Fendalton/Waimairi Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton/Waimairi Community Board will be held on:

 

Date:                                     Monday 16 May 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

10 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

16 May 2016

 

 

 


Fendalton/Waimairi Community Board

16 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

C       6.       Applications to the Fendalton/Waimairi 2015/16 Youth Development Fund - Isabella Waterman and Sarah Lawrence................................................................................... 11

B       7.       Fendalton/Waimairi Community Board Area Report................................................ 15

B       8.       Elected Member Information Exchange...................................................................... 27

B       9.       Question Under Standing Orders................................................................................. 27 

 

 


Fendalton/Waimairi Community Board

16 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 2 May 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Dan Spragg - Village Church

Mr Spragg will speak on behalf of the Village Church (formally St Stephens Presbyterian) regarding the rebuild of the new church facility on Ilam Road.

 

4.2

Richard Simpson - Waimairi Stream

Mr Richard Simpson, representing the Waimairi Stream Action Group will speak to the Board on a range of matters pertaining to the stream.

 

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton/Waimairi Community Board

16 May 2016

 

 

 

ATTACHMENT A          ITEM  3Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 2 May 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

2 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1     Apologies

 

Part C

An apology for lateness was received and accepted from David Cartwright.

 

 

Community Board Resolved FWCB/2016/00030

Member Gough/Member Burke                                                                                                                          Carried

ATTACHMENT A          ITEM  32.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00031

The Board resolved that the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 18 April 2016 be confirmed.

Member Burke/Member Gough                                                                                                                          Carried

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

Member Cartwright arrive at 4.05pm.

 

 

 

6.   Staff Briefings

 

6.1       Parks Update - Tania Theodosiou

 

6.2       Major Cycleway - Uni Cycle - Chris Brown

 

6.3       Rutland Street Parking Options - Lynette Ellis

 

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Community Board Resolved FWCB/2016/00032

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board received the information supplied during the Staff Briefings.

 

Member Gough/Member Buck                                                                                                                            Carried

 

Community Board Resolved FWCB/2016/00033

Rutland Street Parking Options

 

The Board voiced its strong opposition to the proposed alternative plan, which requires wholescale removal of trees and which appears to have arisen through comments from the Shirley/Papanui Community Board who do not have delegation for the western side of Rutland Street. 

 

Any proposal for such wide spread tree removal would require a new full consultation process given the significant change to the proposal originally consulted on.

 

It was felt the original plan that was supported by the Fendalton/Waimairi Community Board struck a good balance between the retention of trees, retention of adequate parking and helped to achieve a cohesive functional major cycleway network for Christchurch.

 

The Board wished to register its concern that such fundamental changes to the original plan had not been made known or presented to the Board at a much earlier stage.

 

The Board requested that the Board Chair relay these comments to the Infrastructure Transport and Environment Committee on Thursday 5 May 2016.

 

Member Gough/Member Buck                                                                                                                            Carried

ATTACHMENT A          ITEM  3 

 

 

7.   Applications to the Fendalton/Waimairi 2015/16 Youth Development Fund - Callum Bishop, Jessica Arthur and Abigail Field

 

 

The Board considered a report requesting funding from its 2015/16 Youth Development Fund from Callum Bishop, Jessica Arthur and Abigail Field.

 

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Makes a grant of $500 from its 2015/16 Youth Development Fund to Callum Bishop towards competing in the International Softball Junior Men's Championship in Michigan, USA in July 2016.

2.         Makes a grant of $200 from its 2015/16 Discretionary Response Fund to Jessica Arthur towards participating in the New Zealand School of Music Jazz Festival in Wellington in June 2016.

3.         Makes a grant of $300 from its 2015/16 Discretionary Response Fund to Abigail Field towards representing New Zealand in the Australian Gymnastics Championships in June 2016.

 

 

Community Board Resolved FWCB/2016/00034

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Grant $500 from its 2015/16 Youth Development Fund to Callum Bishop towards competing in the International Softball Junior Men's Championship in Michigan, USA in July 2016.

2.         Grant $200 from its 2015/16 Discretionary Response Fund to Jessica Arthur towards participating in the New Zealand School of Music Jazz Festival in Wellington in June 2016.

3.         Grant $300 from its 2015/16 Discretionary Response Fund to Abigail Field towards representing New Zealand in the Australian Gymnastics Championships in June 2016.

 

Member Burke/Member Cartwright                                                                                                                  Carried

ATTACHMENT A          ITEM  3

8.   Application to the 2015/16 Fendalton/Waimairi Discretionary Response Fund - Bryndwr Community Garden Inc

 

 

The Board considered a report requesting funding from its 2015/16 Discretionary Response Fund  from Bryndwr Community Garden Inc.

 

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Makes a grant of $3,508 to the Bryndwr Community Garden Inc towards wages for a Community Garden Coordinator.

 

 

Community Board Resolved FWCB/2016/00035

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Grant $3,508 to the Bryndwr Community Garden Inc towards wages for a Community Garden Coordinator.

 

Member Gough/Member Buck                                                                                                                            Carried

ATTACHMENT A          ITEM  3

9.   Fendalton/Waimairi Community Board Area Report

 

 

9.1       Papanui Road, Merivale Bus Stop Report

             The Board noted the further delay with the above report.

 

9.2       Carlton Mill Bridge Plaque

            

9.3       Community Service Awards

             The Board agreed to hold the above awards on Thursday 7 July 2016.

 

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Community Board Resolved FWCB/2016/00036

9.2       Carlton Mill Bridge Plaque

             The Board requested that staff support the Board in the installation of a suitable plaque on              Carlton Mill Bridge working in partnership with the Board and the local community.

 

Member Cartwright/Member Manji                                                                                                                  Carried

 

10. Elected Member Information Exchange

Part B

10.1     Draft Reserve Management Plan

The Board queried the submission process for Reserve Management Plans.

 

 

10.2    Jellie Park - Incentivising Cycling Initiative

Community Board Resolved FWCB/2016/00037

The Board resolved to nominate Bridget Williams to be its representative to work with staff as appropriate on the Board's initiative to incentivise cycling in association with the Jellie Park facility.

The Board also requested an update from staff on the project.

 

Member Cartwright/Member Buck                                                                                                                    Carried

ATTACHMENT A          ITEM  3

 

11. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.25pm.

 

CONFIRMED THIS 16th DAY OF May 2016

 

Val  Carter

Chairperson

   


Fendalton/Waimairi Community Board

16 May 2016

 

 

6.        Applications to the Fendalton/Waimairi 2015/16 Youth Development Fund - Isabella Waterman and Sarah Lawrence

Reference:

16/423041

Contact:

 Maryanne Lomax

maryanne.lomax@ccc.govt.nz

941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to consider two applications received for the Board's 2015/16 Youth Development Fund.

1.2       There is currently no budget remaining in the 2015/16 Youth Development fund.  Staff are recommending the applications be considered for funding from the Board's 2015/16 Discretionary Response Fund.  There is currently $43,485 remaining in this fund.

Origin of Report

1.3       This report is to staff generated as the result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Makes a grant of $300 from its 2015/16 Discretionary Response Fund to Isabella Waterman towards participating in the Youth Girls' Softball International Friendship Series in Sydney, Australia from 1 to 9 July 2016.

2.         Makes a grant of $400 from its 2015/16 Discretionary Response Fund to Sarah Lawrence towards participating in the International Future Problem Solving Championship at Michigan State University from 1 to 5 June 2016. 

 

4.   Applicant  1 -  Isabella Waterman

4.1       Isabella is a 16 year old Riccarton High School student from Russley.

4.2       Isabella is seeking support to participate in the Youth Girls' Softball International Friendship Series in Sydney, Australia from 1 to 9 July 2016. 

4.3       The purpose of this tournament is to promote the sport of softball and the development of youth softball players.  It also promotes a friendly exchange and understanding amongst softball players from different countries and regions as a cultural experience.  It is also used to assist with talent identification for aspiring national athletes of the future.

4.4       The International Softball Academy (ISA) has sought out the most respected and accomplished group of instructors and coaches in New Zealand to lead the teams.  The ISA organisers are themselves experienced coaches and senior softball administrators, some being former Softball New Zealand board members.  They share the passion for the sport of softball and are using their knowledge, experience and international contacts to add to the experiences of the players.

4.5       Isabella is in Year 11 at Riccarton High School and is doing her first year of NCEA.  Her interests include softball, touch rugby and rugby.  Last year she was selected for the Canterbury Secondary School Girl's Rugby Union team and made the Canterbury Development Softball team.

4.6       Isabella also plays in the Premier Women's grade for Halswell. 

4.7       She is currently undertaking a variety of fundraising activities including selling some of her old sports equipment on TradeMe.

4.8       The participants each have to pay $2,700 towards attending the competition.  This amount was not broken down into individual items but includes airfares, accommodation, registration, food and associated travel in Australia.

4.9       This is the first time the applicant has applied for funding.

                  

 

5.   Applicant 2 - Sarah Lawrence

5.1       Sarah is a 14 year old Rangi Ruru Girls' School student from Strowan.

5.2       Sarah has been selected to participate in the International Future Problem Solving Championship competition to be held at the Michigan State University, East Lansing, Michigan, USA.  The competition commences on 1 June and runs through until 5 June 2016.

5.3       Future Problem Solving is an international competition which has a range of academic and social justice educational benefits.  It exposes competitors to elements of history, geography, politics, science and technology, philosophy, social studies and environmental and global awareness.

5.4       Sarah placed first in New Zealand this year in the Scenario Writing Section of the Future Problem Solving competition in New Zealand.  This win resulted in her being invited to participate in the competition in Michigan.

5.5       Sarah is a high performing student in every area of the school curriculum and in extra-curricular areas. 

5.6       Sarah is a gifted musician and plays violin with the National Junior Pettman Academy.  She also plays piano and guitar.  Sarah plays netball for her school team and tennis for Elmwood Tennis Club.

5.7       Sarah has been undertaking various fundraising activities including having a part-time job, holding sausage sizzles and busking.  She has also been successful in applying for funding support from the Royal Society and the Rangi Ruru Foundation.

5.8       There are three students from Christchurch attending the competition and they are each being asked to pay for a third share of the costs of the teacher who will be attending with them.

5.9       The following table provides a breakdown of the costs for participating in the competition:

EXPENSES

Cost ($)

Airfares

1,500

Transfers

124

Registration - includes accommodation and food

830

1/3 share of teacher's costs

1,350

 

 

                                                                                                 Total

$3,804

 

5.10 This is the first time the applicant has applied for funding.

               

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax

Community Development Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

16 May 2016

 

 

7.        Fendalton/Waimairi Community Board Area Report

Reference:

16/498575

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Board and Community Activities

1.1       The Community Development Adviser will update the Board on local activities including:

1.1.1   Bishopdale Community Trust meeting with Environment Canterbury

1.1.2   Bishopdale Menz Shed

1.1.3   2016/17 Community Funding

1.1.4   Small group information session

1.1.5   Bishopdale Library and Community Centre progress

 

2.   Funding Update

Funding allocations (Attachment A) are recorded for the Board's Information.

3.   Council Activities

3.1       The Customer Services Request (CSR) report for the period of February to April 2016 is attached (Attachment B) for the Board's information.

3.2       The Community Facilities report is attached (Attachment C) for information.

3.3       Currently public consultation is being carried out on proposed changes to parking restrictions in Juniper Crescent and Joyce Crescent with reports coming to the Board shortly.

 

 

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Fendalton/Waimairi Community Board 2015/16 Funding

17

b  

Customer Service Request Report

18

c  

Community Facilities Monthly Report

20

 

 

Signatories

Authors

Edwina Cordwell

Lisa Gregory

Maryanne Lomax

Bronwyn Frost

Kay Rabe

Community Board Advisor

Community Recreation Advisor

Community Development Advisor

Community Support Officer

Governance Support Officer

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Fendalton/Waimairi Community Board

16 May 2016

 

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Fendalton/Waimairi Community Board

16 May 2016

 

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Fendalton/Waimairi Community Board

16 May 2016

 

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Fendalton/Waimairi Community Board

16 May 2016

 

 

8.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

9.    Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.