Hagley/Ferrymead Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Hagley/Ferrymead Community Board will be held on:

 

Date:                                     Tuesday 31 May 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

26 May 2016

 

 

 

 

 


Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

31 May 2016

 

 

 


Hagley/Ferrymead Community Board

31 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 11

CA     7.       Easement Over Part of Hagley Park............................................................................. 13

C       8.       Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Woolston Development Project - Term Two and Three Rent for the Depo After-School Programme..................................................................................................................... 23

B       9.       Update to Community Board....................................................................................... 27

B       10.     Elected Member Information Exchange...................................................................... 34

B       11.     Question Under Standing Orders................................................................................. 34

C       12.     Resolution to Exclude the Public................................................................................. 35  

 

 


Hagley/Ferrymead Community Board

31 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 18 May 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Greater Linwood Forum – Barbara Aitken and Gaylene Waugh

Barbara Aitken from Kiwi Family Trust, and Gaylene Waugh from Woolston Development Project will speak on behalf of the Greater Linwood Forum.

 

4.2

ICECycles – Steve Muir

Steve Muir will speak on behalf of ICECycles to update the Board on their activities.

 

4.3

Pilgrim Place/Moorehouse Avenue Trees – Matt Barr

Matt Barr, Christchurch Mitsubishi will speak to the Board regarding trees on the corner of Pilgrim Place and Moorhouse Avenue.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Hagley/Ferrymead Community Board

31 May 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 18 May 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

18 May 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Member Johanson declared an interest in applicant 14 of item 11 (public excluded agenda) and  took no part in the discussion and voting on this item.

Member Templeton declared an interest in applicant 16 of item 11 (public excluded agenda) and  took no part in the discussion and voting on this item. 

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00090

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday 3 May 2016, be confirmed.

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

4.   Deputations by Appointment

Part B

4.1       Angelina McLean - Linwood Youth Festival Experience (LYFE) 2016

             Angelina McLean, LYFE Coordinator, Diana Saxton, Christchurch City Council Recreation Advisor and members of the LYFE Crew (2016) addressed the Board and gave a presentation on the LYFE 2016 event.

             The Board heard of the challenges and outcomes of the LYFE 2016 event held on 5 March 2016.

 

              Ms McLean reported that overall, the event achieved its objectives. She particularly  mentioned the organising crew who contributed a wide range of tasks to successfully deliver a well received and enjoyable day.

 

             The Chairperson thanked Angelina Mclean and the members of the LYFE Crew for their deputation.

=

 

4.2       Amanda Murray - Linwood Pool

Amanda Murray, Branch Manager Youthtown, provided an update on the Linwood Pool.  The pool was operational throughout January and February 2016, and despite weather challenges in January was well received by the Linwood community with repeat visitors. 

The Chairperson thanked Amanda Murray for her deputation.

 

4.3       Linwood Early Childhood Education (ECE) Wellbeing and Belonging Project - Jan Dobson

             Jan Dobson, Participation Facilitator of the Linwood ECE project gave a presentation on the project and its intended outcomes and delivery.  In attendance with Ms Dobson were Todd Webley, New Zealand Police and Kose Seinafo, from the Ministry of Education.

             The Linwood ECE project is a collective initiative, involving 12 early childhood education services, 16 agencies and five schools.  The project is part of the Ministry of Education Greater Christchurch Earthquake Renewal Programme and has its origins in the scoping work originally done with ECE services in 2014.  In addition to other initiatives the project has a community nurse delivering services to ECE children and families, and a mobile 'wellbeing hub' (in collaboration with New Zealand Police) which will deliver services to the community in various planned locations.

             The Chairperson thanked Ms Dobson for her deputation.

 

4.4       Buckleys Road Bus Stop - Peter Jasper and Neale Tomlinson

             Peter Jasper property owner, and Neale Tomlinson resident, addressed the Board with their concerns on the two bus stops outside 35 Buckleys Road.

             Mr Jasper and Mr Tomlinson reported anti-social behaviour has improved since their last deputation.  Their key concern at this time is that the installation of a new digital Adshel Bus Shelter would preclude moving the bus stop at a future date. 

             The Chairperson thanked Mr Jasper and Mr Tomlinson for their deputation.  Staff provided further information in relation to the deputation ( Item 7.1 of these minutes refers).

 

7.   Staff Briefings

7.1       Buckleys Road Bus Stop - Brenda O'Donoghue

             Brenda O'Donoghue, Passenger Transport Engineer, provided a briefing to the Board on the bus stops outside 35 Buckleys Road.

             The Board was informed about planned improvements for the bus stop, including reducing the Adshel advertising to one panel, using a mesh backing instead of glass, and combining the two stops into one.  Once completed, the new bus stop is designed to be transportable and could be moved if required in the future.

             The Chairperson thanked Brenda O'Donoghue for her briefing.

7.2       Customer Services Group - Sarah Numan

             Sarah Numan, Head of Customer Services, gave a presentation and informed the Board about Citizen Hubs, an initiative designed to provide improved customer service with a focus tailored to the different locations they operate from throughout Christchurch.

             The Chairperson thanked Sarah Numan for her briefing.


 

 

5.   Presentation of Petitions

Part B

There were no petitions presented at this meeting.

6.   Notices of Motion

 

Part B

The Board considered the following proposed notice of motion from Joe Davies:

That the Hagley/Ferrymead Community Board support the Lyttelton/Mt Herbert Community Board Chairperson, Paula Smith, in her efforts to have Wharf No 4 developed into an accessible public space.

 

 

 

Community Board Resolved HFCB/2016/00091

The Hagley/Ferrymead Community Board decided to support the Lyttelton/Mt Herbert Community Board Chairperson, Paula Smith, in her efforts to have wharf No 4 developed into an accessible public space.

Member Davies/Member Lowe-Johnson                                                                                                        Carried

Member McLeod abstained from voting on this matter.

 

 

8.   Hagley/Ferrymead Community Board Area Report

         Part B

The Board was advised of upcoming community events. 

 

Member Lonsdale volunteered to speak at the Sumner Community and Library Facility sod turning event in July and Member Johanson will speak at the Redcliffs Library sod turning event.

 

 

Community Board Resolved HFCB/2016/00092

The Hagley/Ferrymead Community Board decided to receive the report.

Member Davies/Member Templeton                                                                                                                Carried

 

9.   Elected Member Information Exchange

 

Part A

9.1       Bridle Path Road /St Andrews Hill Road Intersection

                      Board Comment

                      Following previous information, a report to the Board (on 2 May 2016) and an accident                       involving a car and cyclist at the Bridle Path Road / St Andrews Hill intersection on 12 May 2016,                       the Board considered that this matter necessitates urgent further consideration and agreed on                 the following: 

 

 

Community Board Decision HFCB/2016/00093

The Board decided to request that the safety issues at the Bridle Path Road and St Andrews Hill intersection be reported to the Infrastructure, Transport and Environment Committee for urgent action.

Note: This request has been referred as a Part A report from the Board to the Infrastructure, Transport and Environment Committee meeting  on 2 June 2016.

Member Templeton/Member Davies                                                                                                   Carried

 

Part B

9.2       Christchurch Hospital Parking

Community Board Decision HFCB/2016/00094

The Board decided to write to the Chief Executive of the Canterbury District Health Board,  recommending that a scheme be put in place for frequent visitors to the hospital to have discounted parking.

Member McLeod/Member Davids                                                                                                         Carried

 

Part B

9.3       Woolston Borough Memorial

 

Community Board DecisionHFCB/2016/00095

The Board decided to request an update from staff on the work being done on the Woolston Borough Memorial.

Member Templeton/Member McLeod                                                                                                Carried

 

Part B

9.4       Mother Of All Clean Ups 14 May 2016

 

Community Board Decision HFCB/2016/00096

The Hagley/Ferrymead Communiy Board decided to send a letter of appreciation to all groups involved in the 'Mother Of All Clean Ups' and to the Student Volunteer Army for their work on 14 May 2016.

Member Johanson/Member Templeton                                                                                             Carried

 

Part B

9.5       St John's Street No Truck Zone

 

             A resident has reported that trucks are continually travelling through the No Truck Zone on St              John's Street.  The Board will endeavour to follow up on this matter.

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders.

 


 

 

11. Resolution to Exclude the Public

          Part C

 

Community Board Resolved HFCB/2016/00097

At 6.30pm the resolution to exclude the public set out on pages 20 to 21 of the agenda, be adopted.

Member Templeton/Member Lonsdale                                                                                                                Carried

 

 

The public were re-admitted to the meeting at 6.39pm.

 

   

Meeting concluded at 6.40pm.

 

CONFIRMED THIS 31st DAY OF MAY 2016

 

Sara Templeton

Chairperson

  


Hagley/Ferrymead Community Board

31 May 2016

 

 

6.        Staff Briefings

Reference:

16/570147

Contact:

Barbara Strang

barbara.strang@ccc.govt.nz

941 6601

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

 

Presenter(s)

Unit/Organisation

1.    Update from Libraries Unit

Carolyn Robertson

Libraries and Information Unit

 

2.    Update on Earthquake Prone Buildings

 

Robert Wright

 

Operational Policy and Quality Improvement Unit

 

3.    Sumner Main Road Safety

Ryan Rolston

Transport

 

 

2.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Hagley/Ferrymead Community Board

31 May 2016

 

 

7         Easement Over Part of Hagley Park

Reference:

15/1561372

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Hagley/Ferrymead Community Board to approve the grant of right to drain water easements over part of Hagley Park that adjoins the new Acute Services Building (ASB) of the Christchurch Hospital.

1.2       The Board is also requested to recommend to the Council that it give the consent of the Minister of Conservation to the easements acting under the delegated authority of the Minister of Conservation. 

Origin of Report

1.3       This report is being submitted to the Hagley/Ferrymead Community Board following the redesign of the interface of the ASB as requested by the Council to the Ministry of Health following a workshop on 25th May 2015.

1.4       Easements are required over Hagley Park to allow the construction of bunds and low retaining walls but staff do not have a delegation to make a decision in this matter because the land is a Reserve administered under the Christchurch City (Reserves) Empowering Act 1971 and the Reserves Act 1977. The Board has the delegated authority of Council to make a decision on the granting of this proposed easement whilst the Council has the delegation to grant consent on behalf of the Minister of Conservation.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by Justin Sims utilising the significance and    engagement assessment worksheet. 

2.1.2   The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner;

1.         Approves the proposed works shown on the plan at Attachment A to provide improved public access between the ASB and Hagley Park.

2.         Approve pursuant to Section 48(1) of the Reserves Act 1977 , the granting of easements for the right to drain water over part of Hagley Park (Certificate of Title reference 658884) shown shaded yellow on the plan at Attachment B to this report subject to; 

a.         No objections being received and upheld in response to the public notification.

·   Note, that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation (16.12.04) with this panel under the delegated authority of Council to receive and consider such submissions in opposition and determine if they should be upheld or not.

b.         The consent of the Minister of Conservation.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed by this report.

4.         Recommend that the Christchurch City Council acting in the capacity of holding a delegated authority from the Minister of Conservation to;

a.         Subject to and conditional on recommendation 2(a), consent to the granting of the easement as outlined in this report.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Garden and Heritage Parks

·     Level of Service: 6.2.11 Proportion of visitors satisfied with the appearance of garden  and heritage parks

4.2       The following feasible two options have been considered:

·        Option 1 – Grant an easement (preferred option)

·        Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·        Improved public access between Christchurch Hospital and Hagley Park.

·        Higher level of amenities around the new ASB.

·        Opportunity for hospital patients to benefit from proximity to park.

·        Better aesthetic appeal of the ASB from Hagley Park.

·        The easement will protect the infrastructure in perpetuity.

·        An easement is required to comply with the Christchurch City (Reserves) Empowering Act 1971 and the Reserves Act 1977.


 

 

4.3.2   The disadvantages of this option include:

·        The title will be encumbered with an easement in perpetuity.

·        CDHB structures on Council land.

·        Lack of flexibility to change this area if circumstances change.

 

5.   Context/Background

Background

5.1       A new Acute Services Building is currently under construction at the Christchurch Hospital.  The ASB is sited on land that was formerly part of Hagley Park that was exchanged through an Order in Council (Canterbury Earthquake (Canterbury DHB Land Exchange) Order 2014) for adjacent land along the Avon riverbank owned by the CDHB. 

5.2       The Minister of Canterbury Earthquake Recovery inserted a designation for the proposed ASB into the Christchurch City Plan on 3 July 2014 pursuant to section 27(1) of the Canterbury Earthquake Recovery Act 2011 (CER Act).   The designation included sufficient detail such that an Outline Plan was not required to be submitted to the Christchurch City Council under section 176(2)(b) of the Resource Management Act 1991 (RMA).

5.3       The designation included a limited number of conditions for landscaping, Crime Prevention through Environmental Design (CPTED), trees, transportation and urban design, that were required to be met before the works could be undertaken.  The Ministry of Health has met these conditions.

Landscape Works

5.4       Christchurch City Councillors were briefed by the Ministry of Health on the proposed development at a Council workshop on 23 March 2015.  At the workshop Councillors expressed concern at the relationship of the proposed ASB to Hagley Park and the Botanic Gardens.  The Councillors requested that the Ministry of Health should address the scale and visual dominance of the proposed building and the proposed landscape treatment along the edge of the building which did not encourage hospital patients to take advantage of Hagley Park as part of their recovery.

5.5       At a subsequent Councillor workshop on 25 May 2015 the Ministry of Health presented draft landscape plans showing possible landscape works along the edge of Hagley Park (on park land) which would create a more inviting edge for patients and visitors while maintaining the necessary flood protection levels required by the ASB.   The workshop requested that this proposal should be brought to Council for approval which has led to this report.

5.6       The proposed landscape works include:

·        Earthworks;

·        Undulating grass mounds;

·        Retaining walls;

·        Steps and paths;

·        Seats;

·        Planted areas;

·        Access way for park service vehicles and mowers.

5.7       The proposed landscape work would improve access to Hagley Park by providing better opportunities for hospital patients and visitors to  access the park from the ASB and creating a more usable and attractive space along the edge of the building.  While they do provide a level of flood protection for the lower ground floor of the ASB this is integral to the design of the earthworks and does not restrict public access.

Easement

5.8       Section 48 of the Reserves Act 1977 (“the Act”) provides that the Council with the consent of the Minister of Conservation, may grant easements for drainage or for any other purpose over reserve land. Under section 48(2) of the Act it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act). As the works proposed to be built will not comply with the requirements of section 48(3), public notice of the intended easement has been undertaken with a notice published in The Press on 15th April 2016. At the time of writing this report no submissions had yet been received.

5.9       The easement areas required are shaded yellow and marked annotated on Attachment B.

Consent of the Minister of Conservation

5.14        In exercising the consent of the Minister of Conservation, the Council should be satisfied that

due process has been followed and in this respect the Council should have regard to the following matters;

 

·        The land affected by the application is a reserve subject to the provisions of the Reserves Act 1977.

·        The easement being applied for falls within the purposes specified in Section 48(6) of the Act.

·        The provisions of Section 48(2) (public notification) have been complied with or that a waiver can be given to this requirement under Section 48(3).

·        Section 4 of the Conservation Act 1987 (This Act shall be interpreted and administered as to give effect to the principles of the Treaty of Waitangi) meaning that in consenting to transactions under the Reserves Act 1977 consideration is to be given to the requirement or otherwise to consult with iwi.

 

5.15.    It is confirmed that the subject land is a reserve, the Council’s title 658884 recording this interest. Section 48(1) of the Act allows the Council to grant easements for a right to drain water. Public notification of the easement has been undertaken and the consent of the Minister will be subject to no objections being received and upheld. The outcome of the notification will be known at the time of the Council meeting to consider granting this consent.       

 

 

 

 

6.   Option 1 - Grant an Easement Over Part of Hagley Park

Option Description

6.1       That the Council accepts the proposed landscape plans as an application for an easement under the Reserves Act 1977 and carries out due process to consider the application under the Reserves Act including publically notifying the application, holding hearings, and seeking the Minister of Conservation's approval.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report. The Reserves Act process does however require public notification.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       A statutory notification process is being undertaken to determine if there are any views in opposition to this proposal. The response to this notification after the closing date will be the formal indication of the Community to the intended easement.

Alignment with Council Plans and Policies

6.5       This option is considered to be consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - the majority, if not all to be covered by the Ministry of Health.

6.7       Maintenance / Ongoing Costs - maintenance of the structures would be covered by the Canterbury District Health Board.  Operational costs for Hagley Park would be unchanged.

6.8       Funding source - N/A.

Legal Implications

6.9       The Council would need to grant an easement under section 48(1) of the Reserves Act 1977.  Before doing so the Council is required to publically notify the proposal and to hold a public hearing to consider submissions if requested.

Risks and Mitigations

6.10    Risk of public opposition to granting an easement over Hagley Park through the Reserves Act submission and hearing process.

6.11    Risk of delays to the project caused by Reserves Act submission and hearing process and / or legal challenges.

6.12    Risk of additional costs to the Council or Ministry of Health arising from Reserves Act submission and hearing process.

6.13    Risk that easement will not be granted once Reserves Act submission and hearing process is completed.

Implementation

6.14    Implementation dependencies - landscape works need to be completed as part of the construction of the ASB to ensure that flood protection is provided to the lower ground floor.

6.15    Implementation timeframe - dependent on outcome of public notification process, works are programmed for Summer 2016/17.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·        Improved public access between Christchurch Hospital and Hagley Park.

·        Higher level of amenities around the new ASB.

·        Opportunity for hospital patients to benefit from proximity to park.

·        Better aesthetic appeal of the ASB from Hagley Park.

·        The easement will protect the infrastructure in perpetuity.

·        An easement is required to comply with the Christchurch City (Reserves) Empowering Act 1971 and the Reserves Act 1977.

6.17    The disadvantages of this option include:

·        The title will be encumbered with an easement in perpetuity.

·        CDHB structures on Council land.

·        Lack of flexibility to change this area if circumstances change.

7.   Option 2 - Do Not Grant an Easement

Option Description

7.1       The Council does not approve the proposed landscape plans and easements and the Ministry of Health carries out landscape and flood protection works on its own land.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       N/A.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - N/A.

7.7       Maintenance / Ongoing Costs - Maintenance costs for Hagley Park are unchanged.

7.8       Funding source - N/A.

Legal Implications

7.9       N/A.

Risks and Mitigations

7.10    N/A.

Implementation

7.11    Implementation dependencies  - N/A.

7.12    Implementation timeframe - N/A.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·        No change for the Council

7.14    The disadvantages of this option include:

·        Missed opportunity to improve access between the proposed ASB and Hagley Park.

·        Missed opportunity for patients to benefit from the proximity to Hagley Park.

·     The aesthetic appeal between the ASB and Hagley Park is not optimised.

Attachments

No.

Title

Page

a  

Landscape Plan

20

b  

Easement Scheme Plan

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Justin Sims

Hugh Nicholson

Property Consultant

Principal Advisor Urban Design

Approved By

Angus Smith

Andrew Rutledge

Mary Richardson

Manager Property Consultancy

Head of Parks

General Manager Customer & Community

  


Hagley/Ferrymead Community Board

31 May 2016

 

PDF Creator


 

PDF Creator


Hagley/Ferrymead Community Board

31 May 2016

 

PDF Creator


Hagley/Ferrymead Community Board

31 May 2016

 

 

8.        Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Woolston Development Project - Term Two and Three Rent for the Depo After-School Programme

Reference:

16/586121

Contact:

Vimbayi Chitaka

Vimbayi.Chitaka@ccc.govt.nz

941 6633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Hagley/Ferrymead Board to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00054661

Woolston Development Project

Term Two and Three Rent for the Depo After-School Programme

$1,000

 

Origin of Report

1.2       This staff generated report is to assist the Community Board consider an application for funding from Woolston Development Project.

2.   Significance

 

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendation

 

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Woolston Development Project for $1,000 towards Term Two and Three Rent for the Depo After-School Programme.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$135,000

$130,882

$4,118

$3,118

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information on the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Decision Matrix - Application 00054661

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Vimbayi Chitaka

Community Development Advisor

Approved By

Diana Saxton

Community Recreation Advisor

  


Hagley/Ferrymead Community Board

31 May 2016

 

PDF Creator


Hagley/Ferrymead Community Board

31 May 2016

 

 

9.        Update to Community Board

Reference:

16/564452

Contact:

Barbara Strang

barbara.strang@ccc.govt.nz

941 6601

 

 

1.   Board and Community Activities

 

1.1       Hagley/Ferrymead Community Board Plan

Board members started reporting activities they are engaged in that contribute to achievement of the Community Board actions.  Staff continue to monitor and record activities and other actions that contribute to meeting the aspirations of the Community Board Plan.

 

The Hagley/Ferrymead Community Board Plan 2015-16 is available on the Board's webpage.  http://www.ccc.govt.nz/the-council/community-boards/hagley-ferrymead/plan/

 

1.2       Upcoming Board Meetings and Commitments

·     Tuesday 31 May, 9am, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

·     Wednesday 15 June, 3.30pm, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

·     Wednesday 29 June, 10am, Hagley/Ferrymead Community Service Awards,  at the Transitional Cathedral, 234 Hereford Street

·     Tuesday 5 July, 9am, Hagley/Ferrymead Community Board Meeting, Boardroom, 180 Smith Street.

 

1.2       Community Activities and Events

 

·     Redcliffs Public Library sod turning, TBC.

·     Sumner Community Facility sod turning, TBC.

·     Woolston Community Facility sod turning, TBC.

·     Sumner Community Meeting on project updates, Monday 13 June, 6pm – 8pm Sumner School Hall.

2.   Consultation Calendar

Project Name

Consultation dates

60 Grove Road - Signage

11/05/2016 - 08/06/2016 5:00p.m.

Akaroa wastewater project

26/04/2016 - 12/06/2016 11:45p.m.

An Accessible City: Victoria Street and surrounding traffic routes

11/05/2016 - 02/06/2016 5:00p.m.

Business Improvement District Policy

22/04/2016 - 17/05/2016 5:00p.m.

Cashmere Valley Reserve: Sports Court Lighting

16/05/2016 - 30/05/2016 5:00p.m.

Harewood Road Proposed P120 Parking

17/05/2016 - 31/05/2016 5:00p.m.

Knowles Street, Proposed P120 Parking

17/05/2016 - 31/05/2016 5:00p.m.

 

3.   Funding Update

3.1       The balance of the Boards community funds are as follows:

·     Hagley/Ferrymead Community Board 2015/16 Discretionary Response Fund - $4,118

·     Youth Development Fund - $4,950

·     Light Bulb Moments Fund - $1,900

3.2       Details of the allocated amounts are attached (Attachment A).

 

4.   Council Activities and Decisions

4.1       Council to Consider Drones Policy

Christchurch City Council will consider a draft policy governing the flying of Remotely Piloted Aircraft Systems (RPAS) or “drones” over its properties.

The policy, which was endorsed at the Council’s Strategy and Finance Committee, would require any person wishing to fly a drone weighing more than 1.5 kilograms to seek consent before flying over a Council park or reserve.

4.2       Freedom Camping Ban Extended

The temporary closure of five designated non-self-contained freedom camping sites has been extended until 31 May 2017 by Christchurch City Council Chief Executive Dr Karleen Edwards.

The extension coincides with Council conducting a partial review of the Freedom Camping Bylaw 2015. This review will determine whether amendments to the restrictions in the Bylaw around non-self-contained freedom camping should be made across Christchurch and Banks Peninsula. The Council will also be conducting a more extensive review of the Bylaw, with the intention of having that review completed by 1 May 2017.

4.3       Money for Home and Family Society

The Council agreed at its meeting on 12 May 2016 to grant $25,218 from the Christchurch Earthquake Mayoral Relief Fund to the Home and Family Society, which is in the process of converting the old Convent of the Community of the Sacred Name on the corner of Barbadoes and St Asaph Streets into its head office and base for its counselling services. The money will be used to help make the building, which has been renamed Our House, fit for purpose.

5.   Community Governance Team Activity

 

5.1       Building capacity and capability - some of the organisations in the ward attended a small group capacity information with speakers from DIA, IRD and Worksafe. The team is working with two specific boards to provide guidance on governance and staffing, and organising a workshop to support groups to understand and meet the requirements of the new health and safety legislation. The team was briefed by a local community accounting group about the support they can provide third sector organisations.

 

 

5.2       A Health and Safety workshop has been organised for staff and board members of community groups and sports clubs to ensure that groups in the ward feel confident to continue offering their services and support in the community under the revised Act. Two sessions will be held during the second week of June.

5.3       Woolston Community Association had their AGM on the 16th of May and a new committee has been appointed. The AGM was well attended with new members of the community stepping up to participate in the governance of the association. Board Member Alexandra Davids has taken up the position of Secretary.

5.4       Planning is underway for the Big Chill (children and youth) and Winter Blast (older adults).

5.5       Bromley School will be holding their Parent Teacher day on Tuesday 31 May and Wednesday 1 June. The school has taken the opportunity to also hold a health expo on the Tuesday. The Bromley Community Centre is working with the school to have a presence at the expo.

5.6       The resource consent process is progressing for the temporary car park for the Linwood Rugby League at the former nursery site on Smith Street. 

5.7       Plans are underway for a community meeting in Sumner to enable residents to get updates from the Council regarding various projects of interest in the area. Projects include the Sumner-Lyttelton Corridor, the new Library and Community Facility, the Sumner Village Master and other non-Council projects, including CERA and LINZ issues. Staff are supporting residents in the organisation of Council staff representatives to speak to the various projects. Some Board members have been approached directly by the community to attend this meeting.

6.   Items for Information

6.1       Martindales Road Safety

At the Board’s meeting on 5 April 2016, correspondence was tabled from the Heathcote Valley Community Association (HVCA) regarding potential of safety improvements to Martindales Road to be aligned with SCIRT works. An information memorandum containing a response from staff on this matter is attached (Attachment B).

7.   Community Board Submissions

7.1       On 3 May 2016, the Board resolved to submit on the Business Improvement District Policy.  The Board’s submission will be separately circulated and submitted on 31 May 2016.

 

 

8.   Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

2.         Receive and note the information provided in the Martindales Road Safety memorandum.

3.         Receive and note for record purposes the Board’s submission (to be spereately circulated) on the Business Improvement District Policy.

 

 

Attachments

No.

Title

Page

a  

Hagley Ferrymead Community Board 31 May 2016 - Funding Update Table

31

b  

Martindales Road Safety Improvement - Memorandum

32

 

 

Signatories

Authors

Katie MacDonald

Shupayi Mpunga

Barbara Strang

Diana Saxton

Vimbayi Chitaka

Nicola Eccleton

Brenda Preston

Governance Support Officer

Manager Community Governance - Hagley/Ferrymead

Community Board Advisor

Community Recreation Advisor

Community Development Advisor

Community Development Advisor

Community Support Officer

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Hagley/Ferrymead Community Board

31 May 2016

 

PDF Creator


Hagley/Ferrymead Community Board

31 May 2016

 

PDF Creator


 

PDF Creator

 


Hagley/Ferrymead Community Board

31 May 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Hagley/Ferrymead Community Board

31 May 2016

 

 

12.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Hagley/Ferrymead Community Board

31 May 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

13

Public Excluded Hagley/Ferrymead Community Board Minutes - 18 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.