Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 31 May 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies 

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

31 May 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

31 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

There were no apologies.

2.   Declarations of Interest

Part B

 

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

 

Community Board Resolved HFCB/2016/00098

Part C

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 18 May 2016 be confirmed.

Member Lonsdale/Member Lowe-Johnson                                                                                                    Carried

 

4.   Deputations by Appointment

Part B

4.1       Greater Linwood Forum – Jacinta Christie and Barbara Aitken

             Jacinta Christie from Woolston Development Project and Barbara Aitken from Kiwi Family Trust provided an update to the Board on the Greater Linwood Forum.  

             The Greater Linwood Forum work involves improving community collaboration.  Ms Christie and Ms Aitken advised the Board of projects the Forum are working on, including encouraging library use, updating the Linwood directory of local organisations, and later this year will be promoting Linwood through the ‘It’s Great to Live Here’ campaign. 

             Ms Christie requested that a Board member attend their meetings which are held on the first Monday of every month.  Alexandra Davies volunteered to attend. 

             The Chairperson thanked Ms Christie and Ms Aitken for their deputation.

 


 

4.2       ICECycles – Steve Muir and Meg Christie

             Steve Muir and Meg Christie provided a presentation to the Board on the work of the ICECycles group.

             ICECycles is currently based at the Phillipstown Hub, providing free bike repairs and running bike repair workshops in the Linwood and Phillipstown communities. Mr Muir and Ms Christie reported that during the seven years the group has been in operation they have repaired over 1,200 bikes and restored and donated 900 bikes to members of the community.

             The Chairperson thanked Mr Muir and Ms Christie for their deputation.

 

4.3       Pilgrim Place/Moorhouse Avenue Trees – Matt Barr

             Matt Barr, on behalf of Christchurch Mitsubishi spoke to the Board about the planned private redevelopment on the corner of Pilgrim Place and Moorhouse Avenue.

             Mr Barr provided the Board with illustrated plans of the redevelopment which included removing and replanting the Council owned trees bordering the new Christchurch Mitsubishi car-dealership site. 

             The Board noted that a Council report for their consideration and decision to remove the trees will be forthcoming.

             The Chairperson thanked Mr Barr for his deputation.

 

4.4       Hagley Park Easement – David Thornley

             David Thornley, member of the Inner City West Neighbourhood Association and Civic Trust spoke to the Board regarding the staff report at item 7 on an easement over part of Hagley Park.

             Mr Thornley expressed his concerns to the Board, including that in his opinion, granting an easement will allow for future road construction at this location.

             The Chairperson thanked Mr Thornley for his deputation.

 

7.   Easement Over Part of Hagley Park

 

Board Consideration

Part B

The Board considered a report requesting its approval to grant the right to drain water easements over part of Hagley Park that adjoins the new Acute Services Building (ASB) of the Christchurch Hospital, and seeking its recommendation to the Council that it give the consent of the Minister of Conservation to the easements acting under the delegated authority of the Minister of Conservation. 

Having heard the concerns raised in the deputation from Mr Thornley at item 4.4 and following further discussion and consideration, the Board decided to request:

1.              Clarification on the building consent granted to Canterbury District Hospital Board (CDHB) for the new Acute Services Building and its relationship to the flood plain.

2.              That staff work with CDHB to mitigate the amount of cigarette litter around the seating in the area.

 

The Board notes that the granting of this easement does not change ownership of the area or alter the reserve status of Hagley Park.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner;

1.            Approves the proposed works shown on the plan at Attachment A to provide improved public access between the ASB and Hagley Park.

2.            Approve pursuant to Section 48(1) of the Reserves Act 1977 , the granting of easements for the right to drain water over part of Hagley Park (Certificate of Title reference 658884) shown shaded yellow on the plan at Attachment B to this report subject to; 

a.  No objections being received and upheld in response to the public notification.

·   Note, that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation (16.12.04) with this panel under the delegated authority of Council to receive and consider such submissions in opposition and determine if they should be upheld or not.

b.  The consent of the Minister of Conservation.

3.            Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed by this report.

4.            Recommend that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation to;

a.  Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

 

Community Board Resolved HFCB/2016/00099

Part C

That the Hagley/Ferrymead Community Board acting in the capacity of land owner;

1.            Approves the proposed works shown on the plan at Attachment A to provide improved public access between the ASB and Hagley Park.

2.            Approve pursuant to Section 48(1) of the Reserves Act 1977 , the granting of easements for the right to drain water over part of Hagley Park (Certificate of Title reference 658884) shown shaded yellow on the plan at Attachment B to this report subject to; 

a.  No objections being received and upheld in response to the public notification.

·   Note, that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation (16.12.04) with this panel under the delegated authority of Council to receive and consider such submissions in opposition and determine if they should be upheld or not.

b.  The consent of the Minister of Conservation.

3.            Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed by this report.

Member Lonsdale/Member Davids                                                                                                                    Carried

Member Davies voted against the motion.

 


 

Community Board Recommend HFCB/2016/00100

Part A

That the Council acting in the capacity of land owner;

4.         Recommend that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation to;

a.  Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

Member Lonsdale/Member Davids                                                                                                                    Carried

 

 

5.   Presentation of Petitions

Part B

 

There were no petitions presented.

 

6.   Staff Briefings

 

6.1          Update from Libraries Unit – Dyane Hosler

                Dyane Hosler, Community Libraries Manager provided a briefing which updated the Board on                 the Sumner Library and Community Centre rebuild.

                The Chairperson thanked Dyane Hosler for her briefing. 

 

6.2          Update on Earthquake Prone Buildings – Robert Wright

                            Robert Wright, Head of Operational Policy and Quality Improvement provided a briefing to update the Board on earthquake prone buildings.

The Board were informed of the work undertaken with government agencies in the development of the regulatory framework to assess earthquake prone buildings.

The Chairperson thanked Robert Wright for his briefing.

 

6.3          Sumner Main Road Safety - Ryan Rolston

             Ryan Rolston, Senior Traffic Engineer, provided a briefing  to the Board following a request  on 5 April 2016 by the Board to investigate safety improvements on Sumner Main Road. 

Mr Rolston reported that some improvements to the site were identified, including repairs to roadside fencing and sign posts.

Mr Rolston also responded to questions by the Board in relation to the current speed limit review. 

The Chairperson thanked Ryan Rolston for his briefing.

 

8.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Woolston Development Project - Term Two and Three Rent for the Depo After-School Programme

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from the Woolston Development Project.

 


 

Community Board Resolved HFCB/2016/00101

Part C

1.         To make a grant from its 2015/16 Discretionary Response Fund to Woolston Development Project for $1,000 towards Term Two and Three Rent for the Depo After-School Programme.

Member McLeod/Member Davies                                                                                                                      Carried

9.   Update to Community Board

The Board received an update to the Community Board from the Hagley/Ferrymead Community Governance Team.

 

 

Community Board Resolved HFCB/2016/00102

Part B

1.            To receive the report.

2.            Receive and note the information provided in the Martindales Road Safety memorandum.

3.            Receive and note for record purposes the Board’s submission on the Business Improvement District Policy.

4.         Receive the tabled correspondence from the Chief Executive to the Board on the Rapanui-Shag Rock Cycleway. 

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

10. Elected Members Information Exchange

Part B

 

10.1    Otautahi Creative Spaces Trust – Letter of Support

             The Board supported Otautahi Creative Spaces Trust in its establishment. The Trust are progressing an application to Canterbury District Hospital Board for funding to assist with exceeding demand for their programmes. 

             Community Board Resolved HFCB/2016/00103

             To write a letter of support to the Otautahi Creative Spaces Trust to support their application              for funding from Canterbury District Health Board.

Member Templeton/Member Davies                                                                                                                Carried

 


 

 

10.2    Report paragraph ‘Impact on Mana Whenua’

             The Board discussed the ‘Impact on Mana Whenua’ paragraph in the Christchurch City Council report template, having previously requested the removal of the word 'their' .  At the time staff had advised the Board that  the current template wording would not be changed as it has been taken directly from the Local Government Act 2002 which local authorities are obliged to comply with.

             Community Board Resolved HFCB/2016/00104

             To approach the appropriate Local Government Authority to have the word ‘their’ removed              from the Impact of Mana Whenua clause in the Local Government Act.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

11. Questions Under Standing Orders

Part B

 

There were no questions under standing orders at this meeting.

 

12. Resolution to Exclude the Public

 

 

Community Board Resolved HFCB/2016/00105

Part C

That at 12.20pm the resolution to exclude the public set out on pages 35 to 36 of the agenda be adopted.

Member Templeton/Member Lowe-Johnson                                                                                             Carried

 

The public were re-admitted to the meeting at 12.21pm.

 

    

Meeting concluded at 12.21pm.

 

CONFIRMED THIS 15 DAY OF JUNE 2016

 

Sara Templeton

Chairperson