Road Closure Subcommittee

Open Minutes



Date:                                     Wednesday 11 May 2016

Time:                                    9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch





Jo Daly  - Council Secretary

Steffan Thomas - Operations Manager (Transport)

Peter Croucher  - Community Board Adviser - Burwood/Pegasus



10 May 2016







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Road Closure Subcommittee

11 May 2016



1.   Apologies

There were no apologies.


2.   Christchurch Marathon 2016


Subcommittee Resolved RCS/2016/00001

That the Road Closure Subcommittee resolved to:

1.         Receive the information in the Christchurch Marathon 2016 report.

2.         Approve the proposed road closures as detailed in Attachment 5 of the report with the conditions listed below:

a.              Close monitoring and adjustment must be carried out during the proposed event via onsite resources and the Major Event Operation Centre (MEOC) must be established and operating.  The Subcommittee noted that the MEOC will have final decision on the need to amend, suspend or stop the event if deemed necessary.

b.             Onsite staff, including those engaged by the marathon organisers, are to be briefed regarding enabling access for emergency services as and when required in the event of an emergency (lights and/or sirens active).

c.              That the Fitzgerald Avenue and Manchester Street crossings of the route for efficient public transport movement be implemented as trialled.

d.             That amendments be made allowing the route to change from Retreat Road to utilise roads within the residential red zone due to SCIRT works associated with the Christchurch rebuild in Retreat Road and the appropriate approvals for using those roads are gained.

e.             That the Temporary Traffic Management Plan is approved by the CTOC Traffic Management Coordinator and that it contains no additional road closures.

f.               That variable message and advanced warning signs are to be reviewed with regard to their placement and coverage prior to and on the day of the event.

g.              That all health and safety requirements are complied with.  The Subcommittee noted the undertaking by the marathon organisers' representative that all participants will be briefed on health and safety requirements.

h.             That the event organisers communicate with all stakeholders in advance of the event, including but not limited to the Taxi Federation, Central City Business Association, hotels in the vicinity of the route, places of worship and community facilities, tram and tourist operators, businesses and residents, including those properties with access impacted on by the route.  The Subcommittee requests that details of this are provided to the Council Events Team.

i.                That when future applications for this event are submitted, as required by the Traffic and Parking Bylaw, the submission is final and will not be subject to significant changes and that consultation and communication will have been undertaken with affected stakeholders, including but not limited to all residents, facilities and businesses along and adjacent to the route. 

j.               Lessons learned from previous events and this event are taken into account for any future events.


Jo Daly/Steffan Thomas                                                                                                                                           Carried


The meeting adjourned 10.20am until 10.40am.



Meeting concluded at 11.50am.