present a petition regarding the dangers of travelling on the Christchurch-Akaroa Road (State Highway75), particularly in regard to the section between Little River and Akaroa.

  


Akaroa/Wairewa Community Board

13 July 2016

 

                                  

 

 

Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Wednesday 8 June 2016

Time:                                    9.30am

Venue:                                  Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Janis Haley

Andrew Turner

 

 

8 June 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

An apology for absence was received from Bryan Morgan.  Maria Bartlett was not in attendance at the meeting.

 

Community Board Resolved AWCB/2016/00040

Part B

That the Akaroa/Wairewa Community Board receive and accept the apology from Bryan Morgan.

Member Richardson/Member Haley                                                                                       Carried

 

2.    Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00041

Community Board Decision

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 11 May 2016 be confirmed, subject to the following alteration:

Page 8, first sentence to read “Member Bartlett arrived at the meeting at 10.15am and was not in attendance for the first part of the discussion on item 4.3”

Member Turner/Member Graham                                                                                           Carried

 

4.    Deputations by Appointment

Part B

4.1      Murray Kiely

Murray Kiely (Murphys Seafoods) addressed the Board regarding the operation of a commercial mobile fish outlet on the Akaroa Wharf, including the public being able to observe the cleaning and filleting of fish, both on a boat and in a kiosk on the wharf.

Board Comment

 

Board members commented that the fishing industry was a big part of the history of Akaroa and Mr Kiely’s proposal would be an added attraction for tourists.

 

Community Board Resolved AWCB/2016/00042

Part B

That the Akaroa/Wairewa Community Board generally supports the proposal as outlined and requests that staff work with Murphy’s Seafoods to progress the application.

Member Richardson/Member Haley                                                                                       Carried

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

 

6.    Reserve Management Committees

         Minutes of the Duvauchelle Reserve Management Committee were submitted to the Board for its information.

 

 

Community Board Resolved AWCB/2016/00043

Part B

That the Akaroa/Wairewa Community Board receive the minutes of the Duvauchelle Reserve Management Committee meeting held on Monday 9 May 2016

Member Richardson/Member Graham                                                                                    Carried

 

 

7.    Deed of Lease - Birdlings Flat Community Hall

         The Board considered a report to approve the granting of a Deed of Lease to The Little River Wairewa Community Trust for occupation and management of the Birdlings Flat Community Hall, which is yet to be constructed.

 

Board Comment

The Board acknowledged the work of staff in ensuring that this project had arrived at a good outcome for all parties involved.

 

Community Board Resolved AWCB/2016/00044

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board:

1.        Approve the granting of a Deed of Lease to The Little River Wairewa Community Trust subject to section 61(2A)(a) of the Reserves Act 1977 over part of the land being legally described as Lot 2 Deposited Plan 26174 comprised in Computer Freehold Register CB8A/1123 as delineated in red on the attached plan, referred to as the Birdlings Flat Community Hall.  The term of the lease to be for a period of 33 years at peppercorn rental.

2.        Approve that the Property Consultancy Manager conclude and administer the terms and conditions of the Deed of Lease.

Member Turner/Member Graham                                                                                             Carried

 

 

 

8.    Youth Development Fund - Akaroa Area School Board of Trustees

         The Board considered a report for funding from its 2015/16 Discretionary Response Fund for a Youth Development funding application from the Akaroa Area School Board of Trustees.

 

 

Community Board Resolved AWCB/2016/00045

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Akaroa/Wairewa Community Board approves a grant of $1,000 from its 2015/16 Discretionary Response fund to Akaroa Area School Board of Trustees towards attending the New Zealand Area Schools Sports tournament.

Member Richardson/Member Haley                                                                                         Carried

 

 

9.    Akaroa/Wairewa Community Board Area Report

         The Board received the information itemised in the Area Report and discussed the following matters

 

 

Community Board Resolved AWCB/2016/00046

Part B

That the Akaroa/Wairewa Community Board receive the report.

Member Turner/Member Haley                                                                                                 Carried

 

9.1      Draft Business Improvement District Policy

Community Board Resolved AWCB/2016/00047

Part B

That the Akaroa/Wairewa Community Board formally adopt the Board’s submission to the Draft Business Improvement District Policy.

Member Haley/Member Graham                                                                                             Carried

 

 

9.2      Discretionary Response Fund 2015/16

Community Board Resolved AWCB/2016/00048

Part B

         That the Akaroa/Wairewa Community Board request staff to carry forward any unallocated monies from the Akaroa/Wairewa Discretionary Response Fund to the 2016/17 year.

Member Turner/Member Graham                                                                                           Carried

 

9.3      Draft Christchurch Visitor Strategy

Part B

The Board indicated it wished to make a submission to this Strategy, and requested that staff circulate the Draft to local groups and businesses.

 

The meeting adjourned for morning tea at 10.40am.

The meeting reconvened at 11am.

10. Elected Member Information Exchange

Part B

10.1    High Tides

            The Board raised the issue of the tidal impact during storms and/or high tides which brought debris on to roads and foreshore areas.  Members commented that this seemed to be occuring with increasing frequency.  The Board was concerned that it appeared this issue was not being addressed in any way.

Community Board Resolved AWCB/2016/00049

Part B

            That the Akaroa/Wairewa Community Board request information from staff on whether the clearance of marine debris from local roads is covered within the Roading Maintenance Contract.

Member Richardson/Member Graham                                                                                   Carried

11. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

   

Meeting concluded at 11.30am.

 

CONFIRMED THIS 13th DAY OF JULY 2016.     

 

Pam Richardson

Chairperson

 


Akaroa/Wairewa Community Board

13 July 2016

 

 

6.       Reserve Management Committees

Reference:

16/669450

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Okains Bay Reserve Management Committee – 12 April 2016

Garden of Tane Reserve Management Committee – 17 February 2016

Garden of Tane Reserve Management Committee – 10 May 2016

Duvauchelle Reserve Management Committee – 13 June 2016

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the following Reserve Management Committee meetings:

-        Okains Bay Reserve Management Committee – 12 April 2016

-        Garden of Tane Reserve Management Committee – 17 February 2016

-        Garden of Tane Reserve Management Committee – 10 May 2016

-        Duvauchelle Reserve Management Committee – 13 June 2016

2.        Approve the secondment of Ian Whenmouth to the Duvauchelle Reserve Management Committee.

 

Attachments

No.

Title

Page

a

Okains Bay Reserve Management Committee

12

b

Garden of Tane Reserve Management Committee - 17 February 2016

15

c

Garden of Tane Reserve Management Committee - 10 May 2016

20

d

Duvauchelle Reserve Management Committee

26

 

 


Akaroa/Wairewa Community Board

13 July 2016

 


 


 


Akaroa/Wairewa Community Board

13 July 2016

 


 


 


 


 


Akaroa/Wairewa Community Board

13 July 2016

 


 


 


 


 


 


Akaroa/Wairewa Community Board

13 July 2016

 

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Akaroa/Wairewa Community Board

13 July 2016

 

 

7.       Community Organisations' Report

Reference:

16/755970

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

Minutes have been received from:

1.1      Orton Bradley Park – 11 April 2016

 

 

2.   Staff Recommendations

That the Akaroa/Wairewa Community Board receive the minutes of the Orton Bradley Park meeting held on Monday 11 April 2016.

 

Attachments

No.

Title

Page

a

Orton Bradley Park Minutes

30

 

 


Akaroa/Wairewa Community Board

13 July 2016

 

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Akaroa/Wairewa Community Board

13 July 2016

 

 

8.       Akaroa Museum Advisory Committee Minutes - 27 June 2016

Reference:

16/757580

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The Akaroa Museum Advisory Committee held a meeting on 27 June 2016 and is circulating the Minutes recorded to the Board for its information.

 

2.   Recommendation to Akaroa/Wairewa Community Board

That the Akaroa/Wairewa Community Board receives the Minutes from the Akaroa Museum Advisory Committee meeting held 27 June 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Akaroa Museum Advisory Committee - 27 June 2016

38

 

 

Signatories

Author

Liz Carter,                 Community Board Advisor

  


Akaroa/Wairewa Community Board

13 July 2016

 

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Akaroa/Wairewa Community Board

13 July 2016

 

 

9.       Strengthening Communities Fund Report

Reference:

16/686059

Contact:

Fiona Nicol

Fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Akaroa/Wairewa Community Board to consider applications for funding from their 2016/17 Strengthening Communities Fund.

1.2      A workshop to discuss the recommendations was held on 22 June 2016.

1.3      Since the workshop, one other application has been included from Akaroa District Promotions for the Cruise Ambassador Programme. A matrix for this application will be tabled at the meeting.

Origin of Report

1.4      This report is staff generated as a result of applications being received, presented to and discussed with the Akaroa/Wairewa Community Board.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Approve the 2016/17 Strengthening Communities Fund grants outlined in the following schedule:

No

Organisation Name

Project

Recommendation

55387

Little River Wairewa Community Trust

Sustainable Peninsula

That the Akaroa/Wairewa Community Board makes a grant of $7,000 to The Little River Wairewa Community Trust for Sustainable Peninsula towards programme delivery costs.

55420

Akaroa/Wairewa Community Board

Neighbourhood Week 2016

That the Akaroa/Wairewa Community Board makes a grant of $1,000 for Neighbourhood Week events.

55421

Akaroa/Wairewa Community Board

Community Board Communications

That the Akaroa/Wairewa Community Board makes a grant of $2,000 for a newsletter, or other media, providing information for residents.

55422

Akaroa/Wairewa Community Board

ANZAC Day Services 2017

That the Akaroa/Wairewa Community Board makes a grant of $1,200 for ANZAC day commemorations

54610

Le Bons Bay Environmental Trust

Le Bons Bay Environmental Education and Cultural Centre

That the Akaroa/Wairewa Community Board makes a grant of $5,000 to the Le Bons Bay Environmental Education Trust towards Building Consultancy and Volunteer recognition.

55384

Little River Craft Station Incorporated

Little River Information Centre

That the Akaroa-Wairewa Community Board makes a grant of $6,000 to the Little River Craft Station Incorporated for the Little River Information Centre towards wages and volunteer recognition.

55279

 

Akaroa Men's Shed

Building the capacity of the newly opened service

That the Akaroa/Wairewa Community Board Committee makes a grant of $5,000 to the Akaroa Men's Shed Trust towards Health and Safety upgrades and promotional work.

55658

Akaroa District Promotions

Cruise Ambassador Programme

That the Akaroa/Wairewa Community Board Committee makes a grant of $2665 to Akaroa District Promotions towards the Cruise Ambassador Programme.

 

 

 

4.   Key Points

4.1      The available funding for allocation from the 2016/2017 funding year is $29,865

4.2      All funding approved is for the period of September to August each year

4.3      Staff have assessed applications and made recommendations.  If these recommendations are adopted, the remaining balance would be nil.

4.4      The attached Decision Matrix (Attachment A) provides detailed information for the application.  This includes organisational details, project details, financial information, a staff assessment and a priority ranking.

4.5      The Funding Outcomes and Priorities (Attachment B) and Criteria (Attachment C) for this fund are attached.

 

Attachments

No.

Title

Page

a

Decision Matrix

44

b

Funding Outcomes and Priorities

51

c

Funding Criteria

53

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol,              Community Development Advisor

Approved By

Penelope Goldstone,         Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 July 2016

 

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13 July 2016

 


 


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13 July 2016

 


 


Akaroa/Wairewa Community Board

13 July 2016

 

 

10.    Discretionary Response Fund Report Akaroa/Wairewa Community Board - 13 July 2016

Reference:

16/750297

Contact:

Fiona Nicol

Fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Akaroa/Wairewa Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55556

Royal New Zealand Plunket Society Canterbury Area Inc

Little River Toy Library Shelving

$975.00

 

Origin of Report

1.2      This report is to assist the Community Board to consider an application for funding from the Royal New Zealand Plunket Society Canterbury Area Incorporated.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Approves a grant of $500 to the Royal New Zealand Plunket Society Canterbury Area Inc towards new shelving for the Little River Toy Library.

 

 

4.   Key Points

4.1      At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

4.2      The 2016/2017 Funding year began on 1 July 2016.

4.3      The balance is made up of $4,470 carried forward from the 15/16 DRF and $2000 available to allocate until 30 August 2016.

4.4      After the elections in October, there will be an increased DRF balance available for the new Community Board to allocate.

4.5      Please note there are two applications for Youth Development Funding (YDF) also coming to this meeting. YDF funding is allocated from this DRF also.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$6,470

$0

$6,470

$5970

 

4.6      Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.7      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix

57

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol,              Community Development Advisor

Approved By

Penelope Goldstone,         Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 July 2016

 


Akaroa/Wairewa Community Board

13 July 2016

 

 

11.    Youth Development Fund Report - Lopas and Little to Akaroa/ Wairewa Community Board - July 2016

Reference:

16/753950

Contact:

Fiona Nicol

Fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for Akaroa/Wairewa Community Board to consider two applications received for the Board's 2015/16 Youth Development Fund.

1.2      There is currently $6,470 remaining in this fund.

Origin of Report

1.3      This report is to assist the Community Board consider an application for funding from Jack Lopas to attend the World Rowing Championships and Josh Little to attend an Outward Bound course.

2.   Significance

2.1      The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Jack Lopas towards World Rowing Championships.

2.        Approves a grant of $500 from its 2016/17 Youth Development Fund to Josh Little towards attending Outward Bound.

 

 

 

4.   Applicant 1 – Jack Lopas – World Rowing Championships

 

4.1      Jack Lopas lives in Okuti Valley, attends Christchurch Boys High School and has been selected for the second time to attend the World Rowing Championships in Rotterdam this September.

4.2      Jack requires funding to support these world championships in Rotterdam, and an eight week pre-training camp at Lake Karipiro.

4.3      Jack has proven success in his chosen sport (winning many gold medals in NZ national competitions) and is highly motivated getting up at 4am and practicing 9-11 times per week.

4.4      His application comes with letters of support from the headmaster of the school and head of the rowing team.

4.5      He has applied for Council Youth Development as well as many other funding sources.

Other Fundraising activities include:

Inspire Foundation - Open (Pending) 
Akaroa Lions Club - $500 (Pending) 
Akaroa Lighthouse - $200 (Pending) 
LR School Support Group - $200 (Pending) 
Cutting firewood - Unknown
Give a little page - $5,000 to date

4.6      In 14/15 the Board funded Jack $900 for World Rowing Championships in Brazil. This is the second time the applicant has applied for funding.

4.7      The following table provides a breakdown of the costs:

EXPENSES

Cost ($)

Accommodation at Rob Wardell Lodge, Lake Karapiro 
8 weeks at $275/week

$2,200

 

World Junior Rowing Champs, Rotterdam 
(includes travel, accommodation, food, transfer, insurance)

$7,500

 

 

                                                                                                 Total

$9,700

 

5.   Applicant 2 – Josh Little – Outward Bound Course

 

5.1      Josh Little is a local 16 year old Akaroa Area School Student.

5.2      The course he wishes to attend is a 21 day Mind, Body and Soul course run by Outward Bound.

5.3      Outward Bound, located in the Marlborough Sounds, helps young people reach their full potential through challenge in the outdoors.  The classrooms are the mountains, bush and waterways of this beautiful corner of New Zealand.

5.4      The course also helps to promote personal growth and develop leadership skills.

5.5      The course runs from 24 September to 14 October 2016

5.6      Josh has also applied to Akaroa and Bays Lions Club for funding $2500 (Pending)

5.7      He has personally fundraised for $1,500

5.8      In 2015/16 Josh was partially funded through an Akaroa Area School application for a sports tournament.

5.9      The following table provides a breakdown of the costs:

EXPENSES

Cost ($)

Course Fees

$4,100

Admin/Misc

$1,000

 

                                                                                                 Total

$5,000

 

5.10    At the time of writing, the balance in the Akaroa/Wairewa Discretionary Response Fund was $6,470, please note there is another report to be considered at this meeting.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Fiona Nicol,              Community Development Advisor

Approved By

Penelope Goldstone,         Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 July 2016

 

 

12.    Akaroa/Wairewa Community Board Area Report

Reference:

16/691840

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Board and Community Activities

 

1.1      Upcoming Board Meeting Topics, Deputations and Briefings

Seminar

Wednesday 27 July

1.00pm

Little River Service Centre

- Electric Car Charging sites – Little River and Akaroa
CB Plan: Objectives 3 & 4

Committee Meeting

Wednesday 27 July

2.00pm

Little River Service Centre

Small Grants Funding
- Allocation of 2016/17 Small Grants Fund

Meeting

Thursday 4 August

2.30pm

Akaroa Sports Complex

Akaroa Design & Appearance Advisory Committee - To Be Confirmed
CB Plan: Objective 5

Meeting

Wednesday 10 August 2016

9.30am

Little River Service Centre

- 40 Rue Jolie – Yew Cottage Options Report
CB Plan: Priority Action 5.4

Reports (TBC)
- Beach Road Proposed 10 minute Parking restriction
- Bossu Rd/Jubilee Rd /Peraki Rd Proposed Stop Control
- Le Bons Bay Valley Road Proposed Stop Control
- Beach Road - Proposed mobility parking space time restriction

Seminar

Wednesday 10 August 2016

1.30pm

Little River Service Centre

Seminar

Wednesday 24 August 2016

1.00pm

Akaroa Sports Complex

- Workshop – Akaroa Museum Advisory Committee Review
CB Plan: Objectives 5

2.   Consultation Calendar

2.1      Current Consultations
There are no current consultations affecting the Akaroa/Wairewa area.

2.2      Draft Christchurch Visitor Strategy
A copy of the Board's final submission to the Draft Christchurch Visitor Strategy is attached.  The Board now needs to formally adopt the submission.

CB Plan: Board Priority Actions 1.1 and 13.5

Staff Recommendation

That the Board adopt its final submission to the Draft Christchurch Visitor Strategy.


 

 

2.3      Business Improvement District (BID) Policy
Feedback (attached) has been received on the Board’s submission to this policy.  The main point the Board made in its submission, around the minimum targeted rate revenue, has been addressed through a recommendation that where a targeted rate is expected to be below the $100k minimum, that provision be made in the policy for each such BID application to be considered on a case by case basis.

The Draft BID Policy will now go to the Strategy and Finance Committee, before going to the Council on 28 July 2016 for formal adoption.

3.   Funding Update

3.1      Board Funding Balances – a copy of the Board’s Discretionary Response Fund (DRF) balance as at 13 July 2016 is attached for members’ information. 

3.2      Funding Arrangements 2016/17 - Because of the changes to Community Boards after this year’s triennial election some adjustments have been made to the funding arrangements for the 2016/17 year.  The main changes, and those that will affect the Akaroa-Wairewa Community Board funding, are:

Ÿ Strengthening Communities and Small Grants Funds will be allocated by the current Boards.

Ÿ The Akaroa/Wairewa Small Grants Fund has been reduced to $5,500 (all other Boards are also reduced proportionately).

Ÿ Any unallocated Discretionary Response Funds at 30 June 2016 can be carried forward for allocation up to 30 August 2016.

Ÿ The Akaroa-Wairewa Community Board has been allocated $2,000 Discretionary Response Funding for allocation up to 30 August 2016.

Ÿ Any unallocated funds at 30 September will be consolidated and then reallocated to new Boards and the Council for distribution post-election.

Ÿ Projects and applications can be carried over for consideration by new Boards and Council post-election.

4.   Community Development Advisor Updates

4.1      Birdlings Flat Community Centre

A great day was held at the Wairewa Marae on 22 June 2016 where the contract was signed by the Little River Wairewa Community Trust and the builder, and blessed by the Wairewa Rūnanga in the presence of many of the Little River and Birdlings Flat representatives.

4.2      Recycling Shed

The Council has formally signed a document transferring the ownership of the building to the Little River Ji Jitsu Club.

4.3      Little River Issues Working Party

Working toward September deadline.

4.4      Community Mapping

The draft background information for the Eastern Bays and Inner Harbour – forming hard copy information on each community has been completed.  The challenge now is for technical staff to provide maps for each Bay and settlement with the relevant details of utilities, reserves, facilities, cemeteries located on each map.  Once there are some maps available the draft documents will be circulated to appropriate Reserve Management Committees, key organisations and the Community Board to check for accuracy of information and corrections.

There are 12 communities for the Akaroa section – Otanerito to Flea Bay; Le Bons Bay; Okains Bay; Little Akaloa/Chorlton; Pigeon Bay; Wainui; Tikao Bay; French Farm; Barrys Bay; Duvauchelle; Robinsons Bay and Takamatua.

A second phase of the project will cover valleys in the Wairewa sub-division.  These settlements are less well known by staff than both the Akaroa and Little River settlements, which have been excluded at this time, but may be included at a later date.

 

 

 

 

 

 

5.   Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the report.

 

 

Attachments

No.

Title

Page

a

Akaroa/Wairewa Community Board submission to Draft Christchurch Visitor Strategy

66

b

Feedback on Akaroa/Wairewa Community Board submission to Draft Business Improvement District Policy

69

c

Discretionary Response Fund Balances

73

 

 

Signatories

Authors

Penelope Goldstone

Liz Carter

Wendy Graham

Fiona Nicol

Community Governance Manager - Akaroa/Wairewa

Community Board Advisor

Governance Support Officer

Community Development Advisor

Approved By

Penelope Goldstone

Community Governance Manager - Akaroa/Wairewa

  


Akaroa/Wairewa Community Board

13 July 2016

 

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Akaroa/Wairewa Community Board

13 July 2016

 

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Akaroa/Wairewa Community Board

13 July 2016

 

 


Akaroa/Wairewa Community Board

13 July 2016

 

 

13.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.