Christchurch City Council

Supplementary Agenda No.3



Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:


Date:                                     Thursday 26 May 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch





Deputy Chairperson


Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner



25 May 2016




Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554


Jo Daly

Council Secretary

941 8581

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
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26 May 2016




26 May 2016




28..... Resolution to Include Supplementary Reports...................................................................... 4

34.     Mayor's Report: Request to transfer purposes of a Mayoral Earthquake Relief Fund grant received by YMCA Christchurch.............................................................................................. 5


28 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 26 May 2016:

34.   Mayor's Report: Request to transfer purposes of a Mayoral Earthquake Relief Fund grant received by YMCA Christchurch

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

That the reports be received and considered at the Council meeting on 26 May 2016.





26 May 2016



34.    Mayor's Report: Request to transfer purposes of a Mayoral Earthquake Relief Fund grant received by YMCA Christchurch




Nicola Shirlaw

941 8836



1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to consider a request from YMCA Christchurch that funds allocated from the Christchurch Earthquake Mayoral Relief Fund towards a Community Theatre be used to create a transitional theatre facility.



2.   Mayor’s Recommendations

That the Council:

1.         Approve the request from the YMCA Christchurch that the $200,000 grant from the Christchurch Mayoral Relief Fund towards a Community Theatre, be used to create a transitional theatre facility.



3.   Key Points

3.1       At its meeting of 27 August 2015 the Council approved a grant of $200,000 from the Christchurch Earthquake Mayoral Relief Fund to YMCA Christchurch.  The grant was to support the conversion of the upper floor of the YMCA stadium building in Hereford Street to a Community Theatre.  The theatre conversion formed part of the earthquake strengthening and repair of the stadium building.

3.2       The YMCA Christchurch Board of Trustees has since decided not to repair the Hereford Street building.  The current building will be demolished and a new building erected on the Hereford Street site.  The date for the demolition and rebuild has yet to be decided but is unlikely to be before 2020.  The new building will include a Community Theatre.

3.3       YMCA Christchurch are proposing to create a transitional theatre space within the current building.  This is in response to the delay in establishing the Community Theatre and the continued demand for small venue and performance spaces in the central city.  The transitional space will house dance studios, and include tiered and retractable seating, a sprung wooden floor, lighting and other technical equipment and theatre curtains. 

3.4       YMCA Christchurch have requested that they be able to use the grant towards the establishment of the Community Theatre for the “fit out” of the transitional theatre space.  It is intended that the seating, floor, lighting and curtains will be transferred to the Community Theatre once the new building is complete.

3.5       The transitional theatre will be available to community groups at low rental, and to other groups at market rents with a view to a sustainable business model.   Confirmed bookings for the transitional space include the Readers and Writers festival, Buskers festival events and Social Enterprise Forum.






There are no attachments to this report.


Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.




Ruth Close

Lianne Dalziel

Executive Assistant


Approved By

Cate Brett

Karleen Edwards

Chief of Staff

Chief Executive