Fendalton/Waimairi Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton/Waimairi Community Board will be held on:

 

Date:                                     Monday 30 May 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

24 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

30 May 2016

 

 

 


Fendalton/Waimairi Community Board

30 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

B       6.       Fendalton/Waimairi Community Board Area Report................................................ 11

B       7.       Elected Member Information Exchange...................................................................... 13

B       8.       Question Under Standing Orders................................................................................. 13

C       9.       Resolution to Exclude the Public................................................................................. 14  

 

 


Fendalton/Waimairi Community Board

30 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 16 May 2016 be confirmed (refer page 5).

 

4.   Deputations by Appointment

4.1

Nathan Chong – Youth Development Fund Recipient

 

Nathan Chong, will speak to the Board regarding his experiences on the China Study Tour that he undertook with financial support from the Board.

 

4.2

Paul Deacon - Protection of Green Space at Jellie Park

 

Mr Paul Deacon will speak regarding the possible long term protection of green spaces at Jellie Park.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton/Waimairi Community Board

30 May 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 16 May 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

12 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Community Board Resolved FWCB/2016/00038

It was resolved on the motion of Member Cartwright, seconded by Member Gough that the apologies for lateness from Bridget Williams and Raf Manji be accepted.

Member Cartwright/Member Gough                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00039

Community Board Decision

The Board resolved that the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 2 May 2016 be confirmed.

Member Cartwright/Member Burke                                                                                                                  Carried

 

Member Manji arrived at 4.03pm.

4.   Deputations by Appointment

Part B

4.1       Dan Spragg - Village Church

Mr Spragg spoke on behalf of the Village Church (formally St Stephens Presbyterian) regarding the rebuild of the new church facility on Ilam Road.

            

Community Board Resolved FWCB/2016/00040

Part B

The Fendalton/Waimairi Community Board:

1.         Thanked Dan Spragg of the Village Church for his deputation.

Member Cartwright/Member Burke                                                                                                                  Carried

 

Member Williams arrived at 4.14pm.

 

4.2     Richard Simpson - Waimairi Stream

             Mr Richard Simpson, representing the Waimairi Stream Action Group spoke to his previously circulated submission regarding a range of matters pertaining to the stream.

 

Community Board Resolved FWCB/2016/00041

Part B

The Fendalton/Waimairi Community Board decided to:

1.             Refer the detailed submission information, to staff for feedback. 

2.             Request staff to liaise with Environment Canterbury as appropriate.

3.              Thank Mr Simpson for his deputation on behalf of the Waimairi Stream Action Group.

 

Member Cartwright/Member Buck                                                                                                                    Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Applications to the Fendalton/Waimairi 2015/16 Youth Development Fund - Isabella Waterman and Sarah Lawrence

        

         The Board considered a funding application to its 2015/16 Youth Development Fund from
Isabella Waterman and Sarah Lawrence.  As there are no further funds in the Youth Development Fund the funding was sourced from the Board's 2015/16 Discretionary Response Fund.

 

 

Community Board Resolved FWCB/2016/00042

Part C

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

The Fendalton/Waimairi Community Board resolved to:

1.         Grant $300 from its 2015/16 Discretionary Response Fund to Isabella Waterman towards participating in the Youth Girls' Softball International Friendship Series in Sydney, Australia from 1 to 9 July 2016.

2.         Grant $400 from its 2015/16 Discretionary Response Fund to Sarah Lawrence towards participating in the International Future Problem Solving Championship at Michigan State University from 1 to 5 June 2016. 

Member Buck/Member Cartwright                                                                                                                    Carried

 

7.   Fendalton/Waimairi Community Board Area Report

 

The Board were updated on a range of matters including the relocation of the Bishopdale Menz Shed to the old Scout Halll on the grounds of Kendal School, progress on the rebuild of the Bishopdale Library and Community Centre and upcoming meetings regarding community funding.

                   7.1 Strengthening Communities Fund applications to be considered at the Board's 18 July 2016 meeting.

                   7.2 Small Grants Fund Assessment Committee meeting to be held on Monday 25 July 2016 at 4pm.

                   7.3 Fendalton Road Tree Removal Information Memorandum tabled for information.

 

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board

1.         Received the report.

 

 

 

7.4       Glandovey/Rossall/Heaton/Strowan Intersection

Community Board Resolved FWCB/2016/00043

Part B

The Fendalton/Waimairi Community Board decided to:

1.         Request an Information Memorandum accompanied by a Staff Briefing to its meeting of 13 June 2016 regarding the Board's request for Right Turn Arrows at the Glandovey/ Rossall/Heaton/Strowan intersection.

Member Cartwright/Member Carter                                                                                                                 Carried

 

7.5       Harewood/Breens Intersection

Community Board Resolved FWCB/2016/00044

Part B

The Fendalton/Waimairi Community Board decided to:

1.         Request monitoring of traffic and pedestrian use of the Harewood/Breens intersection to verify whether there are any continuing pedestrian safety issues as identified in the Deputation to the Board on 14 March 2016 and confirmed in correspondence from the New Zealand Automobile Association.

2.         Request staff to update the Board on this matter at a later date.

Member Buck/Member Cartwright                                                                                                                    Carried

 

7.6       Christchurch City Council - Draft Business Improvement District Policy

Community Board Resolved FWCB/2016/00045

Part B

The Fendalton/Waimairi Community Board decided to:

1.         Delegate authority to the Chairperson to approve any submission developed on the Christchurch City Council Draft Business Improvement District Policy on behalf of the Board to meet the revised deadline of 30 May 2016.

Member Buck/Member Cartwright                                                                                                                    Carried

 

8.   Elected Member Information Exchange

Part B

8.1       Update on the recent Hearing on the Jellie Park Management Plan.

8.2       Discussion on the Annual Plan public consultation process.

8.3       Current public consultation on the changes to the layout to Victoria Street was noted.

9.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 5.15pm.

 

CONFIRMED THIS 30th DAY OF MAY 2016

 

Val  Carter

Chairperson

   


Fendalton/Waimairi Community Board

30 May 2016

 

 

6.        Fendalton/Waimairi Community Board Area Report

Reference:

16/540075

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Board and Community Activities

1.1       Verbal update on progress of current traffic matters including:

Juniper Place

Joyce Crescent

Kotare Street

Harewood Road

2.   Funding Update

Funding allocations (Attachment A) are recorded for the Board's Information.

 

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Community Board Funding Update

12

 

 

Signatories

Authors

Edwina Cordwell

Lisa Gregory

Maryanne Lomax

Bronwyn Frost

Kay Rabe

Community Board Advisor

Community Recreation Advisor

Community Development Advisor

Community Support Officer

Governance Support Officer

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

30 May 2016

 

PDF Creator

 


Fendalton/Waimairi Community Board

30 May 2016

 

 

7.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

8.    Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Fendalton/Waimairi Community Board

30 May 2016

 

 

9.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Fendalton/Waimairi Community Board

30 May 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

10

Fendalton/Waimairi Community Board: Consideration of Community Services Awards

s7(2)(a)

Protection of Privacy of Natural Persons

Personal Details of nominees and nominators are included in the report

7 July 2016

Hosting of Community Service Award Function