Riccarton/Wigram Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Riccarton/Wigram Community Board will be held on:

 

Date:                                     Tuesday 31 May 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

24 May 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Riccarton/Wigram Community Board

31 May 2016

 

 

 


Riccarton/Wigram Community Board

31 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefing.................................................................................................................. 15

C       7.       Riccarton/Wigram Community Board Discretionary Response Fund 2015/16 - Application - Yaldhurst Rural Residents' Association................................................. 17

B       8.       Elected Member Information Exchange...................................................................... 20

B       9.       Question Under Standing Orders................................................................................. 20

C       10.     Resolution to Exclude the Public................................................................................. 21  

 

 


Riccarton/Wigram Community Board

31 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday, 17 May 2016, be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Riccarton/Wigram Community Board

31 May 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 17 May 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Members

Mike Mora

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

17 May 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved RWCB/2016/00054

That the apology from Helen Broughton for absence, and the apologies from Vicki Buck and

Jimmy Chen for lateness, be accepted.

Member Laloli/Member Bryden                                                                                                                           Carried

2.   Declarations of Interest

Part B

 

Debbie Mora declared an interest in Item 7 (Proposed Road Names - Franco Road and Holmes Hanover Lane).

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00055

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 3 May 2016, be confirmed.

Member D Mora/Member Laloli                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

4.1       Steve Gilbert, Wendy Gilbert and Prawindra Mukhia, on behalf of the Halswell Domain Action Group, gave a presentation to the Board opposing the proposed location of a skate facility in Halswell Domain.

             Written copies of the presentation including a copy of a combined petition (containing  signatories from residents (84), Canterbury Society Model Experimental Engineers (13) and playground users (24), was tabled. 

             The representatives outlined their concerns that a skate facility positioned in the Domain near the miniature railway, could increase the levels of anti-social behaviour currently being experienced in the general area.

             The Action Group emphasised that it was not against having a skate facility in Halswell  per se but that it was the siting in the proposed area of the Domain which they were strongly opposed to.

 

             After questions from members, the Chairperson thanked the deputation for presenting its concerns to the Board and noted the forthcoming Community Workshop on the proposed Halswell skate facility, is being held on 7 June 2016.

 

4.2       Phillip Haythornthwaite, on behalf of the Disabled Persons Assembly, reiterated the organisation's previously expressed concerns to the Board that the existing bus stop at 67 Mandeville Street did not comply with the Council's Bus Stop Guidelines 2009 and other relevant legislation and standards.

             Mr Haythornthwaite commented that the changes proposed to the drainage grates and an undertaking to speak with Environment Canterbury would not resolve the fundamental shortcomings of this bus stop.

              The Chairperson thanked Mr Haythornthwaite for addressing the Board.

             Item 9 (Proposed Bus Stop Relocation - 67 Mandeville Street) of these minutes records the Board's decision on this matter.

 

9.   Proposed Bus Stop Relocation - 67 Mandeville Street 

 

The Board considered a report on the consultation responses to a proposal to relocate nearby, the existing bus stop at 67 Mandeville Street. 

The Board also noted the deputation made in item 4.2 above from the Disabled Persons Assembly.

The staff member in attendance spoke to the report and the issues raised by the deputation and answered questions from members.

 Undertakings were given that the drainage grates would be changed and that contact would be made with Environment Canterbury regarding the operators' use of the bus stop.

 

Staff Recommendation

 

That the Riccarton Wigram Community Board resolve to:

1.         Approve the preferred option (Option 1) of staff, which is to retain the existing bus stop at 67 Mandeville Street.

2.         Approve the retention of the parking resolutions associated with the existing bus stop located adjacent to 67 Mandeville Street. (Note: The parking resolutions were approved at a meeting of the Riccarton/Wigram Community Board on 6 May 2014.)

 

 

Community Board Resolved RWCB/2016/00056

Community Board Decisions under Delegation

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Approve the preferred option (Option 1) of staff, which is to retain the existing bus stop at 67 Mandeville Street.

2.         Approve the retention of the parking resolutions associated with the existing bus stop located adjacent to 67 Mandeville Street.  ( Note: The parking resolutions were approved at a meeting of the Riccarton/Wigram Community Board on 6 May 2014.)

3.         Note that the existing drainage grates at 67 Mandeville Street would be changed and that staff contact would be made with Environment Canterbury about the bus operator's use of the bus stop.

Member D Mora/Member Laloli                                                                                                                          Carried

Mike Mora requested that his vote be recorded against the adoption of the above decisions.

 

 

 

18. Correspondence

 

18.1    University of Canterbury - Annual Report 2015

 

Community Board Resolved RWCB/2016/00057

Part B

That the Riccarton/Wigram Community Board decided to:

Receive the tabled correspondence from the University of Canterbury enclosing a copy of its 2015 Annual Report.

Member M Mora/Member Laloli                                                                                                                         Carried

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

7.   Proposed Road Names - Franco Road and Holmes Hanover Lane

 

The Board considered a report seeking approval to proposed road and private right-of-way names for the Spreydon Lodge Limited subdivision in Halswell.

 

Community Board Resolved RWCB/2016/00058

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

7.1       Approve the names Franco Road for the new road, and Holmes Hanover Lane for the new private right-of-way in the Spreydon Lodge Limited subdivision in Halswell.

Member M Mora/Member Bryden                                                                                                                    Carried

 

Vicki Buck and Jimmy Chen entered the meeting at 4.48pm.

 

6.   Staff Briefings

 

Jill Gordon, Delta Parks Maintenance, provided the Board with an update on the current contracted work in parks and reserves in the Riccarton/Wigram ward. 

 

Community Board Resolved RWCB/2016/00059

Part B

That the Riccarton/Wigram Community Board decided to:

1.         Note the information provided by the Delta representative.

Member M Mora/Member Laloli                                                                                                                         Carried

 

8.   Proposed Bus Passenger Shelter Installation - 318 Riccarton Road

 

The Board considered a report seeking approval to install a bus passenger shelter at the existing bus stop at 318 Riccarton Road.

 

Community Board Resolved RWCB/2016/00060

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Receive the information in the staff report.

2.         Approve the installation of a bus shelter at 318 Riccarton Road.

Member Laloli/Member Bryden                                                                                                                           Carried

 

 

10. Proposed Bus Stop - 90 The Runway (on Corsair Drive)

 

The Board considered a report seeking approval to install a new bus stop at 90 The Runway (on Corsair Drive).

 

Community Board Resolved RWCB/2016/00061

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Approve the parking resolutions for a new bus stop along a section of Corsair Drive:

a.         That all existing parking and stopping restrictions on the north east side of Corsair Drive, commencing at a point 35 metres south east of its intersection with The Runway and extending in a south easterly direction for a distance of 38 metres, be revoked.

b.         That the stopping of vehicles be prohibited at any time on the north east side of Corsair Drive, commencing at a point 35 metres south east of its intersection with The Runway and extending in a south easterly direction for a distance of 14 metres.

c.         That a marked bus stop be installed on the north east side of Corsair Drive, commencing at a point 49 metres south east of its intersection with The Runway and extending in a south easterly direction for a distance of 14 metres.

d.         That the stopping of vehicles be prohibited at any time on the north east side of Corsair Drive, commencing at a point 63 metres south east of its intersection with The Runway and extending in a south easterly direction for a distance of 10 metres.

Member Laloli/Member Bryden                                                                                                                           Carried

 

 

11. Riccarton/Wigram Community Board Discretionary Response Fund 2015/16 - Application - Chinese Joyful Club

 

The Board considered a report seeking approval to allocate funding from its 2015/16 Discretionary Response Fund.

 

Community Board Resolved RWCB/2016/00062

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Approve the making of a grant of $1,000 from its 2015/16 Discretionary Response Fund to the Chinese Joyful Club for its older Chinese adults activities.

Member Chen/Member Laloli                                                                                                                               Carried

 

12. Riccarton Community Centre - Board Workshop - Report of 22 March 2016

 

The Board considered a report seeking approval of the outcomes of the Board Workshop held on 22 March 2016 regarding the Riccarton Community Centre.

Staff in attendance spoke to tabled plans of a Concept Design prepared arising from the Board Workshop and answered questions from members. 

 

Staff Recommendations

That the Riccarton/Wigram Community Board decide to:

1.         Receive the Facilitator's report of the Board Workshop regarding the Riccarton Community Centre held on 22 March 2016.

2.         Consider the proposed recommendations contained in the Board Workshop report.

3.         Endorse the elements of the Concept Design set out in the Board Workshop report and that these become the Provisional Concept Design for the new Riccarton Community Centre.

4.         Instruct staff to:

4.1          Make the Provisional Concept Design available to the community and identified stakeholders, and

4.2          Communicate clearly to the community and identified stakeholders that the Riccarton/Wigram Community Board will consider the adoption of the Provisional Concept Design at its ordinary meeting on 19 July 2016. 

 

Community Board Resolved RWCB/2016/00063

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Receive the Facilitator's report of the Board Workshop regarding the Riccarton Community Centre held on 22 March 2016.

2.         Adopt the recommendations contained in the Board Workshop report as follows:

             2.1          Future Proofing

That the Board ask staff to proceed with the design option which provides for the possible future expansion of the Riccarton Community Centre across the identified ground-level car park together with parking on the roof of the expanded building.

             2.2          Service Desk/Centre

That the Riccarton Community Centre contain flexible, multi-purpose space that is capable of accommodating Council services which may evolve over time and noting that for this to be achieved, will result in the loss of some community based space.

             2.3          Additional Staffing

That the Riccarton/Wigram Community Board will provide early clarification of its views regarding the extent of Council ‘services’ to be provided in the Community Centre (refer recommendation 2.2 above) and hence staffing requirements.

             2.4         Consultation

That future consultation on the Provisional Concept Design of the Riccarton Community Centre consist of the opportunity for deputations to be made directly to the Riccarton/Wigram Community Board after these recommendations have been considered and adopted by the Board.

            

             2.5          Library options

That the Riccarton/Wigram Community Board will not promote the inclusion of a Council library within the Community Centre but will seek to have investigated other forms of library services.

             2.6          Next Steps

That the Riccarton/Wigram Community Board resolves to agree on the following process for finalising the Concept Design for the Riccarton Community Centre:

·           That the Board decisions on the recommendations arising from this Workshop, be disseminated to the public in due course.

·           That opportunities are provided for the Riccarton/Wigram Community Board to receive deputations on the Provisional Concept Design for the Riccarton Community Centre. 

·           That providing the Board's decisions are in line with the Council resolution of 11 February 2016, the decisions made are to be referred to Council staff for implementation. 

3.         Endorse the elements of the Concept Design set out in the Board Workshop report and as presented at this Board meeting, and that these become the Provisional Concept Design for the new Riccarton Community Centre.

4.         Instruct staff to:

4.1          Make the Provisional Concept Design available to the community and identified stakeholders, and

4.2          Communicate clearly to the community and identified stakeholders that the Riccarton/Wigram Community Board will consider the adoption of the Provisional Concept Design at its ordinary meeting on 14 June 2016. 

Member  Laloli/Member D Mora                                                                                                                         Carried

 

 

13. Riccarton/Wigram Community Board Area Report - May 2016

 

The Board considered the staff Area Report for May 2016.

 

Community Board Resolved RWCB/2016/00064

Part B

That the Riccarton/Wigram Community Board decided to:

1.              Receive the Riccarton/Wigram Community Board Area Report for May 2016.

2.              Receive and note for record purposes the minutes of the Board's Submissions Committee meeting of 22 April 2016.

3.              Convene the Board's Submissions Committee to prepare a Board response on the Council's Draft Business Improvement District Policy.

Member Laloli/Member Bryden                                                                                                                           Carried

 

14. Elected Member Information Exchange

Part B

The Board received the following information from members:

14.1    Leadership Day - the efforts of the Riccarton/Wigram Community Governance  Team were acknowledged.

14.2    Wharenui Recreation Centre Mural - photo opportunity invitation to members.

14.3    Riccarton/Wigram Community Board's Draft Annual Plan Submission - heard by the Council on Saturday 14 May 2016.

15. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 


 

 

16. Resolution to Exclude the Public

 

Community Board Resolved RWCB/2016/00065

Part C

That at 5.40pm the resolution to exclude the public set out on pages 72 to 73 of the agenda, be adopted.

Member Laloli/Member Buck                                                                                                                                  Carried

 

The public were re-admitted to the meeting at 6pm.

 

   

Meeting concluded at 6pm.

 

CONFIRMED THIS 31ST DAY OF MAY 2016

 

Mike Mora

Chairperson

  


Riccarton/Wigram Community Board

31 May 2016

 

 

6.        Staff Briefing

Reference:

16/558076

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenters

Unit/Organisation

Wharenui Recreation Centre Project

Selena Robertson, Junior Project Manager, Lee Butcher, Senior Project Manager, and Nigel Cox, Western Area Recreation Manager

Community Capital Delivery Unit, Christchurch City Council

 

 

2.   Staff Recommendation

That the Riccarton/Wigram Community Board decided to:

1.         Note the information provided during the Staff Briefing.

 

 

Attachments

There are no attachments to this report.

  


Riccarton/Wigram Community Board

31 May 2016

 

 

7.        Riccarton/Wigram Community Board Discretionary Response Fund 2015/16 - Application - Yaldhurst Rural Residents' Association

Reference:

16/542198

Contact:

Marie Byrne

Marie.byrne@ccc.govt.nz

941 6502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Riccarton/Wigram Community Board to consider an application for funding from its 2015/16 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00055461

Yaldhurst Rural Residents' Association

Funding of biodiversity expert advice

$2,000

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding from the Yaldhurst Rural Residents’ Association.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendation

That the Riccarton/Wigram Community Board resolve to:

1.         Make a grant of $2,000 from the Riccarton/Wigram Discretionary Response Fund 2015/16 to the Yaldhurst Rural Residents' Association Inc. for the engagement of expert advice for their submission to the Canterbury Aggregates Producers Group's Resource Consent application.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$130,000

$106,791

$24,769

$22,769

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Riccarton/Wigram Community Board Discretionary Response Fund 2015/16 Decision Matrix - Yaldhurst Rural Residents' Association

19

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Marie Byrne

Community Development Advisor

Approved By

Matthew McLintock

Community Governance Manager

  


Riccarton/Wigram Community Board

31 May 2016

 

PDF Creator

 


Riccarton/Wigram Community Board

31 May 2016

 

 

8.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

9.    Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Riccarton/Wigram Community Board

31 May 2016

 

 

10.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Riccarton/Wigram Community Board

31 May 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

11

Public Excluded Riccarton/Wigram Community Board Minutes - 17 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.