Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 26 May 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

19 May 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

26 May 2016

 

Council - Terms of Reference

 

 

Chair

The Mayor

Membership

The Mayor and all Councillors are members of Council

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

To be separately considered

 

 

The Council has the power to: (these powers cannot legally be delegated)

·         Make a rate

·         Make a bylaw

·         Borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan

·         Adopt a long-term plan, annual plan or annual report

·         Appoint a Chief Executive

·         Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or the preparation of the local governance statement

·         Adopt a remuneration and employment policy

 

The Council is also responsible for:

·         Reviewing and making decisions, when required, on the District Plan

·         Approving all Council strategy and policy, except that specifically delegated to a committee or subcommittee

·         Adoption of, and amendment to, Committee Terms of Reference, Standing Orders and Code of Conduct

·         Approving or amending the Triennial Agreement  and Local Governance Statement

·         Reviewing and making decisions on representation reviews

·         Appointing and discharging trustees, directors or office holders to Council’s Council-Controlled Organisations  and Council Organisations, except where specifically delegated to a committee or officer, and determining the remuneration for trustees, directors or office holders

·         Dealing with issues of significant community importance

·         Monitoring progress on earthquake recovery

Considering recommendations from Council committees, subcommittees, Community Boards, the public, stakeholders and others, and making Council decisions with regard for the requirements of Sections 76 – 81 of the Local Government Act 2002

 

 


Council

26 May 2016

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Confirmation of Previous Minutes.......................................................................................... 4

4.       Public Participation.................................................................................................................. 4

4.1       Public Forum....................................................................................................................... 4

4.2       Deputations by Appointment............................................................................................... 4

5.       Presentation of Petitions......................................................................................................... 4

6.       Chief Executive's Report......................................................................................................... 21

Communities, Housing and Economic Development Committee

7.       Draft Safer Christchurch Strategy refresh ........................................................................... 33

8.       Social Housing Portfolio Red Zone Compensation.............................................................. 73

9.       Deputations by Appointment................................................................................................ 95

10.     Communities, Housing and Economic Development Committee Minutes - 5 May 2016. 97

Infrastructure, Transport and Environment Committee

11.     Contractor Parking Permits For Residential Homes........................................................... 107

12.     Zone Committees' Annual Reports...................................................................................... 113

13.     Infrastructure, Transport and Environment Committee Minutes - 5 May 2016............. 129

STAFF REPORTS

14.     Parking Restrictions Subcommittee Chairperson's Report............................................... 149

15.     GHD Recommendations for the Terms of Reference and Membership of the Panel to Peer Review the Tonkin & Taylor Ltd 2015 Coastal Hazard Assessment Stage Two Report... 155

16.     Town Hall Site Development - Orion Easements................................................................ 279

17.     Community Organisation Loan Scheme - Canterbury Indoor Bowls Association........... 291

18.     Joint Design Approvals Board Delegation........................................................................... 295

19.     2016 Christchurch City Elections - Order of Candidates' Names on Voting Documents 299

20.     Local Government New Zealand 2016 Conference and Awards....................................... 301

21.     Resolution to Exclude the Public......................................................................................... 309  

 

 

 


Council

26 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

There were no apologies at the time the agenda was prepared.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Council meeting held on Thursday, 12 May 2016 be confirmed (refer page 5).

4.   Public Participation

4.1  Public Forum

A period of up to 30 minutes is available for people to speak for up five minutes on any issue that is not the subject of a separate hearings process.

4.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

4.2.1

Dr Stuart Gowland

Dr Stuart Gowland will speak to the Council regarding item 11. Contractor Parking Permits for Residential Homes.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Council

26 May 2016

 

 

 

Christchurch City Council

Minutes

 

 

Date:                                     Thursday 12 May 2016

Time:                                    9.37am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

12 May 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 

  The agenda was dealt with in the following order.

1.   Apologies

 

 

Council Resolved CNCL/2016/00218

That the apology from the Mayor for partial absence and Councillor East for lateness be accepted.

Councillor Cotter/Councillor Turner                                                                                                                     Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded at this time.

 

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00219

That the minutes of the Extraordinary Council meeting held on Friday 22 April 2016 and the Council meeting held on Thursday, 28 April 2016 be confirmed.

AND

That the Council receives the Minutes from the Regulation and Consents Committee meeting held 21 April 2016.

AND

That the Council receives the Minutes from the Strategy and Finance Committee meeting held 21 April 2016.

AND

That the Council receives the Minutes from the Strategic Oversight Subcommittee meeting held 20 April 2016.

Councillor Turner/Councillor Clearwater                                                                                                           Carried

 

Councillor East joined the meeting at 9:38am.

4.   Public Participation

4.1  Public Forum

·           Joey Dwyer and Katie Scotcher addressed the Council.

4.2  Deputations by Appointment

4.2.1   Lyttelton/Mt Herbert Community Board

 

Christine Wilson addressed the Council on behalf of the Lyttelton/Mt Herbert Community Board regarding Item 35. Lyttelton Port Recovery Plan Update.

 

4.2.2   Chris Goldspink

 

Chris Goldspink, supported by Jan Cook, representing the French Farm community addressed the Council and gave a presentation regarding Item 30. Operation of the Freedom Camping Bylaw 2015 over the 2015/16 summer season.

 

4.2.3   Marcus Puentener

 

Marcus Puentener, on behalf of campground owners on the Peninsula, addressed the Council regarding item 30, Operation of the Freedom Camping Bylaw 2015 over the 2015/16 summer season.

 

 

5.   Presentation of Petitions

There was no presentation of petitions.

The meeting adjourned at 10:59am and resumed at 11:17am.

 

30. Operation of the Freedom Camping Bylaw 2015 over the 2015/16 summer season

 

Council Resolved CNCL/2016/00220

Part A

That the Council:

1.              Request the Chief Executive to consider the continuation of the temporary closure of non self-contained restricted freedom camping sites as per her decision of March 2016 and implement any new temporary closures as required to run for the period of the full review (expected to be until May 2017).

2.              Carry out a partial review of the Freedom Camping Bylaw 2015 to consider amendments to provisions related to non-self-contained freedom camping in the Bylaw, to be implemented by 1 December 2016.

3.              Bring forward the full review of the Freedom Camping Bylaw 2015 to be implemented by 1 May 2017.

4.              Instruct staff to prepare a report on the partial and full reviews and present the consultation documents to Council for approval.

5.              Notes that the full review will incorporate:

1.1          Ensuring feasibility of enforcement and recovery of infringement fees.

1.2          Investigating self-contained certification requirements in coordination with other relevant agencies.

1.3          Basing decisions on suitability of an area for Freedom Camping based on evidence which has been ‘ground truthed’ and tested against local knowledge.

1.4          Investigation of capacity and suitability of infrastructure and facilities in relation to Freedom Camping.

6.         That the Christchurch City Council work with other Councils and LGNZ to seek a full Government review of the Freedom Camping Act in light of our experience and in line with the reality that Freedom Camping is no longer a low key and diffused activity; and that consistency/alignment of regulation and enforcement between Local Authority controlled areas and Crown land is desirable. Note that the current legislation permits Freedom Camping unless otherwise restricted or prohibited and that the review should address this.

 

Councillor Scandrett/Councillor Turner                                                                                                              Carried

 

55. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00221

That the following reports be received and considered at the Council meeting on Thursday, 12 May 2016:

56.       Avon Temporary Stopbanks Management

58.       Community Capital Delivery Unit: Bruce Terrace Cottages (Akaroa) Social Housing Complex Rebuild

 

Councillor Scandrett/Councillor Lonsdale                                                                                                          Carried

 

Mayor Dalziel left the meeting at 11:41 am and Deputy Mayor Buck assumed the Chair.

6.   Akaroa/Wairewa Community Board Minutes - 8 March 2016

 

Pam Richardson, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00222

That the Council receives the Minutes from the Akaroa/Wairewa Community Board meeting held 8 March 2016.

 

Councillor Turner/Councillor Gough                                                                                                                    Carried

 

Report from Lyttelton/Mt Herbert Community Board - 20 April 2016

7.   Allandale Transport Yard site

 

Christine Wilson, Deputy Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00223

Part A

That the Council:

1.         Retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.         Publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.         In its capacity of holding the Minister of Conservations Delegation, pending the outcome of 2 above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Applying for existing use rights to use the property for a commercial use in the rural zone

b.         Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.         Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.         Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.         the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.         the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.         the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

6.         That staff recommendation (6) be amended to:

             If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the matter be brought back to the Board for further consideration on the future use of the land.

6.              Agree in principle that, should the lease with Fulton Hogon proceed, that all or some of the rent will be made available to the Allandale Reserve Management Committee to support development and maintenance of the Allandale Domain; and that a separate report be brought to the Council as soon as possible regarding this matter.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

Councillor Johanson requested his vote against this resolution be recorded.

 

Report from Lyttelton/Mt Herbert Community Board - 20 April 2016

8.   Classification of Land held for Reserve Purposes

 

Christine Wilson, Deputy Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00224

Part A

That the Council:

1.          Acting under a delegation from the Minister of Conservation, resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

             Schedule 1

             1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213, 214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.          Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

             Schedule 2

             137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier 725842

 

Councillor Turner/Councillor Johanson                                                                                                              Carried

 

9.   Lyttelton/Mt Herbert Community Board Minutes

 

Christine Wilson, Deputy Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00225

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meetings held 6 April 2016 and 20 April 2016.

 

Councillor Turner/Councillor Jones                                                                                                                      Carried

 

10. Lyttelton/Mt Herbert Community Board Minutes - 20 April 2016

 

Council Decision

Refer to item 9.

 

 

11. Burwood/Pegasus Community Board Minutes

 

Council Resolved CNCL/2016/00226

That the Council receives the Minutes from the Burwood/Pegasus Community Board meetings held 21 March 2016 and 4 April 2016.

 

Councillor Livingstone/Councillor Clearwater                                                                                                  Carried

 

12. Burwood/Pegasus Community Board Minutes - 4 April 2016

 

Council Decision

Refer to item 11.

 

 

13. Fendalton/Waimairi Community Board Minutes

 

Val Carter, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00227

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meetings held 4 April 2016 and 18 April 2016.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Report from Fendalton/Waimairi Community Board - 4 April 2016

14. Deputations by Appointment

 

Val Carter, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00228

That the Council:

1.              Request staff to provide a report within two months on possible rates remission or more appropriate valuations for properties affected by the LURP designation and proposed rezoning in the Avonhead GPA.

2.              Request QV to provide a briefing on the upcoming revaluation process.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

15. Fendalton/Waimairi Community Board Minutes - 18 April 2016

 

Council Decision

Refer to item 13.

 

 

16. Hagley/Ferrymead Community Board Minutes

 

Sara Templeton, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00229

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meeting held 5 April 2016 and 20 April 2016.

 

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

.

17. Hagley/Ferrymead Community Board Minutes - 20 April 2016

 

Council Decision

Refer to item 16.

 

 

Report from Riccarton/Wigram Community Board - 19 April 2016

18. Halswell Domain - Variation to Lease and Licence for Canterbury Society of Model and Experimental Engineers

 

Mike Mora, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00230

Part A

That the Council:

1.         Approve variations to the current Lease and Licence to Canterbury Model and Experimental Engineers to document the installation of two 10 square metre tunnel buildings.

2.         Grant delegated authority to the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

Councillor Chen/Deputy Mayor                                                                                                                            Carried

 

Report from Riccarton/Wigram Community Board - 19 April 2016

19. Correspondence - Riccarton Racecourse Proposed Temporary Alcohol Ban

 

Mike Mora, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00231

Part A

 

That the Council:

 

1.         Direct staff to investigate a temporary alcohol ban being applied in the immediate area of the Riccarton Racecourse, namely Yaldhurst Road to Middlepark Road, Epsom Road to Racecourse Road, Buchanans Road to Masham Road and Masham Road to Yaldhurst Road for its Cup Day on Saturday 12 November 2016 from 12am to 12pm, and to report back to the Council by July 2016 through the Regulation and Consents Committee.

 

Councillor Chen/Councillor Gough                                                                                                                       Carried

 

20. Riccarton/Wigram Community Board Minutes

 

Mike Mora, Chairperson, joined the table for this item.

Council Resolved CNCL/2016/00232

That the Council receives the Minutes from the Riccarton/Wigram Community Board meetings held 5 April 2016 and 19 April 2016.

 

Councillor Chen/Councillor Gough                                                                                                                       Carried

 

21. Riccarton/Wigram Community Board Minutes - 19 April 2016

 

Council Decision

Refer to item 20.

 

 

Report from Shirley/Papanui Community Board - 6 April 2016

22. School Speed Zones

 

Council Resolved CNCL/2016/00233

Part A

That the Council:

1.         Submits to the appropriate government department to legislate for appropriate speed zones around all school zones within New Zealand.

 

Councillor Cotter/Councillor Jones                                                                                                                       Carried

 

Report from Shirley/Papanui Community Board - 6 April 2016

23. Hills Road Proposed Cycle Lanes, No Stopping Restrictions and Bus Stop markings

 

Council Resolved CNCL/2016/00234

Part A

That the Council:

1.         Revoke any special vehicle lane provisions for the use of north bound cyclists only, on the western side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

2.         Revoke any special vehicle lane provisions for the use of south bound cyclists only, on the eastern side of Hills Road commencing at its intersection with Acheson Avenue and extending in a southerly direction to its intersection with Shirley Road;

3.         Approve that the special vehicle lanes for the use of north bound cyclists only be installed on the west side of Hills Road commencing at its intersection with Warrington Street and extending in a northerly direction to its intersection with Akaroa Street;

4.         Approve that the special vehicle lanes for the use of south bound cyclists only be installed on the east side of Hills Road commencing at its intersection with Akaroa Street and extending in a southerly direction to its intersection with Shirley Road.

 

Councillor Jones/Councillor Cotter                                                                                                                       Carried

 

Report from Shirley/Papanui Community Board - 6 April 2016

24. Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions

 

Council Resolved CNCL/2016/00235

Part A

That the Council:

1)         Approve a shared path for the use of cyclists and pedestrians be installed on the south side of Greywacke Road commencing at its intersection with Johns Road and extending in a westerly direction to its intersection with Sawyers Arms Road.

 

Councillor Cotter/Councillor Jones                                                                                                                       Carried

 

Councillor Gough left the meeting at 12:23 pm.

Report from Shirley/Papanui Community Board - 20 April 2016

25. Notice of Motion

 

Council Resolved CNCL/2016/00236

Part A

That the Council:

1.         Delegate to the Property Consultancy Manager to investigate and progress the purchase of the vacant section located at 130 Caledonian Road adjacent to the planned new St Albans Community Centre (refer Attachment A).

Reasons:

The purchase of this site will provide space for extra car parking should it be required for the new centre, will future proof the project by providing space for expansion should it be required in the future, and in the meantime will add amenity to the project by providing space for a garden.

 

Councillor Cotter/Councillor Jones                                                                                                                       Carried

 

26. Shirley/Papanui Community Board Minutes

 

Council Resolved CNCL/2016/00237

That the Council receives the Minutes from the Shirley/Papanui Community Board meetings held 6 April 2016 and 20 April 2016.

 

Councillor Jones/Councillor Cotter                                                                                                                       Carried

 

27. Shirley/Papanui Community Board Minutes - 20 April 2016

 

Council Decision

Refer to item 26.

 

 

28. Spreydon/Heathcote Community Board Minutes - 5 April 2016

 

Karolin Potter, Chairperson and Melanie Coker, Deputy Chairperson joined the table for this item.

Council Resolved CNCL/2016/00238

That the Council receives the Minutes from the Spreydon/Heathcote Community Board meeting held 5 April 2016 and 15 April 2016.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

29. Spreydon/Heathcote Community Board Minutes - 15 April 2016

 

Council Decision

Refer to item 28.

 

The meeting adjourned at 12:30pm and resumed at 1:32pm.

Mayor Dalziel returned to the meeting at 1:32 pm and resumed the Chair.

Councillor Gough returned to the meeting at 1:32 pm.

Report from Regulation and Consents Committee - 21 April 2016

31. Infringement Fees under the Litter Act 1979

 

Council Resolved CNCL/2016/00239

Part A

That the Council:

1.         Propose to change and increase the infringement fees for infringement offences under the Litter Act 1979 as follows:

a.         That the maximum fine for littering in the Christchurch District is $400.

b.         The following offence descriptors and graduated scale of fines apply in the Christchurch District:

Fine

Descriptors for typical offences

·  $100

·  Depositing litter of less than 1 litre in a public place or on private land without the occupier’s consent

·  $200

·  Depositing litter from 1 to 20 litres in a public place or on private land without the occupier’s consent

·  $300

·  Depositing litter from 20 to 120 litres in a public place or on private land without the occupier’s consent

·  $400

·  Depositing litter over 120 litres in a public place or on private land without the occupier’s consent

·  $400

·  Depositing offensive, commercial or hazardous waste in a public place or on private land without the occupier’s consent

 

c.         Where an offence fits more than one descriptor, the higher fine applies.

d.         For a repeat of any litter offence within 12 months, the maximum fine level applies.

2.         Resolves, in accordance with section 13(2A) of the Litter Act 1979, that at least 14 days’ public notice of the proposed changes be given in The Press and on the Council’s website; and

3.         Notes that following the completion of the public notification period, staff will put a further report to the full Council with respect to the proposed change and increase in infringement fees for infringement offences under the Litter Act 1979.  It was noted at the meeting that this report will also include the enforcement regime.

 

Councillor Scandrett/Councillor East                                                                                                                   Carried

 

32. Regulation and Consents Committee Minutes - 21 April 2016

 

Council Decision

Refer to item 3.

 

 

Report from Strategy and Finance Committee - 21 April 2016

33. Council Controlled Organisations - Financial statements for the six months to 31 December 2015

 

Council Resolved CNCL/2016/00240

That the Council:

1.         Receive the half-year reports for the following Council Controlled Organisations:

a.         Christchurch City Holdings Limited;

b.         Civic Building Limited;

c.         Tuam Limited;

d.         Vbase Limited;

e.         Riccarton Bush Trust;

f.          Christchurch Agency for Energy Trust;

g.         World Buskers Festival Trust; and

h.         New Zealand Local Government Funding Agency Limited.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Councillors appointed to the above organisations did not contribute to discussion on those matters.

 

34. Strategy and Finance Committee Minutes - 21 April 2016

 

Council Decision

Refer to item 3.

 

 

35. Lyttelton Port Recovery Plan Update

 

Council Resolved CNCL/2016/00241

That the Council:

1.         Note the update on the Lyttelton Port Recovery Plan.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

36. Council properties for review

 

Council Resolved CNCL/2016/00242

That the Council resolve that it:

1.         Endorse, and instruct staff, to implement the revised process as set out in this report (option 1) for reviewing its properties that are no longer required, or being utilised, for the purpose that they were originally purchased.

2.         Endorse the practice that buildings which could be occupied and become unutilised, pending a future use decision, are considered for community use and hired out on a non-committal short term / casual basis until a strategic long term decision can be made.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

37. "Dancing Like The Stars" Transfer of Grant Request

 

Council Resolved CNCL/2016/00243

That the Council:

1.         Approves the reallocation of the grant of $24,000.00 originally awarded to the Dance and Physical Theatre Trust from the 2015/16 Metropolitan Strengthening Communities Fund to YMCA Christchurch for the 2016 Dancing like the Stars programme delivery.

 

Deputy Mayor/Councillor Lonsdale                                                                                                                     Carried

 

38. Christchurch Earthquake Mayoral Relief Fund

 

Council Resolved CNCL/2016/00244

That the Council:

1.         Approves a grant of $25,218 from the Christchurch Earthquake Mayoral Relief Fund to Home and Family Society for the making fit for Purpose of "Our House".

 

Councillor Lonsdale/Councillor Livingstone                                                                                                      Carried

 

39. Windscreen washers - 6 month report on Police delegation

 

Council Resolved CNCL/2016/00245

That the Council:

1.         Note the information in this report on the effective reduction in windscreen washing activity.

 

Councillor Jones/Councillor East                                                                                                                           Carried

 

40. Land Use Recovery Plan Review - An Update

 

Council Resolved CNCL/2016/00246

That the Council:

1.         Notes the update on the review of the Land Use Recovery Plan. 

 

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

 

41. Joint Public Transport Committee Establishment

 

Council Resolved CNCL/2016/00247

That the Council:

1.         Resolves to appoint the Greater Christchurch Public Transport Joint Committee, with Christchurch City Council, Selwyn District Council and Waimakariri District Council, in accordance with Clause 30 and Clause 30A of Schedule 7 of the Local Government Act 2002;

2.         Resolves to enter into the agreement (attachment 1) between Christchurch City Council, Selwyn District Council and Waimakariri District Council in relation to a joint committee, to be known as the Greater Christchurch Public Transport Joint Committee, under Clause 30A of Schedule 7 of the Local Government Act 2002;

3.         Appoints the Mayor and Councillors Cotter and Clearwater as the Christchurch City Council appointed members of the Greater Christchurch Public Transport Joint Committee until the conclusion of the 2016 triennial general election under Clause 31 of Schedule 7 of the Local Government Act 2002;

4.         Resolves under Clause 30(7) of Schedule 7 of the Local Government Act 2002 that the Greater Christchurch Public Transport Joint Committee is not discharged on the coming into office of the members elected or appointed following the 2016 triennial general election; and

5.         Notes that members of Greater Christchurch Public Transport Joint Committee may be replaced following the coming into office of the members elected or appointed.

6.         That the Christchurch City Council members of the Joint Public Transport Committee raise the following matters with the Committee:

             a.            Alternate representatives (in relation to 6.2 of the Agreement)

             b.            Intern membership with observer status for youth membership.

             c.             Observer status for a Canterbury District Health Board member.

 

Councillor Clearwater/Mayor                                                                                                                                 Carried

 

Report from Strategic Oversight Subcommittee - 20 April 2016

42. Chair's Report: Strategic Oversight Subcommittee

 

Council Resolved CNCL/2016/00248

Part A

That the Council:

1.         Receive the information in the report.

 

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Report from Strategic Oversight Subcommittee - 20 April 2016

43. Chair's Report: Greater Christchurch Regeneration Act

 

Council Resolved CNCL/2016/00249

Part A

That the Council:

1.         Receive the information in the report.

2.         That in line with its Terms of Reference to provide governance advice and direction on legal and policy matters relating to the transition, the Strategic Oversight Subcommittee request the Council to consider options and next steps for Crown-Council governance arrangements.

 

Mayor/Councillor Manji                                                                                                                                           Carried

 

Report from Strategic Oversight Subcommittee - 20 April 2016

44. Identifying Urban Regeneration Priorities

 

Council Resolved CNCL/2016/00250

Part A

That the Council:

1.         Receive the information in the report.

 

Councillor Turner/Councillor Cotter                                                                                                                     Carried

 

45. Strategic Oversight Subcommittee Minutes - 20 April 2016

 

Council Decision

Refer to item 3.

 

 

 

Report from Infrastructure, Transport and Environment Committee - 5 May 2016

56. Avon Temporary Stopbanks Management

 

Council Resolved CNCL/2016/00251

Part A

That the Council:

1.         Grant approval for the fast-tracked sandbag replacement construction works to be procured under existing staff delegations.

2.         Progress the preferred Temporary Stopbanks Management option (Option 1) to detailed design, consenting and construction.    

 

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 

46  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00252

That Garth Carnaby, Chair Canterbury Development Corporation; Tom Hooper, Chief Executive of Canterbury Development Corporation; and Vic Allen, Chief Executive Christchurch and Canterbury Tourism, remain after the public have been excluded for Item 50 of the public excluded agenda as they have knowledge that is relevant to that item and will assist the Council.

AND

That at 3:03pm the resolution to exclude the public set out on pages 552 to 554 of the agenda and pages 23 to 24 of the supplementary agenda be adopted.

Mayor/Councillor Jones                                                                                                                                              Carried

Councillor Johanson requested his vote against moving into Public Excluded for item 48, Christchurch & Canterbury Marketing Limited, be recorded.

 

The public were re-admitted to the meeting at 4:16pm.

 

   

Meeting concluded at 4:16pm.

 

CONFIRMED THIS 26th DAY OF MAY 2016

 

Mayor Lianne Dalziel

Chairperson

 


Council

26 May 2016

 

 

6.        Chief Executive's Report

Reference:

16/424880

Contact:

Karleen Edwards

Karleen.Edwards@ccc.govt.nz

941 8999

 

 

1.   Purpose of Report

1.1       This Chief Executive’s Report provides a summary of the Council’s organisational performance for April 2016.

 

2.   Recommendation to Council

That the Council:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Chief Executive's Report

22

 

 

Signatories

Author

Karleen Edwards

Chief Executive

  


Council

26 May 2016

 

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Council

26 May 2016

 

Report from Communities, Housing and Economic Development Committee  – 5 May 2016

 

7.        Draft Safer Christchurch Strategy refresh

Reference:

16/520075

Contact:

Claire Phillips

claire.phillips@ccc.govt.nz

941 5408

 

 

 

1.   Communities, Housing and Economic Development Committee Consideration

 

The Committee considered the staff report.

 

2.   Staff Recommendations

 

That the Communities, Housing and Economic Development Committee:

1.         Receive the Draft Safer Christchurch Strategy refresh

2.         Recommend to Council final endorsement of the Safer Christchurch Strategy 2016-2021

 

 

3.   Communities, Housing and Economic Development Committee Decisions Under Delegation

 

The Committee made no decisions under delegation.

 

4.   Communities, Housing and Economic Development Committee Recommendation to Council

 

Part A

That the Council:

1.         Receive the Draft Safer Christchurch Strategy refresh.

2.         Endorse as final the Safer Christchurch Strategy 2016-2021.

 

 

 

Secretarial Note:  Please note this document is still in design phase however the content has been finalised and on Council endorsement it will be printed and distributed by 7 June 2016.

 

 

Attachments

No.

Report Title

Page

1

Draft Safer Christchurch Strategy refresh

35

 

No.

Title

Page

a  

Safer Christchurch Strategy Framework Refresh 2016

36

 

 


Council

26 May 2016

 

 

Draft Safer Christchurch Strategy refresh

Reference:

16/379089

Contact:

Claire Phillips

Claire.phillips@ccc.govt.nz

941 5408

 

 

Purpose of Report

1.1          This report is for the Communities, Housing and Economic Development Committee to recommend to Council that it endorse the draft Safer Christchurch Strategy refresh 2016-2021

 

2.       Staff Recommendations

That the Communities, Housing and Economic Development Committee:

3.              Receive the Draft Safer Christchurch Strategy refresh

4.              Recommend to Council final endorsement of the Safer Christchurch Strategy 2016-2021

 

 

3.       Key Points

3.1          The Safer Christchurch Strategy was developed in 2005 and refreshed in 2008 when Christchurch first received its accreditation as an International Safe City.

3.2          Due to the Canterbury earthquakes the Strategy, due for a refresh in 2012, was put on hold.

3.3          The Strategy has recently been refreshed with the support and input of the Strategy partners and wider stakeholders, and the city is due to receive its reaccreditation as a Pan Pacific Safe City on 7 June 2016.

3.4          The draft document contains strategy content only and is awaiting final design.

 

Attachments

No.

Title

Page

a 

Safer Christchurch Strategy Framework Refresh 2016

 

 

 

Signatories

Author

Claire Phillips

Manager - Community Support Team

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

 


Council

26 May 2016

 

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Council

26 May 2016

 

Report from Communities, Housing and Economic Development Committee  – 5 May 2016

 

8.        Social Housing Portfolio Red Zone Compensation

Reference:

16/527405

Contact:

Angus Smith

angus.smith@ccc.govt.nz

941 8502

 

 

 

1.   Communities, Housing and Economic Development Committee Consideration

 

The Committee considered a report on the Social Housing Portfolio Red Zone Compensation.

 

2.   Staff Recommendations

 

That the Communities, Housing and Economic Development Committee recommend to Council that it:

1.         Give effect to the Council resolution of 24 September 2015 (refer sections 5.5 and 5.6), the properties set out in sections 5.10 of this report be transferred to the social housing portfolio.

2.         Give the General Manager Corporate Services and General Manager City Services delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary at their sole discretion.

 

 

3.   Communities, Housing and Economic Development Committee Decisions Under Delegation

 

There were no decisions under delegation made.

 

4.   Communities, Housing and Economic Development Committee Recommendation to Council

 

Part A

That the Council:

1.         Transfers the properties set out below to the social housing portfolio, to give effect to the Council resolution of 24 September 2015, which resolved that compensation of $4,295,000 for the five red zoned social housing properties takes the form of a land transfer to an equivalent value into the social housing portfolio, subject to appropriate consultation where required.

BE

Name of BE

House No.

Street

 

932

Roading Opawa Expressway

163

Opawa Road

135,000.00

932

Roading Opawa Expressway

165

Opawa Road

125,000.00

932

Roading Opawa Expressway

167

Opawa Road

110,000.00

932

Roading Opawa Expressway

239A

Opawa Road

145,000.00

932

Roading Opawa Expressway

241

Opawa Road

110,000.00

932

Roading Opawa Expressway

243

Opawa Road

65,000.00

932

Roading Opawa Expressway

245

Opawa Road

155,000.00

932

Roading Opawa Expressway

247

Opawa Road

155,000.00

932

Roading Opawa Expressway

249

Opawa Road

120,000.00

932

Roading Opawa Expressway

251

Opawa Road

110,000.00

932

Roading Opawa Expressway

253

Opawa Road

120,000.00

932

Roading Opawa Expressway

255

Opawa Road

20,000.00

932

Roading Opawa Expressway

265

Opawa Road

300,000.00

932

Roading Opawa Expressway

267

Opawa Road

95,000.00

932

Roading Opawa Expressway

269

Opawa Road

120,000.00

932

Roading Opawa Expressway

269A

Opawa Road

20,000.00

932

Roading Opawa Expressway

271

Opawa Road

108,000.00

932

Roading Opawa Expressway

273

Opawa Road

108,000.00

932

Roading Opawa Expressway

275

Opawa Road

108,000.00

932

Roading Opawa Expressway

277

Opawa Road

108,000.00

932

Roading Opawa Expressway

1R

Curries Road

10,000.00

448

Vacant Land (133 Prestons Road)

133

Prestons Road

235,000.00

1631

Quarry House

27

Glovers Road

205,000.00

2349

Alderson Avenue Accessway

16

Alderson Avenue

160,000.00

2548

Woolston/Burwood Expressway

4B

Curries Road

95,000.00

2668

Road Diversion (502 Greers Road)

502

Greers Road

225,000.00

2687

Dwelling Roading (266 Pages Rd)

266

Pages Road

110,000.00

2719

Dwelling (22 Northcote Road)

22

Northcote Road

180,000.00

 

 

 

 

3,557,000.00

 

2.        Gives the General Manager Corporate Services and General Manager Customer and Community delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary including decisions regarding requirements for community consultation.

3.        Seeks a further report on the parks properties listed below and any other properties that may be suitable.

790

Beverley Park/ex Linwood Bowls

82

Avonside Drive

177,000.00

668

Petrie Park

119

Petrie Street

275,000.00

701

740 Avonside Drive

740

Avonside Drive

146,000.00

1626

Vacant Land (46 Nicholls Road)

46

Nicholls Road

141,000.00

 

 

 

 

739,000.00

 

 

 

 

Attachments

No.

Report Title

Page

1

Social Housing Portfolio Red Zone Compensation

76

 

No.

Title

Page

a  

Property for Review Housing

84

 

 


Council

26 May 2016

 

 

Social Housing Portfolio Red Zone Compensation

Reference:

16/259388

Contact:

Angus Smith

angus.smith@ccc.govt.nz

9418502

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.5          The purpose of this report is for the Communities, Housing and Economic Development Committee to consider and recommend to Council that it transfer a number of properties to the social housing portfolio in compensation for the five social housing complexes that were red zoned in 2011.

Origin of Report

1.6          This report is staff generated to give effect to the Council resolution of 24 September 2015 (refer sections 5.5 and 5.6).

2.       Significance

2.1          The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined using the Council's Significance and Engagement Policy assessment criteria.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend to Council that it:

1.              Give effect to the Council resolution of 24 September 2015 (refer sections 5.5 and 5.6), the properties set out in sections 5.10 of this report be transferred to the social housing portfolio.

2.              Give the General Manager Corporate Services and General Manager City Services delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary at their sole discretion.

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Housing

·           Level of Service: 18.0.1 Provide a portfolio of Social Housing rental units that are fit for purpose

4.2          The following feasible options have been considered:

·           Option 1 - Transfer the identified properties (preferred option)

·           Option 2 - Do not transfer the properties (Do nothing)

 

 

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·      The most effective and readily available option to give effect to the prior resolution of Council.

·      It is timely and necessary to do this now.

·      The process to review property and the community governance approach will not permit this to occur in a timely manner.

·      These are good suitable properties to achieve this and possibly the only ones without effecting levels of service / activities.

·      Achieves compensation for the social housing portfolio caused through the Red Zoning and Cost Share Agreement process.

4.3.2     The disadvantages of this option include:

·      Not all of the properties meet the test of being readily available, unencumbered, easily realisable, could be easily transferred, utilised or rationalisation. The candidate pool is however not sufficient enough to provide for alternatives.

·      Excludes community governance input.

4.4          This is the best and possibly only option to give effect to the Council of 24 September 2015.

 

5.       Context/Background

 

5.1          The Canterbury Earthquake Recovery Plan established a number of areas in Christchurch that were Red Zoned. Properties within the Red Zone were subject to offers for purchase by the Crown.

5.2          The Council owned a number of properties within the Residential Red Zone. The Crown offers in respect of these were incorporated into the Cost Share Agreement established between the Council and the Crown in 2013. The benefits and costs associated with this agreement accrued to the Council's consolidated account.

5.3          The social housing portfolio/fund which is discrete from the Council's consolidated account and assets, i.e. is a ring fenced fund, not ratepayer funded and solely for the purposes of social housing, had 5 complexes comprising 113 units in the Residential Red Zone.

5.4          Therefore in respect of the red zoned social housing complex's the benefits of the compensation have been lost to the housing fund to the benefit of the general Council's consolidated accounts. 

5.5          On the 24 September 2015 the Council considered a report that provided a recommendation from the Communities, Housing and Economic Development Committee for the purpose of compensating the Social Housing Fund for the loss of the red-zoned complexes. The Council resolved as follows in respect of that report:

5.6          Option 1 in that report is what the staff were recommending and was set out in the staff recommendation of that report as follows:

5.7          The Council is currently embarking on an exercise to review properties that are no longer required, or being utilised, for the purpose that they were originally purchased. This is the only logical property candidate pool to give effect to the compensation transfer.

5.8          A revised process for establishing the future of Council owned properties that are no longer required, or being utilised, for the purpose that they were originally purchased was work shopped with Community Boards at the end of last year and is currently being formally reported back to Council for adoption and initiation in May.

5.9          Once the process of determining future use of Council's property portfolio that requires review is handed to the whole of the organisation, Community Boards and a community governance based process it will be difficult at the end or part way through that to remove some of the properties to satisfy this Council resolution. It is therefore necessary to identify and resolve the compensation properties to be transferred and remove them from this property review process.

5.10       Identifying property to the value of $4,295,000 is difficult. This report does not intend to revisit the options for compensation the social housing portfolio as this was considered and resolved by Council on the 24 September 2015. There are limited options to give effect to the funding resolution. The objective to identify property that is readily available; unencumbered; easily realisable; could be easily transferred; utilised or rationalisation, has not necessarily been achievable due to the nature and relatively small size of the candidate portfolio. Although not ideal staff recommend that the best option to achieve the compensation resolution is to transfer the properties listed below to the social housing portfolio.

 

 

BE

Name of BE

House No.

Street

932

Roading Opawa Expressway

163

Opawa Road

135,000.00

932

Roading Opawa Expressway

163

Opawa Road

135,000.00

932

Roading Opawa Expressway

165

Opawa Road

125,000.00

932

Roading Opawa Expressway

167

Opawa Road

110,000.00

932

Roading Opawa Expressway

239A

Opawa Road

145,000.00

932

Roading Opawa Expressway

241

Opawa Road

110,000.00

932

Roading Opawa Expressway

243

Opawa Road

65,000.00

932

Roading Opawa Expressway

245

Opawa Road

155,000.00

932

Roading Opawa Expressway

247

Opawa Road

155,000.00

932

Roading Opawa Expressway

249

Opawa Road

120,000.00

932

Roading Opawa Expressway

251

Opawa Road

110,000.00

932

Roading Opawa Expressway

253

Opawa Road

120,000.00

932

Roading Opawa Expressway

255

Opawa Road

20,000.00

932

Roading Opawa Expressway

265

Opawa Road

300,000.00

932

Roading Opawa Expressway

267

Opawa Road

95,000.00

932

Roading Opawa Expressway

269

Opawa Road

120,000.00

932

Roading Opawa Expressway

269A

Opawa Road

20,000.00

932

Roading Opawa Expressway

271

Opawa Road

108,000.00

932

Roading Opawa Expressway

273

Opawa Road

108,000.00

932

Roading Opawa Expressway

275

Opawa Road

108,000.00

932

Roading Opawa Expressway

277

Opawa Road

108,000.00

932

Roading Opawa Expressway

1R

Curries Road

10,000.00

790

Beverley Park/ex Linwood Bowls

82

Avonside Drive

177,000.00

448

Vacant Land (133 Prestons Road)

133

Prestons Road

235,000.00

668

Petrie Park

119

Petrie Street

275,000.00

701

740 Avonside Drive

740

Avonside Drive

146,000.00

1631

Quarry House

27

Glovers Road

205,000.00

1626

Vacant Land (46 Nicholls Road)

46

Nicholls Road

141,000.00

2349

Alderson Avenue Accessway

16

Alderson Avenue

160,000.00

2548

Woolston/Burwood Expressway

4B

Curries Road

95,000.00

2668

Road Diversion (502 Greers Road)

502

Greers Road

225,000.00

2687

Dwelling Roading (266 Pages Rd)

266

Pages Road

110,000.00

2719

Dwelling (22 Northcote Road)

22

Northcote Road

180,000.00

4,296,000.00

 

 

 

 

 

 

5.11       Relevant prior Council decisions to be reviewed.

5.11.1      On the 28 May 2015 the Council considered a report from the Community, Housing and Economic Development Committee meeting of 7 May 2015 that sought to develop future housing on some of the Opawa Road properties. This resulted in a tender process that has now concluded and was reported back to, and endorsed by, the committee on 7 April 2016. That report sought to review / rescind the previous Council resolutions related to that project (the Opawa Road properties) so that they are aligned with the objectives and resolutions of this report.

 

6.       Option 1 - Transfer the identified properties (preferred)

Option Description

6.1          Adopt the recommendations of this report that the properties identified (section 5.10) are transferred to the social housing portfolio as compensation for the social housing portfolio properties that were red zoned.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4          No requirement to seek the community views and preferences has been identified.

Alignment with Council Plans and Policies

6.5          This option is consistent with Council’s Plans and Policies it gives effect to a prior Council resolution.

Financial Implications

6.6          Cost of Implementation - There will be a book value transfer from the Council's general account to the social housing portfolio. This offsets the benefit to the Council's general account conferred through the Cost Share Agreement and replenishes the loss to the social housing portfolio.

6.7          Maintenance / Ongoing Costs - There will be a corresponding decrease in maintenance and holding costs in respect of these properties in respect of the Council's general account and increase for the social housing portfolio of the same.

6.8          Funding source - Transfer so no direct funding required other than administrative and legal cost which will not be significant.

Legal Implications

6.9          There will be legal services commissioned in respect of the conveyancing requirements resulting from the transfer.

Risks and Mitigations

6.10       This is essentially an internal transaction and as such there would appear to be no extraordinary risks. The social housing portfolio is bound by the same statutory and legislative requirements of the Council.

6.11       The properties identified have been chosen because they are not currently being used to deliver an activity or service and require a decision as to their future use. They are readily available; unencumbered; easily realisable; could be easily transferred; utilised or rationalised.

Implementation

6.12       Implementation dependencies - Time and process to transfer the properties.

6.13       Implementation timeframe - The physical transaction could be done in a matter of weeks.

Option Summary - Advantages and Disadvantages

6.14       The advantages of this option include:

·      The most effective and readily available option to give effect to the prior resolution of Council.

·      It is timely and necessary to do this now.

·      The process to review property and the community governance approach will not permit this to occur in a timely manner.

·      These are good suitable properties to achieve this and possibly the only ones without effecting levels of service / activities.

·      Achieves compensation for the social housing portfolio caused through the Red Zoning and Cost Share Agreement process.

6.15       The disadvantages of this option include:

·      Excludes community governance input.

·      There are limited options to give effect to the funding resolution. The objective to identify property that is readily available; unencumbered; easily realisable; could be easily transferred; utilised or rationalisation, has not necessarily been achievable due to the nature and relatively small size of the candidate portfolio.

7.       Option 2 - Do not transfer the property

Option Description

7.1          Do not transfer the properties.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4          No requirement to seek the community views and preferences has been identified.

Alignment with Council Plans and Policies

7.5          This option is would be inconsistent with Council’s prior resolution of 24 September 2014.

7.5.1     Inconsistency - This would leave the prior resolution unfulfilled and the consequential compensation issue not dealt with.

7.5.2     Reason for inconsistency - It would be difficult to rationalise a reason given the prior decision.

7.5.3     Amendment necessary - Not applicable.

Financial Implications

7.6          Cost of Implementation - The social housing portfolio wouldn't be compensated as previously resolved.

7.7          Maintenance / Ongoing Costs - Not applicable

7.8          Funding source - Not applicable

Legal Implications

7.9          This is an internal issue, there are not likely to be any legal implications.

Risks and Mitigations

7.10       Not following through on the prior Council resolution could jeopardise the successful set up of the Community Housing Provider and the associated funding model.

Implementation

7.11       Implementation dependencies - Not applicable as this would effectively be a do nothing option.

7.12       Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13       The advantages of this option include:

·      Provides the opportunity for the Council to revisit prior options and decisions.

7.14       The disadvantages of this option include:

·      Will create confusion and uncertainty.

·      Would be a retrograde step in terms of prior decisions.

·      Doesn't compensate the social housing portfolio.

·      Will require re-litigation of the issues and new decisions.

·      Revisiting the issues will not be timely in respect of establishing the Community Housing Provider, nor the process to review Council's property portfolio.

 

 

 

Attachments

No.

Title

Page

a 

Property for Review Housing

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith

Manager Property Consultancy

Approved By

Jason Rivett

Anne Columbus

David Adamson

Finance Business Partner

General Manager Corporate Services

General Manager City Services

 


Council

26 May 2016

 

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Council

26 May 2016

 

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Council

26 May 2016

 

Report from Communities, Housing and Economic Development Committee  – 5 May 2016

 

9.        Deputations by Appointment

Reference:

16/527534

Contact:

Liz Ryley

liz.ryley@ccc.govt.nz

941 8153

 

 

 

1.   Deputation by Appointment - Caroline Shone, Community Energy Action

 

The Committee received a deputation from Caroline Shone on behalf of the Community Energy Action group.

 

2.   Communities, Housing and Economic Development Committee Recommendation to Council

 

Part A

That the Council reaffirms its support of a trial warrant of fitness.

 

Secretarial Note:  Staff have advised that two warrant of fitness trials on rental accommodation were completed in 2014-15.  One by participating Councils on private and Council social housing, and one by Housing New Zealand on Government owned social housing. The results of these trials were provided to Government and formed the basis of the now confirmed changes to the Residential Tenancies Act.  All rental properties must now include smoke alarms and insulation where practicable.

 

A further rental WOF trial is now underway in Dunedin and Wellington to investigate the impacts and benefits of the WOF standard used by Council in 2014.  This research being undertaken by Kainga Oranga/ Housing and Health Research Programme at the University of Otago (Wellington campus) will investigate economic and health outcomes as well as landlord and tenant perspectives and behaviours.

 

Council staff will place a watching brief of this research and support when appropriate.

 

 

 

 

Attachments

There are no attachments to this report.

 


Council

26 May 2016

 

 

10.    Communities, Housing and Economic Development Committee Minutes - 5 May 2016

Reference:

16/527354

Contact:

Liz Ryley

Liz.ryley@ccc.govt.nz

941 8153

 

 

1.   Purpose of Report

The Communities, Housing and Economic Development Committee held a meeting on 5 May 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 5 May 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Communities, Housing and Economic Development Committee - 5 May 2016

98

 

 

Signatories

Author

Liz Ryley

Committee Advisor

  


Council

26 May 2016

 

 

 

Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 5 May 2016

Time:                                    1.05pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

4 May 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

26 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00035

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 7 April 2016 be confirmed.

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

4.   Deputations by Appointment

Part B

 

4.1       Islay McLeod and Di Lucas spoke regarding the development of a Water Festival in Christchurch.

Committee Resolved CHED/2016/00036

Part C

That the Communities, Housing and Economic Development Committee:

1.         Refers the issues raised about the deputation to the Events and Festivals Working Group for discussion on next steps, including funding and partnership options.

2.         Thanks Islay McLeod and Di Lucas for their deputation.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 


 

 

4.2       Caroline Shone spoke on behalf of the Community Energy Action group regarding the joint CEA/CCC programme to insulate social housing units.

Committee Resolved CHED/2016/00037

Part C

That the Communities, Housing and Economic Development Committee:

1.         Thanks Caroline Shone for her deputation.

2.         Supports Community Energy Action in obtaining further funding to support their work, including an urgent approach to EECA.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

Committee Resolved CHED/2016/00038

Part A

That the Communities, Housing and Economic Development Committee recommends that the Council reaffirms its support of a trial warrant of fitness.

 

Councillor Livingstone/Councillor Johanson                                                                                                     Carried

 

Deputy Mayor Buck left the meeting.

That the Communities, Housing and Economic Development Committee recommends that Council meet with the Board of EQC with urgency to discuss current issues.

The division was declared a tie and the motion was lost.  The voting being as follows:

For:                           Councillor Turner, Councillor Chen, Councillor Johanson and Councillor Lonsdale

Against:                 Councillor Livingstone, Councillor Gough, Councillor Jones and Councillor Scandrett

Abstained:            Deputy Mayor Buck

 

Councillor Johanson/Councillor Lonsdale                                                                                                                 Lost

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Draft Safer Christchurch Strategy refresh

 

The Committee considered the draft Safer Christchurch Strategy 2016-2021 and referred it to Council for final endorsement.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the Draft Safer Christchurch Strategy refresh

2.         Recommend to Council final endorsement of the Safer Christchurch Strategy 2016-2021

 

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00039

Part A

That the Council:

1.         Receive the Draft Safer Christchurch Strategy refresh.

2.         Endorse the Safer Christchurch Strategy 2016-2021.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Deputy Mayor Buck returned to the meeting at 2:19 pm.

7.   Social Housing Portfolio Red Zone Compensation

 

The Committee considered a report on the transfer of a number of properties to the social housing portfolio in compensation for the five social housing complexes that were red zoned in 2011.


 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend to Council that it:

1.         Give effect to the Council resolution of 24 September 2015 (refer sections 5.5 and 5.6), the properties set out in sections 5.10 of this report be transferred to the social housing portfolio, subject to appropriate consultation where required.

2.         Give the General Manager Corporate Services, General Manager City Services and General Manager Customer & Community delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary including decisions regarding requirements for community consultation to meet all legislative requirements.

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00040

Part A

That the Council:

1.         Transfers the properties set out below to the social housing portfolio, to give effect to the Council resolution of 24 September 2015, which resolved that compensation of $4,295,000 for the five red zoned social housing properties takes the form of a land transfer to an equivalent value into the social housing portfolio, subject to appropriate consultation where required.

BE

Name of BE

House No.

Street

 

932

Roading Opawa Expressway

163

Opawa Road

135,000.00

932

Roading Opawa Expressway

165

Opawa Road

125,000.00

932

Roading Opawa Expressway

167

Opawa Road

110,000.00

932

Roading Opawa Expressway

239A

Opawa Road

145,000.00

932

Roading Opawa Expressway

241

Opawa Road

110,000.00

932

Roading Opawa Expressway

243

Opawa Road

65,000.00

932

Roading Opawa Expressway

245

Opawa Road

155,000.00

932

Roading Opawa Expressway

247

Opawa Road

155,000.00

932

Roading Opawa Expressway

249

Opawa Road

120,000.00

932

Roading Opawa Expressway

251

Opawa Road

110,000.00

932

Roading Opawa Expressway

253

Opawa Road

120,000.00

932

Roading Opawa Expressway

255

Opawa Road

20,000.00

932

Roading Opawa Expressway

265

Opawa Road

300,000.00

932

Roading Opawa Expressway

267

Opawa Road

95,000.00

932

Roading Opawa Expressway

269

Opawa Road

120,000.00

932

Roading Opawa Expressway

269A

Opawa Road

20,000.00

932

Roading Opawa Expressway

271

Opawa Road

108,000.00

932

Roading Opawa Expressway

273

Opawa Road

108,000.00

932

Roading Opawa Expressway

275

Opawa Road

108,000.00

932

Roading Opawa Expressway

277

Opawa Road

108,000.00

932

Roading Opawa Expressway

1R

Curries Road

10,000.00

448

Vacant Land (133 Prestons Road)

133

Prestons Road

235,000.00

1631

Quarry House

27

Glovers Road

205,000.00

2349

Alderson Avenue Accessway

16

Alderson Avenue

160,000.00

2548

Woolston/Burwood Expressway

4B

Curries Road

95,000.00

2668

Road Diversion (502 Greers Road)

502

Greers Road

225,000.00

2687

Dwelling Roading (266 Pages Rd)

266

Pages Road

110,000.00

2719

Dwelling (22 Northcote Road)

22

Northcote Road

180,000.00

 

 

 

 

3,557,000.00

 

2.        Gives the General Manager Corporate Services and General Manager Customer and Community delegated authority, to be jointly exercised, to negotiate and finalise the transfers set out in resolution 1 above and in doing so make all decisions necessary including decisions regarding requirements for community consultation.

3.         Seeks a further report on the parks properties listed below and any other properties that may be suitable.

790

Beverley Park/ex Linwood Bowls

82

Avonside Drive

177,000.00

668

Petrie Park

119

Petrie Street

275,000.00

701

740 Avonside Drive

740

Avonside Drive

146,000.00

1626

Vacant Land (46 Nicholls Road)

46

Nicholls Road

141,000.00

 

 

 

 

739,000.00

 

 

Councillor Livingstone/Councillor Chen                                                                                                              Carried

 

8.   Social housing Rebuild and Repair Programme Monthly Report for March 2016

 

The Committee considered a report on the Council's Social Housing Rebuild and Repair Programme.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

Committee Resolved CHED/2016/00041

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

Councillor Livingstone/Councillor Chen                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

9.   Housing Operations Monthly Report for March 2016

 

The Committee thanked the Housing Unit for its work.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00042

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

Councillor Lonsdale/Councillor Gough                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

The meeting adjourned from 2.53pm to 3.05pm.

 

10. Christchurch City Development Forum - Revised Terms of Reference

 

The Committee received an update on the revised Terms of Reference of the Christchurch City Development Forum.  A  Chair Report from the Development Forum was requested and it was noted that the Development Forum meetings will be added to all Councillors' calendars.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Adopts the revised Christchurch City Development Forum Terms of Reference.

 

 

Committee Resolved CHED/2016/00043

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Adopts the revised Christchurch City Development Forum Terms of Reference.

 

Councillor Gough/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

 

11. Community Facilities Rebuild Update April 2016

 

The Committee received an update from staff on upcoming events, such as the opening of the Aranui Community Centre.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00044

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

12. Anchor and Major Projects Update Report

 

The Committee received an update on the status of the Anchor and Major Projects.

Committee members are welcome to contact Peter Vause if they wish to undertake a tour of the Town Hall.

Staff will send to Committee members the design plan for the Eastern Recreation and Sport Centre.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

 

 

Committee Resolved CHED/2016/00045

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to the Council from this report.

 

 

13  Resolution to Exclude the Public

 

Committee Resolved CHED/2016/00046

Part C

That at 3.43pm the resolution to exclude the public set out on pages 221 to 222 of the agenda be adopted.

Councillor Turner/Councillor Chen                                                                                                                         Carried

 

The public were re-admitted to the meeting at 3.55pm.

 

   

Meeting concluded at 3.55pm.

 

CONFIRMED THIS 2ND DAY OF JUNE 2016

 

Councillor Andrew Turner

Chairperson


Council

26 May 2016

 

Report from Infrastructure, Transport and Environment Committee  – 5 May 2016

 

11.    Contractor Parking Permits For Residential Homes

Reference:

16/516456

Contact:

Paul Burden

paul.burden@ccc.govt.nz

941 8938

 

 

 

1.   Infrastructure, Transport and Environment Committee Consideration

 

The Committee considered the staff report and noted that Dr Stuart Gowland was unable to attend the meeting to make a deputation and a request has been forwarded for a deputation to the Council meeting on 26 May 2016.

 

 

2.   Staff Recommendations

 

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Endorse the current permission based approach to granting dispensation for contractors' vehicles that need to be parked for extended periods in streets/areas where parking restrictions apply.

 

3.   Infrastructure, Transport and Environment Committee Decisions Under Delegation

 

The Committee made no decisions under delegation.

 

4.   Infrastructure, Transport and Environment Committee Recommendation to Council

 

Part A

That the Council:

1.         Endorse the current permission based approach to granting dispensation for contractors' vehicles that need to be parked for extended periods in streets/areas where parking restrictions apply.

 

 

 

Attachments

No.

Report Title

Page

1

Contractor Parking Permits For Residential Homes

108

 

 

 


Council

26 May 2016

 

 

Contractor Parking Permits For Residential Homes

Reference:

16/317955

Contact:

Paul Burden

Paul.burden@ccc.govt.nz

9418938

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Infrastructure, Transport and Environment Committee to be informed of the Officer's consideration of introducing a contractor parking permit scheme for residential home rebuild/repair in streets where parking restrictions apply.

Origin of Report

1.2          This report is being provided to fulfil the Council resolution on 15th October 2015 whereby the Council requested a report on contractor parking permits to the Infrastructure and Environment Committee. This came via a Part A report from the Fendalton/Waimairi Community Board which resolved to "request that the Council consider exploring the option of trialling "Contractor Parking Permits" to assist in the rebuild of residential homes post-earthquake in areas that are governed by parking restrictions. If successful the Board further suggests that the Council consider extending this scheme more generally to cover Contractors who provide services to homes such as garden/cleaning services, plumbers, painters, electricians etc."

2.       Significance

2.1          The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.              Endorse the current permission based approach to granting dispensation for contractors' vehicles that need to be parked for extended periods in streets/areas where parking restrictions apply.

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Parking

·           Level of Service: 10.3.8 Optimise operational performance

4.2          The following feasible options have been considered:

·           Option 1 - Continue with current permission based approach (preferred option)

·           Option 2 - Introduce a permit based system


 

 

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           working adequately

·           easily administered and not subject to fraud

·           No additional costs

 

4.3.2     The disadvantages of this option include:

·           May not be well known and therefore could present the perception of there being no process in place

·           Could be subjective or inconsistent in application as criteria is not publicly available.

 

5.       Context/Background

5.1          A deputation was made to the Fendlaton/Waimairi Community Board by a resident from Holmwood Road suggesting the Council adopt a parking permit system for contractors working on residential property damaged by the earthquakes on streets where parking restrictions apply. Contractors' vehicles would then be exempt from the parking restriction allowing them to park and get on with the repair work as efficiently as possible. The deputation included an example of a similar scheme currently offered in the Devon County Council in the UK.

5.2          The most common parking restriction in residential areas in Christchurch is 2 hours. This will generally apply to one side of the street only. The opposite side will typically be occupied throughout most of the day by commuters/workers/students etc. vehicles associated with the high traffic generating activity that necessitated the adoption of the parking restriction in the first instance i.e. Mall, University etc. It follows that if a trades person arrives at the work site early enough then it is likely that there will be unrestricted kerbside parking available. However if they leave and return during the day or arrive at the site after 8:30am then it is likely that the only parking available will be time restricted (P120). Unless authorised these trade vehicles are subject to the same enforcement of the restriction as any other vehicles.

5.3          The Christchurch City Council operates a "permission" based approach which is not vastly different to the permit based system being suggested. Trades people can contact the Parking Compliance team and request extended stay within time limited parking restrictions in residential areas. The Compliance Team keeps a record of the registration numbers of authorised vehicles which is relayed to enforcement staff. This system has operated for at least 20 years and is working well despite the obvious increase in trade's people working within residential areas in association with the rebuild.

5.4          It may well be that a lack of awareness of this approach has triggered the desire for the possible adoption of a permit based process. The main issues with a permit based approach are that they are open to abuse and fraud. This is a particular risk around university campuses. It also follows that a permit based system comes with an operational cost to administer the system which would include enforcement.

5.5          Within the CBD there are several options for contractors which include hiring a meter shroud, construction parking zones and the permission based system. These have been working effectively however there may be scope for improvement through incorporating booking/approval through the Council website 'Transport for Christchurch'. This will be explored further as part of the review of Council systems.

 

6.       Option 1 - Continue with Existing Permission Based Approach (preferred)

Option Description

6.1          Trades people continue to contact the Parking Compliance Team for approval to park for extended periods within time restricted parking areas. This system provides for multiple vehicles (registration plates numbers supplied) to be exempt from infringement notices.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4          No community views have been sought in association with this option.

Alignment with Council Plans and Policies

6.5          This option is consistent with Council’s Plans and Policies

Financial Implications

6.6          Cost of Implementation - no additional costs

6.7          Maintenance / Ongoing Costs - no additional costs

6.8          Funding source - existing operational budgets

Legal Implications

6.9          Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10       Part 8, Clause 2 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides  an authorised Officer of Council with the authority to reserve parking for a specific trade or other specified vehicle.

Risks and Mitigations

6.11       Not applicable

Implementation

6.12       Implementation dependencies  - Nil

6.13       Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

6.14       The advantages of this option include:

·      No additional cost

·      Not subject abuse/fraud

·      Not changing something that is working

6.15       The disadvantages of this option include:

·      Possible lack of awareness amongst tradespeople

7.       Option 2 - Adopt a Contractor Parking Permit System

Option Description

7.1          A permit based system whereby Council issues a permit (to be displayed in the authorised vehicle(s)) to contractors giving exemption from time limit restrictions.

Significance

7.2          The level of significance of this option is low and consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4          No Community views have been sought in relation to this option.

Alignment with Council Plans and Policies

7.5          This option is consistent with Council’s Plans and Policies

Financial Implications

7.6          Cost of Implementation - Circa $15,000 for set-up

7.7          Maintenance / Ongoing Costs - Circa $10,000pa

7.8          Funding source - Not provided for

Legal Implications

7.9          Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

7.10       Part 8, Clause 2 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides  an authorised officer of Council with the authority to reserve parking for a specific trade or other specified vehicle.

Risks and Mitigations

7.11       Not applicable

Implementation

7.12       Implementation dependencies  - Nil

7.13       Implementation timeframe - Circa 3-6 months

Option Summary - Advantages and Disadvantages

7.14       The advantages of this option include:

·      None

7.15       The disadvantages of this option include:

·      Setup and ongoing operational costs that are not currently provided for.

·      Open to abuse/fraud

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Paul Burden

Steffan Thomas

Steve Parry

Senior Traffic Engineer

Operations Manager

Manager Traffic Operations

Approved By

Chris Gregory

David Adamson

Head of Transport

General Manager City Services

 


Council

26 May 2016

 

Report from Infrastructure, Transport and Environment Committee  – 5 May 2016

 

12.    Zone Committees' Annual Reports

Reference:

16/516481

Contact:

Diane Shelander

diane.shelander@ccc.govt.nz

941 8304

 

 

 

1.   Infrastructure, Transport and Environment Committee Consideration

 

Steve Lowndes, Chairperson of the Banks Peninsula Water Management Zone Committee, Christine Robb, Programme Manager for Environment Canterbury (on behalf of Arapata Reuben, Chairperson of the Christchurch West Melton Water Management Zone Committee who gave his apologies for absence) and Ian Whitehouse, Facilitator for the Selwyn Waihora Zone Committee joined the table to present the Zone Committees' Annual Reports.

 

2.   Staff Recommendations

 

That the Infrastructure, Transport and Environment Committee receive the information in the Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora zone Committees' annual reports.

 

3.   Infrastructure, Transport and Environment Committee Decisions Under Delegation

 

Committee Decisions under Delegation

Part B

That the Infrastructure, Transport and Environment Committee receive the information in the Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora zone Committees' annual reports.

 

4.   Infrastructure, Transport and Environment Committee Recommendation to Council

 

Part A

That the Council support the Christchurch West Melton Zone Committee to work with Environment Canterbury and other Territorial Authorities to ask Central Government to develop national measures and industry standards to reduce contaminants from metal roofs and brake pads to improve water quality.

 

Secretarial Note:  It is intended that representatives from the Zone Committees will be in attendance and will present their respective reports.

 

 

Attachments

No.

Report Title

Page

1

Zone Committees' Annual Reports

115

 

No.

Title

Page

a  

Christchurch-West Melton Zone Committee Annual Report 2016

116

b  

Banks Peninsula Zone Committee Annual Report 2016

120

c  

Selwyn-Waihora Zone Committee Annual Report 2016

124

 

 


Council

26 May 2016

 

 

Zone Committees' Annual Reports

Reference:

16/227888

Contact:

Diane Shelander

diane.shelander@ccc.govt.nz

941 8304

 

 

1.       Purpose of Report

1.1          This report provides the Committee with the annual reports from the three water management zone committees.

 

2.       Staff Recommendations

That the Infrastructure, Transport and Environment Committee receive the information in the Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora zone Committees' annual reports.

 

3.       Key Points

3.1          Each water management zone committee is a formal joint committee of Environment Canterbury and the district council(s) in which the zone is located.  There are three zone committees whose zones include portions of Christchurch:  Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora.

3.2          These three water management zone committees have prepared their annual reports.  The content of these reports covers the period from the inception of the committees through to the end of calendar year 2015 (Attachments A, B and C). 

 

Attachments

No.

Title

Page

a 

Christchurch-West Melton Zone Committee Annual Report 2016

 

b 

Banks Peninsula Zone Committee Annual Report 2016

 

c 

Selwyn-Waihora Zone Committee Annual Report 2016

 

 

 

Signatories

Author

Diane Shelander

Senior Policy Analyst

Approved By

Helen Beaumont

Brendan Anstiss

Head of Strategic Policy

General Manager Strategy and Transformation

 


Council

26 May 2016

 

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Council

26 May 2016

 

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Council

26 May 2016

 

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Council

26 May 2016

 

 

13.    Infrastructure, Transport and Environment Committee Minutes - 5 May 2016

Reference:

16/519490

Contact:

Chris Turner

christopher.turner@ccc.govt.nz

941 8233

 

 

1.   Purpose of Report

The Infrastructure, Transport and Environment Committee held a meeting on 5 May 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 5 May 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Infrastructure, Transport and Environment Committee - 5 May 2016

130

 

 

Signatories

Author

Chris Turner

Committee Advisor

  


Council

26 May 2016

 

 

 

Infrastructure, Transport and Environment Committee

Open Minutes

 

 

Date:                                     Thursday 5 May 2016

Time:                                    8.33am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Phil Clearwater

Councillor Pauline Cotter

Deputy Mayor Vicki Buck

Councillor David East

Councillor Tim Scandrett

 

 

4 May 2016

 

 

 

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Chris Turner

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

26 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ITEC/2016/00024

Committee Decision

That the minutes of the Infrastructure, Transport and Environment Committee meeting held on Thursday, 7 April 2016 be confirmed.

Councillor Cotter/Deputy Mayor                                                                                                                          Carried

4.   Deputations by Appointment

Part B

4.1       Brother Xavier Maria spoke to the Committee on behalf of The Oratory Catholic Church regarding item 7 - Rutland Street (Weston to Chapter) Parking Option Investigation.

4.2       Adam Reed spoke to the Committee regarding item 7 of the Agenda - Rutland Street (Weston to Chapter) Parking Option Investigation.

Councillor East arrived at 8.41am

4.3       Shane Adler spoke to the Committee regarding item 6 of the agenda - Major Cycleway - Uni-Cycle - Section Ngahere Street to Solway Avenue.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

Councillor East left the meeting at 8.55am and returned at 9.03am.

7.   Rutland Street (Weston to Chapter) Parking Option Investigation

 

Committee Consideration

Val Carter, Chairperson of the Fendalton/Waimairi Community Board and Mike Davidson, Chairperson of the Shirley/Papanui Community Board joined the table for the discussion of this item.

The Committee thanked staff for their work on the process and the good consultation undertaken on this project.

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee:

1.         Retain the existing semi-mature trees on the west side of Rutland Street between Chapter and Weston and do not install parking on the east side of Rutland Street as per the scheme approved by ITE at the 16th February ITE Meeting.

2.         Request staff to monitor the Springfield/St Albans and Springfield/Edgeware intersections for 12 months post implementation of the Papanui Parallel MCR Works to determine if the signalisation of the two intersections is required and if this is found, to plan for the implementation of the traffic signals in the next LTP.

 

Committee Resolved ITEC/2016/00025

Committee Decisions under Delegation

Part C

That the Infrastructure, Transport and Environment Committee:

1.         Retain the existing semi-mature trees on the west side of Rutland Street between Chapter and Weston and do not install parking on the east side of Rutland Street as per the scheme approved by ITE at the 16th February ITE Meeting.

2.         Request staff to monitor the Springfield/St Albans and Springfield/Edgeware intersections for 12 months post implementation of the Papanui Parallel MCR Works to determine if the signalisation of the two intersections is required and if this is found, to plan for the implementation of the traffic signals in the next LTP.

3.         Note: That staff work with the Oratory Church to include time restricted parking outside the church.

Councillor East requested his vote again the resolutions be recorded.

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 


 

 

 

6.   Major Cycleway - Uni Cycle - Section Ngahere Street to Solway Avenue

 

Committee Consideration

Mike Mora, Community Board Chairperson of the Riccarton/Wigram Community Board joined the table for the discussion of this item.

Staff provided updated recommendations following a meeting with the Riccarton/Wigram Community Board on 2 May 2016.

The Committee thanked staff for their work on the process and the good consultation undertaken on this project.

 

Committee Resolved ITEC/2016/00026

Staff Recommendations and Committee Decisions under Delegation

Part C

That the Infrastructure, Transport and Environment Committee:

A.        Approve the scheme designs for the Uni-Cycle (Ngahere to Solway) project to proceed to detailed design and construction as per the Staff Recommendations 1 and 2, but to exclude Staff Recommendations 15c and 15d, and 16g and 16h, to allow further consultation to be undertaken with residents with regard to parking restrictions on the south side of Hinau Street from Clyde Road to Puriri Street.

B.         Request staff undertake additional consultation with residents on options for parking on the south side of Hinau Street.

C.         Request staff undertake additional consultation with residents for changes in priority at the Miro Street/Totara Street, and Hinau Street/Miro Street intersections.

 

1.         Approve the scheme designs for Ngahere Street, Totara Street, Miro Street, Hinau Street, Clyde Road, Ilam Road, Dovedale Avenue and Solway Avenue, proceed to detailed design and construction, as detailed in Attachment A in the agenda.

2.         Approve the scheme designs for University Drive, Ilam Fields and the widening of the shared path on the south side of Dovedale Avenue proceed to detailed design and construction, subject to University of Canterbury approval, as detailed in Attachment A in the agenda.

3.         Make the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974.

4.         For the purposes of the following resolutions: (1) An intersection of roadways is defined by the position of kerbs on each intersecting roadway ; and (2)  The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) If the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Committee meeting of 5 May 2016; and (4) If the resolution states "Note 2 applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the Committee resolutions on the Uni-Cycle Major Cycleway report at the Committee meeting of 5 May 2016.

5.         Ngahere Street – Existing Parking and Stopping Restrictions

a.         Approve that all existing parking and stopping restrictions on both sides of Ngahere Street commencing at its intersection with Totara Street and extending in an easterly direction to the head of the cul-de-sac be revoked. Note 1 Applies.

6.         Ngahere Street – Proposed Parking and Stopping Restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the north side of Ngahere Street, commencing at its intersection with Totara Street and extending in an easterly direction then following the northern and eastern kerb line (around the cul-de-sac) for a distance of 173 metres. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the south side of Ngahere Street, commencing at its intersection with Totara Street and extending in an easterly direction for a distance of 18 metres. Note 1 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the south side of Ngahere Street, commencing at a point 57 metres east of its intersection with Totara Street and extending in an easterly direction for a distance of 7 metres.

7.         Ngahere Street – Proposed Traffic control

a.         Approve the road marking changes on Ngahere Street from its intersection with Totara Street to the head of the cul-de-sac.

8.         Ngahere Street/Totara Street intersection

a.         Approve the road marking changes and traffic island changes at the Ngahere Street and Torara Street intersection as detailed on Attachment A in the agenda.

9.         Totara Street – Existing Parking and Stopping Restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Totara Street commencing at its intersection with Ngahere Street and extending in a northerly direction for a distance of 13 metres be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the east side of Totara Street commencing at its intersection with Ngahere Street and extending in a southerly direction for a distance of 107 metres be revoked. Note 1 Applies.

c.         Approve that all existing parking and stopping restrictions on the west side of Totara Street commencing at its intersection with Miro Street and extending in a northerly direction for a distance of 94 metres be revoked. Note 1 Applies.

d.         Approve that all existing parking and stopping restrictions on the west side of Totara Street commencing at its intersection with Miro Street and extending in a southerly direction for a distance of 18 metres be revoked. Note 1 Applies.

10.       Totara Street – Proposed Parking and Stopping Restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Totara Street, commencing at its intersection with Ngahere Street and extending in a northerly direction for a distance of 13 metres. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the east side of Totara Street, commencing at its intersection with Ngahere Street and extending in a south westerly direction for a distance of 24 metres. Note 1 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the east side of Totara Street, commencing at a point 61 metres southwest of its intersection with Ngahere Street and extending in a south westerly direction for a distance of 46 metres. Note 1 Applies.

d.         Approve that the stopping of vehicles be prohibited at any time on the west side of Totara Street, commencing at its intersection with Miro Street and extending in a southerly direction for a distance of 18 metres. Note 1 Applies.

e.         Approve that the stopping of vehicles be prohibited at any time on the west side of Totara Street, commencing at its intersection with Miro Street and extending in a northerly direction for a distance of 20 metres. Note 1 Applies.

f.          Approve that the stopping of vehicles be prohibited at any time on the west side of Totara Street, commencing at a point 55 metres north of its intersection with Miro Street and extending in a north easterly direction for a distance of 39 metres. Note 1 Applies.

11.       Totara Street – Proposed Traffic control

a.         Approve the road marking changes on Totara Street from its intersection with Ngahere Street to the intersection with Miro Street.

12.       Miro Street – Existing Parking and Stopping Restrictions

a.         Approve that all existing parking and stopping restrictions on the north side of Miro Street from its intersection with Totara Street to its intersection with Hinau Street be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the south side of Miro Street from its intersection with Totara Street to its intersection with Hinau Street be revoked. Note 1 Applies.

13.       Miro Street - Proposed Parking and Stopping Restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the north side of Miro Street, commencing at its intersection with Totara Street and extending in a north westerly direction for a distance of 19 metres. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the north side of Miro Street, commencing at its intersection with Hinau Street and extending in a south easterly direction for a distance of 16 metres. Note 1 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the south side of Miro Street, commencing at its intersection with Hinau Street and extending in a south easterly direction for a distance of 19 metres. Note 1 Applies.

d.         Approve that the stopping of vehicles be prohibited at any time on the south side of Miro Street, commencing at its intersection with Totara Street and extending in a north westerly direction for a distance of 18 metres. Note 1 Applies.

14.       Miro Street – Proposed Traffic control

a.         Approve the road marking changes on Miro Street from its intersection with Hinau Street to the intersection with Totara Street.

15.       Hinau Street – Existing Parking and Stopping Restrictions

a.         Approve that all existing parking and stopping restrictions on the north side of Hinau Street from its intersection with Clyde Road to its intersection with Puriri Street be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the north side of Hinau Street commencing from its intersection with Puriri Street and extending in an easterly then north easterly direction, for a distance of 184 metres be revoked. Note 1 Applies.

c.         Approve that all existing parking and stopping restrictions on the south side of Hinau Street from its intersection with Clyde Road to its intersection with Konini Street be revoked. Note 1 Applies.

d.         Approve that all existing parking and stopping restrictions on the south side of Hinau Street from its intersection with Konini Street to its intersection with Puriri Street be revoked. Note 1 Applies.

e.         Approve that all existing parking and stopping restrictions on the north side of Hinau Street from its intersection with Puriri Street and its intersection with Miro Street be revoked. Note 1 Applies.

f.          Approve that all existing parking and stopping restrictions on the east side of Hinau Street commencing at its intersection with Miro Street and extending in a northerly direction for a distance of 11 metres be revoked. Note 1 Applies.

16.       Hinau Street - Proposed Parking and Stopping Restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the north side of Hinau Street, commencing at its intersection with Clyde Road and extending in an easterly direction for a distance of 75 metres. Note 2 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the north side of Hinau Street, commencing at a point 137 metres east of its intersection with Clyde Road and extending in a easterly direction for a distance of 23 metres. Note 2 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the north side of Hinau Street, commencing at its intersection with Puriri Street and extending in a westerly direction for a distance of 19 metres. Note 2 Applies.

d.         Approve that the stopping of vehicles be prohibited at any time on the north side of Hinau Street, commencing at its intersection with Puriri Street and extending in an easterly direction for a distance of 17 metres. Note 1 Applies.

e.         Approve that the stopping of vehicles be prohibited at any time on the north side of Hinau Street, commencing at a point 40 metres east of its intersection with Puriri Street and extending in a easterly then north easterly direction for a distance of 36 metres. Note 1 Applies.

f.          Approve that the stopping of vehicles be prohibited at any time on the north east side of Hinau Street, commencing at a point 147 metres north east of its intersection with Puriri Street and extending in a north easterly direction for a distance of 37 metres. Note 1 Applies.

g.         Approve that the stopping of vehicles be prohibited at any time on the south side of Hinau Street, commencing at its intersection with Clyde Road and extending in an easterly direction to the intersection of Konini Street. Note 1 Applies.

h.         Approve that the stopping of vehicles be prohibited at any time on the south side of Hinau Street, between its intersection with Konini Street and extending in an easterly direction to the intersection with Puriri Street. Note 1 Applies.

i.          Approve that the stopping of vehicles be prohibited at any time on the south side of Hinau Street, commencing at its intersection with Puriri Street and extending in an easterly direction for a distance of 17 metres. Note 1 Applies.

j.          Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the southern side of Hinau Street, commencing at a point 17 metres east of its intersection with Puriri Street , and extending in an easterly then north easterly direction for a distance of 135 metres.  This restriction is to apply Monday to Friday, 9:00am to 5:00pm between March and November only. Note 1 Applies.

k.         Approve that the stopping of vehicles be prohibited at any time on the south east side of Hinau Street, commencing at its intersection with Miro Street and extending in a south westerly direction for a distance of 19 metres. Note 1 Applies.

l.          Approve that the stopping of vehicles be prohibited at any time on the east side of Hinau Street, commencing at its intersection with Miro Street and extending in a northerly direction for a distance of 11 metres. Note 1 Applies.

17.       Hinau Street - Traffic Controls

a.         Approve the road marking changes, kerb alignment changes, and raised speed platforms on Hinau Street from its intersection with Clyde Road to the intersection with Miro Street.

b.         Approve that the pathway on the north side of Hinau Street commencing at its intersection with Clyde Road and extending in an easterly direction for a distance of 60 metres as detailed on Attachment A in the agenda be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

c.         Approve that the pathway on the south side of Hinau Street commencing at a point 48 metres from its intersection with Konini Street and extending in a westerly direction for a distance of 15 metres as detailed on Attachment A in the agenda, be resolved as a shared pedestrian/bicycle pathway where bicycles can travel westbound only, in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

d.         Approve that a bicycle priority crossing be duly established in accordance with section 11.4(5) of the Land Transport Act - Traffic Control Devices Rule 2004 on Hinau Street located at a point 53 metres east of its intersection with Clyde Road.

e.         Approve that a Give Way Control be placed against Hinau Street on the west bound approach to the priority bicycle crossing located at a point 60 metres east of its intersection with Clyde Road, as detailed on Attachment A in the agenda.

f.          Approve that a Give Way Control be placed against Hinau Street on the east bound approach to the bicycle priority crossing located at a point 46 metres east of its intersection with Clyde Road, as detailed on Attachment A in the agenda.

18.       Existing Intersection – Clyde Road/Hinau Street intersection

a.         Approve that traffic controls at the intersection of Clyde Road and Hinau Street be revoked.

19.       New Intersection – Clyde Road/Hinau Street intersection

a.         Approve the lane marking changes, road surface changes and kerb alignment changes at the intersection of Clyde Road and Hinau Street, as detailed on Attachment A in the agenda.

b.         Approve that a Give-Way control be placed against Hinau Street at its intersection with Clyde Road.

20.       Konini Street - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Konini Street commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 20 metres be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the west side of Konini Street commencing at its intersection with Hinau Street and continuing in a southerly direction for a distance of 18 metres be revoked. Note 1 Applies.

21.       Konini Street - Proposed Parking and Stopping Restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Konini Street, commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 20 metres. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the west side of Konini Street, commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 18 metres. Note 1 Applies.

22.       Puriri Street - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Puriri Street commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 15 metres be revoked. Note 1 Applies. .

b.         Approve that all existing parking and stopping restrictions on the west side of Puriri Street commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 15 metres be revoked. Note 1 Applies.

c.         Approve that all existing parking and stopping restrictions on the west side of Puriri Street commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 13 metres be revoked. Note 1 Applies.

d.         Approve that all existing parking and stopping restrictions on the east side of Puriri Street commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 13 metres be revoked. Note 1 Applies.

23.       Puriri Street - Proposed parking and stopping restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Puriri Street, commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 15 metres. Note 2 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the west side of Puriri Street, commencing at its intersection with Hinau Street and extending in a southerly direction for a distance of 15 metres. Note 1 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the west side of Puriri Street, commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 13 metres. Note 1 Applies.

d.         Approve that the stopping of vehicles be prohibited at any time on the east side of Puriri Street, commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 13 metres. Note 2 Applies.

24.       Existing Intersection – Hinau Street/Puriri Street intersection

a.         Approve that all intersection traffic controls at the intersection of Hinau Street and Puriri Street be revoked.

25.       New Intersection – Hinau Street/Puriri Street intersection

a.         Approve the lane marking changes, kerb alignment changes, road surface changes and traffic islands at the intersection of Hinau Street and Puriri Street, as detailed on Attachment A in the agenda.

b.         Approve that a Stop control be placed against Puriri Street northern approach at its intersection with Hinau Street as detailed on Attachment A in the agenda.

c.         Approve that a Stop control be placed against Puriri Street southern approach at its intersection with Hinau Street as detailed on Attachment A in the agenda.

d.         Approve that a special vehicle lane for the use of eastbound bicycles only, be established on the north side of Hinaui Street against the kerb, commencing at a point 19 metres west of its intersection with the Puriri Street and extending in an easterly direction for a distance of 44 metres as detailed on Attachment A in the agenda.  This special vehicle lane is authorised under clause 13 of the CCC Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads and Traffic Lanes Restricted to Special Classes of Vehicles.

e.         Approve that a special vehicle lane for the use of westbound bicycles only, be established on the south side of Hinaui Street against the kerb, commencing at a point 17 metres east of its intersection with the Puriri Street and extending in an westerly direction for a distance of 44 metres as detailed on Attachment A in the agenda.  This special vehicle lane is authorised under clause 13 of the CCC Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads and Traffic Lanes Restricted to Special Classes of Vehicles.

26.       Clyde Road - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Clyde Road commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 79 metres be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the west side of Clyde Road commencing at its intersection with the access named and formed as University Drive and continuing in a southerly direction for a distance of 160 metres. Note 1 Applies.

27.       Clyde Road - Proposed parking and stopping restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Clyde Road, commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 79 metres. Note 2 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the west side of Clyde Road, commencing at its intersection with the access named and formed as University Drive and extending in a southerly direction for a distance of 160 metres. Note 2 Applies.

28.       Clyde Road - Existing Traffic Controls

a.         Approve that all traffic controls on Clyde Road from the intersection of Hinau Street and extending in a northerly direction for a distance of 121 metres be revoked.

29.       Clyde Road - Proposed Traffic Controls

a.         Approve the lane marking changes and kerb alignment changes on Clyde Road from the intersection of Hinau Street and extending in a northerly direction for a distance of 121 metres as detailed on Attachment A in the agenda.

b.         Approve that the pathway on the west side of Clyde Road commencing at a point 65 metres north of Kirkwood Avenue and extending in a northerly direction for a distance of 106 metres as detailed on Attachment A in the agenda be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

c.         Approve that the pathway on the east side of Clyde Road commencing at its intersection with Hinau Street and extending in a northerly direction for a distance of 37 metres as detailed on Attachment A in the agenda be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

d.         Approve that a pedestrian and bicycle road crossing, controlled by traffic signals in accordance with sections 6 and 8.5(3) of the Land Transport Act- Traffic Control Devices Rule 2004, be installed on Clyde Road located at a point 22 metres north of its intersection with Hinau Street.

30.       Ilam Road - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Ilam Road commencing at its intersection with the access named and formed as University Drive and extending in a northerly direction for a distance of 217 metres be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the east side of Ilam Road commencing at its intersection with the access named and formed as University Drive and extending in a southerly direction for a distance of 24 metres be revoked. Note 1 Applies.

c.         Approve that all existing parking and stopping restrictions on the west side of Ilam Road commencing at a point 176 metres south of its intersection with Maidstone Road and extending in a southerly direction for a distance of 241 metres be revoked. Note 1 Applies.

31.       Ilam Road - Proposed parking and stopping restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at its intersection with the access named and formed as University Drive and extending in a northerly direction for a distance of 217 metres.  This stopping restriction is to apply to the eastern side located on the western side of the traffic island (bicycle lane separation island) inclusive of gaps for access points as detailed on Attachment A in the agenda. Note 2 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the east side of Ilam Road, commencing at its intersection with the access named and formed as University Drive and extending in a southerly direction for a distance of 24 metres. Note 2 Applies.  This stopping restriction is to apply to the eastern side located on the western side of the traffic island (bicycle lane separation island) inclusive of gaps for access points as detailed on Attachment A in the agenda. Note 2 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the west side of Ilam Road, commencing at a point 176 south of its intersection with Maidstone Road and extending in an southerly direction for a distance of 241 metres.  This stopping restriction is to apply to the western side located on the eastern side of the traffic island (bicycle lane separation island) inclusive of gaps for access points as detailed on Attachment A in the agenda. Note 1 Applies.

32.       Ilam Road - Existing Traffic Controls

a.         Approve that the existing pedestrian crossing on Ilam Road, located at a point 121 metres south of its intersection with Montana Avenue be revoked.

b.         Approve that the existing pedestrian crossing on Ilam Road, located at a point 329 metres south of its intersection with Montana Avenue be revoked.

33.       Ilam Road - Traffic Controls

a.         Approve the lane marking changes, kerb alignment changes and traffic islands on Ilam Road from the intersection with the access named and formed as University Drive and extending in a northerly direction for a distance of 217 metres as detailed on Attachment A in the agenda.

b.         Approve the lane marking changes, kerb alignment changes and traffic islands on Ilam Road from the intersection with the access named and formed as University Drive and extending in a southerly direction for a distance of 24 metres as detailed on Attachment A in the agenda.

c.         Approve that a pedestrian crossing be duly established and marked in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004 on Ilam Road, located at a point 121 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

d.         Approve that a bicycle priority crossing be installed in accordance with section 11.4(5) of the Land Transport Rule -Traffic Control Devices Rule 2004 on Ilam Road located at a point 117 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

e.         Approve that a Give Way Control be placed against Ilam Road North on the southbound approach to the priority bicycle crossing located at a point 110 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

f.          Approve that a Give Way Control be placed against Ilam Road South on the northbound approach to the bicycle priority crossing located at a point 127 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

g.         That a pedestrian crossing be duly established and marked in accordance with Section 8.2 of the Land Transport Rule - Traffic Control Devices: 2004 on Ilam Road, located at a point 329 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

h.         Approve that a bicycle priority crossing be installed in accordance with section 11.4(5) of the Land Transport Rule -Traffic Control Devices Rule on Ilam Road located at a point 325 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

i.          Approve that a Give Way Control be placed against Ilam Road North on the southbound approach to the priority bicycle crossing located at a point 318 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

j.          Approve that a Give Way Control be placed against Ilam Road South on the northbound approach to the bicycle priority crossing located at a point 335 metres south of its intersection with Montana Avenue, as detailed on Attachment A in the agenda.

34.       Dovedale Avenue - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the south side of Dovedale Avenue commencing at a point 77 metres east of its intersection with Solway Avenue and continuing in an easterly direction for a distance of 56 metres be revoked. Note 1 Applies.

35.       Dovedale Avenue - Proposed parking and stopping restrictions

a.         Approve that the parking of vehicles be restricted to 90 degree angle parking on the south side of Dovedale Avenue commencing at a point 77 metres east of it intersection of Solway Avenue and extending in an easterly direction for a distance of 18 meters. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the south side of Dovedale Avenue, commencing at a point 95 west of its intersection with Solway Avenue and extending in an easterly direction for a distance of 20 metres. Note 1 Applies.

c.         Approve that the parking of vehicles be restricted to 90 degree angle parking on the south side of Dovedale Avenue commencing at a point 115 metres east of it intersection of Solway Avenue and extending in an easterly direction for a distance of 18 meters. Note 1 Applies.

36.       Dovedale Avenue - Traffic controls

a.         Approve lane marking changes, road texture changes and kerb alignment changes on Dovedale Avenue from the intersection of Solway Avenue to the intersection of Waimairi Road as detailed on Attachment A in the agenda.

b.         Approve that the pathway on the south side of Dovedale Avenue commencing at its intersection with Solway Avenue and extending to its intersection with Waimairi Road as detailed on Attachment A in the agenda be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

c.         Approve that a give-way control be placed against the northbound vehicles where the vehicle exit for the University intersects with the shared pedestrian/bicycle pathway on the south side of Dovedale Avenue.  The vehicle exit is located at a point 60 metres east of the intersection with Solway Avenue.

d.         Approve that a give-way control be placed against the northbound vehicles where the vehicle exit for the University intersects with the shared pedestrian/bicycle pathway on the south side of Dovedale Avenue.  The vehicle exit is located at a point 105 metres east of the intersection with Solway Avenue.

e.         Approve that a give-way control be placed against the northbound vehicles where the vehicle exit for the University intersects with the shared pedestrian/bicycle pathway on the south side of Dovedale Avenue.  The vehicle exit is located at a point 171 metres east of the intersection with Solway Avenue.

f.          Approve that a regulatory supplementary 'turning traffic give-way to pedestrians and cyclists' sign be installed in accordance with the Land Transport Rule: Traffic Control Devices 2004 10.5(2)(b) for left turning drivers from Dovedale Avenue to the University entrance/exit.  The vehicle exit is located at a point 171 metres east of the intersection with Solway Avenue.

g.         Approve that a regulatory supplementary 'turning traffic give-way to pedestrian and cyclists' sign be installed in accordance with the Land Transport Rule: Traffic Control Devices 2004 10.5(2)(b) for right turning drivers from Dovedale Avenue to the University entrance/exit.  The vehicle exit is located at a point 171 metres east of the intersection with Solway Avenue.

37.       Solway Avenue - Existing parking and stopping restrictions

a.         Approve that all existing parking and stopping restrictions on the east side of Solway Avenue commencing at its intersection with Dovedale Avenue and extending in a north easterly direction for a distance of 25 metres be revoked. Note 1 Applies.

b.         Approve that all existing parking and stopping restrictions on the east side of Solway Avenue commencing at its intersection with Dovedale Avenue and extending in a south westerly direction for a distance of 34 metres be revoked. Note 1 Applies.

c.         Approve that all existing parking and stopping restrictions on the west side of Solway Avenue commencing at its intersection with Glenside Avenue and extending in a north easterly direction for a distance of 72 metres be revoked. Note 1 Applies.

38.       Solway Avenue - Proposed parking and stopping restrictions

a.         Approve that the stopping of vehicles be prohibited at any time on the east side of Solway Avenue commencing at its intersection with Dovedale Avenue and continuing in a north easterly direction for a distance of 25 metres. Note 1 Applies.

b.         Approve that the stopping of vehicles be prohibited at any time on the east side of Solway Avenue commencing at its intersection with Dovedale Avenue and continuing in a south westerly direction for a distance of 34 metres. Note 1 Applies.

c.         Approve that the stopping of vehicles be prohibited at any time on the west side of Solway Avenue commencing at its intersection with Glenside Avenue and continuing in a north easterly direction for a distance of 72 metres. Note 1 Applies.

39.       Solway Avenue - Existing Traffic controls

a.         Approve that all traffic controls on Solway Avenue at its intersection with Dovedale Avenue be revoked.

40.       Solway Avenue - Traffic controls

a.         Approve lane marking changes, traffic island changes and kerb alignment changes as detailed on Attachment A in the agenda.

b.         Approve that a give-way control be placed against Dovedale Avenue at the intersection with Solway Avenue as detailed on Attachment A in the agenda.

c.         Approve that the pathway on the west side of Solway Avenue commencing at a point 12 metres north of Glenside Avenue and extending for a distance of 25 metres as detailed on Attachment A in the agenda be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004.

d.         Approve that a special vehicle lane for the use of northbound bicycles only, be established on the west side of Solway Avenue against the kerb, commencing at its intersection with Glenside Avenue and extending in a north easterly direction for a distance of 72 metres as detailed on Attachment A in the agenda.  This special vehicle lane is authorised under clause 13 of the CCC Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads and Traffic Lanes Restricted to Special Classes of Vehicles.

e.         Approve that a special vehicle lane for the use of southbound bicycles only, be established on the east side of Solway Avenue against the kerb, commencing at a point 25 metres northeast of its intersection with the Dovedale Avenue and extending in a south-easterly direction for a distance of 68 metres as detailed on Attachment A in the agenda.  This special vehicle lane is authorised under clause 13 of the CCC Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads and Traffic Lanes Restricted to Special Classes of Vehicles.

41.       Miro Street/Totara Street and Hinau Street/Miro Street  intersection

a.         Recommend that the traffic resolutions required for the implementation of these two intersections are brought back to the IT&E committee following additional consultation.

42.       Trees

a.         Approve that four trees be removed at the western end of Hinau Street, outside number 48 Clyde Road and 106 Hinau Street, as detailed on Attachment A in the agenda. 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

Councillor Cotter left the meeting at 10.23am and returned at 10.26am.

The meeting adjourned from 10.33am to 10.44am

 

8.   Contractor Parking Permits For Residential Homes

 

Committee Consideration

The Committee considered the staff report and noted that Dr Stuart Gowland was unable to attend the meeting to make a deputation and a request has been forwarded for a deputation to the Council meeting on 26 May 2016.

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Endorse the current permission based approach to granting dispensation for contractors' vehicles that need to be parked for extended periods in streets/areas where parking restrictions apply.

 

Committee Decisions under Delegation

The Committee made no decisions under delegation.

 

Committee Decided ITEC/2016/00027

Part A

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Endorse the current permission based approach to granting dispensation for contractors' vehicles that need to be parked for extended periods in streets/areas where parking restrictions apply.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 


 

 

9.   Avon Temporary Stopbanks Management

 

Committee Consideration

Councillor Livingstone joined the table for the discussion of this item.

The Committee considered the staff report and noted that the Part A report containing the Committee Recommendations will be considered at the Council meeting on 12 May 2016.

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Grant approval for the fast-tracked sandbag replacement construction works to be procured under existing staff delegations.

2.         Progress the preferred Temporary Stopbanks Management option (Option 1) to detailed design, consenting and construction.    

 

Committee Decisions under Delegation

Part C

The Committee made no decisions under delegation.

 

Committee Decided ITEC/2016/00028

Part A

That the Council recommend that the Council:

1.         Grant approval for the fast-tracked sandbag replacement construction works to be procured under existing staff delegations.

2.         Progress the preferred Temporary Stopbanks Management option (Option 1) to detailed design, consenting and construction.    

Councillor Cotter/Councillor Scandrett                                                                                                               Carried

 

Secretarial Note:  This item was considered by the Council at its meeting on 12 May 2016.

 


 

 

10. Transport Unit - Quarterly Report

 

Committee Consideration

The Committee considered the staff report.

 

Committee Resolved ITEC/2016/00029

Staff Recommendations and Committee Decisions under Delegation

Part B

That the Infrastructure, Transport and Environment Committee receive the Transport Unit Quarterly Report for March 2016.

Councillor Scandrett/Councillor East                                                                                                                   Carried

 

 

11. Three Waters and Waste - March and April 2016 Report

 

Committee Consideration

The Committee considered the staff report.

 

Committee Resolved ITEC/2016/00030

Staff Recommendations and Committee Decisions under Delegation

Part B

That the Infrastructure, Transport and Environment Committee:

1.         Receive the information in the attached Three Waters and Waste March and April 2016 report.

Councillor East/Councillor Cotter                                                                                                                          Carried

 


 

 

12. Zone Committees' Annual Reports

 

Committee Consideration

Steve Lowndes, Chairperson of the Banks Peninsula Water Management Zone Committee, Christine Robb, Programme Manager for Environment Canterbury (on behalf of Arapata Reuben, Chairperson of the Christchurch West Melton Water Management Zone Committee who gave his apologies for absence) and Ian Whitehouse, Facilitator for the Selwyn Waihora Zone Committee joined the table to present the Zone Committees' Annual Reports.

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee receive the information in the Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora zone Committees' annual reports.

 

Committee Resolved ITEC/2016/00031

Committee Decisions under Delegation

Part C

That the Infrastructure, Transport and Environment Committee receive the information in the Christchurch-West Melton, Banks Peninsula and Selwyn-Waihora zone Committees' annual reports.

Councillor Cotter/Councillor Clearwater                                                                                                            Carried

 

Committee Decided ITEC/2016/00032

Part A

That the Infrastructure, Transport and Environment Committee recommend that the Council support the Christchurch West Melton Zone Committee to work with Environment Canterbury and other Territorial Authorities to ask Central Government to develop national measures and industry standards to reduce contaminants from metal roofs and brake pads to improve water quality.

Councillor Cotter/Councillor Clearwater                                                                                                            Carried

 


 

 

13. Briefing - Christchurch Road Safety Action Plan

 

Committee Consideration

Staff presented a briefing to the Committee on the Christchurch Road Safety Action Plan. The Committee requested that staff return to the next meeting to provide a further briefing.

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee receive the information.

 

Committee Resolved ITEC/2016/00033

Committee Decisions under Delegation

Part C

That the Infrastructure, Transport and Environment Committee receive the information and request a report on road safety resources and how they are matched to risk and ways to encourage people on to bicycles, including events.

Deputy Mayor/Councillor Cotter                                                                                                                          Carried

 

  Deputy Mayor Buck left the meeting at 12.37pm.

14  Resolution to Exclude the Public

 

Committee Resolved ITEC/2016/00034

Part C

That at 12.37pm the resolution to exclude the public set out on pages 171 of the agenda be adopted.

Councillor Clearwater/Councillor Scandrett                                                                                                        Carried

 

The public were re-admitted to the meeting at 12.46pm.

   

Meeting concluded at 12.46pm.

 

CONFIRMED THIS 2ND DAY OF JUNE 2016

 

Councillor Phil Clearwater

Chairperson


Council

26 May 2016

 

 

14.    Parking Restrictions Subcommittee Chairperson's Report

Reference:

16/500527

Contact:

Phil Clearwater

Phil.clearwater@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the Council's approval for a change in the membership of the Parking Restrictions Subcommittee.

 

2.   Staff Recommendations

That the Council:

1.         Amend the membership of the Parking Restrictions Subcommittee as follows:

a.         That the Operations Manager - Transport be replaced by the Head of Planning and Strategic - Transport, with immediate effect.

 

 

3.   Key Points

3.1       At its meeting on 10 December 2015 the Council resolved to adopt the new Delegations Register which included a change in the central city parking restriction delegations.

3.2       Prior to the Council resolution on 10 December 2015 the parking delegations for the central city area contained in Plan A, lay with staff.  The Council's adoption of the new Delegations Register saw these delegations transferred to a newly formed Parking Restrictions Subcommittee (refer Attachment 1).

3.3       The Parking Restrictions Subcommittee consists of four members, Councillor Clearwater (Chairperson), General Manager City Services, Head of Transport and Operations Manager (Transport), with a quorum of three. 

3.4       At its first meeting on 29 April 2016, the Subcommittee discussed an issue where the staff on the Parking Restrictions Subcommittee are also the staff authorising the reports being presented for consideration.  The subcommittee considered that this was not best practice and could be perceived as a conflict of interest.

3.5       To alleviate this, the Subcommittee recommends to the Council that its membership be amended by replacing the Operations Manager (Transport) with the Head of Planning and Strategic Transport.   As well as reducing the risk of potential conflicts the appointment of the Head of Planning and Strategic Transport also provides a strategic balance to the Subcommittee.

 

Attachments

No.

Title

Page

a  

Parking Restrictions Subcommittee Delegation and Membership Including Plan A

151

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Margaret Henderson

Committee Advisor

Approved By

David Adamson

General Manager City Services

  


Council

26 May 2016

 

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Council

26 May 2016

 

 

15.    GHD Recommendations for the Terms of Reference and Membership of the Panel to Peer Review the Tonkin & Taylor Ltd 2015 Coastal Hazard Assessment Stage Two Report

Reference:

16/357869

Contact:

Brendan Anstiss

Brendan.Anstiss@ccc.govt.nz

941 8472

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Council to approve the recommendations from GHD for the Terms of Reference and the panel of experts to undertake the peer review of the Tonkin & Taylor Ltd 2015 Coastal Hazards Assessment Stage Two Report.

Origin of Report

1.2        This report arises from Council resolution CNCL/2015/00102 in December 2015:

"a. Direct staff to seek a further peer review of the Coastal Hazards Assessment (Tonkin and Taylor 2015)

b. The peer review be conducted as soon as practicable by a panel of scientific experts, the details of which will be determined after consultation with affected communities."

Background

1.3          The Council has engaged Mr Maurice Hoban from GHD to independently project manage the further peer review of the Tonkin & Taylor Ltd 2015 report.  This provides a degree of separation from Council as per the request from some coastal hazard group/s and Councillor/s.  In this regard, it is important to note that the recommendations made by Mr Hoban are his recommendations and have not been influenced or directed by Council staff.  

We are aware that extensive consultation with affected communities has been undertaken, led by Mr Hoban.  This is detailed in his Terms of Reference.  

There is some red text included in the Terms of Reference.  This is for reference only and will not be included in the final Terms of Reference as provided to the panel.

 

2.   Staff Recommendations

That the Council:

a.         Approve the attached Terms of Reference (dated May 2016) prepared by Mr Maurice Hoban of GDB, for a peer review panel to undertake a review of the Tonkin & Taylor Ltd 2015 Coastal Hazards Assessment Stage Two Report.

b.         Approve the recommended list of experts to form the panel to peer review the Tonkin & Taylor Ltd 2015 Coastal Hazards Assessment Stage Two Report.

 

 

3.   Key Points

3.1       This report supports the Council's Long Term Plan (2015 - 2025):

3.1.1   Activity:

·     Level of Service:  17.0.24 Provision of strategic advice on the natural hazards issues facing the city

 

 

 

Attachments

No.

Title

Page

a  

Terms of Reference for Peer Review of Tonkin & Taylor Coastal Hazard Assessment 2015 Report.

157

 

 

Signatories

Author

Clive Appleton

Team Leader Natural Environment

Approved By

Brendan Anstiss

General Manager Strategy and Transformation

  


Council

26 May 2016

 

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26 May 2016

 

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26 May 2016

 

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26 May 2016

 

 

16.    Town Hall Site Development - Orion Easements

Reference:

16/421697

Contact:

Barry Woodland

Barry.woodland@ccc.govt.nz

941-5952

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to approve the granting of an electricity easement over Council reserve land (forming part of the Town Hall site) associated with the provision of upgraded electrical supply to the redeveloped Town Hall complex.

1.2       The Council is also requested, should it approve the granting of the easement, to give the consent of the Minister of Conservation to the easement acting under the delegated authority of the Minister of Conservation.

1.3       The easement, as shown 'H' on plan RPS 1416 (Attachment A), comprises an above-ground sub-station.

Origin of Report

1.4       This report is being submitted to Council arising from an application by Orion New Zealand (Orion) for a package of easements over Council land at the Town Hall site. All of these easements, with the exception of easement H, are capable of being granted under staff delegated authority.

1.5       However, staff do not have a delegation to make a decision with regard to easement H as it traverses a parcel of land within the Town Hall site held as local purpose reserve under the Reserves Act 1977 and comprises an above-ground structure.

1.6       The Hagley/Ferrymead Community Board would ordinarily have the delegated authority of Council to make a decision on the granting of the proposed easement. However, as the Town Hall is a metropolitan asset and is situated within the Four Avenues, and in the interests of expediting the process, the decision to grant the easement has been referred direct to Council (along with a request for it (Council) to also exercise its delegation to consent on behalf of the Minister of Conservation). 

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing this matter against the Council's Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Council acting in the capacity of land owner:

1.         Approve pursuant to Section 48(1) (d) of the Reserves Act 1977, the granting of an electricity easement to Orion over Part Section 1189 Town of Christchurch shown as easement H on the plan RPS 1416 attached as Attachment A to this report subject to:

a.         No objections being received and upheld in response to the pending public notice (in relation to easement H).

b.         The consent of the Minister of Conservation.

c.         All necessary statutory consents under, but not limited to, the Resource Management Act and Building Control Act being obtained by Orion.

d.         Orion as the applicant meeting all costs associated with creating the easement with a one-off compensation payment being waived.

e.         Orion liaising with Council's Town Hall Development project manager regarding access, programming, health & safety, construction and remediation activities associated with constructing the electrical infrastructure in/on the reserve.

2.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to conclude negotiations to finalise the terms of an easement agreement with Orion including the signing of any associated documentation to implement the easement proposed by this report and to protect the Council's interests. 

3.         Recommend that the Christchurch City Council, acting in the capacity of holding a delegated authority from the Minister of Conservation, resolve to;

a.         Subject to and conditional on recommendations 1a, c, d, e consent to the granting of the easement to Orion for electricity purposes as outlined in this report.

b.         Note that, if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation with this panel, under the delegated authority of Council, to receive, consider such submissions in opposition and determine if those submissions should be upheld or not.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Facilities and Infrastructure Rebuild

·     Level of Service: 13.7.1 Delivery of the rebuild infrastructure and facilities capital programme

4.2       The following feasible options have been considered:

·     Option 1 - Grant the Easement (preferred option)

·     Option 2 - Decline the application to grant the easement.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The easement will allow the works to complete the electrical installations required for the Town Hall Development project.

·     The proposed works are consistent with the resource and building consent approvals received for the Town Hall development.

·     The Town Hall Development works (and proposed easement works) are considered to be complimentary to the established existing use, scale and public use of the wider site.

·     Ensuring the security of electricity supply to this major metropolitan community facility for the public benefit.

·     In context, and given the long established use of the site (and reserve) as a Town Hall, it is considered that there are no directly affected parties to this application.

·     The proposal is considered to be consistent with the Christchurch Central Recovery Plan and community outcomes under the liveable city strategic direction.

4.3.2   The disadvantages of this option include:

·     The above-ground substation - considered minor in the context of the site and reserve as a whole.

 

5.   Context/Background

Town Hall Site Development

5.1       The Town Hall is a key, metropolitan, community facility within the Four Avenues which is currently being extensively redeveloped and refurbished following damage sustained during the 2010/2011 earthquakes. 

5.2       Fundamental to the Town Hall development, and the electrical supply enhancements required to support the redeveloped facility, is the requirement for the two original basement sub-stations to be relocated to new locations outside the building envelope together with connecting cableways. The location of the two new sub-stations are shown as 'D' and 'H' on Attachment A. Resource and building consent approvals for the location, scale and specifications for the two substations and associated cableways have been secured.

Orion Application

5.3       In addition to the two new sub-stations and connecting cableways, Orion has also requested that the all other existing cableways on the site, together with the supply cables to the street lights located on the Kilmore Street frontage (which fall within the Town Hall site boundary, as opposed to in legal road), be protected by way of easements in gross.

Easements

5.4       These easements (shown A to O on Attachment A) traverse the Town Hall site which is held by way of eleven separate land parcels. These parcels are all owned by Council in fee simple with the exception of Town Section 1189 which is classified as local purpose (Town Hall) reserve.

5.5       All of the easements, with the exception of easements H and I, traverse fee simple land parcels and can be granted under staff delegated authority.  

5.6       Easements H and I traverse Town Section 1189 which is held as reserve under the Reserves Act 1977.

5.7       Section 48 of the Reserves Act 1977 ('the Act') provides that the Council with the consent of the Minister of Conservation, may grant easements for rights of way and other services over reserve land. In this case Section 48 (1) (d) 'an electrical installation or work, as defined in Section 2 of the Electricity Act 1992', applies.

5.8       Under Section 48 (2) of the Act it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (Section 48 (3) of the Act).

5.9       Easement I, which extends to an area of 78m2 (subject to final survey), relates to underground cableways. As the ground will be fully remediated post-installation, the works will not permanently affect the reserve or public rights. Therefore, this easement is capable of being granted under staff delegated authority. Public notification is not required.

5.10    Easement H comprises an above-ground sub-station with an area of 23m2 and height of 3.8m. As this does not comply with the requirements of Section 48 (3) of the Act public notice of the intended easement will need to be given in accordance with Sections 119 and 120 (1) (b) of the Act.

5.11    By way of mitigation the sub-station will be appropriately landscaped. Also, in context: the easement forms a very small part of the wider reserve area (3463m2); the sub-station is situated adjacent to an existing pathway which has been used principally (but not exclusively) for Town Hall service access for many years, and; the reserve forms an implicit part of the wider Town Hall site and current (fully consented) redevelopment proposals.  

5.12    It is normal policy of Council that a one-off compensation fee as decided by independent valuation is payable to Council for the privilege of gaining an encumbrance on the Council's title. In this case, as the benefit of the easement principally lies with Council as Orion are providing power supply to the Town Hall complex, it is considered that it would be unreasonable to require a compensation payment. The use of the easement area will remain largely unchanged and the effects of the works and easement to the public are assessed as minimal. The easements are required to record Orion's rights of access and its obligation to maintain the sub-station and cableways moving forward for the benefit of Council.

5.13    Agreement in principle is held with Orion on the terms of the easement with formal agreement to be finalised.

Consent of the Minister of Conservation

5.14    In exercising the consent of the Minister of Conservation the Council should be satisfied that due procedure has been followed and in this respect the Council should have regard to the following matters:

5.14.1 The land affected by the application is a reserve subject to the provisions of the Reserves Act 1977.

5.14.2 The easement being applied for fall within the purposes specified in Section 48 (1) of the Act.

5.14.3 The provisions of Section 48 (2) (public notification) have been complied with or that a waiver can be given to this requirement under Section 48 (3).

5.14.4 Section 4 of the Conservation Act 1987 (this Act shall be interpreted and administered as to give effect to the principles of the Treaty of Waitangi) meaning that in consenting to transactions under the Reserves Act 1977 consideration is to be given to the requirement or otherwise consult with Iwi.

5.15    It is confirmed that the subject land is a reserve, the Council's title CB27K/843 recording this interest. Section 48 (1) (d) of the Act allows the Council to grant easements for electricity purposes. The public notification of easement H will be undertaken and the consent of the Minister will be subject to no objections being received and upheld.

5.16    With regard to consulting with Iwi, a statement of Ngai Tuahuriri cultural values for remediation of the site was invited and received during the initial project planning and resource consenting process. Although not identified as a site of specific significance in the City Plan, the Town Hall site is located within the Four Avenues which is deemed an area of high archaeological potential. Accordingly an Accidental Discovery Protocol approved by the Historic Places Trust is attached as a condition to the construction works associated with the resource consent (which includes approved consent for the two new sub-stations).

5.17    In broad context it is not considered that further consultation with Iwi is necessary given the consultation which was undertaken during the resource consent process and that the impact of the sub-station is considered minor in terms of the wider reserve. However, as the title is also subject to Part 9 of the Ngai Tahu Claims Settlement Act, it is proposed, as a courtesy and as part of the statutory public notification process, to provide Ngai Tahu (via Mahaanui Kurataiao Ltd) with a separate copy of the Public Notice for review and comment.  

 


 

6.   Option 1 - Staff Recommendation (preferred)

Option Description

6.1       Adopt the staff recommendation to grant the easement to Orion subject to the conditions stipulated.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Mahaanui Iwi Management Plan (MIMP) contains policies relating to earthwork activities. In this instance, given that there are no known sites of cultural significance in immediate proximity and that sediment run-off into the adjacent waterway is not an issue, the works are considered to be consistent with the framework of the plan. As a further safeguard the wider redevelopment (and easement) works will be subject to an Accidental Discovery Protocol.

Community Views and Preferences

6.4       A statutory notification process is to be undertaken to determine if there are any views in opposition to the proposal. The response to this notification will be the formal indication of the community to the intended easement.

Alignment with Council Plans and Policies

6.5       This option is considered to be consistent with Council’s Plans and Policies. The Town Hall Development project is incorporated into the 2013-16 Three Year Plan (reference ID 1024).

Financial Implications

6.6       Cost of Implementation - negligible, staff time.

6.7       Maintenance / Ongoing Costs - not applicable, to be met by applicant.

6.8       Funding source - non-recoverable costs from operational budget.

Legal Implications

6.9       Section 48 (1) (d) of the Reserves Act 1977 enables Council with the consent of the Minister of Conservation, to grant easements over public reserve, in this case for an installation of electrical work.

Risks and Mitigations

6.10    Easement protocol is still subject to successful completion (including the public notification process) of the Reserves Act procedures. The proposal is a permitted activity under the City Plan rules and was incorporated into the resource consent (RMA920027821) which was granted on a non- notified basis on 8 June 2015 for the wider Town Hall development.

Implementation

6.11    Implementation dependencies - no known dependencies.

6.12    Implementation timeframe - the works are scheduled to commence imminently.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   The easement will allow the works to complete the electrical installations required for the Town Hall Development project.

·   The proposed works are consistent with the confirmed resource and building approvals received for the Town Hall Development.

·   The Town Hall Development works (and proposed easement works) are considered to be complimentary to the existing use, scale and public use of the wider site.

·   Ensuring the security of electricity supply to this major metropolitan community facility for the public benefit.

·   In context, and given the long established use of the site (and reserve) as a Town Hall, there are no directly affected parties in this application.

·   The proposal is considered to be consistent with the Christchurch Central Recovery Plan and community outcomes under the liveable city strategic direction.

6.14    The disadvantages of this option include:

·   The above-ground sub-station - considered minor in the context of the site and reserve as a whole.

7.   Option 2 - Decline Application

Option Description

7.1       Decline the application ie do not approve the grant of the electricity easement to Orion as requested.

Significance

7.2       The level of significance of this option is medium which differs from section 2 of this report due to the importance: to Orion of securing the easement to protect their access rights, and; to Council to ensure electricity supply to the Town Hall Development.

Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Orion and Council are specifically affected by this option given to the need to ensure, and legally protect, electrical supply to the Town Hall site.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency - the decision could precipitate the failure to secure adequate electricity supply to the Town Hall site.

7.5.2   Reason for inconsistency - not consistent with the Council's policy to deliver the rebuild facilities capital programme to the population of Christchurch.

7.5.3   Amendment necessary - no.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance / Ongoing Costs - not applicable.

7.8       Funding source - not applicable.

Legal Implications

7.9       Possible challenge by Orion to unreasonably declining the easement with the consequence that Orion could not legally take steps to protect critical electrical infrastructure.  

Risks and Mitigations

7.10    Inadequate power supply to the Town Hall complex. Mitigation measures (if any) have not been investigated by Council.

Implementation

7.11    Implementation dependencies - none.

7.12    Implementation timeframe - immediate.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Avoid construction work in a relatively marginal part of the reserve which has not / is not frequently accessed by the public.

7.14    The disadvantages of this option include:

·   Removing a practical, legal and statutory solution to the provision of upgraded electrical supply to the redeveloped Town Hall complex. 

·   Not considered to be in the interest of facilitating the successful delivery of a key Council capital rebuild facility.

·   Would be considered inconsistent with the Christchurch Central Recovery Plan and community outcomes under the liveable city strategic direction. 

 

Attachments

No.

Title

Page

a  

Proposed Easements Plan

288

b  

Sketch Example of Sub-Station

289

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Woodland

Property Consultant

Approved By

Angus Smith

Shaun Hubbard

David Adamson

Manager Property Consultancy

Head of Vertical Capital Delivery & Professional Services

General Manager City Services

  


Council

26 May 2016

 

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Council

26 May 2016

 

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Council

26 May 2016

 

 

17.    Community Organisation Loan Scheme - Canterbury Indoor Bowls Association

Reference:

16/496487

Contact:

Mike Pursey

Mike.pursey@ccc.govt.nz

941 6386

 

 

1.   Purpose of Report

1.1       This report is to provide information to the Council to assist in its loan allocation decision when considering eligible applications from community organisations to the Community Organisations Loan Scheme.

 

2.   Staff Recommendations

That the Council:

1.         Receive the information in this report and the attached Community Loans Scheme Decision Matrix.

2.         Approve a loan of $135,000 at the rate of 4.5% interest per annum, over a ten year repayment term to contribute towards the rebuild of The Canterbury Indoor Bowls Association Inc. Bowling Hall, subject to:

·    Provision of a first ranking Mortgage over the property at 25 Kearneys Rd, to ensure on-going Council awareness of any future secured lending which may be entered into by the Association.

3.         Delegates authority to the Team Leader Community Funding to require such security from Canterbury Indoor Bowls Association for repayment of the loan, and to implement such security arrangements on behalf of the Council.

 

 

3.   Key Points

3.1       The total amount of the funding available in the Community Organisation Loan Scheme for new applicants as at 31 March 2016 is $1,639,561.

3.2       One eligible application to the Community Organisation Loan Scheme has been received, with a loan funding request totalling $135,000.

3.3       A Decision Matrix is provided to assist the Council in its deliberations.  The matrix details the loan funding request from the applicant organisation and provides information, commentary and recommendations from staff.

3.4       The Community Organisations Loan Scheme is a revolving fund and distributions from the fund are dependent on all loan recipients being able to meet and service their debts as they fall due.

3.5       The Community Organisations Loan Scheme is a low-interest finance scheme designed to assist not-for-profit community organisations to improve or develop new or existing sport, recreation or community facilities and major projects.   The loan interest rate is currently set at 4.5% per annum.  The Council has the ability to award loan terms up to a maximum of ten years.

 

Attachments

No.

Title

Page

a  

Matrix - Canterbury Indoor Bowls Association

293

 

 

Signatories

Author

Mike Pursey

Team Leader Community Funding

Approved By

Jenny Hughey

Jason Rivett

Mary Richardson

Head of Community Support, Governance & Partnerships

Finance Business Partner

General Manager Customer & Community

  


Council

26 May 2016

 

PDF Creator


Council

26 May 2016

 

 

18.    Joint Design Approvals Board Delegation

Reference:

16/504616

Contact:

John Higgins

john.higgins@cc.govt.nz

941 8224

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to revoke a delegation relating to the Joint Design Approvals Board from the Council's delegation register.

Origin of Report

1.2       This report is staff generated as a result of the expiry of the Christchurch Earthquake Recovery Act 2011.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy as it is simply reflecting a legislative change.

 

3.   Staff Recommendations

That the Council resolve to revoke the following delegation:

"Nominees from the Christchurch City Council, Canterbury Earthquake Recovery Authority (CERA), Te Runanga o Ngai Tahu delegated to the Board the Council’s functions, powers and duties to make decisions on applications under Rules 2.2.2 and 2.2.3, urban design matters and outline development plans in the New Central City Business Zone."

 

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2015 - 2025).

4.2       The following option has been considered:

·     That the delegation to the Joint Design Approvals Board be removed from the delegations register.

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantage of this option include:

·     It gives effect to a legislative change.   The delegation to the Joint Design Approvals Board is no longer required following the expiry of the Christchurch Earthquake Recovery Act 2011.

·     The delegation can no longer be given effect to as the Christchurch Earthquake Recovery Authority no longer exist.

·     It reduces the cost of processing resource consent applications.

4.3.2   The disadvantages of this option include:

·     It changes a decision making process that has been in place since 2012.  

·     The Board is seen as a partnership approach to decision making for resource consent applications in the Central City Core.

 

5.   Context/Background

 

5.1       The Christchurch Central City Recovery Plan in 2012 included a statutory direction (Page 103):

"Decisions on whether consent should be granted will be made by a delegated decision-making body comprising one accredited representative with an appropriate understanding of urban design considerations from each of CERA, Christchurch City Council and Te Runanga o Ngai Tahu."

5.2       In effect, this direction required resource consent applications in the Central City Central Core zone which triggered urban design matters to be decided by the joint decision making body.  

5.3       With the expiry of the Canterbury Earthquake Recovery Act 2011 in April 2016, the Canterbury Earthquake Recovery Agency also finished.   Legal advice obtained from the Legal Services Unit is that, since one of the agencies involved in the decision making process ceases to exist, the direction can no longer be given effect to.   This matter has also been discussed with staff from the Department of Prime Minister and Cabinet (Christchurch Group) and they have advised that they agree with this interpretation.

5.4       A related issue is that a delegation exists which gives effect to the direction.  It reads at Page 195 of the Council's delegations register:

"Nominees from the Christchurch City Council, Canterbury Earthquake Recovery Authority (CERA), Te Runanga o Ngai Tahu delegated to the Board the Council’s functions, powers and duties to make decisions on applications under Rules 2.2.2 and 2.2.3, urban design matters and outline development plans in the New Central City Business Zone".

5.5       As the direction is no longer able to be given effect to, it is recommended to remove the associated delegation in Council's register.  The delegation cannot be given effect to as the Christchurch Earthquake Recovery Authority no longer exists.  The effect of this is that decision making would default to existing delegations for decision making on resource consent applications.    

5.6       Staff are intending to explore alternative options for decision making on resource consent applications in the Central City Business Zone (Core).   It is however important to remove this delegation now as it is in conflict with the decision making process that can be achieved.  There is also potential for confusion and an element of legal risk exists if a delegation is not being adhered to.  

 


 

6.   Option 1 - Remove delegation referring to the Joint Design Approvals Board

Option Description

6.1       This option is to remove the delegation to the Joint Design Approvals Board in the Council's delegations register.  

Significance

6.2       The level of significance of this option is low as it consistent with section 2 of this report. 

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does specifically impact Ngāi Tahu, their culture and traditions.

6.4       The Joint Design Approvals Board does cease to operate which Ngai Tahu is part of.   However, that occurred with the cessation of the Canterbury Earthquake Recovery Act 2011 and this is a consequential amendment to the Council's delegation register.

Community Views and Preferences

6.5       This report is simply removing a delegation to reflect a legislative change.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - Nil

6.8       Maintenance / Ongoing Costs - Nil

6.9       Funding source - Nil

Legal Implications

6.10    The removal of the delegation reduces the legal risk of having a delegation that cannot practicably be given effect to.

Risks and Mitigations

6.11    The removal of the delegation mitigates any risk from having a delegation that cannot practicably be given effect to.

Implementation

6.12    Implementation dependencies  - Nil

6.13    Implementation timeframe - Immediate

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   It tidies up a delegation that is obsolete and removes any potential risk of acting inconsistently with a delegation.

6.15    The disadvantages of this option include:

·   It is considered that there are no disadvantages as it is a consequential action from the expiry of the Canterbury Earthquake Recovery Act 2011.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Higgins

Head of Resource Consents

Approved By

Peter Sparrow

General Manager Consenting & Compliance

  


Council

26 May 2016

 

 

19.    2016 Christchurch City Elections - Order of Candidates' Names on Voting Documents

Reference:

16/523836

Contact:

Jo Daly

jo.daly@ccc.govt.nz

941 8581

 

 

1.   Purpose of Report

1.1       This purpose of this report is to seek a decision from the Christchurch City Council (the Council) on the order in which candidates' names are to be shown on the voting documents used for the 2016 local election for Mayor, Councillors and Community Board members. 

 

2.   Staff Recommendations

That the Council resolve that:

1.         The names of the Mayoral, Council and Community Board candidates at the 2016 Christchurch City Council elections be arranged in random order.

 

 

3.   Key Points

3.1       Clause 31 of the Local Electoral Act Regulations 2001 allows the Council to decide on the order of candidates' names on voting documents.  The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order or random order.  The features of each arrangement are described below:

1.1.1   Alphabetical order of surname
The order used for all local authority elections prior to 2004 and is self-explanatory.

1.1.2   Pseudo-random order
An arrangement where the order of the names of candidates is determined randomly and all voting documents use that order.

1.1.3   Random order
An arrangement where the order of the names of candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

3.2       Before the electoral officer gives further public notice under section 65(1) of the Local Electoral  Act 2001, a local authority may determine, by a resolution, which order, the candidates' names are to be arranged on the voting document.  If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname. 

3.3       If a local authority has determined that pseudo-random order is to be used, the electoral officer, must state in the notice given under section 65(1) of the Act, the date, time and place at which the order of candidates' names will be arranged and any person is entitled to attend.

3.4       The Council used random order for voting documents at the triennial elections of 2004, 2007, 2010 and 2013.

3.5       Should the Christchurch City Council decide on random order for the Mayoral, Council and Community Board elections, the District Health Board and if applicable, Environment Canterbury will need to pass separate resolutions if random order is also to be used for the election.

3.6       The cost of printing voting documents using either of the three arrangements will be identical. 

3.7       This report supports the Council's Long Term Plan 2015 - 2025, Public Participation in Community And City Governance and Decision-making. 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Jo Daly

Council Secretary

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Council

26 May 2016

 

 

20.    Local Government New Zealand 2016 Conference and Awards

Reference:

16/315799

Contact:

Jo Daly

jo.daly@ccc.govt.nz

941 8581

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to:

1.1.1   Approve elected members' attendance at the Local Government New Zealand (LGNZ) 2016 Conference and Awards to be held in Dunedin on 24 - 26 July. 

1.1.2   Appoint the Council's voting and other delegates to the Annual General Meeting (AGM).

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the assessing this matter against the significance and engagement policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         That the Mayor and other elected members as nominated at the Council meeting to attend the Local Government New Zealand 2016 Conference and Awards on 24 - 26 July 2016 in Dunedin.

2.         Appoint the Mayor as the presiding voting delegate, the alternate delegate and other delegates to attend the Annual General Meeting on 24 July 2016.

3.         Authorise the Zone 5 Community Board representative on the Community Board Executive Committee to attend the Local Government New Zealand 2016 Conference and that the Council pay for his conference, travel and accommodation costs.

4.         Consider if it wishes to submit any remits to the Annual General Meeting.

 

 

4.   Key Points

4.1       The Local Government New Zealand 2016 Conference and Awards will be held at the Dunedin Centre, Dunedin on 24 - 26 July 2016.  The programme for the conference is attached (refer Attachment A).

4.2       The Council can authorise Councillors to attend the conference, in past years the Council has sent between four and six representatives.  The Council's appointees to Zone 5 of Local Government New Zealand are the Mayor and Councillors Chen, East, Livingstone and Johanson.  The Council has previously supported Mike Mora, the Zone 5 Community Board representative on the Community Board Executive Committee, by paying for his attendance at the conference and is requested to consider doing so again.

4.3       The LGNZ Annual General Meeting (AGM) will be held on Sunday 24 July at 1pm.  The Council must appoint one of its delegates as its presiding delegate and may appoint one or more alternate delegates; provided that number of alternate delegates does not exceed the number of delegates appointed.

4.4       The Council is entitled to six votes at the AGM.  The Council is entitled to have four delegates attending.  It is proposed that the Mayor be the presiding voting delegate, with a Councillor attending named as the alternate voting delegate.

4.5       The rules of New Zealand Local Government Association Inc provide that the term "delegate" includes both an elected member and an officer of a member authority and may include members of the National Council. 

4.6       Early bird conference registration is $1,410 (before 1 June 2016) with day registrations available for $720.  Travel and accommodation expenses will also be incurred.  These costs can be accommodated within budgets allocated for this purpose in the 2015-25 Long Term Plan.

4.7       The Council may submit proposed remits for consideration at the AGM.  All proposed remits and accompanying information must meet the remit policy.  Those meeting this policy will be screened by the remit Screening Committee and following approval will move forward to the Annual General Meeting for consideration by the membership.  A memo regarding the 2015 Annual General Meeting Remit Process is attached (refer Attachment B).

 

5.   Context/Background

Conference

5.1       The conference will host delegates made up of Mayors, Chairpersons, Councillors, Chief Executives and senior management from New Zealand's Councils, along with stakeholders from the private sector, business, government and non-governmental agencies.

5.2       The programme for the conference is attached (refer Attachment A).

Excellence Awards

5.3       The LGNZ EXCELLENCE Awards recognise and celebrate excellent performance by councils with regard to community engagement, environmental impact, infrastructure management, economic development, cultural vibrancy and overall value and service delivery.  Awards will be judged on a combination of general and specific criteria. 

5.4       The Council has submitted five entries into the LGNZ EXCELLENCE Awards.  These are:

·   Repair and reopening of the City Art Gallery - Best practice in Infrastructure Management

·   Building and opening of the Te Hapua Halswell Centre - Best Creative Place

·   Community pre-consultation engagement for the Review of Representation arrangements

·   Stakeholder engagement on the Port Hills mass land movement programme

·   Stakeholder engagement on the water attractions for the new Eastern Recreation and Sport Centre.

5.5       Awards will be presented at the conference dinner held on the evening of Monday 25 July 2016.

 

 

Attachments

No.

Title

Page

a  

Conference Programme 2016

304

b  

Remit Process Memo

307

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jo Daly

Council Secretary

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Council

26 May 2016

 

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Council

26 May 2016

 

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Council

26 May 2016

 

 

21.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

26 May 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

22

Public Excluded Council Minutes - 12 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

23

Public Excluded Communities, Housing and Economic Development Committee Minutes - 5 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

24

Organics Processing Plant Odour Complaints

s7(2)(i)

Conduct Negotiations

The option of Relocation and Purchasing of Properties would need to be agreed with each individal separately and in confidence

When an option or action has been agreed on

25

Public Excluded Infrastructure, Transport and Environment Committee Minutes - 5 May 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

26

Development Christchurch Limited Update - May 2016

s7(2)(b)(ii)

Prejudice Commercial Position

To allow the information to be presented to the Council without prejudicing negotiations and commercial activities contained in the report.

At the conclusion of the negotiations.

27

Sumner Road Reopening Zone 3B Geotech Risk Mitigation Works - Award of Design & Construction Contract

s7(2)(b)(ii)

Prejudice Commercial Position

Commercial negotiations yet to be completed with the Preferred Respondent

Following Council decision on the awarding of the contract.