Shirley/Papanui Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Shirley/Papanui Community Board will be held on:

 

Date:                                     Wednesday 4 May 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

28 April 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Shirley/Papanui Community Board

04 May 2016

 

 

 

 

Role of the Shirley/Papanui Community Board

 

Chair

Mike Davidson

Membership

Aaron Keown (Deputy Chair), Jo Byrne, Emma Norrish, Barbara Watson, Pauline Cotter, Ali Jones

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies is uneven.

Meeting Cycle

Twice monthly on the first and third Wednesdays of the month.

 

The role of the community board is to:

 

 

Shirley/Papanui Community Board Objectives

For the 2013-2016 Triennium

 

These objectives have been agreed to by the Shirley/Papanui Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work now and in the future. These objectives will be achieved through partnerships with the community, community organisations, local businesses, government agencies and the Christchurch City Council.

 

§  Raise Board profile and strengthen communication

§  Work co-operatively with other wards and community boards

 

§  Empowering, enabling, supporting local communities

§  Giving the community its own voice and sense of involvement

 

§  Give the community an understanding of what is happening in the wards

 

§  Contribute to a sustainable, healthy city.

 


Shirley/Papanui Community Board

04 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 15

A       7.       Courtenay Street Future Options Report.................................................................... 17

C       8.       Application to the Shirley/Papanui Community Board's 2015/16 Discretionary Response fund - Belfast Football Club......................................................................... 37

B       9.       Shirley/Papanui Community Board Ward Area Update............................................ 41

B       10.     Elected Member Information Exchange...................................................................... 47

B       11.     Question Under Standing Orders................................................................................. 47 

 

 


Shirley/Papanui Community Board

04 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 20 April 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Belfast Community Network re Belfast Emergency Response Plan – Lynda Goodrick

 

Lynda Goodrick, Agency Manager, will speak on behalf of the Belfast Community Network regarding the Belfast Emergency Response Plan (BERP).

 

4.2

Positive Youth Development Scheme Report – Papanui High School

 

Students from Papanui High School will report to the Board on their participation in the Secondary School Futsal Nationals held in Wellington on 5 and 6 April 2016.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Shirley/Papanui Community Board

04 May 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 20 April 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Pauline Cotter

Ali Jones

Emma Norrish

Barbara Watson

 

 

19 April 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

An apology for absence was received from Jo Byrne.

 

Community Board Resolved SPCB/2016/00040

The Board resolved that the apology be accepted.

Member Davidson/Member Keown                                                                                                                  Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00041

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 6 April 2016 be confirmed.

Member Watson/Member Jones                                                                                                                        Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report - Kingston Heitia-Brett

             Mr Kingston Heitia-Brett attended to report back to the Board regarding his attendance and participation at the 2016 Junior National Touch Championships, Canterbury.

             The Chairperson thanked Mr Heitia-Brett for his deputation.

 

5.   Presentation of Petitions

Part B

There were no petitions presented.

6.   Notice of Motion

 

The Board considered a Notice of Motion submitted by Pauline Cotter under Section 3.10.1 of the Christchurch City Council's Standing Orders.

 

Recommendation to the Shirley/Papanui Community Board

That the Shirley/Papanui Community Board:

1.         Accepts the Notice of Motion from Pauline Cotter regarding the Purchase of Land for a Community Facility.

2.         Requests that the Council consider requesting staff to investigate the purchase of the vacant section located at 130 Caledonian Road adjacent to the planned new St Albans Community Centre.

Reasons:

The purchase of this site will provide space for extra car parking should it be required for the new centre, will future proof the project by providing space for expansion should it be required in the future, and in the meantime will add amenity to the project by providing space for a garden.

 

Community Board Resolved SPCB/2016/00042

Part C

That the Shirley/Papanui Community Board:

1.         Accepts the Notice of Motion from Pauline Cotter regarding the Purchase of Land for Community Facility.

Member Cotter/Member Davidson                                                                                                                    Carried

 

Community Board Recommended SPCB/2016/00043

Part A

The Shirley/Papanui Community Board requests that the Council:

1.         Consider requesting staff to Investigate the purchase of the vacant section located at 130 Caledonian Road adjacent to the planned new St Albans Community Centre.

Reasons:

The purchase of this site will provide space for extra car parking should it be required for the new centre, will future proof the project by providing space for expansion should it be required in the future, and in the meantime will add amenity to the project by providing space for a garden.

Member Cotter/Member Davidson                                                                                                                    Carried

 

7.   Staff Briefings

7.1   Graffiti Team

 

Sarah Gardyne, Graffiti Business Coordinator, briefed the Board on the incidence of graffiti in the Shirley/Papanui ward.

 

Part B

The Shirley/Papanui Community Board noted the information supplied during the Staff Briefings.

 

8.   Proposed Road Names - Prestige Lane

 

The Board considered a report seeking its approval of the proposed road name.

 

Staff Recommendation/Community Board Decision

Part C

That the Shirley/Papanui Community Board approve the below name:

  • Prestige Lane

 

Member Keown/Member Norrish     

The division was declared lost by 2 votes to 4 votes the voting being as follows:

For:                           Member Keown and Member Norrish

Against:                 Member Davidson, Member Cotter, Member Jones and Member Watson

 

 

Community Board Resolved SPCB/2016/00044

Part C

The Shirley/Papanui Community Board resolved that the Developer be invited to submit a new selection of names, the Board respectfully suggesting that it would be preferable that the proposed road names reflect the relevance and/or history of the area.

Member Cotter/Member Jones                                                                                                                           Carried

 

9.   Deed of Lease Edgeware Croquet

 

The Board considered a report seeking its approval of a new lease for the Edgeware Croquet Club Incorporated at St Albans Park.

 

Staff Recommendation/Community Board Resolution SPCB/2016/00045

Part C

The Shirley/Papanui Community Board resolved to:

1.         Grant a lease to Edgeware Croquet Club Incorporated over an area of approximately 2800m2 at St Albans Park being Part Reserve 4794 held as recreation reserve subject to the Reserves Act 1977 for a total term of 33 years including renewals and three-yearly rent reviews.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member Keown/Member Watson                                                                                                                     Carried

 

 

10. Shirley Papanui Community Board Projects Fund Report 2016/04/20

 

The Board considered a report on projects it wished to consider submitting to the 2016/17 Strengthening Communities Fund.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00046

Part C

The Shirley/Papanui Community Board resolved to:

1.         Nominate the Youth Recreation Project for $7,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

2.         Nominate the Edible Garden Awards for $4,500 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

3.         Nominate Engagement with Community for $1,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

4.         Nominate the Community Pride Garden Awards for $3,500 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

5.         Nominate the Community Service Awards 2017 for $4,000 as a Board project to be considered for funding from the Shirley Papanui 2016/17 Strengthening Communities Fund.

Member Jones/Member Norrish                                                                                                                           Carried

 

11. Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Northcote School Leadership Training

The Board considered an application to its 2015/16 Positive Youth Development Scheme from Northcote School.

 

Staff Recommendation

Given that the application does not meet the criteria of the Board's Youth Development Fund which states that applicants must be aged 12 or over  it is recommended that the Shirley/Papanui Community Board:

1.              Declines a grant from its 2015/16 Positive Youth Development Scheme to Northcote School towards Leadership Training.

 

Community Board Resolved SPCB/2016/00047

Part C

The Shirley/Papanui Community Board resolved to grant the amount of $874 from the Board's 2015/16 Discretionary Response Fund towards leadership training for eight students from Northcote School, recognising that the application does not meet the Board's Positive Youth Development Scheme criteria.

Member Cotter/Member Jones                                                                                                                           Carried

 

 

12. Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Serena White

The Board considered an application to its 2015/16 Positive Youth Development Scheme from Serena White.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00048

Part C

The Shirley/Papanui Community Board:

1.         Approved a grant of $500 from its 2015/16 Positive Youth Development Scheme to Serena White towards the costs of attending the La Dance Tour 2016.

Member Norrish/Member Keown                                                                                                                      Carried

 

 

13. Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Casebrook Intermediate

 

The Board considered an application to its 2015/16 Positive Youth Development Scheme from Casebrook Intermediate.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00049

Part C

The Shirley/Papanui Community Board:

1.         Approved a grant of $1,500 from its 2015/16 Positive Youth Development Scheme to Casebrook Intermediate towards Leadership Training.

Member Watson/Member Norrish                                                                                                                     Carried

 

14. Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Reilly Jazz Makea and Jackson  Rowland Watt

 

The Board considered an application to its 2015/16 Positive Youth Development Scheme from Reilly Jazz Makea and Jackson Rowland Watt.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00050

Part C

The Shirley/Papanui Community Board:

1.         Approved a grant of $500 from its 2015/16 Positive Youth Development Scheme to Reilly Jazz Makea towards representing New Zealand at the Junior Men's World Championships being held Midland Michigan USA in July 2016.

2.         Approved a grant of $500 from its 2015/16 Positive Youth Development Scheme to Jackson Rowland Watt towards representing New Zealand at the Junior Men's World Championships being held Midland Michigan USA in July 2016.

 

Member Keown/Member Norrish                                                                                                                      Carried

 

Member Watson left the meeting at 04:47 pm.

Member Watson returned to the meeting at 04:49 pm.

 

15. Shirley/Papanui Community Board Ward Area Update

 

15.1     Small Grants Fund Assessment Committee for 2016/17 Funding Round

 

The Board were advised by staff of the necessity to set a date for the meeting of the Small Grants Fund Assessment Committee to consider the grants for the 2016/17 financial year.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00051

Part C

The Shirley/Papanui Community Board:

1.       Resolved to hold a meeting of the Shirley/Papanui Small Grants Fund Assessment Committee on Wednesday 10 August 2016 at 4pm to consider funding applications to the Shirley/Papanui Small Grants Fund 2016/17.

 

Member Norrish/Member Watson                                                                                                                     Carried

 

15.2     Submission to the Infrastructure Transport and Environment (ITE) Committee regarding the Papanui Parallel Project

 

The Board agreed at their meeting of 6 April 2016 that the Chairperson would prepare a submission to the ITE Committee regarding the proposed changes to parking on Rutland Street (Chapter Street to Weston Road) as part of the Papanui Parallel project.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00052

Part C

The Shirley/Papanui Community Board :

1.       Resolved to endorse the submission to the Infrastructure, Transport and Environment Committee meeting of 5 May 2016 regarding the proposed changes to parking on Rutland Street (Chapter Street to Weston Road) as part of the Papanui Parallel project as prepared by the Board Chairperson.

Member Watson/Member Jones                                                                                                                        Carried

Member Cotter abstained from voting.

 

15.3     Shirley/Papanui Community Board Submission on the Christchurch City Draft Annual Plan 2016 - 2017 and proposed amendments to the Long Term Plan 2015 - 2025

 

The Board considered whether to develop a submission on the Christchurch City Draft Annual Plan 2016 - 2017 and proposed amendments to the Long Term Plan 2015 - 2025 The closing date for such submissions is 10 May 2016.

 

Staff Recommendation/Community Board Resolved SPCB/2016/00053

Part C

The Shirley/Papanui Community Board:

1       Resolved to make a submission on the on the Christchurch City Draft Annual Plan 2016 - 2017 and proposed amendments to the Long Term Plan 2015 - 2025 and delegated authority to the Chairperson to approve the final submission.

Member Watson/Member Norrish                                                                                                                     Carried

 

15.4     Railway Crossing, Hawkins Road, Northwood

 

The Board identified the possible need for barrier arms at the railway crossing on Hawkins Road close to the Northwood Supacentre.  Staff advised that this is not a Council matter and that it is the responsibility of  KiwiRail who control the rail corridor.  The Board were concerned regarding the increased traffic flow on Hawkins Road due to the development of new subdivisions in the northwest area.

 

Community Board Resolved SPCB/2016/00054

Part C

The Shirley/Papanui Community Board :

1.       Resolved to write to KiwiRail requesting that the installation of barrier arms at the Hawkins Road railway crossing at Northwood be investigated and noting the increased traffic flows due to existing and planned subdivisions accessing this road.

Member Watson/Member Davidson                                                                                                                 Carried

 

15.5     Tabled Correspondence - Shirley Primary School

 

The Board received a tabled letter from the Principal of Shirley Primary School thanking the Board for the community grant which contributed towards the employment of a counsellor to address anxiety-related behaviours post-earthquake.

 

 

Community Board Resolved SPCB/2016/00055

Part B

The Shirley/Papanui Community Board resolved to receive the Ward Area Update.

Member Davidson/Member Jones                                                                                                                     Carried

16. Elected Member Information Exchange

Part B

·           Councillor Jones reported that a temporary CCTV camera is to be installed at the Hills Road/Onawe Road right-of-way to monitor undesirable activities.

·           Councillor Jones reported that a temporary CCTV camera is to be installed on a property in Manchester Street to monitor undesirable activities.

·           The Chair reported that he and other members had attended the Northwood AGM.

·           The Chair reported that he and other members had attend the Styx public meeting organised by members of the community.

·           Members asked that a workshop be held to discuss future arrangements for the Edible Garden Awards with members of the Horticultural Society invited to attend.

17. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

   

Meeting concluded at 5.29pm.

 

CONFIRMED THIS 4th DAY OF MAY 2016.

Mike Davidson

Chairperson

  


Shirley/Papanui Community Board

04 May 2016

 

 

6.        Staff Briefings

Reference:

16/457081

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Overview of the Customer Services Unit

Sarah Numan

Head of Customer Services Unit

Christchurch City Council

Overview of the Events Unit

Richard Attwood

Head of Events Unit

Christchurch City Council

 

 

2.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Shirley/Papanui Community Board

04 May 2016

 

 

7.        Courtenay Street Future Options Report

Reference:

16/346518

Contact:

Adam Taylor

adam.taylor@ccc.govt.nz

941 8552

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley/Papanui Community Board to be informed of the situation in relation to the future of Courtenay Street, in order to assist them in making representations to Council over the needs for changes to the roading arrangement along the route.

Origin of Report

1.2       This report is being provided to fulfil the Shirley/Papanui Community Board recommendation (SPCB/2016/00018) "That the Board requests that staff provide a report on the future upgrade of Courtenay Street due to current traffic congestion and safety concerns due to the narrow width of the street and noting the roundabout upgrade at the intersection with Roosevelt Avenue, and the upgrade of the Trafalgar/Courtenay intersection".

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by reference to the template for recording significance assessments.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the report responding to their request for a report on the future of Courtenay Street.

2.         Note that it is not possible to change the status of Courtenay Street from a Collector Road to a Local Road due to District Plan status.

3.         Request that the SCIRT works for the intersection upgrade of Courtneay/Rooselvelt/Westminster be taken off hold and proceed as soon as practicable.

4.         Request that consideration be given to undertaking a street improvement project along Courtenay Street addressing  safety and capacity concerns.   

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - Maintain Collector Road status of Courtenay Street, upgrade the Westminster Street intersection and consider upgrade of the route as a future project. (Preferred Option)

·     Option 2 - Do Nothing

·     Option 3 - Change status of Courtenay Street to a Local Street, and close it to through traffic

·     Option 4- Change status of Courtenay Street to a Local Street only and make no other changes to the route.

·     Option 5 Retain Collector Road status of Courtenay Street, and re-design street to match requirements in District Plan

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Reduced vehicle speeds along Courtenay Street,

·   Improve residential amenity along Courtenay Street

·   Removes existing kerb and dish channel along Courtenay Street

·   Proposals do not adversely impact on other streets in the surrounding area

4.3.2   The disadvantages of this option include:

·   Does not accord with community wishes to see Courtenay Street designated as a Local Road

·   Increased financial costs when compared to some other options 

 

5.   Context/Background

Introduction

5.1       A number of local residents made a deputation to the Shirley Papanui Community Board, asking that the designation of their street, Courtenay Street in St Albans be changed in the City Plan from a "Collector Road" to a "Local Road", based on the premise that in its current form the route is of a width more commensurate with a "Local Road", and that a previously approved (but not constructed) street renewal project along the route be re-instated.

5.2       As a result, the Shirley Papanui Community Board requested "that staff provide a report on the future upgrade of Courtenay Street due to current traffic congestion and safety concerns due to the narrow width of the street and noting the roundabout upgrade at the intersection with Roosevelt Avenue, and the upgrade of the Trafalgar/Courtenay intersection"

5.3       This report therefore examines the history and future of traffic/transport patterns and roading provision on Courtenay Street and suggests potential options for the future of the route.

Courtenay Street History and Current Function

5.4       Courtenay Street has been classified in Christchurch City Councils (CCC) District Plan as a Collector Road and remains classified as a Collector Road in Transport Chapter of the new City Plan. The location of Courtenay Street in the context of the local road network is shown in Figure 1 attached.

5.5       As demonstrated in Figure 1, Courtenay Street provides a link between Westminster Street to the east and St Albans Street to the west, and as a result represents part of a number of roads which form the only definitive east-west corridor linking between Papanui Road and Cranford Street (and beyond), between Innes Road to the north and Bealey Avenue to the south. Courtenay Street also provides a critical link between Cranford Street and the Springfield Road/Durham Street route into the central city

5.6       Courtenay Street varies in width along its route, generally around a 7.5m road width, set within a road corridor width of 11.9 metres. The route operates with two traffic lanes with parking permitted on both sides and a footpath provided on both sides of the road. The effective road width is limited due to the presence of kerb and deep dish channel, and does not meet the standards for new Collector Roads as set out in CCC's District Plan. No specific cycle facilities are provided along the route.

5.7       Figure 2 and 3 attached show Courtenay Street in its current form. Roundabout intersections are provided at either end of Courtenay Street at its intersections with Westminster/Roosevelt and Trafalgar/St Albans.

5.8       Traffic flows along the route have increased in recent years, with flows on Courtenay Street North East of Trafalgar Street in 2004 showing a two way 24 hr 7 day average (AADT) of 1965, compared to flows in 2010 of 2335. The latest traffic count was undertaken along the route in July/August 2013, when traffic flows with an AADT of 2900 were counted.

5.9       A review of CAS road accident database indicates that in the last 6 years that only one accident has occurred along Courtenay Street, where a motorcyclist evading police enforcement lost control and was injured. Two other, non-injury accidents occurred at intersections along the route, one at the Trafalgar Street intersection, one at the Westminster Street intersection.

Courtenay Street History

5.10    Courtenay Street is classified as a Collector Road in CCC's District Plan, a designation it has held for a number of years. It is acknowledged that both the road width, and road corridor width fall outside the normal range for a new Collector Roads in Christchurch as set out in the District Plan, something which largely occurs as a result of the fact that the route was constructed before a time at which a road hierarchy was in place.

5.11    In recognition of the relatively narrow width of Courtenay Street, a designation was placed along the route which would have permitted widening of the road, and a design of the route which would have been more reflective of the City Plan Requirements for a Collector Road. However, with no immediate prospect of the designation being used, this was surrendered in 2009.

5.12    Despite this, the function of Courtenay Street has remained the same in recent years, providing, (along with the eastern parts of Westminster Street and St Albans Street), a collection of routes that form a link between the arterial corridors of Cranford Street and Papanui Roads, and between Cranford Street and the Springfield/Durham St corridor into the central city.

5.13    Prior to the Canterbury Earthquakes in 2010-2011 a street renewal project for Courtenay Street was instigated, which would have facilitated replacement of the kerb and deep dish channel with flat channel, changed the form of the Courtenay/Roosevelt/Westminster roundabout intersection to an "offset T" intersection and implemented a "traffic calming" regime.  Even with these improvements in place the road would not accord with City Plan standards for a Collector Road and a consent was therefore required for the proposed layout. However, due to the Canterbury earthquakes this project did not proceed and this consent has now expired.

Classification of roads in Christchurch

5.14    It is important to recognise the way in which roads in Christchurch are placed in the roading hierarchy.   The key determinant in this regard is the function of the route in the context of the wider road network, something which takes precedence over the existing design/width of the route, or the traffic flows along that route. Nevertheless, traffic volumes in particular can be used as an indicator of whether a route is performing its function as expected  - for example if a Local Road was carrying flows of 10000 vpd then it is clear that the route is unlikely to be operating as per the definition of a Local Road.

5.15    The CCC City Plan defines Collector Roads as;"Roads that distribute and collect local traffic between neighbourhood areas and the Arterial road network. These are of little or no regional significance, except for the loads they place on the Arterial road network. They link to the Arterial road network and act as local spine roads……"

5.16    The CCC City Plan defines Local Roads as;   "These roads function almost entirely for access purposes and are not intended to act as through routes for motor vehicles…… (our emphasis).

5.17    Given the above definitions, it is clear that in its current form Courtenay Street operates a Collector Road, and not as a Local Road, in that it provides links to the arterial road network, and caters for through movements by vehicles.

5.18    In order to confirm the function of Courtenay Street, CCC's CAST traffic model has been used to assess the origin and destination of vehicle movements along Courtenay Street, using a "Select Link Analysis".  The outputs of this assessment are shown in Figure 4 and 5 attached.

5.19    Figures 4 and 5 indicates that much of the traffic which uses Courtenay Street is through traffic, coming to/from areas to the east along Westminster Street (and beyond) and to the west along the St Albans Street corridor.  There is also some evidence of morning peak traffic using Courtenay Street to access the Springfield/Durham Street corridor, while in the evening peak traffic comes to /from the Onslow/Holly/Bristol Street route to access St Albans Street.

5.20    Furthermore, the traffic volumes along the route demonstrate the fact that significant volumes of through traffic use the route. Typically, a "rule of thumb" for the amount of vehicle movements , or "trips" generated by a residence in Christchurch is in the region of 9-10 trips per day per house.  Given that there about 30-35 houses in Courtenay Street then it is anticipated that the residential units in the street would generate about 350 vehicle movements per day.  Given that traffic flows along the route are currently up to 2900 vehicles per day, it is clear that a substantial amount of traffic using the route is through traffic, which does not have an origin or destination on Courtenay Street itself.

5.21    Given this use of the route by through traffic, and the fact that Courtenay Street forms part of the Westminster/Courtenay/St Albans corridor that links Cranford Street and Papanui Road then it is clear that the classification of Courtenay Street as a Collector Road is appropriate.

The Future of Courtenay Street

5.22    It is also important to recognise how future changes to the network may impact on the function of a route. In terms of Courtenay Street it is important to note that, in the medium-long term it is anticipated that traffic flows will increase along the route for a number of reasons;

5.23    General development in north. As a result of the consenting of a significant number of residential and commercial developments to the north of Christchurch, then it is anticipated that traffic flows in the areas to the north of the central city will grow in the future. Whilst the traffic impacts of this growth will vary on a street by street basis, and will be dependent on a number of issues on the local road network, it is important to recognise the influence of this background growth in traffic on traffic flows along Courtenay Street.

5.24    SCIRT Changes The roundabout at the intersection of Courtenay/Roosevelt/Westminster requires reconstruction as part of the SCIRT repair of earthquake damaged infrastructure. 

5.25    The design of the intersection will replicate proposals that were previously consented for this intersection as part of a street renewal project for Courtenay Street. The intersection design, shown in Figure 5, replaces the roundabout with an "offset t intersection", with Westminster forming the mainline through the intersection, and Courtenay and Roosevelt Streets the minor arms.  This would represent an improvement in road safety terms over the existing intersection form.  Should this intersection be constructed in such a manner, it is possible that Courtenay Street would become slightly less attractive as a through route, with eastbound Courtenay-Westminster traffic being delayed to a greater degree as a result of having to give-way to flows on the mainline Westminster route.

5.26    The SCIRT works were temporarily put on hold, while the long term future of Courtenay Street was discussed, but the upgrade needs to be completed by the end of 2016.

5.27    Papanui Parallel Cycleway. Changes made to the surrounding road network as a result of CCC's proposals for the Papanui Parallel Major Cycle Route will impact on traffic volumes on Courtenay Street. The Papanui Parallel Major Cycle Route will route down Rutland Street, and as a result there is a need to make changes to the intersection of Rutland/Westminster, which will mean that the intersection operates as a "Left-in, Left Out only" intersection with no right turning movements into or out of Westminster Street permitted.

5.28    Additionally, the roundabout intersection of Courtenay Street and Trafalgar Street will be changed to a priority t-intersection, with Courtenay/St Albans being the priority traffic flow, and Trafalgar Street the minor arm.

5.29    As a result of these proposals, traffic flows will increase along Courtenay Street. As a result of the restrictions on right turning movements at the Rutland/Westminster intersection, the majority of traffic which would have turned right from Rutland Street south to Westminster Street would re-route to Courtenay Street. Additionally, some (although not all) of the traffic which would have turned right from Westminster Street  to Rutland Street north will also re-route to Courtenay Street.

5.30    Furthermore, the removal of the roundabout at the intersection of Trafalgar Street will make the movement of traffic between Courtenay Street and St Albans Street easier (as there will be no longer any need for traffic to "Give Way" at the roundabout), which may also lead to an increase in traffic suing the route. Traffic modelling undertaken as part of the Papanui Parallel MCR project indicated that, in total, these changes would increase traffic volumes along Courtenay Street by around 500 vehicles per day. 

5.31    NAE/CSU Downstream Effects. Should the Northern Arterial Extension and Cranford Street Upgrade (NAE/CSU) be built, then there is the possibility that traffic flows in the St Albans area will increase. The extent to which this occurs, if at all, along Courtenay Street is very much dependent on the extent to which the Cranford Street corridor is able to accommodate the increase demands it may find itself under. Effectively, the better that Cranford Street is able to operate and accommodate any increased traffic demands, the less likely it is that traffic will encounter congestion along the route, and be tempted to "rat run" through the adjacent areas, including Courtenay Street.

5.32    A condition placed on the granting of the Notice of the Requirement consent for the NAE/CSU was that a "Downstream Effects Management Plan" be put in place which will assess the impacts of the NAE/CSU and will deliver measures which ensure that the extent to which residential streets surrounding Cranford Street experience increases in traffic is limited, and quite possibly decreased.

5.33    The exact outcome of the "Downstream Effects Management Plan" can only be determined if funding is provided for the NAE/CSU (and the "Downstream Effects Management Plan") by way of amendment to the Long Term Plan through the draft Annual Plan currently out for consultation.  If/when this occurs work start on the "Downstream Effects Management Plan" to determine the impacts on Courtenay Street.

Discussions

5.34    The combined impact of the above changes is likely to result in the fact that traffic flows along Courtenay Street will continue to increase in the future. Although it is recognised that the changes made as part of the SCIRT programme will make the Courtenay-Westminster route marginally less attractive, this needs to set in the context of the other changes which occur.

5.35    Not only will background traffic levels increase in the area, but the changes the Major Cycle Route will have an impact in that they add traffic to the Courtenay Street, while also reducing flows along Westminster Street (due to the right turn restrictions at the end of the street). As a result, the use of the Westminster/Courtenay/St Albans Street Collector corridor will remain an attractive one for through traffic.

5.36    Therefore in terms of the current and future function of Courtenay Street corridor it currently operates, and will in the future continue to operate in accordance with the function of a Collector Road, unless very significant changes are made to the route.

5.37    The continued operation of Courtenay Street as a Collector Road in its current form would mean that the existing problems along the route would be exacerbated.  The design in its current form does not reflect its current status as a result of its relatively narrow width. Consequently there is a risk that the safety of the route may be compromised, and residential amenity adversely impacted upon. On this basis it is clear that some form of change to the status or the design of the route is necessary to address these issues.

5.38    However, it needs to be recognised that given its location and current function, Courtenay Street does not operate in isolation, but plays its part as a constituent element of a wider road network, and the implications of any changes must be considered on a network wide basis

5.39    The following section provides an indication of the various Options for the future of Courtenay Street

6.   Option 1 - Maintain Collector Road status of Courtenay Street, upgrade the Westminster Street intersection and consider upgrade of the route as a future project. (preferred)

Option Description

6.1       It is possible to maintain the Collector Road status of Courtenay Street whilst also making changes to the design or layout of the street, with the new design focussing on ensuring that the street is designed to be more sympathetic with the residential function of the route, and to ensure that traffic behaviour along the route is more appropriate for the frontage environment.

6.2       In the short term these changes would involve re-instating the SCIRT proposals to change the intersection of Courtenay/Roosevelt/Westminster to an off-set intersection, as shown in Figure 6.

6.3       Beyond this, changes could include the replacement of the existing kerb and deep dish channel and the greater use of parking restrictions to provide a wider road. This could be allied to a traffic calming regime along the route which would seek to reduce vehicle speeds and promote residential amenity, which would be similar to the previously proposed Street Renewal project for the route.

6.4       Generally traffic calming is only used on Local Roads, but in some locations (e.g. Tomes Road, Beresford Street) it has been provided on Collector Roads where the environmental needs of the route justify this. In the case of Courtenay Street it is anticipated that such an approach could be considered for the route.

6.5       Although Courtenay Street would still fail to meet the City Plan requirements for the width of a Collector Road in terms of the road and corridor width, under the new District Plan rules it would not require a consent for these proposals, as roading standards set out in the new District Plan only apply to new, rather than existing roads.

6.6       It is necessary to consider the method by which the above changes (beyond those made as part of the SCIRT works) can be funded.

6.7       The LTP includes funding for street renewals, route improvements and safety improvements on a prioritised basis dependent on asset condition, traffic demand and safety issues.

6.8       There is also funding proposed in the draft 2016 Annual Plan for the implementation of works arising from the NAE/CSU Downstream Effects Management Plan. As discussed to a greater degree above, the Downstream Effects Management Plan will be enacted in order to mitigate against the impacts of the NAE/CSU, rather than to solve existing problems on the network, and as such the improvements may not be able fully funded out through this process.

6.9       There would be some risk in making the changes along Courtenay Street on a staged basis with the intersection works being undertaken by SCIRT, and the further changes being undertaken  later through the "Downstream Effects" or the more traditional capital programme delivery. It is possible that some elements of the SCIRT intersection works become redundant once later design changes are made. However, this is considered preferable to any alternative which waits some years before completing all the work at once, risking crashes in the interim at the Courtenay/Roosevelt/Westminster intersection.

6.10    Should the NAE/CSU Downstream Effects Management Plan not be undertaken and/or result in no improvement to Courtney Street then it is considered appropriate for the improvement to be prioritised alongside other candidates for the funding detailed in 6.7.

Significance

6.11    The level of significance of this option is low consistent with section 2 of this report. 

Impact on Mana Whenua

6.12    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.13    Residents have previously indicated a desire to see the status of the route changed from a Collector Road to a Local Road and to see changes made to the design of the route. For the reasons given above it is not possible to change the status of the route to a Local Road, but this in itself does not prevent changes being made to the design of the route. If implemented, these changes would be in accordance with the wishes of the local community in providing a street design that is more reflective of the width of the route and the needs of frontage properties.  

6.14    Upgrade of Courtenay Street in any Annual Plan review may be subject to the related community consultation process. If the upgrade of the route is delivered through the Capital Programme, the design process would involve community consultation.

Alignment with Council Plans and Policies

6.15    This option is consistent with Council’s Plans and Policies as it will reduce vehicles speeds and improve safety along Courtenay Street, while also protecting the residential function of other routes in the surrounding area.

Financial Implications

6.16    Cost of Implementation - there are no costs related to the decision to retain the Collector Road status of the route. Cost will be occurred as a result of the replacement of kerb and dish channel, and the re-design of the route. These costs will be determined through the design process for the route.

6.17    Maintenance / Ongoing Costs - there are no additional maintenance/on-going costs related to the decision to retain the Collector Road status of the route. On-going and maintenance costs will likely be reduced as a result of the replacement of kerb and dish channel, and the re-design of the route.

6.18    Funding source - funding for the improvements to the route, beyond those made as part of the SCIRT works at the intersection, will need to be provided as part of the Downstream Effects Management Plan or as a project prioritised in future improvement projects.

Legal Implications

6.19    Previously, any attempts to make changes to the route while maintaining the existing corridor width and Collector Road status would have resulted in the need to obtain a resource consent. However, since the new transport chapter has been signed off in the District Plan this is no longer the case.

Risks and Mitigations

6.20    There will be a risk of abortive expenditure if the SCIRT works are undertaken immediately and changes latterly made to the intersection design of Courtenay/Roosevelt/Westminster (the design of which will be determined through the street improvement project). However, the safety issues at the existing roundabout, and the immediate need to expend approved SCIRT funding means that the SCIRT improvements will still provide benefits in the interim period, and it is anticipated that not all of the SCIRT work undertaken will ultimately be redundant.  

Implementation

6.21    Implementation dependencies  - This Option will be subject to the inclusion of the project in the in the potential Downstream Effects Management Plan or as a project prioritised from improvement funds.

Option Summary - Advantages and Disadvantages

6.22    The advantages of this option include:

·   Reduced vehicle speeds along Courtenay Street,

·   Improve residential amenity along Courtenay Street

·   Removes existing kerb and dish channel along Courtenay Street

·   Proposals do not adversely impact on other streets in the surrounding area

6.23    The disadvantages of this option include:

·   Does not fully accord with the communities wishes to see changes to the design of Courtenay Street

·   Does not accord with community wishes to see Courtenay Street designated as a Local Road

·   Increased financial costs when compared to some other options 

7.   Option 2 - Do Nothing

Option Description

7.1       This option would involve making no changes to the classification or design of Courtenay Street.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Residents have previously indicated a desire to see the status of the route changed from a Collector Road to a Local Road, and to see changes made to the design of the route.  Their views were highlighted to the Community Board through a presentation. A Do Nothing approach would not meet local residents expectations.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies in that it does not accord with the key community outcomes including those around improving road safety

Financial Implications

7.6       Cost of Implementation - There are no financial costs to this option

7.7       Maintenance / Ongoing Costs - None above current levels of expenditure.

7.8       Funding source - NA

Legal Implications

7.9       NA

Risks and Mitigations

7.10    None

Implementation

7.11    Implementation dependencies  - NA

7.12    Implementation timeframe - NA

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Limited financial expenditure

7.14    The disadvantages of this option include:

·   This option would not adhere to the local communities wishes in terms of the future of Courtenay Street

·   This option would not result in any improvements in terms of traffic flow, road safety or residential amenity along Courtenay Street. In the context of increasing traffic flows in the area the situation in this regard could worsen along the route.

8.   Option 3 - Change status of Courtenay Street to a Local Street and close street to through traffic

Option Description

8.1       Courtenay Street acts as a Collector Road, largely as a result of the fact that it provides a link between Papanui Road and Cranford Street, and accordingly carries a high proportion of through traffic.

8.2       The only realistic way to ensure that Courtenay Street does not continue to "act" as a Collector Road is to ensure this link is no longer provided, and therefore close the road to through traffic.  This would involve a Plan Change process to change the ststaus of the route, and a complicated road stopping process, which could be challenged by any local resident to the Environment Court. More significantly this option could result in adverse impacts as the through traffic using Courtenay Street would instead divert elsewhere.

8.3       Traffic modelling has been undertaken which assesses the implications of any attempts to close Courtenay Street, and the results of this modelling is shown in Figures 7 and 8 attached. The Figures represents a "change plot" from CCC's CAST traffic model, showing how traffic flows change in the morning and evening peak hour when Courtenay Street is shut. Traffic flow increases are shown in red, traffic flow decreases are shown in green.

8.4       Figures 6 and 7 indicate that the closure of Courtenay Street will result in a reduction in the amount of traffic using Courtenay Street, but leads to increases on other parts of the network, most significantly Westminster Street, but also, (partially as a result of the turning restrictions imposed at Rutland/Westminster proposed as part of the Major Cycle Routes) along streets such as Somme Street and Hawkesbury Avenue, plus Holly Road and Clare Street in the evening peak.

8.5       Given the Westminster Street is almost as narrow as Courtenay Street, and Westminster Street, as well as Somme Street, Hawkesbury Avenue, Holly Road and Clare Street are all residential streets also, it is considered that closing Courtenay Street will simply transfer problems somewhere else on the network, and not be an acceptable solution.

Significance

8.6       The level of significance of this option is low consistent with section 2 of this report.  .

Impact on Mana Whenua

8.7       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.8       Proposals that would involve changing the status of Courtenay Street to a Local Road and closing the route to through traffic would likely be regarded favourably by residents along the route as it would undoubtedly lead to vastly reduced traffic flows (although it should be noticed that the closure of the route would mean that some journeys for residents on the street would increase in distance and time).  However when regarded in a wider community context, such proposals would likely to be opposed. In the first instance, and as explained above, the closure of Courtenay Street would result in increased traffic flows, congestion and adverse impacts on residential amenity on other nearby streets.  Secondly the proposals would also result in longer journey times and distances for those seeking to travel between Papanui Road and Cranford Street.

Alignment with Council Plans and Policies

8.9       This option is inconsistent with Council’s Plans and Policies

8.9.1   This option is inconsistent with Council’s Plans and Policies in that it does not accord with the key community outcomes including those around improving road safety

8.9.2   Reason for inconsistency - the fact that the closure of Courtenay Street will cause traffic to divert to other local streets means that the accident rates, and congestion on these streets would worsen.

Financial Implications

8.10    Cost of Implementation - In addition to the construction costs involved in the closure of Courtenay Street, the costs of implementation of this option would include that of going through the necessary Plan Change and Road Stopping processes. Furthermore, this option could result in additional costs in the form of other roading or intersection upgrades necessitated as a result of traffic redistributing through the wider network.

8.11    Maintenance / Ongoing Costs - this option would result in some positive and negative impacts in terms of maintenance costs. The reduction in traffic volumes along Courtenay Street will reduce roading maintenance costs, but dependent on the design of the road closure there could be increases in other maintenance costs such as landscaping.

8.12    Funding source - The project to construct the road closure would need to be added to the LTP.

Legal Implications

8.13    Any proposals to close a route to traffic would require CCC to undertake the Road Stopping process, a process which can be challenged in the environment court. Likewise, a process to change the status of Courtenay Street to a Local Street would be subject to a Plan Change which could also be challenged in the environment court.

Risks and Mitigations

8.14    There is a risk that both the Plan Change and Road Stopping process could be challenged through the Environment Court.

Implementation

8.15    Implementation dependencies - Any change to the status of Courtenay Street to a Local Road would require a Plan Change process be put in place. Given that this process could be challenged through the environment court it is possible that evidence would be required confirming that this could be done safely, and without adverse network impacts, and as detailed above, there are some concerns in both of these regards. Implementation will also be dependent on the Road Stopping process, and obtaining funding for the works in the LTP

8.16    Implementation timeframe - to be confirmed through the LTP process

Option Summary - Advantages and Disadvantages

8.17    The advantages of this option include:

·   The proposals would see a very significant reduction in traffic on Courtenay Street, improving residential amenity and road safety along the route.

8.18    The disadvantages of this option include:

·   This option would see significant increases in traffic volumes on other routes in the St Albans area. 

·   This option would result in increased journey times and distances, as motorists are required to re-route to less satisfactory routes

·   This option would worsen access to the residential properties fronting on Courtenay Street

·   Given the need to go through a Plan Change and Road Stopping process making these changes could take some considerable time

9.   Option 4 Change status of the route to a Local Road while keeping the street open

Option Description

9.1       It is possible to change the status of Courtenay Street without making changes to the design or layout of the street beyond those measures proposed as part of the SCIRT works. However, this in itself would not result in any changes to traffic flows or behaviour along the route. Courtenay Street would still continue to operate as a Collector Road in providing a link between two arterial streets and would accommodate a significant number of through movements, and as a result, there would be no noticeable impact for those residents who live along the route.

Significance

9.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are <enter text>.

Impact on Mana Whenua

9.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

9.4       Proposals that would involve changing the status of Courtenay Street to a Local Road while allowing the street to remain open to through traffic would likely be regarded favourably by residents along the route, at least initially.  However, as detailed to a greater extent above, keeping the route open to through traffic will mean that the route continues to operate as a Collector Road operates, and Courtenay Street would be a Local Road in name only. As a result, traffic flows, along the route would not change, and local residents would feel no benefits from the change.

Alignment with Council Plans and Policies

9.5       This option is inconsistent with Council’s Plans and Policies

9.5.1   Inconsistency - This option is inconsistent with Council’s Plans and Policies in that it does not accord with the key community outcomes including those around improving road safety

9.5.2   Reason for inconsistency - this option will not change traffic volumes or traffic behaviour on Courtenay Street, and will therefore demonstrate no improvement in this regard. Given likely increases in traffic along the route, this could result in a worsening in congestion and the road safety record of the route. 

Financial Implications

9.6       Cost of Implementation - This option would result in costs incurred through the Plan Change process to change the status of Courtenay Street to a Local Road..

9.7       Maintenance / Ongoing Costs - There would be no additional maintenance costs as a result of this proposal.

Legal Implications

9.8       Any proposals to change the status of Courtenay Street to a Local Street would be subject to a Plan Change which could also be challenged in the environment court.

Risks and Mitigations

9.9       There is a risk that the Plan Change process could be challenged through the Environment Court.

Implementation

9.10    Implementation dependencies  - Subject to successful completion of the Plan Change process

9.11    Implementation timeframe - Clarification would be required as to whether Plan Changes are not permitted so close to the recent sign off of the Transport Chapter in the District Plan.

Option Summary - Advantages and Disadvantages

9.12    The advantages of this option include:

·   This option adheres to the wishes of the local community in changing the status of Courtenay Street to a Local Road

9.13    The disadvantages of this option include:

·   As this option makes no physical changes to the route, it would not result in any change in travel behaviours along Courtenay Street. Although the route would be designated as a Local Road it would continue to act as a Collector Road, and as such traffic volumes and speeds along the route would not change. On-going issues along the route would continue, and quite possibly worsen in the future.

10. Option 5 - Maintain status of the route as a Collector Road while re-designing the road to accord with City Plan requirements for a Collector Road.

Option Description

10.1    It is possible to maintain the status of Courtenay Street as a Collector Road and also make changes to the route that will ensure that it accords with the minimum requirements for a Collector Road. However, this would require the widening of both the road, and the roading corridor, which would require a roading designation to be added to adjacent properties, which would likely be very problematical to obtain, and would result in adverse impacts to adjacent properties.

Significance

10.2    The level of significance of this option is low consistent with section 2 of this report.  .

Impact on Mana Whenua

10.3    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

10.4    The local community would be impacted upon by this option due to the need to take land from adjacent properties in order to construct a road that adheres to the City Plan requirements for a Collector Road. This option is likely to be opposed by local residents, particularly as a result of the fact that local residents sought to have the previous designation along the route removed.

Alignment with Council Plans and Policies

10.5    This option is consistent with Council’s Plans and Policies in that it will result in a reduction in road crashes and congestion when compared to the existing situation along the route.

Financial Implications

10.6    Cost of Implementation - the costs of this option are likely to be high, not only in terms of the construction costs related to the building of a wider road, but also in terms of the designation process and property purchase, which will be necessary to obtain land from adjacent frontage properties.

10.7    Maintenance / Ongoing Costs - Maintenance costs will be increased for this option as a result of the need to operate and maintain a wider road.

10.8    Funding source - Funding for this project would have to be applied for through the LTP process

Legal Implications

10.9    This option would require the designation of land adjacent to the Courtenay Street corridor as public road.

Risks and Mitigations

10.10  Building a wider road and road corridor may increase vehicle speeds along the route, and therefore encourage greater use of the route to travel between two critical arterial corridors. As a result traffic flows along the route could increase to levels above what would otherwise have been the case.

10.11  The provision of a wider road and road corridor would be subject to the successful conclusion of the designation process, and the inclusion of the widening project in the LTP.

Implementation

10.12  Implementation dependencies - the option would dependent entirely on the successful conclusion of the designation process, and inclusion of the widening project in the LTP.

10.13  Implementation timeframe - Given the nature of the designation process this is likely to take in excess of 5 years, and could be appealed to the Environment Court

Option Summary - Advantages and Disadvantages

10.14  The advantages of this option include:

·   Provides a route that is designed in full accordance with the Collector Road status of the route

·   Will provide a route that maximises the potential of the route to facilitate access between the arterial Papanui Road and Cranford Street corridors  

10.15  The disadvantages of this option include:

·   This option will impact significantly on the adjacent properties, through the need to purchase additional land off the properties to facilitate construction of a wider road and road corridor

·   This option will impact significantly on the adjacent properties by encouraging further increases in traffic along the route, above those which would already have occurred.

 

Attachments

No.

Title

Page

a  

Attachment to report 16/346518 (Title: Report Attachment Figure 1-8 inclusive)

31

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Adam Taylor

Richard Holland

Senior Transport Planner

Team Leader Asset Planning

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

  


Shirley/Papanui Community Board

04 May 2016

 


Shirley/Papanui Community Board

04 May 2016

 


 


Shirley/Papanui Community Board

04 May 2016

 


 


 


Shirley/Papanui Community Board

04 May 2016

 

 

8.        Application to the Shirley/Papanui Community Board's 2015/16 Discretionary Response Fund - Belfast Football Club

Reference:

16/376917

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley/Papanui Community Board to consider an application for funding from its 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00054412

Belfast Rugby Football Club

100 Year Anniversary Celebrations

$5000

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding from Belfast Rugby Football Club.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant to Belfast Rugby Football Club for $3,000 towards equipment hire for their Centenary Celebrations.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$130,000

$101,481

$28,519

$27,658

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Decision Matrix Belfast Rugby Football Club Inc

39

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles

Community Recreation Advisor

Approved By

Edwina Cordwell

Community Board Advisor

  


Shirley/Papanui Community Board

04 May 2016

 

PDF Creator


Shirley/Papanui Community Board

04 May 2016

 

 

9.        Shirley/Papanui Community Board Ward Area Update

Reference:

16/457100

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Board and Community Activities

1.1       Small Grants Fund Assessment Committee Meeting - 4pm, Wednesday 10 August 2016

2.   Upcoming Community Events

2.1       Shirley Inter-Agency Community Network Meeting - 10.30am, Friday 10 June 2016 at the North Avon Baptist Church

2.2       Papanui Inter-Agency Community Network Meeting - 10.30am, Friday 24 June 2016 at the Papanui Service Centre

3.   Community Board Advisers Update

3.1       Information sent to the Board recently included:

·     Proposed traffic improvement changes on Blighs Road - Have your say

·     Memo re Creative Lighting Design for the Botanic Gardens

·     Award of design and build tender for the Lichfield Street parking building

·     Botanic Gardens and Hagley Park projects update

 

3.2       Suburban Centre Master Plans - Biannual Monitoring Report to end of March 2016

A memorandum was circulated to the Board and relevant information is attached to this update (refer Attachment A). A detailed overview of the Edgeware Village Master Plan has been provided (refer Attachment B) plus notes on the key progress points. Any feedback on this information by board members can be relayed to the Strategy and Finance Committee.

The project leader for the Edgeware Village Master Plan is available to brief the Board should the Board wish.

 

3.3       Draft Annual Plan Submission

The Shirley/Papanui draft Annual Plan Submission will be circulated to the Board. The Chairperson has delegated authority to sign off this submission. Submission closing date is 10 May.

 

3.4       Transfer of Funds

The Shirley/Papanui Community Board Positive Youth Development Scheme Fund (PYDS) has a deficit of $65 from the grants made at the 20 April 2016 meeting. The Board may wish to transfer $65 from the Discretionary Response Fund (DRF) to cover this deficit or they may wish to transfer a larger sum to cover any future applications. Four applications to the PYDS fund are expected to be received for the 18 May Board agenda totalling $2,000. June applications are unknown at this time.

A Board resolution is need to transfer funds from the DRF to the PYDS.

The Shirley/Papanui Community Board resolved to transfer $xxx from the Ward Discretionary Response Fund to the Ward Positive Youth Development Scheme Fund to enable funding of projects through to 30 June 2016.

 

3.5       Heyders Road Project Update (as circulated on 21 April)

Works are planned to start on Wednesday 27th April. The road will be reconstructed to a slightly higher level to alleviate some drainage issues and improve the ride given the movement post quakes. There will also be some localised widening of the road, mainly towards the motor-camp end where the road is currently narrower, to allow for parking and passing of cars. Work will be carried out section by section in three stages from the East to the West.

 

Work will also include deepening the swales and providing a sump (as needed). A firm bed for the roadside edge (using a product similar to "Pavemat", a honeycomb grid which can contain solids/stone to avoid ruts developing) will be installed as required. Work to vehicle crossings and footpath repairs will be carried out at the same time. Weather permitting, it is expected works should be completed by mid-June.

 

A resident letter drop to those directly adjacent to the works has been carried out.

 

4.   Funding Update

4.1       Refer to Attachment C.

 

 

5.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board - 4 May 2016 - Attachment to Ward Area Update - Biannual reporting Oct 2015 - March 2016 - Memo

43

b  

Shirley Papanui Community Board - 4 May 2016 - Attachment to Ward Area Update - Edgeware Village Master Plan

44

c  

Shirley Papanui Community Board DRF and PYDS Tracker 2015-16 as at 21 April 2016

46

 

 

Signatories

Author

Judith Pascoe

Community Board Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Shirley/Papanui Community Board

04 May 2016

 


Shirley/Papanui Community Board

04 May 2016

 


 


Shirley/Papanui Community Board

04 May 2016

 

 


Shirley/Papanui Community Board

04 May 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.