Shirley/Papanui Community Board

Open Minutes



Date:                                     Wednesday 4 May 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui





Deputy Chairperson


Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson



2 May 2016






Judith Pascoe

Community Board Advisor

941 5414

To view copies of Agendas and Minutes, visit:


Shirley/Papanui Community Board

04 May 2016


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.


2.   Declarations of Interest

Part B

There were no declarations of interest recorded.


3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00056

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 20 April 2016 be confirmed.

Member Cotter/Member Watson                                                                                                                       Carried

4.   Deputations by Appointment

4.1       Belfast Community Network re Belfast Emergency Response Plan – Lynda Goodrick


             Lynda Goodrick, Agency Manager, spoke on behalf of the Belfast Community Network regarding the Belfast Emergency Response Plan (BERP) and the need for on-site storage for Civil Defence emergency supplies for the community.

Community Board Resolved SPCB/2016/00057

Part C

The Shirley/Papanui Community Board:

1.         Requested that Parks and Reserves staff provide a memorandum on the feasibility of placing a 10 cubic metre container in a temporary/moveable capacity either on Sheldon Park or on the adjoining car park adjacent to the Community Centre for Civil Defence supplies.

Member Cotter/Member Norrish                                                                                                                       Carried




4.2       Positive Youth Development Scheme Report – Papanui High School

             This report was rescheduled to the Board's meeting of 18 May 2016.



4.3       St Albans Residents' Association (SARA) – Peter McDonald


             Peter McDonald reported back to the Board on the use that the St Albans Residents' Association has made of the 2015/16 funding grant that has enabled the employment of a part time community development coordinator to work with community groups.

Part B

The Chairperson thanked Mr McDonald for his report.

5.   Presentation of Petitions

Part B

There were no petitions presented.   

6.   Staff Briefings


6.1       Customer Services Unit


Sarah Numan, Head of the Customer Services Unit, and Teresa McCallum, Programme Manager for Building Control and City Rebuild, briefed the Board on the "Citizen Hub Strategy" to build a flexible, customer-focussed operation utilising multiple channel choices to improve the customer experience for Christchurch citizens.


Part B

The Chairperson thanked Ms Numan for her presentation.


6.2       Events Unit


This briefing was rescheduled to a later date.


7.   Courtenay Street Future Options Report


Board Consideration

The Board considered a report informing them of the situation in relation to the future of Courtenay Street, in order to assist with making representations to the Council over the need for changes to the roading arrangement along the route.


Community Board Resolved SPCB/2016/00058

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Receive the report responding to its request for a report on the future of Courtenay Street.

2.         Note that it is not possible to change the status of Courtenay Street from a Collector Road to a Local Road due to District Plan status.

3.         Request to the Head of Roading that the SCIRT works for the intersection upgrade of Courtenay/Roosevelt/ Westminster Streets be taken off hold and proceed as soon as practicable.

4.         Request that staff give consideration  to undertaking a street improvement project along Courtenay Street addressing  safety and capacity concerns noting that there is no funding for this project in the current Long Term Plan.   

Member Keown/Member Watson                                                                                                                     Carried



Member Jones left the meeting at 5:04 pm.  Member Jones returned to the meeting at 5:06 pm.


8.   Application to the Shirley/Papanui Community Board's 2015/16 Discretionary Response Fund - Belfast Rugby Football Club


The Board considered an application to its 2015/16 Discretionary Response Fund from the Belfast Rugby Football Club.



Community Board Resolved SPCB/2016/00059

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant to Belfast Rugby Football Club for $3,000 towards equipment hire for their Centenary Celebrations.

Member Keown/Member Watson                                                                                                                     Carried



9.   Shirley/Papanui Community Board Ward Area Update


9.1     Suburban Centre Master Plans - Biannual Monitoring Report


The Board noted the Biannual Monitoring Report as at the end of March 2016, in particular the detailed overview of the Edgeware Village Master Plan which provided notes on the key progress points.


Member Jones left the meeting at 5:14 pm.  Member Jones returned to the meeting at 5:15 pm.




9.2     2015/16 Positive Youth Development Scheme and Discretionary Response Fund


The Shirley/Papanui Community Board Positive Youth Development Scheme (PYDS) has a deficit of $65 from the grants made at the 20 April 2016 meeting. 

The Board may wish to consider transferring $65 from the Discretionary Response Fund (DRF) to cover this deficit or they may wish to transfer a larger sum to cover any applications for the remainder of the financial year which ends on 30 June 2016.

Four applications to the PYDS are expected to be received in time for the 18 May 2016 Board meeting. June applications are unknown at this time.


Staff Recommendation

That the Shirley/Papanui Community Board:

1.         Resolve to transfer an amount from the Discretionary Response Fund to the Positive Youth Development Scheme to enable funding of projects through to the end of the financial year on 30 June 2016.



Community Board Resolved SPCB/2016/00060

Community Board Decisions under Delegation

Part C

The Shirley/Papanui Community Board:

1.         Resolved to transfer an amount of $2,065 from the Discretionary Response Fund to the Positive Youth Development Scheme to enable funding of projects through to the end of the financial year on 30 June 2016.

Member Davidson/Member Byrne                                                                                                                     Carried



9.3     Heyders Road Project Update


The Board noted that works were planned to start on Wednesday 27 April 2016.  Work will include: raising the road to alleviate drainage issues, widening in localised areas to allow for parking and passing of cars, deepening the swales and providing a sump (as needed), footpath and vehicle crossing repairs.



9.4     Draft Business Improvement District Policy


The Board considered the draft Business Improvement District (BID) Policy.


Community Board Resolved SPCB/2016/00061

Part C

The Shirley/Papanui Community Board decided to:


1.      Make a submission to the Draft Business Improvement District Policy noting the following points:

·           Minimum response to the BID ballot of 33% be increased to 51%

·           Minimum votes cast in favour of the proposition to give a mandate to be increased from 66% to 75%

·           Express concerns regarding the impact on small business with fewer resources to participate and contribute

·           To ensure there is a mechanism that confirms that 100% of the business owners have received the information and have the opportunity to participate in the voting.


2.      Delegate authority to the Chairperson to sign off the final submission.

Member Norrish/Member Watson                                                                                                                     Carried


10. Elected Member Information Exchange

Part B

·         Member Norrish reported on her attendance at the Belfast Residents' Association Annual General Meeting.


Member Cotter left the meeting at 5:44 pm.  Member Cotter returned to the meeting at 5:45 pm.


11. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.



Meeting concluded at 5:50 pm.




Mike Davidson