Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 12 May 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

5 May 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

12 May 2016

 

Council - Terms of Reference

 

 

Chair

The Mayor

Membership

The Mayor and all Councillors are members of Council

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

To be separately considered

 

 

The Council has the power to: (these powers cannot legally be delegated)

·         Make a rate

·         Make a bylaw

·         Borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan

·         Adopt a long-term plan, annual plan or annual report

·         Appoint a Chief Executive

·         Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or the preparation of the local governance statement

·         Adopt a remuneration and employment policy

 

The Council is also responsible for:

·         Reviewing and making decisions, when required, on the District Plan

·         Approving all Council strategy and policy, except that specifically delegated to a committee or subcommittee

·         Adoption of, and amendment to, Committee Terms of Reference, Standing Orders and Code of Conduct

·         Approving or amending the Triennial Agreement  and Local Governance Statement

·         Reviewing and making decisions on representation reviews

·         Appointing and discharging trustees, directors or office holders to Council’s Council-Controlled Organisations  and Council Organisations, except where specifically delegated to a committee or officer, and determining the remuneration for trustees, directors or office holders

·         Dealing with issues of significant community importance

·         Monitoring progress on earthquake recovery

Considering recommendations from Council committees, subcommittees, Community Boards, the public, stakeholders and others, and making Council decisions with regard for the requirements of Sections 76 – 81 of the Local Government Act 2002

 

 


Council

12 May 2016

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 5

2.       Declarations of Interest............................................................................................................ 5

3.       Confirmation of Previous Minutes.......................................................................................... 5

4.       Public Participation.................................................................................................................. 5

4.1       Public Forum....................................................................................................................... 5

4.2       Deputations by Appointment............................................................................................... 5

5.       Presentation of Petitions......................................................................................................... 5

Akaroa-Wairewa Community Board

6.       Akaroa/Wairewa Community Board Minutes - 8 March 2016........................................... 15

Lyttelton-Mt Herbert Community Board

7.       Allandale Transport Yard site................................................................................................. 25

8.       Classification of Land held for Reserve Purposes................................................................. 37

9.       Lyttelton/Mt Herbert Community Board Minutes - 6 April 2016....................................... 47

10.     Lyttelton/Mt Herbert Community Board Minutes - 20 April 2016..................................... 51

Burwood-Pegasus Community Board

11.     Burwood/Pegasus Community Board Minutes - 21 March 2016........................................ 73

12.     Burwood/Pegasus Community Board Minutes - 4 April 2016............................................ 83

Fendalton-Waimairi Community Board

13.     Fendalton/Waimairi Community Board Minutes - 4 April 2016......................................... 89

14.     Deputations by Appointment................................................................................................ 97

15.     Fendalton/Waimairi Community Board Minutes - 18 April 2016..................................... 109

Hagley-Ferrymead Community Board

16.     Hagley/Ferrymead Community Board Minutes - 5 April 2016.......................................... 119

17.     Hagley/Ferrymead Community Board Minutes - 20 April 2016........................................ 129

Riccarton-Wigram Community Board

18.     Halswell Domain - Variation to Lease and Licence for Canterbury Society of Model and Experimental Engineers........................................................................................................ 137

19.     Correspondence - Riccarton Racecourse Proposed Temporary Alcohol Ban.................. 145

20.     Riccarton/Wigram Community Board Minutes - 5 April 2016.......................................... 155

21.     Riccarton/Wigram Community Board Minutes - 19 April 2016........................................ 161

Shirley-Papanui Community Board

22.     School Speed Zones.............................................................................................................. 175

23.     Hills Road Proposed Cycle Lanes, No Stopping Restrictions and Bus Stop markings..... 177

24.     Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions............................................................................................................................ 189

25.     Notice of Motion................................................................................................................... 201

26.     Shirley/Papanui Community Board Minutes - 6 April 2016.............................................. 207

27.     Shirley/Papanui Community Board Minutes - 20 April 2016............................................ 221

Spreydon-Heathcote Community Board

28.     Spreydon/Heathcote Community Board Minutes - 5 April 2016..................................... 233

29.     Spreydon/Heathcote Community Board Minutes - 15 April 2016................................... 239

Regulation and Consents Committee

30.     Operation of the Freedom Camping Bylaw 2015 over the 2015/16 summer season...... 249

31.     Infringement Fees under the Litter Act 1979...................................................................... 271

32.     Regulation and Consents Committee Minutes - 21 April 2016......................................... 281

Strategy and Finance Committee

33.     Council Controlled Organisations - Financial statements for the six months to 31 December 2015........................................................................................................................................ 289

34.     Strategy and Finance Committee Minutes - 21 April 2016................................................ 423

STAFF REPORTS

35.     Lyttelton Port Recovery Plan Update................................................................................. 429

36.     Council properties for review.............................................................................................. 439

37.     "Dancing Like The Stars" Transfer of Grant Request......................................................... 499

38.     Christchurch Earthquake Mayoral Relief Fund.................................................................. 503

39.     Windscreen washers - 6 month report on Police delegation........................................... 507

40.     Land Use Recovery Plan Review - An Update .................................................................... 511

41.     Joint Public Transport Committee Establishment.............................................................. 519

Strategic Oversight Committee

42.     Chair's Report: Strategic Oversight Subcommittee........................................................... 533

43.     Chair's Report: Greater Christchurch Regeneration Act................................................... 537

44.     Identifying Urban Regeneration Priorities.......................................................................... 541

45.     Strategic Oversight Subcommittee Minutes - 20 April 2016............................................. 547

46.     Resolution to Exclude the Public......................................................................................... 552  

 

 

 


Council

12 May 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

 

There were no apologies at the time the agenda was prepared.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Council meeting held on Thursday, 28 April 2016 (refer page 6) and the Extraordinary Council meeting held on Friday 22 April 2016 (refer page 12) be confirmed.

4.   Public Participation

4.1  Public Forum

A period of up to 30 minutes is available for people to speak for up five minutes on any issue that is not the subject of a separate hearings process.

4.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

4.2.1

Christine Wilson will speak on behalf of the Lyttelton/Mt Herbert Community Board regarding Item 35.  Lyttelton Port Recovery Plan Update.

 

4.2.2

Representatives from the French Farm Community will speak regarding regarding Item 30.  Operation of the Freedom Camping Bylaw 2015 over the 2015/16 summer season.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


 

 

Christchurch City Council

Minutes

 

 

Date:                                     Thursday 28 April 2016

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

28 April2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 

  

The agenda was dealt with in the following order.

1.   Apologies

 

Council Resolved CNCL/2016/00208

It was resolved on the motion of Councillor Scandrett, seconded by Councillor Turner  that the apology from Councillor Manji be accepted.

Councillor Scandrett/Councillor Turner                                                                                                              Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00209

That the minutes of the Council meeting held on Thursday, 14 April 2016 and the Council meeting held on Friday, 22 April 2016 be confirmed.

AND

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 7 April 2016.

AND

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 7 April 2016.

Councillor Cotter/Councillor Livingstone                                                                                                           Carried

 

18. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00210

That the following reports be received and considered at the Council meeting on Thursday, 28 April 2016:

20.       Report from Christchurch City Holdings Limited

21.       Funding Options for Mt Pleasant War Memorial Community Centre

22.       Christchurch City Holdings Limited and Christchurch City Holdings Limited Group Draft Statements of Intent 2017 - 2019

23.       Council Controlled Organisations - Draft Statement of Intents for 2017 - 2020

Councillor Turner/Councillor East                                                                                                                         Carried

 

4.   Public Participation

4.1  Public Forum

There were no public forum presentations.

4.2  Deputations by Appointment

·           Derek McCullough and Linda Rutland from the Mount Pleasant Memorial Community Centre and Residents Association Inc. addressed the Council and gave a presentation regarding item 21 - Funding Options for Mt Pleasant War Memorial Community Centre.

5.   Presentation of Petitions

There was no presentation of petitions.

6.   Chief Executive's Report

 

Council Resolved CNCL/2016/00211

That the Council:

1.              Receive the report.

2.              Appoint Councillor Scandrett to the Rockfall Protection Structures Committee.

Mayor/Councillor Clearwater                                                                                                                                 Carried

 

7.   Communities, Housing and Economic Development Committee Minutes - 7 April 2016

 

Council Decision

Refer to item 3.

 

 

Report from Infrastructure, Transport and Environment Committee - 7 April 2016

8.   Northern Access Bus Lanes

 

This item was withdrawn

 

Report from Infrastructure, Transport and Environment Committee - 7 April 2016

9.   Warning lights on the back of traffic lights on one-way streets

 

Council Resolved CNCL/2016/00212

Part A

That the Council receive the report and resolve that warning lights are not installed on the back of traffic signals on one way streets.

Note: that staff will audit all one way street intersections and consider the use of additional signage and markings that comply with traffic regulations to enhance driver awareness where required.

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 

10. Infrastructure, Transport and Environment Committee Minutes - 7 April 2016

 

Council Decision

Refer to item 3

 

 

11. Joint Public Transport Committee Establishment

 

This item was left to lie on the table until the meeting of 12 May 2016.

 

The meeting adjourned at 10.35am and resumed at 10.58am.

 

12. Plan Change 84, Specific Purpose Airport Zone, Resolution to Make Operative.

 

Council Resolved CNCL/2016/00213

That the Council:

1.         Approves the changes of minor effect shown in Attachment A.

2.         Approves, pursuant to clause 17(2) of Schedule 1 of the Resource Management Act 1991, the changes to the District Plan introduced by its decision, subject to the changes to minor effect in Attachment A, on Proposed Plan Change 84 Specific Purpose Airport Zone.

3.         Authorises the General Manager, Strategy and Transformation to determine the date on which the changes introduced by Proposed Plan Change 84 become operative, and note that the Plan Change is deemed to be part of the Replacement District Plan, with any changes of minor effect identified in Attachment A, in accordance with Clause 4(3) of the Canterbury Earthquake (Christchurch Replacement District Plan) Order 2014.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

13. Plan Change 52 Ruapuna Noise Management -Resolution to make  Operative.

 

Council Resolved CNCL/2016/00214

That the Council:

1.         Approves the changes of minor effect shown in Attachment 1.

2.         Approves, pursuant to clause 17(2) of Schedule 1 of the Resource Management Act 1991, the changes to the District Plan introduced by its decision, subject to the changes to minor effect in Attachment 1, on Proposed Plan Change 52 Ruapuna Noise Management.

3.         Authorises the General Manager, Strategy and Transformation to determine the date on which the changes introduced by Proposed Plan Change 52 become operative, and note that the Plan Change is deemed to be part of the Replacement District Plan, with any changes of minor effect identified in Attachment 1, in accordance with Clause 4(3) of the Canterbury Earthquake (Christchurch Replacement District Plan) Order 2014.

 

Councillor Clearwater/Councillor Gough                                                                                                           Carried

Councillor East declared an interest and did not participate in the debate or decision on this item.

 

14. Appointment of New Electoral Officer for the Christchurch City Council

 

Council Resolved CNCL/2016/00215

That the Council:

1.         Pursuant to Section 12 (1) of the Local Electoral Act 2001, Jo-Anne Kay Daly is appointed as the Christchurch City Council's Electoral Officer, with effect from 28 February 2016

 

Mayor/Deputy Mayor                                                                                                                                               Carried

 

 The meeting adjourned at 11.52am and resumed at 12.35pm.

 

Councillor Manji left the meeting at 11.52am.

 

21. Funding Options for Mt Pleasant War Memorial Community Centre

 

Council Resolved CNCL/2016/00216

That the Council:

1.         Notes the update on the funding provided to the Mt Pleasant Community to date for the construction and landscaping (including civil works) of the Mt Pleasant War Memorial Community Centre.

2.         Notes the Mt Pleasant Community Centre and Residents Association Inc has requested further funding of $428, 000 to cover a shortfall to complete the project.

3.         Agrees to Option 1 described below - Requests that the Mt Pleasant Community Centre and Residents Association makes a submission on the 2016/17 Draft Annual Plan.

4.         Agrees to make an additional loan of up to $428,000 interest free for 5 years if no further funding is secured by 30 June 2016.

5.         Notes that the decision to grant an interest free loan is contrary to the community loan policy but that section 80 of the Local Government Act 2002  enables the Council to make an inconsistent decision as long as Council identifies the inconsistency; the reasons for the inconsistency and its agreement to change the policy or accommodate the decisions.

6.         Notes the inconsistency with policy is due to the unusual circumstances relating to the gap in funding due to the insurance coverage and the groups need to progress the project.

7.         Agree that the Council Project Manager continue to support the Association to ensure that the project is successful and is delivered in a cost effective manner.

8.         Request Council staff to provide information on this issue to help develop a wrap-around process which will help ensure that Council is not surprised by last minute requests such as this in the future.

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

 

 

 

15  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00217

That Bob Lineham and Leah Scales of Christchurch City Holdings Limited remain after the public have been excluded for Items 20, 22 and 23 of the public excluded agenda as he has knowledge that is relevant to that item and will assist the Council.

AND

That at 12:55pm the resolution to exclude the public set out on pages 303 to 304 of the agenda and pages 5 to 6 of the supplementary agenda and pages 5 to 6 of the second supplementary agenda be adopted for consideration of items 20, 22 and 23.

AND

That staff be requested to prepare advice on the appropriate process for providing feedback to Council controlled trading organisations (CCTOs) and Council controlled organisations (CCOs) on their draft statements of intent and whether such consideration should take place in public excluded session of Council meetings.

Mayor/Councillor Scandrett                                                                                                                                      Carried

 

 

 

The public were re-admitted to the meeting at 1.35pm.

 

   

Meeting concluded at 1.35pm.

 

CONFIRMED THIS 12th DAY OF MAY 2016

 

Mayor Lianne Dalziel

Chairperson


 

 

 

 

 

Christchurch City Council

Extraordinary Minutes

 

 

Date:                                     Friday 22 April 2016

Time:                                    3pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

22 April 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

12 May 2016

 

  

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2016/00206

That the apology from Councillor East be accepted.

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Public Participation

3.1  Public Forum

There were no public forum presentations.

 

3.2  Deputations by Appointment

There were no deputations by appointment.

 

4.   Presentation of Petitions

There was no presentation of petitions.

 

5     Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00207

That at 3:01pm the resolution to exclude the public set out on pages 5 to 6 of the agenda be adopted.

 

Councillor Livingstone/Councillor Scandrett                                                                                                       Carried

 

The public were re-admitted to the meeting at 4:05pm.

 

    

Meeting concluded at 4:05pm.

 

CONFIRMED THIS 12th DAY OF MAY 2016.

 

Mayor Lianne Dalziel

Chairperson

 


Council

12 May 2016

 

 

6.        Akaroa/Wairewa Community Board Minutes - 8 March 2016

Reference:

16/312287

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

The Akaroa/Wairewa Community Board held a meeting on 8 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Akaroa/Wairewa Community Board meeting held 8 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Akaroa/Wairewa Community Board - 8 March 2016

14

 

 

Signatories

Author

Liz Carter

Community Board Advisor

  


Council

12 May 2016

 

 

 

 

Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Tuesday 8 March 2016

Time:                                    9.30am

Venue:                                 Akaroa Bowling Club,
Rue Brittan, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Andrew Turner

 

 

3 March 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for lateness was received and accepted from Maria Bartlett.

Board member Bryan Morgan was not present at the meeting.

2.   Declarations of Interest

Part B

Board member Andrew Turner declared an interest in Item 8.1 (Proposed new Dog Control Bylaw and Dog Control Policy) as a member of the Hearing Committee.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00012

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 10 February 2016 be confirmed.

Janis Haley/Andrew Turner                                                                                                                                  Carried

 

4.   Deputations by Appointment

Part B

4.1       Akaroa Civic Trust

Mike Norris, Chairman of the Akaroa Civic Trust addressed the Board on the activities and concerns of the Trust.  He sought answers and support for the following matters:

-           recognition of Akaroa's Historic Area in the proposed District Plan

-           an update on the status of the Akaroa Service Centre (post office building)

-           an update on what was proposed for the deteriorating seawalls

-           why the Council was proposing to deregister a large number of trees in the proposed District Plan, that are protected under the current District Plan.

 

Board Comment

 

Councillor Turner gave an update on the status of the Akaroa Service Centre, reporting that work was soon to begin on repairs and maintenance to the outside of the building and there was to be further discussion about the internal use.

 

Refer to Item 4.2.1 for a response regarding Protected Trees.

 

Mr Norris was thanked for his deputation.

Part B

The Akaroa/Wairewa Community Board decided to ask staff for an update on what was happening with the $180,000 allocated in the Long Term Plan for Akaroa seawalls.

 

4.2       Steve Carswell

 

Steve Carswell raised concerns about two matters with the Board, and sought answers to the following questions:

 

            -           why the Lime trees forming the avenue in Cooptown have been removed from the list of Protected Trees in the proposed District Plan, and how many other trees on Banks Peninsula had also been removed from the list.

             -           what monitoring was taking place on the leachate discharge from the old dump site at Greens Point.

 

Board Comment

The Board noted that the lime trees in Cooptown needed some maintenance and agreed to raise this with staff from the New Zealand Transport Agency.

 

Mr Carswell was thanked for his deputation

 

4.2.1   Protected Trees

Part B

That the Akaroa/Wairewa Community Board decided to request information from staff on which protected trees in the Akaroa/Wairewa area are likely to be deregistered as part of the District Plan Review, in particular, any information on the Cooptown lime trees, any trees in the Garden of Tane and Stanley Park and any trees on L'Aube Hill or in local cemeteries.

 

4.2.2   Monitoring Greens Point Dump Site

Part B

The Akaroa/Wairewa Community Board decided to request information from staff on what monitoring was being carried out on the old Greens Point dump site, including whether any leachate discharge was being monitored/measured.

 

4.2.3   Lime Trees Maintenance

Part B

The Akaroa/Wairewa Community Board decided to ask the New Zealand Transport Agency to carry out some maintenance work on the lime trees in Cooptown.

 

4.3       Le Bons Bay School

 

Gary Brittenden and Jo Burleigh addressed the Board on the future plans for the previous Le Bons Bay School.  The Board was informed that the Koukourärata Runanga had purchased the school site after approaches from members of the Le Bons Bay community.  Local community members had formed the Le Bons Bay Environmental Education Trust which was planning to run an environment education centre from the school site.

 

The Centre would have an educational focus for all types of biodiversity and environmental  matters with an emphasis on hosting groups of young people - e.g. schools.

 

The Trust was still working through planning issues for the proposal including applying for a change of use under the District Plan and ensuring that the building complied with the appropriate building regulations.  The Trust would be applying to the Board for funding to assist with the compliance costs.

 

Also in attendance in support of this deputation was Manaia Cunningham, Carol Osgood, Ciaran Murray  and Sian Carvell.

 

Those in attendance were thanked for the deputation and congratulated on their vision for the Centre.

 

Part B

The Akaroa/Wairewa Community Board decided to write a letter of support to assist the Le Bons Bay Environmental Education Trust in applying for funding for this project.

 

4.4       Chris Goldspink

 

Chris Goldspink provided a comprehensive update to the Board on issues raised at the French Farm community meeting to discuss Freedom Camping.  Items that he reported on, or where the community sought a specific action from the Council on, included:

-   That the Council work with the New Zealand Motor Caravan Association to discuss the adequacy of the current certification criteria and processes for self-contained camping.

-   Note that the community meeting at French Farm did not see self-contained freedom camping as a problem, and believed it could continue under the current regulations.

-   Request for an immediate response on the current situation at French Farm in terms of public health and safety.

-   A request for the Council to close the non-self-contained area at French Farm, and remove relevant signage.

-   That directions to alternative fee charging camping locations be made readily available.

-   A request for the Freedom Camping Bylaw to be urgently reviewed.

-   A request for the Council to work with other local authorities to achieve a review of the Freedom Camping Act.

Board Comment

Councillor Turner updated the meeting on the actions being taken following the recent public meeting and explained the procedure necessary before any sites could be closed under the Freedom Camping Bylaw.  He acknowledged it was important to work with other territorial authorities so that the same rules will apply from one area to another and he reported that there was general agreement that the Freedom Camping Bylaw should be reviewed earlier than originally intended.

Mr Goldspink was thanked for his deputation.

Part B

That the Akaroa/Wairewa Community Board:

1.         Refers the issues raised in the tabled information from the French Farm residents to staff who would be dealing with any future review of the Freedom Camping Bylaw.

2.         Make a deputation to the April 2016 meeting of the Regulations and Consents Committee when the Committee considers a staff report on the freedom camping issues over the past summer.

 

         4.5          Suky Thompson

 

Suky Thompson addressed the Board on freedom camping.  She asked that the following considerations be addressed by staff when reviewing the Freedom Camping Bylaw:

 

-      Capacity of the facilities when they identify the freedom camping zones and identification of the maximum numbers of vans that an area can accommodate.

-      Health and safety considerations for campers and the general public.

-      That capacity is assessed for the different sewage holding or treatment facilities used by campervans waste dumps to cope with chemical toilet waste.

-      Frequency of holding tank emptying be identified for each holding site related to usage.

-      An assessment of the environmental effects on an area.

-      A review of the legal opinion on how other Councils had managed to have non self-contained camping banned.

 

Ms Thompson also asked for a copy of the hearing panel's discussion during the consultation phase for the Freedom Camping Bylaw and she suggested that it may be more viable for the Council to subsidise the fees at Council owned camping grounds to encourage campers to use them.

 

Ms Thompson also informed the Board that a street sign, that contributed to the heritage character of Akaroa, had "disappeared" and she was concerned that such signs could be replaced with a more modern alternative. 

 

Ms Thompson was thanked for her deputation.

 

Part B

The Akaroa/Wairewa Community Board decided to:

1.         Refer the Freedom Camping issues raised by the deputation of Suky Thompson to staff for investigation and consideration during future planning.

2.         Seek funding through the Annual Plan for the advancement of the Draft Public Realm Design Guidelines for Akaroa.

 

 

 

Following the deputations and prior to the Board's discussion on them the meeting adjourned for morning tea at 10.50am.

 

The meeting reconvened at 11.10am

 

Member Bartlett left the meeting at 12.03 pm and was not present for part of item 4.5.

 

Member Bartlett returned to the meeting at 12.07 pm.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Akaroa Design and Appearance Advisory Committee

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.         Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

 

 

Community Board Decided AWCB/2016/00013

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.         Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

Member Graham/Member Turner                                                                                                                     Carried

 

7.   Reserve Management Committees

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

-              Robinsons Bay Reserve Management Committee - 10 April 2015

-              Robinsons Bay Reserve Management Committee - 31 January 2016

-              Little Akaloa Reserve Management Committee - 2 January 2016

-              Okains Bay Reserve Management Committee - 8 December 2015

-              Duvauchelle Reserve Management Committee - 11 January 2016

-              Duvauchelle Reserve Management Committee - 8 February 2016

 

 

Community Board Resolved AWCB/2016/00014

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

-              Robinsons Bay Reserve Management Committee - 10 April 2015

-              Robinsons Bay Reserve Management Committee - 31 January 2016

-              Little Akaloa Reserve Management Committee - 2 January 2016

-              Okains Bay Reserve Management Committee - 8 December 2015

-              Duvauchelle Reserve Management Committee - 11 January 2016

-              Duvauchelle Reserve Management Committee - 8 February 2016

Member Graham/Member Haley                                                                                                                        Carried

 

8.   Akaroa/Wairewa Community Board Area Report

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.         Receive the report.

 

 

Community Board Resolved AWCB/2016/00015

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board receive the report.

Member Richardson/Member Turner                                                                                                               Carried

 

8.1 Proposed new Dog Control Bylaw and Dog Control Policy

 

The Board was asked to formally approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

 

Community Board Resolved AWCB/2016/00016

The Akaroa/Wairewa Community Board resolved to approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

Member Richardson/Member Bartlett                                                                                                              Carried

 

8.2 Property Future use

 

The Board had received a number of deputations over recent months regarding the use and future of the Council owned property at 40 Rue Jolie, Akaroa, known as Yew Cottage.  Staff had advised the Board to request an Options Report on the future of the property.

 

Community Board Resolved AWCB/2016/00017

The Akaroa/Wairewa Community Board resolved to request staff to prepare an Options Report on the future use of the property at 40 Rue Jolie, Akaroa.

Member Haley/Member Graham                                                                                                                        Carried

 

8.3 Little River Recycling Shed

 

The Board was informed that a hearing panel would meet on Tuesday 15 March 2016 at the Little River Service Centre commencing at 1pm to discuss submissions received for the potential use of the recycling shed at Little River.

 

Community Board Resolved AWCB/2016/00018

The Akaroa/Wairewa Community Board decided to appoint Janis Haley as its representative on the hearing panel to discuss submissions received for the potential use of the recycling shed at Little River.

Member Richardson/Member Turner                                                                                                               Carried

 

Member Graham left the meeting at 11:34 am and was not present for item 8.3.

 

Member Graham returned to the meeting at 11:40 am.

 

9.   Elected Member Information Exchange

Part B

The Board shared information on various matters.

 

9.1       Correspondence to the Council

             An issue was raised regarding an item of correspondence from Julia Gray to the Council which was sent on 1 February 2106, and to which she has never received a reply.  The matter she had raised in her correspondence was the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum.

Part B

The Akaroa/Wairewa Community Board decided to request an update from staff on what had happened to the correspondence sent by Julia Gray concerning the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum, and a reason why it had not been answered.

 

9.2       Camper Van Dump Stations

             The Board questioned where public dump stations are available in Christchurch and noted the importance of having these facilities available to all campers.

Part B

That the Akaroa/Wairewa Community Board:

1.         Suggest to staff that camper van dump stations should be included in any new wastewater facilities that are built by the Council, for example the new wastewater treatment plant in Akaroa.

2.         Include a request in its Annual Plan submission for an interim camper van dump station site to be installed in Akaroa to meet the current need.

 

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 12.09pm.

 

CONFIRMED THIS 13th DAY OF APRIL 2016.

 

Pam Richardson

Chairperson


Council

12 May 2016

 

Report from Lyttelton/Mt Herbert Community Board  – 20 April 2016

 

7.        Allandale Transport Yard site

Reference:

16/503492

Contact:

Justin Sims

Justin.Sims@ccc.govt.nz

941 6424

 

 

 

1.   Staff Recommendations

 

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

1.         To retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.         To publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.         In its capacity of holding the Minister of Conservations Delegation, pending the outcome of two above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Applying for existing use rights to use the property for a commercial use in the rural zone

b.         Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.         Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.         Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.         the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.         the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.         the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

6.         If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the land is declared surplus and the Property Consultancy Manager is authorised to dispose of the land or return it to the Crown if this cannot be achieved.

 

 

2.   Lyttelton/Mt Herbert Community Board Recommendation to Council

 

Part A

That the Council:

1.         To retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.         To publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.         In its capacity of holding the Minister of Conservations Delegation, pending the outcome of 2 above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Applying for existing use rights to use the property for a commercial use in the rural zone

b.         Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.         Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.         Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.         the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.         the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.         the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

6.         That staff recommendation (6) be amended to:

             If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the matter be brought back to the Board for further consideration on the future use of the land.

7.         Provided the lease with Fulton Hogan proceeds, assign a proportion of the rent to the Allandale Reserve Management Committee to support development and maintenance of Allandale Domain.

 

 

 

Attachments

No.

Report Title

Page

1

Allandale Transport Yard site

25

 

No.

Title

Page

a  

Attachment 1 to Report to Lyttelton MtHerbert Community Board regarding part of Allandale Domain.

33

 

 


Council

12 May 2016

 

 

Allandale Transport Yard site

Reference:

15/1280056

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

03 941 6424

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Lyttelton/Mt Herbert Community Board to recommend to Council to determine the future use and ownership of part of Allandale Domain following termination of the historic commercial lease that was in place over the recreation reserve.

Origin of Report

1.2          This report is staff generated. The property was circulated to the Community Board and all Units within Council to identify alternative uses under the old Disposal of Operationally Redundant Property Process. The transport team identified an alternative use so this report has been written to close out how the property is dealt with under the old process.

2.       Significance

2.1          The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by Justin Sims, utilising the significance assessment worksheet.

2.1.2     No community engagement or consultation is required.

 

3.       Staff Recommendations

That the Lyttelton/Mt Herbert Community Board recommend to Council:

1.              To retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.              To publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.              In its capacity of holding the Minister of Conservations Delegation, pending the outcome of 2 above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.              To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.              Applying for existing use rights to use the property for a commercial use in the rural zone

b.             Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.              Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.              Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.              the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.             the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.              the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

6.              If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the land is declared surplus and the Property Consultancy Manager is authorised to dispose of the land or return it to the Crown if this cannot be achieved.

 

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Corporate Support

·           Level of Service: 13.4.10 Consultancy projects managed: e.g. acquisition of property rights, e.g. easements, leases and land assets to meet LTP funded projects and activities

4.2          The following feasible options have been considered:

·           Option 1 - Retain the property and lease the transport yard to Fulton Hogan. (preferred option)

·           Option 2 - Revert the site to a Recreation Reserve.

·           Option 3 - Subdivide the land the jail sits on and retain, declare the balance as surplus and either sell or return it to DOC.

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           The delivery of the Council maintenance contract is optimised.

·           The jail is preserved for future generations.

·           No additional expenditure is required.

·           The site is retained by Council.

4.3.2     The disadvantages of this option include:

·           The use as a transport yard is not in keeping with the reserve classification

 

5.       Context/Background

History of the site

5.1          Part of Allandale Domain comprising Lot 3, DP 41288 was vested in the Mount Herbert County Council in trust for recreation purposes on 24/11/1983.  This was classified as a Recreation Reserve to be known as Allandale Domain by Gazette Notice on 12/3/1985.

5.2          A lease was granted to Governors Bay Transport (1974) Ltd to use the premises for sawmilling and road transport and associated business on the 6th July 1986 for a term of 33 years commencing on 1st March 1985.  The consent of the Minister of Lands for granting the lease was subsequently granted on 12th February 1987.  The original rent of $2,625 was subject to upwards only review with the annual rent paid prior to the lease being disclaimed being $3,508.80.

5.3          In the 1880’s the property was originally used as a police station and then by Royal Mail but appears to have been utilised for commercial purposes for the best part of 70 years whilst more recently being used as a transport yard.

5.4          The management of the lease was historically undertaken by the Allandale Reserve Management Committee with the rent received being used to finance maintenance of the reserve.  Whilst this seems to have been normal under the Banks Peninsular District Council, it is not appropriate under the administration of Christchurch City Council.

5.5          We understand from the Committee that rent of $584.80 is outstanding.  As the tenant has been liquidated and the lease disclaimed, the only way to recover this money would be to approach the guarantor on the lease.

5.6          The guarantor on the lease was however also a director of the company, Peninsular Quarries Ltd, who were operating out of the site and paying a rent subsequent to the liquidation of the previous tenant.  Peninsular Quarries Ltd were also placed in liquidation on 15th November 2010 and it therefore seems unlikely that pursuing this individual for the outstanding rent would prove cost effective in recovering this amount.

Issues

5.7          An environmental assessment of the site has been undertaken which highlighted some contamination caused by the historical use.  Such is likely to emanate from diesel and oil spills from filling and servicing trucks and equipment.  It is however believed that remediating the land would involve a relatively small expense and may be limited to removing the waste materials that reside on the site.  As the property appears to have been used as a transport yard before the lease was entered into, the land was likely already contaminated to some degree and it will therefore be difficult to quantify the contamination caused by the liquidated lessees operation.

5.8          Under section 54(d) of the Reserves Act 1977 with the prior consent of the Minister, a property can be leased for a commercial use provided it enables the public to obtain the benefit and enjoyment of the reserve or for the convenience of persons using the reserve.  A lease for a transport yard would not therefore fulfil this requirement.

5.9          There is also provision under section 73 of the Reserves Act 1977 to the leasing of a recreation reserve for farming, grazing, afforestation, or other purposes with the prior consent of the Minister, provided the reserve is not being used for the purpose of a recreation reserve and in the opinion of the Minister is not likely to be used for that purpose, but it is inadvisable or inexpedient to revoke the reservation.

5.10       The reserve was vested in the Council being derived from the Crown and as such Council does not own the land. Council can declare the land surplus and return it to DOC who would then decide if the land should be retained for recreation use, some other purpose or dispose of it. A change in policy by the Minister of Conservation now permits Council to sell the land and use any proceeds to acquire or develop other reserves for recreation or amenity purposes for the benefit of the local community.  Alternatively Council could seek to swap the land for another property for use as a recreation reserve as permitted under Section 15 of the reserves Act 1977.

5.11       Under the terms of the lease, the property operated as a transport yard although this use conflicted with the rural zoning set out in the Banks Peninsular District Plan.  No resource consent has ever been applied for but given the long established use, the planners believe that a consent for the same scale operation would probably be forthcoming if it were applied for.

5.12       A Victorian jail is located on part of the site which was restored by a member of the public with funding from a private Trust.  The Urban Design/Heritage Unit believe the building has heritage qualities that should be preserved.  The building is not however listed as a heritage item in the BPDP, nor by the Historic Places Trust.  During restoration, the jail was relocated approximately 10 meters from its original position with the current location benefiting from some landscaping and an interpretation/information board.  Whilst there appears nothing to stop the jail being relocated to another site, the Parks Unit would prefer to see the location maintained to protect what significance it currently has.  It is therefore proposed to create Title to the land on which the jail sits as indicated on the attached plan and retained by Council.

5.13       Council staff met with the member of public who renovated the jail who proposed the site boundaries shown on the plan attached (refer to Attachment 1).  He also confirmed he would be happy for the protection of the jail site in this way.

5.14       Enquiries have also been made with DOC regarding returning the property back to them.  They confirmed they would accept receiving part of the property less the jail site referred to above.  They would however require one bay of the open storage shed to be demolished as the proposed boundary for the jail site dissects this building.  As the other buildings and contamination were in existence at the time the land was vested in Council, we believe they cannot require Council to remove the other buildings or remediate the land.

5.15       In accordance with the “operationally redundant property process” the property was circulated to the Community Board and Executive Team to establish if there was an alternative use for the land or if it was operationally redundant.  Following this process, the City Streets Maintenance Team requested the property be retained for use by the contractor for the Bank Peninsular road maintenance contract.


 

6.       Option 1 - Retain the property and lease the transport yard to Fulton Hogan.  (preferred)

Option Description

6.1          Re-let the site as a transport yard with the exception of the jail which would be retained for public access.  Such would require obtaining a resource consent for the non-conforming use and consent from the Minister of Conservation for granting a commercial lease on a reserve.

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are public notification as required under the Reserves Act.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4          Any issues in this regard will be dealt with through the Reserves Act process.

Alignment with Council Plans and Policies

6.5          This option is inconsistent with Council’s Plans and Policies

6.5.1     Inconsistency - the property is non-operational and there are no other Council uses identified so it should be declared surplus. Leasing the property without going through a tender process is also inconsistent with the property disposal policy.

6.5.2     Reason for inconsistency -              the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract.

6.5.3     Amendment necessary - the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception

Financial Implications

6.5.4     Cost of Implementation - staff time and advertising the lease

6.5.5     Maintenance / Ongoing Costs - Fulton Hogan will be required to maintain the land and buildings the lease covers. The jail has historically been maintained by local residents.

6.5.6     Funding source - Transport operational budgets

Legal Implications

6.6          Provided the Reserves Act requirements are fulfilled there are no implications.

Risks and Mitigations

6.7          None

Implementation

6.8          Implementation dependencies  - public support of the lease to Fulton Hogan.

6.9          Implementation timeframe - immediately after the Council makes it's resolution.

Option Summary - Advantages and Disadvantages

6.10       The advantages of this option include:

·      The delivery of the Council maintenance contract is optimised.

·      The jail is preserved for future generations.

·      No additional expenditure is required.

·      The site is retained by Council.

6.11       The disadvantages of this option include:

·      The use as a transport yard is not in keeping with the reserve classification.

7.       Option 2 - Revert the site to a Recreation Reserve.

Option Description

7.1          Revert the site to it’s intended purpose as a recreation reserve retaining the Jail on part of the site.  The issues raised regarding contamination on the land would however need to be rectified.  There is also a large recreation ground in close proximity so there is no need for additional recreation space nor a budget for landscaping land remediation etc.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4          Not applicable.

Alignment with Council Plans and Policies

7.5          This option is consistent with Council’s Plans and Policies

7.5.1     Inconsistency - Not applicable

7.5.2     Reason for inconsistency - Not applicable

7.5.3     Amendment necessary - Not applicable

Financial Implications

7.6          Cost of Implementation - $75,000

7.7          Maintenance / Ongoing Costs - grounds maintenance

7.8          Funding source - no funding is allocated in the LTP.

Legal Implications

7.9          none

Risks and Mitigations

7.10       none

Implementation

7.11       Implementation dependencies  - n/a

7.12       Implementation timeframe - n/a

Option Summary - Advantages and Disadvantages

7.13       The advantages of this option include:

·      Additional recreation space would be created.

·      The historic jail would remain protected as a Council asset.

7.14       The disadvantages of this option include:

·      Additional expenditure is required to bring the property up to a useable level.

·      A key road maintenance depot would be lost.

8.       Option 3 - Subdivide the land the jail sits on and retain, declare the balance as surplus and either sell or return it to DOC.

Option Description

8.1          Subdivide the Jail site and attempt to sell the balance provided the proceeds of sale are used to acquire or develop other reserves for recreation or amenity purposes for the benefit of the local community. If this cannot be achieved, return the balance back to DOC to deal with as they see fit.

Significance

8.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

8.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.4          N/A

Alignment with Council Plans and Policies

8.5          This option is consistent with Council’s Plans and Policies

8.5.1     Inconsistency - Not applicable     

8.5.2     Reason for inconsistency - Not applicable

8.5.3     Amendment necessary - Not applicable

Financial Implications

8.6          Cost of Implementation - staff costs and agents fees in the disposal. The cost to subdivide the jail site and fence the new boundary together with demolition of part of the shed that crosses the new boundary would be in the order of $25,000.

8.7          Maintenance / Ongoing Costs - the jail has historically been maintained by local residents.

8.8          Funding source - operational Greenspace budget.

Legal Implications

8.9          The reserve classification would need to be removed prior to sale.

8.10       It would be

Risks and Mitigations

8.11       Not applicable

Implementation

8.12       Implementation dependencies  - not applicable

8.13       Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

8.14       The advantages of this option include:

·      The historic jail would remain protected as a Council asset.

·      Some income may be derived from selling the site to put towards other reserves in the area.

8.15       The disadvantages of this option include:

·      A key road maintenance depot would be lost.

 

Attachments

No.

Title

Page

a 

Attachment 1 to Report to Lyttelton MtHerbert Community Board regarding part of Allandale Domain.

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)      sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)    adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims

Property Consultant

Approved By

Angus Smith

Mark Pinner

Chris Gregory

David Adamson

Manager Property Consultancy

City Streets Maintenance Manager

Head of Transport

General Manager City Services

 


Council

12 May 2016

 

 

 



Council

12 May 2016

 

Report from Lyttelton/Mt Herbert Community Board  – 20 April 2016

 

8.        Classification of Land held for Reserve Purposes

Reference:

16/503686

Contact:

Lewis Burn

Lewis.Burn@ccc.govt.nz

941 8522

 

 

 

1.   Staff Recommendations

 

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

1.         Acting under a delegation from the Minister of Conservation , resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

Schedule 1

1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213,

214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.         Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

Schedule 2

137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier  725842

 

 

2.   Lyttelton/Mt Herbert Community Board Recommendation to Council

 

Part A

That the Council:

1.          Acting under a delegation from the Minister of Conservation , resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

             Schedule 1

             1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213,

             214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.          Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

             Schedule 2

             137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier 725842

 

 

Attachments

No.

Report Title

Page

1

Classification of Land held for Reserve Purposes

37

 

No.

Title

Page

a  

Mt Herbert Lttelton CB Classification report Attachment 1

43

b  

Mt Herbert Lyttelton CB classification report Attachment 2

44

 

 


Council

12 May 2016

 

 

Classification of Land held for Reserve Purposes

Reference:

16/256807

Contact:

Lewis Burn

Lewis.burn@ccc.govt.nz

941 8522

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Lyttelton/Mt Herbert Community Board to recommend to Council the classification as recreation reserve, for land that has been acquired by Council for reserve purposes subject to the Reserves Act 1977.

1.2          The Board is also asked to recommend that Council exercise a delegation from the Minister of Conservation and resolve at the same time to classify as recreation reserve, the adjoining reserve used as tennis courts which although held for recreation purposes has not been formally classified under the Reserves Act 1977.

1.3          On completion of the classification process the Council will be able to hold in one title, both the existing reserve at 1 Seaview Terrace, Lyttelton and the land it has recently acquired from the adjoining property at 3 Cressy Terrace as a recreation reserve (refer site plan at Attachment 1 )

Origin of Report

1.4          This report is staff generated as a tidy up administrative action.

2.       Significance

2.1          The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by assessment by the author.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Lyttelton/Mt Herbert Community Board recommend to Council:

1.              Acting under a delegation from the Minister of Conservation , resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

Schedule 1

1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213,

214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.              Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

                      Schedule 2

                      137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier                         725842

 

 

 

4.       Key Points

4.1          This report does not support the Council's Long Term Plan (2015 - 2025).

4.2          The following feasible options have been considered:

·           Option 1 - To classify the land as a Recreation Reserve as recommended by this report (preferred option)

·           Option 2 - To not classify the land as recreation reserve, the land to remain held in its current status i.e. reserve for recreation purposes.

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           The Council will hold in one title its existing reserve and the land it has acquired for reserve purposes which should not be separated but form part of the total land holding used for the tennis courts.

·           Fulfils the classification requirements of the Reserves Act 1977.

·           Consistent with the original intention of amalgamation and to manage as a classified recreation reserve.

·           It is sensible that with the additional area acquired effectively forming the new south boundary of the existing reserve, the opportunity be taken to tidy up the formal status of both the existing reserve and the additional land.

4.3.2     The disadvantages of this option include:

·           The public record is left unclear as to the classification of the land acquired.

·            Inconsistent with Council's classification obligations under the Reserves Act 1977

·           A computer freehold title cannot be issued for both the existing reserve and the land acquired.

·           There is no compelling reason not to proceed with the preferred option.

 

 

5.       Context/Background

5.1          On 29 April 2015 the Council entered into a contract to purchase from the owner of the title at 3 Cressy Terrace , Lyttelton adjacent to the tennis Courts at 1 Seaview Terrace, a parcel of land along the boundary between the properties so that bank stabilisation work could be undertaken within land that the Council would own.

5.2          The purchase was seen as the most cost efficient way in which to facilitate this work which the adjacent owner had been pressing Council to carry out to limit ongoing erosion of the bank wall. This work is currently underway and expected to be completed by end of May 2016. As part of the contract the Council also acquired from the land owner an easement right to allow for ground anchors to be installed.

5.3          The land  purchase and easement which was approved under the delegated authority of the Property Consultancy Manager, was settled on 4 February 2016 and a computer interest register title has issued in the name of the Council to the acquired parcel for reserve purposes subject to the Reserves Act 1977 (Section 1 SO Plan 487738 , 137m2). No title is currently held for the site of the tennis courts this being embodied in a gazette notice.  The easement for the ground anchors has been registered against the adjoining owner's balance title (refer survey plan at Attachment 2).

 

Classification

5.4          The site of the tennis courts situated at 1 Seaview Terrace, Lyttelton was taken by proclamation by the Crown in 1907 for the purposes of a recreation ground and vested in the then Lyttelton Borough Council.  This land is deemed a recreation reserve subject to the provisions of the Reserves Act 1977 but has never been formally classified under that Act for that purpose.

5.5          With the purchase of a parcel of land for reserve purposes along the south boundary of the existing reserve to allow bank stabilisation, it is appropriate that both the existing reserve and the newly acquired area both be given the classification of recreation reserve so that the total land holding that now makes up the tennis court site be held in one title by the Council for this purpose.  

5.6          Classification ensures the control, management, development, use, maintenance, and preservation of reserves for their appropriate purposes.

5.7          The site of the tennis Courts at 1 Seaview Terrace comprises 1340.5 square metres and is legally described as parts of Rural Section 247 and Town Sections 213 , 214 & 215 Borough of Lyttelton. As this reserve originated from a Crown vesting, the Minister of Conservation has the power to gazette a classification for the reserve's primary purpose. This power is delegated to the Council under the Minister's instrument of delegation dated 12/6/2013.

5.8          The Council has the autonomous power to classify by Gazette the land acquired for bank stabilisation.

5.9          The Lyttelton Mt Herbert Community Board does not have the power to classify reserves for the first time. The Board does however have recommendation powers to Council.

5.10       The Lyttelton Tennis Club hold a lease of the 1 Seaview Terrace. The Club is has been kept informed of the bank stabilisation work. The classification as recreation reserve merely formalises the use of the land for recreation and associated sports use.    

 


 

6.       Option 1 - Classification as Recreation Reserve (preferred)

Option Description

6.1          To classify the land as recreation reserve 

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate for the action intended.

Impact on Mana Whenua

6.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4          Community views have not been sought as the proposal has no impact on any external party with no change to the purpose or the existing use of the land.

Alignment with Council Plans and Policies

6.5          Yes - Public Open Space Strategy; by formalising, highlighting and clarifying the status of reserves under the Reserves Act.

Financial Implications

6.6          Cost of Implementation - gazette process costs estimated at under $1000

6.7          Maintenance / Ongoing Costs - N/A

6.8          Funding source - Parks Unit operational budgets.

Legal Implications

6.9          There are no legal implications. Section 16 of the Reserves Act 1977 makes provision for classification of existing non classified reserves by notice in the New Zealand Gazette. Public notice of the intended classification is not necessary in terms of Section 16 (5) (a) and (c) of the Reserves Act 1977 as the recreation reserve classification proposed is in the case of;

6.9.1     1 Seaview Terrace, the same purpose for which the reserve was held and administered                                                    immediately before the commencement of the Reserves Act 1977.

6.9.2     The land purchased for bank stabilisation, the classification proposed is a condition subject to which the land was acquired for reserve purposes.

Risks and Mitigations

6.10       Nil

Implementation

6.11       Implementation dependencies  - Approval to notify in the New Zealand Gazette

6.12       Implementation timeframe - Three months

Option Summary - Advantages and Disadvantages

6.13       The advantages of this option include:

·           The Council will hold in one title its existing 1907 reserve and the land it has acquired which should not be separated but form part of the total land holding for the land used as Tennis Courts.

·           Fulfils the classification requirements of the Reserves Act 1977.

·           Consistent with the original intention of amalgamation and to manage as a classified recreation reserve.

·           It is sensible that with the additional area acquired effectively forming the new boundary of the 1907 reserve  the opportunity be taken to tidy to classify both sites

 

6.14       The disadvantages of this option include:

·           The public record is left unclear as to the formal classification of the land acquired.

·            Inconsistent with Council's classification obligations under the Reserves Act 1977

·           One computer freehold title cannot be issued for both the existing 1907 reserve and the land recently acquired.

·           There is no compelling reason not to proceed with the preferred option.

 

 

7.       Option 2 - To not classify the land as recreation reserve

Option Description

7.1          To not classify the land as recreation reserve, the land status to remain as is i.e. held for recreation purposes.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are appropriate for this option

Impact on Mana Whenua

7.3          This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

Not sought nor appropriate. No party except Council is specifically affected by this option.

Alignment with Council Plans and Policies

7.4          This option is inconsistent with Council’s Plans and Policies

7.4.1     Inconsistency - contrary to the classification provisions of the Reserves Act 1977.

7.4.2     Reason for inconsistency - does not serve to protect parks for the purposes they are reserved.

7.4.3     Amendment necessary - N/A

Financial Implications

7.5          Cost of Implementation - Nil

7.6          Maintenance / Ongoing Costs - Nil

7.7          Funding source - N/A

Legal Implications

         7.8     Classification of all reserves is a mandatory requirement under Section 16 of the Reserves Act

                    1977.

Risks and Mitigations

7.9     Minimal

Implementation

7.10       Implementation dependencies  - N/A

7.11       Implementation timeframe - N/A

Option Summary - Advantages and Disadvantages

7.12       The advantages of this option include:

·      No procedural cost incurred.

7.13       The disadvantages of this option include:

·      Land remains as a non-classified reserve contrary to the provisions of the Reserves Act 1977.

·      The ability to hold as one title for the same purpose is forgone.

·      The Public Record of the classification status of the land is not made clear.

Attachments

No.

Title

Page

a 

Mt Herbert Lttelton CB Classification report Attachment 1

 

b 

Mt Herbert Lyttelton CB classification report Attachment 2

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lewis Burn

Property Consultant

Approved By

Angus Smith

Anne Columbus

Manager Property Consultancy

General Manager Corporate Services

 


Council

12 May 2016

 

PDF Creator


Council

12 May 2016

 

PDF Creator


Council

12 May 2016

 

 

9.        Lyttelton/Mt Herbert Community Board Minutes - 6 April 2016

Reference:

16/389179

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Lyttelton/Mt Herbert Community Board held a meeting on 6 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meeting held 6 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Lyttelton/Mt Herbert Community Board - 6 April 2016

46

 

 

Signatories

Author

Liz Beaven

Community Board Advisor

  


Council

12 May 2016

 

 

 

Te Hapori o Ōhinehou rāua ko te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Open Minutes

 

 

Date:                                     Wednesday 6 April 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

30 March 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: Member Smith. 

In Attendance:

Denis Aldridge, Ann Jolliffe, Paula Smith.

 

Ngā Mate: The Board remembered Leanne Bachop, sister of Board Member Christine Wilson. The Board extends its sympathy to Christine and her whānau.

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Apologies

 

Community Board Resolved LMCB/2016/00029

It was resolved on the motion of Member Smith, seconded by Member Aldridge that the apologies from Member Te Patu, Member Turner and Member Wilson be accepted.

Member Smith/Member Aldridge                                                                                                                       Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LMCB/2016/00030

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 2 March 2016 be confirmed.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

  Karakia Whakamutunga: Member Smith. 

Meeting concluded at 9.35am.

 

 

CONFIRMED THIS 20th DAY OF APRIL 2016.

Paula Smith

Chairperson


Council

12 May 2016

 

 

10.    Lyttelton/Mt Herbert Community Board Minutes - 20 April 2016

Reference:

16/430028

Contact:

Liz Beaven

Liz.Beaven@ccc.govt.nz

941 5602

 

 

1.   Purpose of Report

The Lyttelton/Mt Herbert Community Board held a meeting on 20 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meeting held 20 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Lyttelton/Mt Herbert Community Board - 20 April 2016

50

 

 

Signatories

Author

Liz Beaven

Community Board Advisor

  


Council

12 May 2016

 

 

 

Te Hapori o Ōhinehou raua ko Te Ahu Pātiki

Lyttelton/Mt Herbert Community Board

Open Minutes

 

 

Date:                                     Wednesday 20 April 2016

Time:                                    9.30am

Venue:                                 Boardroom, Lyttelton Service Centre,
15 London Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Paula Smith

Christine Wilson

Denis Aldridge

Ann  Jolliffe

Adrian Te Patu

Andrew Turner

 

 

15 April 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: Member Smith. 

 

Nga Mate: The Board stood in silence to remember Thomas Hay, who recently passed away. Thomas, of Corsair Bay, was a nature conservationist and activist, well-known across New Zealand.

 

The Board extended its sympathy to Liz Beaven, Lyttelton/Mt Herbert Community Board Advisor, and her whānau on the recent passing of Charot Kautai.

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Member Turner, who was absent from Clauses 28-30 (inclusive).

 

Apologies for early departure were received and accepted from Member Aldridge and Member Wilson, who were absent from Clauses 29-30 (inclusive).

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LMCB/2016/00031

That the minutes of the Lyttelton/Mt Herbert Community Board meeting held on Wednesday, 6 April 2016 be confirmed.

Member Smith/Member Aldridge                                                                                                                       Carried

4.   Deputations by Appointment

Part B

4.1       Environment Canterbury
Commissioner David Bedford, Teresa Aberkane, Air Quality Analyst, and Monique Eade, Strategy Advisor, Environment Canterbury, provided a quarterly update on air quality monitoring at Norwich Quay in Lyttelton (tabled).

             Commissioner Bedford noted the Board's request for Environment Canterbury to monitor air quality in Lyttelton highlighted the value of analysing and responding to issues at the neighbourhood level as well as city and regional level.

             The Board thanked Commissioner Bedford, Ms Aberkane and Ms Eade for their deputation.

 

4.2       Naval Point Boat Security and Safety Association
Roger Allen, James Ensor and Eden Husband of the Naval Point Boat Security and Safety Association and Rob Eaton of OCEL Consultants NZ Limited outlined a proposed project to move the jetty at the Naval Point public slipway to the southern side of the slipway and install a floating pontoon to improve boat safety.  The cost of the project was $218,000 $318,000, of which the community could fund 30 per cent through volunteer labour.  (Amendments made at the Lyttelton/Mt Herbert Community Board meeting held on 4 May 2016.) A statement on the proposal was tabled from Eden Husband, who had tendered an apology.

             Staff had provided advice on this matter reporting that the Naval Point Development Plan is currently being produced for the Naval Point recreation area including the marina and egress in and out of the water.  One of the objectives of the Plan is to improve safe access to the water.  The final Plan could be consented and implemented following input from all interested parties.

             Staff further advised that the Plan has not yet progressed to the stage of identifying the priority needs for development.  They had suggested that more consideration be given to overall planning (which includes consultation) before investing in one structure.

             The Association requested that the Board support the project in its submission to the Christchurch City Council Draft Annual Plan.

             The Board advised that the Association could make a submission to the Draft Annual Plan. The Board decided to consider the Association's submission when formulating the its own submission to the Draft Annual Plan.

At the request of the Association, the Board provided an update on the following:

·        The Lyttelton Port Company's proposed locations for a cruise ship berth in Lyttelton

·        Environment Canterbury's navigation and safety proposals for the sea area around the proposed cruise ship berth

·        Christchurch City Holdings Limited's position on proposed locations for the cruise ship berth.

 

4.3       Earthquake Commission
Linda Dreaver, Land Field Office Supervisor, spoke on behalf of the Earthquake Commission regarding general matters and land issues relating to the Lyttelton/Mt Herbert area.

             Ms Dreaver advised the key issue in the Lyttelton/Mt Herbert area is retaining walls damaged by earthquakes or flooding, which many people cannot afford to repair.  She advised that the maximum pay out for damages in those cases is capped by the Earthquake Commission Act.

             Board members noted that this was a serious issue for local communities, particularly Lyttelton, where it was reported that people have had to leave their homes and community, because they could not afford to repair retaining walls.

             The Board agreed that this issue should be discussed in terms of its Community Board Plan, which had a strategic goal around housing in Lyttelton.

             The Board thanked Ms Dreaver for her deputation.

 

4.4       Collett Family
Ann Toomey and Christine Lane spoke regarding a proposed project to install a plaque in the footpath by the seat on the corner of London and Oxford Streets in Lyttelton, known as Collett's Corner to commemorate the Collett Family and its long association and service to the Lyttelton community.  They tabled a concept design of a proposed plaque.

Community Board Resolved LMCB/2016/00032

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Supports the installation of a plaque reading "Collett's Corner since 1911" in the footpath by the seat on the corner of London and Oxford Streets in Lyttelton known as Collett's Corner.

2.         Requests that staff work with the Toomey family to progress the installation of a plaque by 1 December 2016, and report back regularly to the Board on this project.

3.         Thanks Ann Toomey and Christine Lane for their deputation.

Member Jolliffe/Member Turner                                                                                                                        Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

12. Staff Briefings - Update on Christchurch City Council Representation Arrangements

 

The Lyttelton/Mt Herbert Community Board note the information received during the Staff Briefing from the Head of Community Support, Governance and Partnerships, regarding the final decision of representation arrangements to apply for the 2016 election of the Christchurch City Council.

 

13. Staff Briefings - Update from Parks Unit

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Note the information during the Staff Briefings.

 

Community Board Resolved LMCB/2016/00033

Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Note the information received during the Staff Briefings regarding an update from the Parks Unit.

 

2.         Requests that staff investigate signage for the historic reserve at the Governors Bay Headmaster's Residence.

 

3.         Requests that staff arrange an onsite meeting at the Governors Bay Community Centre with the Board members, Parks Unit staff, Community Governance staff and relevant Governors Bay locals to discuss removal/maintenance of trees and landscaping.

 

4.         Requests that the Parks Advisor - East attend the Head to Head Walkway Working Party meetings.

 

5.         Requests that staff improve vegetation maintenance around the mural on Bridle Path, Lyttelton.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

 

Community Board Resolved LMCB/2016/00034

Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

6.         Requests that staff brief the Board on the road maintenance contract in the Lyttelton/Mt Herbert area.

Member Smith/Member Turner                                                                                                                          Carried

 

14. London Street, Oxford Street and Winchester Street- Proposed Parking and Traffic Changes

 

Community Board Resolved LMCB/2016/00035

Staff Recommendation and Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

London Street Stop Control

1.         Revoke the existing Give Way Control on London Street at its intersection with Oxford Street.

2.         Approve the installation of a Stop Control on London Street at its intersection with Oxford Street.

Oxford Street School Parking and Bus Stop Relocation

3.         Revoke all existing parking and stopping restrictions on the east side of Oxford Street commencing at its intersection with Sumner Road and extending in a northerly direction for a distance of 87 metres be revoked.

4.         Approve that the stopping of vehicles be prohibited at all times on the east side of Oxford Street commencing at its intersection with Sumner Road and extending in a northerly direction for a distance of 16 metres.

5.         Approve that a marked bus stop be installed on the east side of Oxford Street commencing at a distance of 16 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 14 metres.

6.         Approve that the stopping of vehicles be prohibited at all times on the east side of Oxford Street commencing at a distance of 30 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of eight metres.

7.         Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 38 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 49 metres, be restricted to a maximum parking time of three minutes. This restriction is to apply between the times of 8.15am and 9.15 am and 2.30pm and 3.30pm on school days only.

8.         Approve that the parking of vehicles on the eastern side of Oxford Street commencing at a distance of 38 metres north of its intersection with Sumner Road and extending in a northerly direction for a distance of 49 metres, be restricted to a maximum parking time of 120 minutes. This restriction is to apply during standard hours of 8am to 6pm Monday to Sunday, except for 8.15 to 9.15am and 2.30 to 3.30pm on school days, and parking limit lines be installed within this area once the extent of the vehicle crossings are confirmed.

Winchester Street Removal of redundant No Stopping Restrictions

9.         Revoke all existing parking and stopping restrictions on the north side of Winchester Street commencing at its intersection with Canterbury Street and extending in an easterly direction for a distance of 85 metres.

10.       Revoke all existing parking and stopping restrictions on the south side of Winchester Street commencing at its intersection with Canterbury Street and extending in an easterly direction for a distance of 85 metres.

Member Smith/Member Wilson                                                                                                                          Carried

 

15. Classification of Land held for Reserve Purposes

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

1.         Acting under a delegation from the Minister of Conservation , resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

Schedule 1

1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213, 214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.         Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

Schedule 2

137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier 725842

 

Community Board Resolved LMCB/2016/00036

Part A

That the Lyttelton/Mt Herbert Community Board recommend to Council:

1.         Acting under a delegation from the Minister of Conservation , resolve pursuant to Section 16 (1) of the Reserves Act 1977, to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 1

Schedule 1

1340.5 square metres more or less being parts of Rural Section 247, and Town Sections 213,

214, 215 New Zealand Gazette No 42, 1907 page 1442.

2.         Pursuant to Section 16 (2 A) of the Reserves Act 1977, resolve to classify as recreation reserve within the meaning of Section 17 of that Act all that land as described in Schedule 2

Schedule 2

137 square metres more or less being Section 1 Survey Office Plan 487738, CIR Identifier 725842 

Member Jolliffe/Member Wilson                                                                                                                        Carried

 

16. Allandale Transport Yard site

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

1.         To retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.         To publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.         In its capacity of holding the Minister of Conservations Delegation, pending the outcome of 2 above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Applying for existing use rights to use the property for a commercial use in the rural zone

b.         Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.         Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.         Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.         the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.         the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.         the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

6.         If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the land is declared surplus and the Property Consultancy Manager is authorised to dispose of the land or return it to the Crown if this cannot be achieved.

 

Community Board Decided LMCB/2016/00037

Part A

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

1.         To retain 153 Governors Bay Road with the intention of entering into a lease with Fulton Hogan pursuant to s73(1) of the Reserves Act 1977.

2.         To publicly notify the proposal to lease the property to Fulton Hogan, dealing with any objections in accordance with s119 and s120 of the Reserves Act 1977.

3.         In its capacity of holding the Minister of Conservations Delegation, pending the outcome of 2 above, to give consent to the lease in accordance with s73(1) of the Reserves Act 1977.

4.         To authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to:

a.         Applying for existing use rights to use the property for a commercial use in the rural zone

b.         Finalising lease documentation to Fulton Hogan for a term expiring on 30th June 2020 at a market rental.

c.         Convening a hearings panel to consider any objections and making a recommendation back to the Board for a decision.

5.         Agree to deviate from the Council policy on publicly tendering a lease of the property as provided for under section 80 of the Local Government Act having identified that:

a.         the proposal to lease the property at 153 Governors Bay Rd unilaterally would be inconsistent with the Council’s policy that new leases be publicly tendered; and

b.         the reason for such inconsistency is that the proposed lessee is contracted to maintain the roads in this area for Council and this location is strategic for delivering on that contract; and

c.         the Council has no intention to amend the policy to accommodate the decision due to the proposed transaction being a one-off exception;

Member Aldridge/Member Jolliffe                                                                                                                     Carried

 

Community Board Decided LMCB/2016/00038

Part A

That the Lyttelton/Mt Herbert Community Board recommend to the Council:

6.         That staff recommendation (6) be amended to:

If the existing use rights cannot be obtained or there are objections to the lease following public notification or for any other reason which prevents a lease being granted, that the land is declared surplus and the Property Consultancy Manager is authorised to dispose of the land or return it to the Crown if this cannot be achieved that the matter be brought back to the Board for further consideration on the future use of the land.

 

Member Smith/Member Turner                                                                                                                          Carried

 

Community Board Decided LMCB/2016/00039

Part A

That the Lyttelton/Mt Herbert Community Board recommend to Council:

7.         Provided the lease with Fulton Hogan proceeds, assign a proportion of the rent to the Allandale Reserve Management Committee to support development and maintenance of Allandale Domain.

Member Te Patu/Member Aldridge                                                                                                                   Carried

 

19. Lyttelton Mt Herbert Community Board Projects Fund Report

 

Community Board Resolved LMCB/2016/00040

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Nominates Neighbourhood Week at $2,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2016/17 Strengthening Communities Fund.

 

2.         Nominates ANZAC Day Services at $1,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2016/17 Strengthening Communities Fund.

 

3.         Nominates Communicating with the Community at $1,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2016/17 Strengthening Communities Fund.

 

4.         Nominates Edible Garden Awards at $3,500 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2016/17 Strengthening Communities Fund.

 

5.         Nominates Rainbow Youth Mardis Gras at $4,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2016/17 Strengthening Communities Fund.

 

6.         Requests that staff organise a meeting with the Council, the Board, Qtopia, Christchurch Pride, the Lyttelton Youth Centre and Project Lyttelton regarding the Rainbow Youth Mardis Gras Project.

Member Smith/Member Wilson                                                                                                                          Carried

 

17. Application to Lyttelton/Mt Herbert Community Board 2015/16 Discretionary Response Fund - Diamond Harbour Community Association

 

Community Board Resolved LMCB/2016/00041

Staff Recommendations and Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Makes a grant of $1,000 to the Diamond Harbour Community Association towards the Green Waste Chipping project.

Member Turner/Member Aldridge                                                                                                                     Carried

 

18. Application to Lyttelton/Mt Herbert Community Board 2015/16 Discretionary Response Fund - Working Mens Club Lyttelton Incorporated

 

Community Board Resolved LMCB/2016/00042

Staff Recommendations and Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Makes a grant of $2,475 to Working Mens Club Lyttelton Incorporated for the Community Support and Funding Update.

Member Turner/Member Wilson                                                                                                                        Carried

 

6.   Correspondence - Proposed Purchase of Land at Cass Bay

 

Community Board Resolved LMCB/2016/00043

Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from Training Ship Godley regarding the proposed purchase of land at Cass Bay.

 

2.         Refer the correspondence to staff for comment regarding future use of land and buildings at the Steadfast Historic Area at Cass Bay.

Member Smith/Member Te Patu                                                                                                                        Carried

 

7.   Correspondence - Proposed Purchase of Land at Cass Bay

 

Community Board Resolved LMCB/2016/00044

Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from the Cass Bay Reserves Management Committee and Cass Bay Residents Association regarding the proposed purchase of land at Cass Bay by TS Godley.

 

2.         Refer the correspondence to staff for comment regarding future use of land and buildings at the Steadfast Historic Area at Cass Bay.

Member Smith/Member Te Patu                                                                                                                        Carried

 

8.   Correspondence - Public Consultation on Next Steps for Freshwater Reform 2016

 

Community Board Resolved LMCB/2016/00045

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from the Office of Hon Dr Nick Smith regarding public consultation on the Next Steps for Freshwater Reform 2016.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

9.   Correspondence - Norwich Quay Pedestrian Safety

 

Community Board Resolved LMCB/2016/00046

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from E.C. Venes regarding pedestrian safety on Norwich Quay, Lyttelton.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

10. Correspondence - Acknowledgement of Work on Head to Head Walkway

 

Community Board Resolved LMCB/2016/00047

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from the Governors Bay Community Association regarding acknowledgement of work on the Head to Head Walkway.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

11. Correspondence - Church Bay Neighbourhood Association Nomination for Head to Head Walkway Working Party

 

Community Board Resolved LMCB/2016/00048

Staff Recommendation and Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the correspondence report dated 20 April 2016 from the Church Bay Neighbourhood Association.

2.         Approve the Church Bay Neighbourhood Association's nomination of Tom Keunning as the Association's representative on the Head to Head Walkway Working Party.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

 

 

20. Committee Report - Cass Bay Reserves Management Committee Draft Minutes - 2 December 2015

 

Community Board Resolved LMCB/2016/00049

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Receive the information in the draft minutes of the Cass Bay Reserves Management Committee meeting held on 2 December 2015.

2.         Note that funding for Reserve Management Committees is a recurring theme in the minutes.

3.         Request that staff update the Reserve Management Committees on the project to review the structure and funding for Reserve Management Committees.

4.         Support development of a safe walking route from Steadfast to the Crater Rim.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

21. Committee Report - Cass Bay Reserves Management Committee Draft Minutes - 3 February 2016

 

Community Board Resolved LMCB/2016/00050

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the draft minutes of the Cass Bay Reserves Management Committee meeting held on 3 February 2016.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

22. Committee Report - Cass Bay Reserves Management Committee Draft Minutes - 6 April 2016

 

Community Board Resolved LMCB/2016/00051

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the draft minutes of the Cass Bay Reserves Management Committee meeting held on 6 April 2016.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

23. Committee Report - Lyttelton Reserves Management Committee Draft Minutes - 15 February 2016

 

Community Board Resolved LMCB/2016/00052

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the draft minutes of the Lyttelton Reserves Management Committee meeting held on 15 February 2016.

2.         Notes that concerns were raised regarding the conduct of the meeting to which the draft minutes refer.

3.         Requests that staff remind the Reserve Management Committees in the Lyttelton/Mt Herbert area of the need to follow the Council's Standing Orders.

(Amendments made at the Lyttelton/Mt Herbert Community Board meeting held on 4 May 2016.)

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

24. Committee Report - Lyttelton Recreation Ground Reserve Management Committee Draft Minutes - 16 February 2016

 

Community Board Resolved LMCB/2016/00053

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the draft minutes of the Lyttelton Recreation Ground Reserve Management Committee meeting held on 16 February 2016.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

25. Lyttelton/Mt Herbert Community Board Submissions Committee Minutes - 2 March 2016

 

Community Board Resolved LMCB/2016/00054

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the minutes of the Lyttelton/Mt Herbert Community Board Committee meeting held on 2 March 2016.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

26. Community Organisation Report - Orton Bradley Park Board

 

Community Board Resolved LMCB/2016/00055

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the minutes of the Orton Bradley Park Board meeting of 7 December 2015.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

 

27. Community Organisation Report - Banks Peninsula Water Management Zone Committee

 

Community Board Resolved LMCB/2016/00056

Staff Recommendation and Community Board Decisions under Delegation

Part B

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the information in the minutes of the Banks Peninsula Water Management Zone Committee meeting of 16 February 2016.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

Member Turner left the meeting at 01.02 pm.

28. Lyttelton/Mt Herbert Community Board Area Report

 

Lyttelton/Mt.Herbert Community Board Small Grants Committee


The Board discussed how its Small Grants Funding should be allocated and agreed that it was an advantage to have community members appointed to the allocating Committee.

The Board decided to request staff to approach people the Board suggested to seek if they wish to be appointed to the Board's Small Grants Fund Committee:

 

 

Staff Recommendations

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the Lyttelton/Mt Herbert Community Board Area Report.

2.         Approves a representative from the Diamond Harbour Reserves Management Committee to be appointed to the Head to Head Walkway Working Party.

3.         Requests that staff commence work to open the Baden Norris Reserve (former Plunket Rooms Reserve), Baden Norris Track and the Donald Street stables to enable community use.  Staff are to make regular updates to the Board on the progress of the work.

4.         Retrospectively approves the Board's input into the Council's submission to the Ministry for the Environment on Next Steps for Fresh Water: Consultation Document.

5.         Nominates an elected member to be the Council's Representative on the Selwyn/Waihora Water Zone Committee.

6.         Notes the Council Funding Outcomes and Priorities as attached to this report.

7.         Decides whether the Board wishes to provide feedback to the New Zealand Transport Agency's proposed changes to the Draft Christchurch - Lyttelton Motorway Tunnel Bylaw, which are proposed in response to the Board's submission.

 

Community Board Resolved LMCB/2016/00057

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Receives the Lyttelton/Mt Herbert Community Board Area Report.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00058

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

2.         Notes that the Board reviewed the quarterly progress report on the Lyttelton/Mt Herbert Community Board Plan, which is viewable on the Board webpage.

 

3.         Asks staff to investigate how to address the issues around retaining walls in Lyttelton damaged by earthquakes and flooding.

Member Wilson/Member Te Patu                                                                                                                      Carried

 

 

Member Wilson left the meeting at 02.03 pm.

Member Aldridge left the meeting at 02.03 pm.

 

 

Community Board Resolved LMCB/2016/00059

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

4.         Approves the appointment of Sara Pritchett from the Diamond Harbour Reserves Management Committee to the Head to Head Walkway Working Party.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00060

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

5.         Requests that staff commence work to open the Baden Norris Reserve (former Plunket Rooms Reserve), Baden Norris Track and the Donald Street stables to enable community use.  Staff are to make regular updates to the Board on the progress of the work.

 

Member Wilson/Member Aldridge                                                                                                                     Carried

 

 

Community Board Resolved LMCB/2016/00061

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

6.         Retrospectively approves the Board's input into the Council's submission to the Ministry for the Environment on Next Steps for Fresh Water: Consultation Document.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00062

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

7.         Notes that no member was interested in being the Council's Representative on the Selwyn/Waihora Water Zone Committee.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00063

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

8.         Notes the Council Funding Outcomes and Priorities as attached to this report.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00064

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

9.         Provides the following feedback to the New Zealand Transport Agency regarding proposed amendments to the Draft Christchurch - Lyttelton Motorway Tunnel Bylaw, which are proposed in response to the Board's submission:

The Lyttelton/Mt Herbert Community Board is comfortable with the proposed amendments to Clause 2 and the definition of "Tunnel control officer" in the Draft Christchurch - Lyttelton Motorway Tunnel Bylaw.

The Board thanks the New Zealand Transport Agency for the way in which the submissions process operated.

Member Smith/Member Aldridge                                                                                                                       Carried

 

 

Community Board Resolved LMCB/2016/00065

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

10.       Approves the removal of the existing playground at Governors Bay Community Centre and Frame Reserve to allow for the Community Centre rebuild.

 

11.       Requests staff to report back with a landscape concept plan for the Governors Bay Community Centre and Frame Reserve including alternative play and recreation opportunities.

Member Smith/Member Te Patu                                                                                                                        Carried

 

 

Community Board Resolved LMCB/2016/00066

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

12.       Nominates Member Wilson, subject to her approval, as the Board's representative on the Lyttelton Recreation Centre Working Group.

Member Smith/Member Jolliffe                                                                                                                          Carried

 

 

29. Elected Member Information Exchange

Part B

Christchurch City Council Draft Annual Plan

The Board decided to raise the process for Community Board input into the Council's draft Annual Plan at the May 2016 Chairperson's and Staff Forum.

Work on Sewer in Diamond Harbour

 

The Board decided to request that staff investigate and report back regarding sewage work currently being undertaken in Diamond Harbour.

 

Lot in Diamond Harbour

 

The Board was advised that a lot recently cleared in Diamond Harbour may be non-compliant, which may lead to sediment runoff.  Photographs of the lot were tabled.  It was noted that this was a matter for enforcement by Environment Canterbury.

 

Community Board Resolved LMCB/2016/00067

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

1.         Notes that the Board Chairperson reported a sewage overflow into Lyttelton Harbour at Diamond Harbour through Snap Send Solve. When 24 hours later sewage continued to overflow into the Harbour, the Chairperson was advised that Snap Send Solve requests are processed within 24 hours and that if a matter is urgent to phone the Council Call Centre.

 

2.         Requests that staff brief the Board on Snap Send Solve and the Request for Service process, particularly response times and images attached to Snap Send Solve not reaching staff.

Member Smith/Member Te Patu                                                                                                                        Carried

 

Community Board Resolved LMCB/2016/00068

Community Board Decisions under Delegation

Part C

That the Lyttelton/Mt Herbert Community Board:

3.         Following staff advice that the Local Government Act 2002 and other legislation requires that decision making must take into account all options and that sufficient time is given for that information to be received and considered, the Board believes it had sufficient information to make a decision on making a grant from the Lyttelton/Mt Herbert Community Board 2015/16 Discretionary Response Fund.

 

4.         Make a grant $50.00 from the Lyttelton/Mt Herbert Community Board 2015/16 Discretionary Response Fund to the Maurice White Trust for native trees to be planted in memory of Thomas Hay, who recently passed away.

Member Jolliffe/Member Te Patu                                                                                                                       Carried

30. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

Karakia Whakamutunga: Member Te Patu. 

Meeting concluded at 2.47pm.

 

CONFIRMED THIS 4th DAY OF MAY 2016.

 

Paula Smith

Chairperson

Chairperson


Council

12 May 2016

 

 

11.    Burwood/Pegasus Community Board Minutes - 21 March 2016

Reference:

16/373724

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Burwood/Pegasus Community Board held a meeting on 21 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Burwood/Pegasus Community Board meeting held 21 March 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Burwood/Pegasus Community Board - 21 March 2016

72

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

12 May 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 21 March 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

Glenn Livingstone

Linda Stewart

Stan Tawa

 

 

 

17 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

Part C

 

Apologies were received from David East and Tim Sintes.

 

Community Board Resolved BPCB/2016/00026

That the apologies received from David East and Tim Sintes, be accepted.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00027

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 7 March 2016 be confirmed.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

4.   Deputations by Appointment

Part B

 

4.1       Paul McArdle and Anouk Minnaar

             Paul McArdle and Anouk Minnaar spoke to the Board about the Bikes in Schools programme which is backed by the Bike On New Zealand Charitable Trust to enable children to ride a bike on a regular and equal basis within schools. 

             Liz Weir, Principal and Paul Wilkinson, Deputy Principal of Rawhiti School were also introduced.  Ownership of the track and equipment will be with the school, as will responsibility for maintenance and insurance.

             A funding request will be coming to the Board to assist with this community facility.  The deputation hoped this will be a flagship project for Christchurch.

             The Chairperson thanked the deputation representatives.

 

4.2       Andy Kai Fong, Founding Principal, Haeata/Aranui Community Campus

             Andy Kai Fong, who has recently commenced at Haeata/Aranui Community Campus as Founding Principal, introduced himself to the Board and provided an update on the campus project including community engagement with students, parents and principals from other schools and an explanation of the private public partnership model.

             The Chairperson thanked Andy Kai Fong for his deputation and invited him to provide a further update to the Board in six months.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Staff Briefings

         6.1          Andrew Rutledge, Head of Parks Unit

                                      Andrew gave an in-depth explanation of monitoring reports and independent auditing which is undertaken to ensure that contractors working across the city meet their contractual obligations.  An online tool will eventually be available for the public to monitor maintenance progress at each park.  Community Support, Governance and Partnerships staff will be given access immediately to enable them to provide information to the Board on request. 

 

                         Andrew undertook to circulate to the Board, the Annual Parks Maintenance Programme.

         6.2          Kent Summerfield, Senior Project Manager, Community Facilities

                                      Kent provided the Board with an update on the Aranui Wainoni Community Centre and showed a number of photographs which outlined the progress of the new build.

 

Glenn Livingstone left the meeting at 5.47pm.

Glenn Livingstone returned to the meeting at 5.52pm.

7.   Burwood/Pegasus Community Board Youth Development Fund 2015/16 - Papanui High School Girls - New Zealand Secondary Schools National Futsal Tournament

         The Board considered applications for funding from its 2015/16 Youth Development Fund from the Papanui High School Girls' Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

 

           The Board was advised that as there were sufficient funds in the Youth Development Fund to cover the allocation of $1,500 it would not be necessary to make a transfer from the Discretionary Response Fund.

 

 

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Approves the transfer of $1,500 from the Boards' Discretionary Funding to the 2015/16 Youth Development Fund.

2.         Approves a grant of $1,500 to the Papanui High School Girls Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

 

 

Community Board Resolved BPCB/2016/00028

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves a grant of $1,500 from the Burwood/Pegasus Community Board 2015/16 Youth Development Fund to the Papanui High School Girls' Futsal Team towards the attendance of Nicola Jackson, Ella Jackson, Cody Taylor, Loren Baker, Katy de Their-Pinker and Lorraine Hayes at the New Zealand Secondary Schools Futsal Tournament to be held in Wellington on 5 and 6 April 2016.

Member Tawa/Chairperson Cummings                                                                                                             Carried

 

8.   Burwood Pegasus Community Board Discretionary Response Fund 2015/16 New Brighton Project Inc.

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to New Brighton Project Inc. towards the Blanket Bank Project and resolved to adopt the staff recommendation.

 

Community Board Decided BPCB/2016/00029

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves a grant of $2,392 from the Burwood/Pegasus Community Board 2015/16 Discretionary Response Fund to New Brighton Project Inc. towards the Blanket Bank Project.

Member Baker/Chairperson Cummings                                                                                                            Carried

 

9.   Names for Reserves Vested Through Subdivisions

 

The Board considered the report on proposed reserve names and proposed classifications of the reserves arising from local subdivisions.

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Recommends to Council to approve the proposed reserve names as specified in Attachment one.

             2.         Recommends to Council to approve the proposed classification of the reserves as per              Reserves Act 1977 s16(2A) specified in Attachment One to the report in the Agenda.

 

There were no decisions made under delegation.

 

Community Board Decided BPCB/2016/00030

Part A

That the Council:

1          Resolves to approve the proposed reserve names as specified in Attachment One.

2.         Resolves to approve the proposed classification of the reserves as per the Reserves Act 1977 s16(2A) specified in Attachment One.

Member Tawa/Member Livingstone                                                                                                                  Carried

 

10. Parkwood Place - No Stopping Restrictions

 

Staff Recommendations

The Board considered a report seeking approval of changes to the 'No Stopping' restrictions in Parkwood Place and resolved to adopt the staff recommendations.

 

Community Board Resolved BPCB/2016/00031

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Revokes all existing parking restrictions on the south east side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 54 metres.

2.         Revokes all existing parking restrictions on the north west side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 12 metres.

3.         Resolves that the stopping of vehicles be prohibited at any time on the south east side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 19 metres.

4.         Resolves that the stopping of vehicles be prohibited at any time on the north west side of Parkwood Place commencing at its intersection with Queenspark Drive and extending in a southerly direction for a distance of 19 metres.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

 

11. Golf Links Road - Motorcycle Parking

 

Staff Recommendations

The Board considered a report seeking approval for the proposed installation of motorcycle parking on the east side of Golf Links Road and resolved to adopt the staff recommendations. 

 

Community Board Resolved BPCB/2016/00032

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Revokes all the existing parking restrictions and stopping restrictions on the east side of Golf Links Road commencing at a point 127 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 6 metres.

2.         Resolves that a 'Motorcycle Park' be installed on the east side of Golf Links Road commencing at a point 127 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 6 metres.

Member Baker/Member Tawa                                                                                                                             Carried

 

 

12. Bassett Street Proposed - No Stopping Restrictions

 

Staff Recommendations

The Board considered a report seeking approval for the installation of 'No Stopping' restrictions on Bassett Street and resolved to adopt the staff recommendations.

 

Community Board Decided BPCB/2016/00033

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves that any parking or stopping restrictions on the eastern side of Bassett Street commencing at a point 186 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 60 metres be revoked.

2.         Approves that any parking or stopping restrictions on the western side of Bassett Street commencing at a point 155 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 27 metres be revoked.

3.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Bassett Street commencing at a point 186 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 60 metres.

4.         Approves that the stopping of vehicles be prohibited at any time on the western side of Bassett Street commencing at a point 155 metres north of its intersection with New Brighton Road and extending in a northerly direction for a distance of 27 metres.

Member Livingstone/Chairperson Cummings                                                                                                Carried

 

 

13. Burwood/Pegasus Community Board Area Report

 

13.1    Sensory Garden

 

             The Board had previously received an information presentation from Kelly Dugan of SmileDial New Zealand on his proposal to establish a sensory garden in the Rawhiti Domain adjacent to the community garden.  In order for staff to progress the request, an indication of support from the Board was required.

 

 

Community Board Resolved BPCB/2016/00034

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Supports in principle the proposal by SmileDial to establish a sensory garden adjacent to the community garden in the Rawhiti Domain.

Chairperson Cummings/Member Tawa                                                                                                             Carried

 

 

 

13.2    Conference - Managing the Sea Level Rise in New Zealand

             Staff requested an indication of interest for Board members to attend the Managing the Sea Level Rise in New Zealand Conference on 8 April 2016, noting that if there was interest a report would be presented to the next meeting seeking formal approval of attendance.  Interest for members to attend was indicated.

 

14. Elected Member Information Exchange

Part B

14.1    Representation Review Submissions

             The Board's submission and appeal on the Council's Final Representation Review Proposal had been well received by the Local Government Submission Decisions Hearing Panel.  

14.2    New Brighton Library

             Staff are currently assessing a temporary replacement for when the New Brighton Library is closed for repairs.

14.3    Toilets in Shaw Avenue

             At the request of the Board, staff undertook to establish what the plans were for the maintenance/retention of the public toilets at 179 Shaw Avenue. 

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 6.35pm.

 

CONFIRMED THIS 4TH DAY OF APRIL 2016

 

Andrea Cummings

Chairperson


Council

12 May 2016

 

 

12.    Burwood/Pegasus Community Board Minutes - 4 April 2016

Reference:

16/437526

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Burwood/Pegasus Community Board held a meeting on 4 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Burwood/Pegasus Community Board meeting held 4 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Burwood/Pegasus Community Board - 4 April 2016

82

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

12 May 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 4 April 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Linda Stewart

Stan Tawa

Glenn Livingstone

 

 

4 April 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Part C

 

Community Board Resolved BPCB/2016/00036

That the apology for lateness received from Stan Tawa be accepted.

Chairperson Cummings/Member Livingstone                                                                                                Carried

 

2.   Declarations of Interest

Part B

 

Chairperson Cummings declared an interest in Item 7 and took no part in the discussion.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00037

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 21 March 2016 be confirmed.

Member Baker/Member Sintes                                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1       Ralph Ross, spoke on behalf of the Shirley Residents Association regarding the report at Item 6 which requests the Board to approve the installation of a pedestrian refuge island with kerb build out and 'No Stopping' restrictions on Marshland Road close to its intersection with Hercules Street. 

             Mr Ross advised that while the Association was very pleased with the installation of a pedestrian refuge island, it had some concerns about the proposed placement and visibility because of the bus stop.  The Association's preference was to move the east side bus stop further south and adjust the refuge island position.

             The Chairperson thanked Mr Ross for his deputation. 

 

5.   Presentation of Petitions

Part B

 

There was no presentation of petitions.

 

6.   Marshland Road Pedestrian Refuge Island

 

The Board considered a report seeking approval for the installation of a pedestrian refuge island with kerb build out and 'No Stopping' restrictions on Marshland Road close to its intersection with Hercules Street. 

Staff addressed the issues raised by Mr Ross in his deputation (item 4 refers) and assured the Board that for safety reasons the location proposed in the report for the pedestrian refuge was the best option.  To relocate the pedestrian refuge as requested by the Association would compromise right-turning into Hercules Street and Alma Place.

The Board was satisfied with the location of the placement of the pedestrian refuge island and adopted the staff recommendation.

 

Community Board Resolved BPCB/2016/00038

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves that a central pedestrian refuge island with associated kerb extensions be constructed on Marshland Road close to its intersection with Hercules Street in accordance with Attachment A in the agenda.

Chairperson Cummings/Member Baker                                                                                                            Carried

 

 

7.   Sea Level Rise in New Zealand - Conference Attendance

 

The Chairperson, having declared an interest in this item, stood down and Deputy Chairperson Baker assumed the Chair.

The Board considered a report seeking interest in attending the Sea Level Rise in New Zealand Conference in Auckland on Friday 8 April 2016. 

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Considers approving the attendance of Board members at the Sea Level Rise in New Zealand Conference in Auckland on Friday 8 April 2016.

2.         Notes that the cost of attendance, including airfares is approximately $745 including GST per member attending.

 

 

 

Community Board Resolved BPCB/2016/00039

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.         Approves the attendance of Andrea Cummings at the Sea Level Rise in New Zealand Conference in Auckland on Friday 8 April 2016.

2.         Notes that the cost of attendance, including airfares is approximately $745 including GST.

3.         Requests that Andrea Cummings provides a written report to the Board on the conference with this to be shared with the residents associations within the Christchurch Flood Management areas.

Member Stewart/Member Sintes                                                                                                                       Carried

 

Member Tawa arrived at 4.53pm.

 

Chairperson Cummings assumed the Chair.

 

8.   Burwood/Pegasus Community Board Area Report

 

8.1       Report on Customer Service Requests

             The Board received comparative statistics on customer service requests.  The Board indicated it would like to see further information, including street cleaning, street maintenance, graffiti and rubbish dumping, on a regular basis.

8.2       Site Visit - Avon-Heathcote Estuary Ihutai Trust

             Board members were reminded that the  Avon-Heathcote Estuary Ihutai Trust had invited available Board members to a site visit on Tuesday 5 April 2016 at 4.30pm.

8.3       ANZAC Wreaths

             The Board confirmed its wish to purchase two ANZAC wreaths for laying at New Brighton and Aranui.

8.4       Annual Plan Update

             The Board received an update from staff about this year's arrangements for consultation on the Council's draft Annual Plan 2016-2017 and amended Long Term Plan 2015-2025.

             Have Your Say events have been arranged for community boards and the Burwood/Pegasus Community Board event is taking place on Tuesday 12 April from 6-8pm at the South New Brighton Community Centre.

             At the Board's request staff undertook to convene the Submissions Committee to enable a submission on the Draft Annual Plan 2016 to be submitted before 10 May 2016.

 

 

 

 

 

9.   Elected Member Information Exchange

Part B

9.1       New Brighton War Memorial

             It was noted that graffiti removal on the New Brighton War Memorial was ongoing.  The Board decided to request staff to provide on update on the New Brighton War Memorial graffiti removal project, noting that ANZAC Day commemorations would be taking place this month.

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.27pm.

 

CONFIRMED THIS 18TH DAY OF APRIL 2016

 

Andrea Cummings

Chairperson


Council

12 May 2016

 

 

13.    Fendalton/Waimairi Community Board Minutes - 4 April 2016

Reference:

16/466605

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

The Fendalton/Waimairi Community Board held a meeting on 4 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meeting held 4 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Fendalton/Waimairi Community Board - 4 April 2016

88

 

 

Signatories

Author

Edwina Cordwell

Community Board Advisor

  


Council

12 May 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 4 April 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Members

Val  Carter

Sally Buck

Faimeh Burke

Bridget Williams

Raf Manji

 

 

4 April 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved FWCB/2016/00016

Apologies for absence were received and accepted from David Cartwright and Jamie Gough.

An apology for lateness from Bridget Williams was accepted.

 

Member Manji/Member Burke                                                                                                                            Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00017

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 14 March 2016 be confirmed.

Member Burke/Member Buck                                                                                                                              Carried

 

4.   Deputations by Appointment

Part B

4.1       Mr David Wilson addressed the Board regarding Rating Valuation and other matters associated with the Land Use Recovery Plan ( LURP) and North West Area Plan Change.

Mr Wilson provided a summary and supporting documentation for the situation he and his neighbours have found themselves in because of their land being rates assessed as industrial when the zoning remains rural.  

Community Board Resolved FWCB/2016/00018

The Fendalton/Waimairi Community Board:

1.         Referred the issues regarding potential discrepancies in the rateable value applied to properties in Area 3, i.e. industrial versus rural, to the Council for its consideration.

2.         Thanked Mr Wilson for his deputation.

 

Member Buck/Member Burke                                                                                                                              Carried

 

Member Williams entered the meeting at 4.23pm.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

6.1     Request for Removal of Tree in Woodbury Street

 

The Board received the tabled correspondence from Ms McQuilken requesting the removal of a tree from the berm outside her residence.

 

Community Board Resolved FWCB/2016/00019

The Board decided that the correspondence regarding the tree at 106 Woodbury Street, Avonhead be referred to staff and feedback on the matter be provided to the next Board meeting.

Member Manji/Member Burke                                                                                                               Carried

 

6.2     Harewood/Gardiners/Breens Intersection

 

The Board received the correspondence from the New Zealand Automobile Association in support of an investigation into traffic lights at this intersection.

 

 

7.   Staff Briefings

 

7.1     Ward Based Graffiti Statistics

 

This item is deferred to  the 18 April 2016 meeting.

7.2     Road Stopping - Avonhead and Grays Roads

 

Angus Smith, Manager Property Consultancy, and Barry Woodland, Property Consultant were in attendance and provided the Board with an update on the above matter.

 

 

 

 

 

 

 

 

 

8.   Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions

 

The Board considered a report seeking its approval of the installation of traffic controls and parking restrictions on various parts of Sawyers Arms and Greywacke Roads and Logistics Drive.

 

Community Board Resolved FWCB/2016/00020

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a northerly direction for a distance of 60 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a southerly direction for a distance of 60 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres.

 

Member Buck/Member Williams                                                                                                                         Carried

 

 

 

9.   Applications to the Fendalton/Waimairi 2015/16 Discretionary Response Fund – Anglican Parish of Burnside, Harewood and Papanui Returned and Services Association Inc

 

The Board considered an application for funding from its 2015/16 Discretionary Response Fund from the Anglican Parish of Burnside Harewood and the Papanui Returned and Services Association Inc.

 

 

Community Board Resolved FWCB/2016/00021

Part C

The Fendalton/Waimairi Community Board resolved to:

1.       Make a grant of $15,000 to the Anglican Parish of Burnside Harewood towards the construction of a carpark on their grounds at 750 Harewood Road.

 

Member Burke/Member Buck                                                                                                                              Carried

 

 

 

Community Board Resolved FWCB/2016/00022

Part C

The Fendalton/Waimairi Community Board resolved to:

2.         Make a grant of $800 to the Papanui Returned and Services Association Incorporated towards the costs of hosting the 2016 ANZAC Day celebrations.

 

Member Williams/Member Buck                                                                                                                         Carried

 

 

10. Fendalton/Waimairi Ward Area Report

Part B

 

10.1   Merivale Reserve Playground Opening

The opening of the Merivale Reserve Playground was well attended.  The Community Board presented Charlotte Gray with a certificate of appreciation to recognise the work she has done in fundraising for this project.  The event also included the planting of the remaining shrubs as part of the landscape design.

 

10.2   Community Conversations with the Business Community

The Board reiterated its wish to hold conversations with business retailers located in small suburban shopping centres throughout the Fendalton/Waimairi ward.  The Board views these retailers as an integral part of community life and is interested in any viewpoints, issues or concerns they may have.

 

Community Board Resolved FWCB/2016/00023

The Board decided to progress conversations with the business community and to work with staff on the details and how this might occur prior to any formal meetings.

 

Member Williams/Member Buck                                                                                                                Carried

 

 

10.3   Annual Plan

The Board noted the information in the tabled copy of the draft Annual Plan 2016 (Capital Projects).

 

11. Elected Member Information Exchange

Part B

 

11.1    The Chairperson provided feedback from the Chairs and Staff Forum with particular emphasis on the information regarding the Alcohol Licensing process.

11.2    The Chairperson commented on her participation in the recent site visit to the Otukaikino Stream and surrounds.

12. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.02pm.

 

CONFIRMED THIS 16th DAY OF APRIL

 

Val  Carter

Chairperson


Council

12 May 2016

 

Report from Fendalton/Waimairi Community Board  – 4 April 2016

 

14.    Deputations by Appointment

Reference:

16/413745

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

 

1.   Purpose of Report

 

This report arises from the outcomes of a deputation by Mr David Wilson, a resident of Russley Road to the Fendalton/Waimairi Community Board at its meeting of 4 April 2016.

 

Mr Wilson advised the Board of his concerns regarding the rating valuation of his property being based on 'Industrial Zoning' when the property remains in a Rural Zone.

 

Mr Wilson advised of a previous proposal to rezone the area around his and other properties as part of the North West Area Review (Area 3).  The rezoning did not take place.  Mr Wilson requested the Board's assistance on this matter.

 

Attachment A refers.

 

2.   Fendalton/Waimairi Community Board Recommendation to the Council

 

The Fendalton/Waimairi Community Board:

1.         Requests that the Council consider requesting a report on the issues regarding potential discrepancies in the rateable value as applied to properties in Area 3, i.e. industrial versus rural.

 

 

 

          Secretarial Note

             The following staff advice has been provided to assist the Council in considering the Board recommendation:

 

             Council rates are a tax based largely on property values.  Values are updated every three years to reflect the market value of each property at that point - we are not permitted to update values for market movements in between these general revaluations (so, for example, new subdivisions or buildings are valued at the price they would have sold for if they had existed at the time of the last general revaluation).

 

             The 2013 general revaluation had an unusually large impact on many properties, because of the earthquakes - it was the first revaluation possible since 2007, so was affected by both the earthquakes and the preceding "global financial crisis".  Among the most affected were a group of properties in the north-west of the city, whose values were impacted by Land Use Recovery Plan announcements:

·        LURP announcements signalled that these areas would be re-zoned from Rural to Commercial in the near future.  Their market values were increased by these announcements, even though District Plan zoning wasn't immediately changed.

·        Our 2013 general revaluation reflected this increase - very roughly, unaffected rural land might have an average value of around $30 per square metre, normal commercial land might be around $200/m, and LURP-affected rural land around $100/m.

·        Subsequent announcements made it clear that some of the LURP-affected land would not in fact be re-zoned for the foreseeable future.  The current market value of these properties has clearly fallen, but our rating values have not been adjusted because they were considered to be an accurate estimate of market value as at 1 November 2013 (which is the date we must use for all our valuations across the district).

 

             Affected owners understandably feel that they are being charged rates based on valuations that were artificially and temporarily inflated by LURP announcements.

 

             There are three potential ways forward:

 

·        Review & adjust our Nov-2013 valuations on the grounds that they over-stated the extent of LURP-related value increase at the time.

This is unlikely to result in any material change.  Although there were very few market sales on which to base our LURP-affected values, considerable effort was made at the time to get the result as accurate as possible.  The valuation approach adopted was agreed between QV (our valuation services provider) and LINZ (the government's auditor of the quality of all council valuations).

Where a ratepayer considers a valuation to be wrong, the normal process is for the owner to lodge a formal Objection at the time, and to escalate to the Land Valuation Tribunal if not satisfied with our review.  There has been adjustment to some property values as a result of this process, but these have been driven primarily by the specifics of the individual property (eg. a back section with limited road access);  there is no suggestion from the Land Valuation Tribunal of any systematic flaw in the valuation approach used.

 

·        Provide a rates remission to affected owners, on the grounds that we're charging rates based on a temporary and artificial spike in values.

Although superficially attractive, this approach may be philosophically questionable (ie. rates are a risk of property ownership, there is always a degree of "winning & losing" as relative property prices in different areas change, and this is why the system is re-set by general revaluations every three years).

Perhaps more importantly, it also has practical difficulties:

§ Which properties should qualify - ie. should a remission apply to all properties whose values have been affected by District Plan announcements, just certain announcements, or other factors outside the owners' control since November 2013 (such as flood risk, geo-technical discoveries, changes in the commercial rental market, etc.)?

§ What amount of subsequent valuation movement is sufficient to qualify for a remission, and how is this to be determined?

§ How much remission should be applied (bearing in mind that current market valuations will be affected by factors other than just the one being targeted by the remission)?

§ How much will the remission cost (remembering that all remissions must be paid for by all other ratepayers)?

 

·        Do nothing, on the grounds that our rating valuations are the best available estimate of market value at the time, any subsequent drop in market value will be reflected in the next general rates revaluation (being done this year, to be applied to rates from July 2017), and some mechanisms exist to support ratepayers in significant financial hardship (ie. the rates postponement scheme).

This approach is the most straightforward, but arguably ignores the underlying equity point that the value increases were significant and (for some properties, as it turns out) temporary.

 

 

 

 

 

Attachments

 

No.

Title

Page

a  

Fendalton Waimairi Community Board - 4 April 2016 - Deputations 4.1 D Wilson Re Rating Inequities for Area 3

99

 


Council

12 May 2016

 


Council

12 May 2016

 

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PDF Creator


 

PDF Creator


 

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PDF Creator


Council

12 May 2016

 

 

15.    Fendalton/Waimairi Community Board Minutes - 18 April 2016

Reference:

16/443425

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

The Fendalton/Waimairi Community Board held a meeting on 18 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meeting held 18 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Fendalton/Waimairi Community Board - 18 April 2016

108

 

 

Signatories

Author

Edwina Cordwell

Community Board Advisor

  


Council

12 May 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 18 April 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Members

Val  Carter

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

15 April 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved FWCB/2016/00024

That the apology from David Cartwright be received and accepted.

Member Burke/Member Williams                                                                                                                       Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00025

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 4 April 2016 be confirmed.

Member Buck/Member Burke                                                                                                                              Carried

 

4.   Deputations by Appointment

Part B

4.1       Earthquake Commission (EQC) Update

 

             Mr Keith Land( EQC) was in attendance and provided the Board with an update on various
matters.

Part B

The Fendalton/Waimairi Community Board:

1.         Thanked Mr Land for his deputation.

2.         The Board decided to request that a further update be scheduled in two months.

 

 

 

 

 

 

 

4.2       The Wigram Lions Club - Proposed Community Project to Celebrate 100 Years of Lions

 

             Mr Jack Tait and other committee members of the Wigram Lions were in attendance and spoke on behalf of the Club's proposal to mark the Lions Centennial which will be celebrated in July 2017.

             As part of the Centennial celebrations, Lions Clubs throughout New Zealand have been encouraged to undertake community projects to mark 100 years' service. 

             The Wigram Lions Club propose to establish a barbeque area in a local park and suggested the Avonhead Park as a suitable site.

Community Board Resolved FWCB/2016/00026

Part B

The Fendalton/Waimairi Community Board expressed its support for the project and decided:

1.         To refer the proposed Centennial Project to staff to work with the Wigram Lions Club on identifying a suitable site, potentially in Avonhead Park, for the development of a community barbeque area and request that the Board  be kept informed on the progress of the project to enable achievement by July 2017.

2.         To request a further discussion with staff on possible enhancements to the area around any proposed barbeque including provision of play equipment.

3.         To thank Mr Tait and the Wigram Lions for their deputation.

Member Burke/Member Buck                                                                                                                              Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

6.   Staff Briefings

 

6.1       Graffiti Update and Statistics - Sarah Gardyne

 

6.2       Enforcement Processes - Tracey Weston

 

 

Community Board Decisions under Delegation

Part B

That the Fendalton/Waimairi Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

7.   Wairakei/Breens Pedestrian Crossing

 

The Board considered a report regarding the proposal to install a pedestrian refuge island in the area north-west of Breens Road in the already existing painted central median.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Approves that a central pedestrian refuge island be constructed on Wairakei Road, north-west of Breens Road in accordance with Attachment A.

 

 

Community Board Resolved FWCB/2016/00027

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved:

1.         That a central pedestrian refuge island be constructed on Wairakei Road, north-west of Breens Road in the already existing painted central median.

 

Member Buck/Member Williams                                                                                                                         Carried

 

 

8.   Memorial Avenue Bus Stop Removal Related to the Memorial Avenue/Russley Road Intersection Realignment

 

The Board considered a report regarding the permanent removal of two bus stops on Memorial Avenue near the Russley Road (State Highway 1) intersection.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Approve that all parking and stopping restrictions, including the bus stop, on the north-east side of Memorial Avenue commencing at a point 72 metres south east of its intersection with Russley Road (SH1) and extending in a south easterly direction for a distance of
12 metres be revoked.

2.         Approve that all parking and stopping restrictions, including the bus stop, on the south west side of Memorial Avenue commencing at a point 87 metres south east of its intersection with Russley Road (SH1) and extending in a south easterly direction for a distance of
12 metres be revoked.

 

 

 

 

 

Community Board Resolved FWCB/2016/00028

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved the removal of the bus stops in Memorial Avenue near the Russley Road intersection and:

1.         that all parking and stopping restrictions, including the bus stop, on the north-east side of Memorial Avenue commencing at a point 72 metres south east of its intersection with Russley Road (SH1) and extending in a south easterly direction for a distance of
12 metres be revoked.

2.         that all parking and stopping restrictions, including the bus stop, on the south west side of Memorial Avenue commencing at a point 87 metres south east of its intersection with Russley Road (SH1) and extending in a south easterly direction for a distance of 12 metres be revoked.

 

Member Gough/Member Burke                                                                                                                          Carried

 

 

9.   Proposed Bus Passenger Shelter Installations Fendalton/Waimairi

 

The Board considered a report regarding the possible installation of bus passenger shelters at two existing bus stop locations.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         138 Heaton Street (St Georges Hospital), and

b.         110 Maidstone Road.

 

 

Community Board Resolved FWCB/2016/00029

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved:

1.         The installation of bus shelters at the following locations:

a.         138 Heaton Street (St Georges Hospital), and

b.         110 Maidstone Road.

 

Member Burke/Member Buck                                                                                                                              Carried

 

 

10. Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project Report

 

The Board considered a report regarding a summary of the end of accountability for projects that received funding from its 2016/15 Strengthening Fund.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the information in the Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project report.

 

 

Community Board Resolved FWCB/2016/00030

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Receive the information in the Fendalton/Waimairi 2014/15 Strengthening Communities Fund End of Project report.

 

Member Buck/Member Williams                                                                                                                         Carried

 

 

11. Fendalton/Waimairi 2016/17 Strengthening Communities Fund Board Projects

 

The Board considered a report regarding which proposed Board projects it wishes to be considered for the 2016/17 Strengthening Communities Fund.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Nominate Culture Galore 2017 for $12,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

2.         Nominate Celebrate Bishopdale 2017 for $8,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

3.         Nominate Youth Activities and Events for $6,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

4.         Nominate Neighbourhood Week 2016 for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

5.         Nominate Community Garden Pride Awards for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

6.         Nominate Community Liaison Meetings for $1,500 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

 

Community Board Resolved FWCB/2016/00031

Community Board Decisions under Delegation

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Nominate Culture Galore 2017 for $12,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

2.         Nominate Celebrate Bishopdale 2017 for $8,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

3.         Nominate Youth Activities and Events for $6,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

4.         Nominate Neighbourhood Week 2016 for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

5.         Nominate Community Garden Pride Awards for $4,000 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

6.         Nominate Community Liaison Meetings for $1,500 as a Board project to be considered for funding from the Fendalton/Waimairi 2016/17 Strengthening Communities Fund.

 

Member Manji/Member Burke                                                                                                                            Carried

 

 

12. Fendalton/Waimairi Community Board Area Update

 

 

12.1    Glandovey/Rossall/Heaton Intersection

             Update regarding the implementation of pedestrian protection arrows at the lights at the above intersection.

 

12.2    Request for Tree Removal at 106 Woodbury Street

             Tabled information on the recent request for a tree removal at the above address.

 

12.3    Draft Annual Plan

             Reminder regarding the public workshop to be held in the Boardroom, Fendalton Service Centre on Friday 21 April at 10am.

            

             Discussion regarding the possibility of a Board submission regarding the Draft Annual Plan and agreement for the Submission Committee to meet to draft a submission on behalf of the Board.  See resolution below.

 

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

 

Community Board Decisions under Delegation

Part B

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

Community Board Resolved FWCB/2016/00032

12.1    Draft Annual Plan - Board Submission

 

Part C

 

The Board resolved that:

 

1.         The Board formulate a submission on the Draft Annual Plan, Submission Committee to meet on Tuesday 26 April at 4pm.

2.         The Board authorise the Board Chair to approve any submission following appropriate consultation with all Board members.

3.         Information regarding operational maintenance priorities for example right turn arrows, street renewals and pedestrian crossings in the ward be provided by staff to support the development of the Board's submission.

 

Member Buck/Member Williams                                                                                                                         Carried

 

13. Elected Member Information Exchange

Part B

13.1 Jamie Gough to be the Council's representative at the Local Government Conference being held in the Chatham Islands between Tuesday 26 April - Friday 29 April.

14. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.15pm.

 

CONFIRMED THIS 2nd DAY OF MAY 2016

 

Val  Carter

Chairperson


Council

12 May 2016

 

 

16.    Hagley/Ferrymead Community Board Minutes - 5 April 2016

Reference:

16/449021

Contact:

Peter Croucher

peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Hagley/Ferrymead Community Board held a meeting on 5 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meeting held 5 April 2016.

 

Secretarial Note

At its meeting on 3 May 2016 the Board received additional information on Item 8 of these minutes and a Council decision is no longer required.

 

Attachments

No.

Title

Page

A

Minutes Hagley/Ferrymead Community Board - 5 April 2016

118

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Council

12 May 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 April 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Members

Sara Templeton

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

4 April 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

Peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

An apology was received from Islay McLeod who was unable to attend as a result of a prior Council commitment.

 

 

Community Board Resolved HFCB/2016/00061

That the apology from Islay McLeod be accepted.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00062

Board Decision

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 16 March 2016 be confirmed, subject to the following amendments:

-     Item 11 to confirm there is a Part A recommendation.

-     Item 11 to add that member Johanson abstained from the vote as he had not been present for discussion at the preceding workshop.

-     Item 7 change the explanatory note from "noise" to "anti-social behaviour".

Member Templeton/Member Lowe-Johnson                                                                                               Carried

 


 

4.   Deputations by Appointment

Part B

 

4.1       Peter Jasper - Buckleys Road Bus Stop

 

Peter Jasper and Neale Tomlinson, property owner and resident of Buckleys Road presented a deputation to  the Board regarding the potential relocation of bus stops from outside 35 Buckleys Road.

The Board was shown images of the bus stops and the potential alternative site on Cranley Street.

The Board was advised of the ongoing issues experienced by residents in properties adjacent to the Buckleys Road bus stops including anti-social behaviour, litter, graffiti and the breakage of the glass panels of the bus stop.  The preferred solution put forward by the deputation was to relocate them to Cranley Street.

The Chairperson thanked Peter Jasper and Neale Tomlinson for their deputation.

Related correspondence at item 6 refers.

The Board received advice from Council and Environment Canterbury passenger transport staff on the potential adverse effect a change of bus route as requested by the deputation would have on the public transport network.

Community Board Resolved HFCB/2016/00063

Part B

That the Hagley/Ferrymead Community Board:

1.         Request staff to provide a report on the potential for shifting the bus stops from 35 Buckleys Road into Cranley Street as part of an integrated suburban bus exchange.

2.         Request staff to advise on short term measures for addressing litter and anti-social behaviour at the bus stops by 35 Buckleys Road.

Member Johanson/Member Davids                                                                                                                   Carried

 

4.2          Bromley Crossing Team

                            Ms Rosee Hudson and Ms Hannah Kakoi  presented a deputation to the Board on behalf of the Bromley Crossing Team regarding Bromley Road pedestrian safety.  Ms Hudson indicated that the group were in support of option one, outlined in Item 8 - Bromley Road Pedestrian Safety , and strongly advocated for the timeframe for the work to be brought forward on the grounds of pedestrian safety.

                In support of the request, letters from Bromley School pupils were tabled.

                The Chairperson thanked the representatives of the Bromley Crossing Team for the deputation.

 

8.   Bromley Road Pedestrian Safety

The Board considered a report with options for improved pedestrian safety around Bromley School and the Bromley Community Centre.

 

 

Community Board Resolved HFCB/2016/00064

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.      Receives the information provided in this report.

2.      Resolves that option one of the staff recommendation, being to install a splitter island on Bromley Road at its intersection with Keighleys Road be approved, with funding to be brought forward to enable the work to be completed by the end of 2016.

3.      That this report be submitted as a Chairperson's report to the next Council meeting.

4.      Resolves that the Council receive a deputation from Bromley School Crossing team.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

Community Board Recommendation to Council/Committee

Part A

That the Council:

1.         Receives the information provided in this report.

2.         Resolves that option one of the staff recommendation, being to install a splitter island on Bromley Road at its intersection with Keighleys Road be approved, with funding to be brought forward to enable the work to be completed by the end of 2016.

3.         That this report be submitted as a Chairperson's report to the next Council meeting.

4.         Resolves that the Council receive a deputation from Bromley School Crossing team.

 

 

5.   Presentation of Petitions

Part B

There were no presentation of petitions.  

6.   Correspondence

The Board received a report to consider correspondence from Peter Jasper in regards to Buckleys Road bus stops and from the Heathcote Valley Community Association in regards to traffic and pedestrian safety on the intersection of Port Hills and Martindales Roads.

 

Community Board Resolved HFCB/2016/00065

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

           1.         Receive the information in the correspondence report dated 5 April 2016

2.         Request staff to urgently comment on the proposal put forward by the Heathcote Valley Community Association in their correspondence, including potential to align with Stronger Christchurch Infrastructure Rebuild Team (SCIRT) work about to start on Martindales Road.

3.         Recommend to the Horizontal Infrastructure Governance Group for the opportunity for betterment as part of the Stronger Christchurch Infrastructure Rebuild Team repairs to address safety concerns.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

7.   Staff Briefings

 

7.1      Community Facilities Rebuild Update

             Karen McConachy, Programme Manager Community Facilities, Mark Penrice, Senior Project Manager, Matt Cummins, Senior Project Manager and Kristine Bouw, Project Manager updated the Board on community facilities rebuild projects within the Hagley/Ferrymead ward.

 

             A memorandum to the Board was tabled, advising of the purchase of two parcels of land on Nayland Street in Sumner to support community projects and local businesses.

 

             The Board recorded its thanks to Community Facilities staff for the work they had done within the ward.

 

11. Sumner Library and Community Facility - Rebuild

The Board agreed to consider this item at this time. 

 

The Board considered a report seeking the Board's recommendation to the Council in relation to the  Sumner Library, Community Facility and Museum process to select a construction contractor.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board recommend that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening.

 

Community Board Resolved HFCB/2016/00066

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board recommends that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening with regular updates back to the Community Board.

4.         Thank staff and the Sumner Joint Working Group.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

Community Board Resolved HFCB/2016/00067

Part A

That the Board recommend that the Council:

1.         Direct staff to run a competitive tender process to select a preferred contractor for construction of the Sumner Library, Community Facility and Museum.

2.         Authorise the Chief Executive Officer to award the contract.

3.         Approve the project through to completion and public opening with regular updates back to the Hagley/Ferrymead Community Board.

4.         Thank staff and the joint working group.

Member Lonsdale/Member Templeton                                                                                                           Carried

 

 

9.   Proposed No Stopping Restrictions and Bus Stop Relocation Menzies Road/Nayland Street Intersection

The Board received a report on proposed no stopping restriction and bus stop relocation at the Menzies Road/Nayland Street Intersection.

 

 

Community Board Decided HFCB/2016/00068

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Revoke all stopping and standing restrictions on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending an a northwesterly direction for a distance of 35 metres. 

2.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a northwesterly direction for a distance of six metres. 

3.         Approve that a Bus Stop be installed on the northeastern side of Nayland Street, commencing at a point six metres northwest of its intersection with Menzies Street and extending in a northwesterly direction for a distance of 14 metres. 

4.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at a point 20 metres east of its intersection with Menzies Street and extending in a northwesterly direction for a distance of eight metres. 

5.         Approve that the stopping of vehicles be prohibited at any time on the northeastern side of Nayland Street, commencing at its intersection with Menzies Street and extending in a southeasterly direction for a distance of 13 metres. 

6.         Approve that the stopping of vehicles be prohibited at any time on the northwestern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 14 metres. 

7.         Approve that the stopping of vehicles be prohibited at any time on the southeastern side of Menzies Street, commencing at its intersection with Nayland Street and extending in a northeasterly direction for a distance of 16 metres. 

Member Lonsdale/Member Davies                                                                                                                    Carried

 

 

10. Proposed Bus Passenger Shelter Installations Hagley/Ferrymead

The Board considered a report to install bus passenger shelters at three existing bus stop locations in the Hagley/Ferrymead Ward.

 

 

Community Board Resolved HFCB/2016/00069

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the staff report.

2.         Approve the installation of bus shelters at the following locations:

a.         478 Hagley Avenue,

b.         Kerrs Road, just south of Woodham Road (290 Woodham Road), and

c.         311 Gloucester Street (Christchurch East School).

Member Davies/Member Davids                                                                                                                         Carried

 

 

12. Adoption of a Change of Meeting Time

The Board considered a report to adopt a change of meeting start time for the monthly Wednesday Board meetings.

 

 

Board Comment

The Board discussed the scheduling conflicts that would affect Councillors if the suggested change of meeting time was adopted.

The motion lapsed for want of a mover; therefore the status quo for meeting times applies.

 

13. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Sumner Rugby Football Club - Strictly Sumner

The Board considered the application from Sumner Rugby Football Club for funding from its 2015/16 Discretionary Response Fund.

 

 

Community Board Resolved HFCB/2016/00070

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Make a grant of $2,500 from its 2015/16 Discretionary Response Fund to Sumner Rugby Football Club towards Strictly Sumner.

Member Johanson/Member Davies                                                                                                                   Carried

That it be noted that the decision on this item was made unanimously.

 

14. Hagley/Ferrymead Community Board Area Report

The Board received a report from the Community Governance Team including information on matters arising, the Hagley/Ferrymead Community Board Plan, Board activities, community activities and events, community governance team activity and Community Board submissions.

 

-      The 2016/2017 funding round will see the re-establishment of separate Small Grants and Strengthening Communities Funds as opposed to the one funding pool in the 2015/16 funding round.

 

15. Elected Member Information Exchange

Part B

15.1    Sumner Main Road Safety

The Board raised concern regarding the safety barriers and general safety on the Sumner Main Road and decided to request that staff provide advice on what safety improvements can be made in the short term, until the coastal Pathway is in place.

15.2    Engagement with the Community

             Board members provided feedback on attendance at community events.

15.3    Ferry Road Master Plan Woolston

The Board decided to request staff to provide an update on progress with the Ferry Road Master Plan Woolston.

15.4    Earthquake-Prone Buildings

             The Board decided to request staff to provide a briefing on earthquake-prone buildings.

 

15.5    Rapanui Shag Rock Cycleway

The Chairperson will be making a deputation to the Infrastructure, Transport and Environment Committee to provide the Board's feedback on the Rapanui Shag Rock Cycleway.

 

16. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

   

 

Meeting concluded at 12.14pm.

 

 

CONFIRMED THIS 20TH DAY OF APRIL 2016

 

Sara Templeton

Chairperson


Council

12 May 2016

 

 

17.    Hagley/Ferrymead Community Board Minutes - 20 April 2016

Reference:

16/455832

Contact:

Faye Collins

faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

The Hagley/Ferrymead Community Board held a meeting on 20 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meeting held 20 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Hagley/Ferrymead Community Board - 20 April 2016

128

 

 

Signatories

Author

Faye Collins

Community Board Advisor

  


Council

12 May 2016

 

 

 

Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 20 April 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

19 April 2016

 

 

 

 

 

Faye Collins

Community Board Adviser

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

No apologies were received.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00071

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 5 April 2016 be confirmed.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1       Jeremy Barr - Land Information New Zealand

Jeremy Barr, Deputy Director, Crown Property Centre of Expertise, Land Information New Zealand (LINZ) presented a deputation to the Board on the role of LINZ in the future use of the residential red zone which is essentially property management. He is responsible for the flat lands team and is keen to engage with stakeholders regarding processes and information sharing.

The Board was advised that there is currently no policy on access to the red zone which is regarded not as public land but as private land in Crown ownership. LINZ will be responsible for considering possible temporary use of the land.

The Chairperson thanked Jeremy Barr for his deputation.

 

4.2       Canterbury Earthquake Temporary Accommodation Service

Joel Browne, Manager, Canterbury Earthquake Temporary Accommodation Service (CETAS) presented a deputation to update the Board on the temporary villages.

The Board was advised that the life of the Linwood and Rawhiti Temporary Village had been extended to June 2017, subject to ongoing demand. After the village ceases to operate, the reserve land will be remediated and handed back to Council and the houses will be repurposed. Options for the potential for use for the houses are being explored including the potential for use for affordable housing.

 The Chairperson thanked Joel Browne for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

6.   Proposed No Stopping Restriction 168 Stanmore Road

 

The Board received a report on a proposed no stopping restriction at 168 Stanmore Road.

 

Community Board Resolved HFCB/2016/00072

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Stanmore Road commencing at a point 125 metres south of its intersection with Avonside Drive and extending in a southerly direction for a distance of 28 metres.  

Member Lonsdale/Member McLeod                                                                                                                 Carried

 

 

7.   Transfer of funds from Communication with Community Project to 2015/16 Hagley/Ferrymead Discretionary Response Fund

 

Staff Recommendation

The Board considered a report on the possible transfer of funds from the Communication with Community Project to the 2015/16 Hagley/Ferrymead Discretionary Response Fund and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00073

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Transfers $5,000 from its Communication with the Community Project budget to the 2015/16 Hagley/Ferrymead Community Board Discretionary Response Fund.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 


 

 

8.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Linwood College - CACTUS

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to Linwood College for the school's Combined Adolescent Challenge Training unit and Support programme (CACTUS) and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00074

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 from its 2015/16 Discretionary Response Fund to Linwood College towards the Combined Adolescent Challenge Training unit and Support programme (CACTUS)

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

 

9.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Redcliffs Public Library Inc. - Children's library refurbishment

 

Staff Recommendation

The Board considered the application for funding from its 2015/16 Discretionary Response Fund to Redcliffs Public Library towards the Children's Library refurbishment and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00075

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $1,000 from its 2015/15 Discretionary Response Fund to Redcliffs Public Library Inc. towards Children's library refurbishment.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

10. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Te Whare Roimata - A community-led social enterprise for Linwood

 

The Board considered the application from Te Whare Roimata for funding from its 2015/16 Discretionary Response Fund towards  costs associated with starting a community-led social enterprise for Linwood.

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 to Te Whare Roimata Trust from its 2015/16 Discretionary                                 Response Fund towards a community-led social enterprise for Linwood.

 

Community Board Resolved HFCB/2016/00076

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant of $5,000 to Te Whare Roimata Trust from its 2015/16 Discretionary Response Fund towards  costs associated with starting a community-led social enterprise for Linwood including a feasibility study.

2.         Request that staff work with Te Whare Roimata Trust to identify ways in which Council can support the establishment of the social enterprise.

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

 

11. Hagley Ferrymead Community Board 2016/17 Board Projects

 

Staff Recommendation

The Board received a report to consider Board Projects to be submitted to the Hagley/Ferrymead 2016/17 Strengthening Communities Fund and 2016/17 Discretionary Response Fund and resolved to adopt the staff recommendation.

 

Community Board Resolved HFCB/2016/00077

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Nominate Youth Development Fund for $10,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

2.         Nominate Hagley/Ferrymead Community Recreation Events for $8,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Strengthening Communities Fund.

3.         Nominate Communication with the Community for $1,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

4.         Nominate Light Bulb moments Fund for $5,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

5.         Nominate Neighbourhood Week for $3,500 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

6.         Nominate Community Service Awards for $2,000 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

7.         Nominate Garden Pride Awards for $1,200 as a Board project to be considered for funding from the Hagley/Ferrymead 2016/17 Discretionary Response Fund.

Member McLeod/Member Davies                                                                                                                      Carried

 

 

 

12. Establishment of the Hagley/Ferrymead Small Grants Fund Assessment Committee

 

The Board received a report inviting it to consider the establishment of a Small Grants Fund Assessment Committee to allocate the Board's 2016/17 Small Grants Fund and the membership of any such committee.

 

Community Board Resolved HFCB/2016/00078

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Resolved to establish a Hagley/Ferrymead Small Grants Fund Assessment Committee.

2.         Resolved that membership of the Hagley/Ferrymead Small Grants Assessment Committee will consist of three community Board members being Brenda Lowe-Johnson, Joe Davies and Alexandra Davids and three community representatives.

Member Davies/Member Davids                                                                                                                         Carried

 

 

 

13. Hagley/Ferrymead Community Board Area Report

 

 

The Board received a report from the Community Governance Team including information on matters arising, the Hagley/Ferrymead Community Board Plan, Board activities, community activities and events, community governance team activity and Board submissions.

-      An Annual Plan workshop will be held with residents on Wednesday 27 April 2016 in the Boardroom.

-      A follow up workshop for the Board to consider its submission will be held on Tuesday 3 May 2016.

 

Community Board Resolved HFCB/2016/00079

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receives the report.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

 

14. Elected Member Information Exchange

Part B

Community Board Resolved HFCB/2016/00080

14.1    That the Board extends its vote of thanks to Jo Daly for her support  as Community Board              Adviser over a number of years and congratulates her on her appointment to a new role as              Council Secretary.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

Community Board Resolved HFCB/2016/00081

14.2    The Board requests that staff provide an urgent briefing to the Board on the development of              the Botanic Gardens Spatial Plan including information on why the Board has not been involved        until this point.

Member Johanson/Member Lonsdale                                                                                                              Carried

 

14.3    "West End"

             The community led proposal to rename an area of the ward as West End was discussed and the      Board requested staff advice on the proposal.

14.4    Pest Free Port Hills

             The Board was updated on the Summit Road Society's Pest Free Port Hills initiative.

14.5    Gayhurst Road Bridge

             The Board requested staff advice on the Gayhurst Road Bridge project.

14.6    Engagement with the Community

             Board members provided feedback on attendance at community events.

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

   

Meeting concluded at 5.38pm.

 

CONFIRMED THIS 3RD DAY OF MAY 2016

 

Sara Templeton

Chairperson


Council

12 May 2016

 

Report from Riccarton/Wigram Community Board  – 19 April 2016

 

18.    Halswell Domain - Variation to Lease and Licence for Canterbury Society of Model and Experimental Engineers

Reference:

16/464970

Contact:

Lisa Barwood

lisa.barwood@ccc.govt.nz

941 8320

 

 

 

1.   Riccarton/Wigram Community Board Consideration

 

The Riccarton/Wigram Community Board considered a report seeking approval for the Canterbury Society of Model and Experimental Engineers Incorporated to install two tunnel buildings at Halswell Domain and to recommend to the Council to vary both the current Lease and Licence.

 

2.   Staff Recommendations

 

That the Riccarton/Wigram Community Board:

1.         Approve the plans of the Canterbury Society of Model and Experimental Engineers Incorporated to build two lockable tunnels at Halswell Domain that are 10 square metres each in size.

2.         Recommend that the Council approve variations to the current Lease and Licence to Canterbury Model and Experimental Engineers to document the installation of two 10 square metre tunnels.

3.         That the Property Consultancy Manager be granted delegated authority to conclude and administer the terms and conditions of the lease.

 

 

3.   Riccarton/Wigram Community Board Decisions Under Delegation

 

Community Board Decisions under Delegation

Part C

That the Riccarton/Wigram Community Board:

1.         Approve the plans of the Canterbury Society of Model and Experimental Engineers Incorporated to build two lockable tunnel buildings at Halswell Domain that are 10 square metres each in size.

 

 

4.   Riccarton/Wigram Community Board Recommendation to Council

 

Part A

That the Council:

1.         Approve variations to the current Lease and Licence to Canterbury Model and Experimental Engineers to document the installation of two 10 square metre tunnel buildings.

2.         Grant delegated authority to the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

 

 

Attachments

No.

Report Title

Page

1

Halswell Domain - Variation to Lease and Licence for Canterbury Society of Model and Experimental Engineers

137

 

No.

Title

Page

a  

BE1691 - LA18662 - Canty Society of Model and Experimental Engineers - Final Lease Plan

142

 

 


Council

12 May 2016

 

 

Halswell Domain - Variation to Lease and Licence for Canterbury Society of Model and Experimental Engineers

Reference:

16/59172

Contact:

Lisa Barwood

lisa.barwood@ccc.govt.nz

941 8320

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Riccarton/Wigram Community Board to:

1.1.1     Approve the plans of Canterbury Society of Model and Experimental Engineers Incorporated to install two tunnels each approximately 10 square metres in size.

1.1.2     Recommend that the Council vary both the Lease and Licence held with Canterbury Society of Model Engineers Incorporated on Halswell Domain to accurately reflect that the tunnels as depicted in Attachment A to this report are removed from the Deed of Licence and included in a Deed of Lease as the lockable tunnel structures will restrict public access which is not permitted in the Licence Agreement.

Origin of Report

1.2          This report is staff generated at the request of the Lessees.

2.       Significance

2.1          The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1     The level of significance was determined by officers completing and assessment of the significance.

2.1.2     The community engagement and consultation outlined in this report reflect the assessment.

 

3.       Staff Recommendations

That the Riccarton/Wigram Community Board:

1.              Approve the plans of the Canterbury Society of Model and Experimental Engineers Incorporated to build two lockable tunnels at Halswell Domain that are 10 square metres each in size.

2.              Recommend that the Council approve variations to the current Lease and Licence to Canterbury Model and Experimental Engineers to document the installation of two 10 square metre tunnels.

3.              That the Property Consultancy Manager be granted delegated authority to conclude and administer the terms and conditions of the lease.

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Neighbourhood Parks

·           Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2          The following feasible options have been considered:

·           Option 1 - to approve two tunnels to be built and to recommend a variation to the current Lease and Licence to include the tunnels (preferred option)

·           Option 2 - not approve two tunnels to be built and therefore no variation to the current Lease or Licence.

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1     The advantages of this option include:

·           Providing a unique experience for visitors and members of Canterbury Society of Model Engineers.

4.3.2     The disadvantages of this option include:

·           Having two structures built on a park.

 

 

5.       Context/Background

History

5.1          On 4 September 2002 Riccarton/Wigram Community Board approved Canterbury Society of Model and Experimental Engineers a Deed of Lease over approximately 2375 square metres of Halswell Domain in the area previously occupied by the Halswell Pony Club.

5.2          On 2 December 2008 the Riccarton/Wigram Community Board resolved to allow the Canterbury Society of Model and Experimental Engineers at a future date build a tunnel over their tracks at Halswell Domain, it was envisioned that the tunnel would be approximately 50 square meters.  It was also resolved that they would have a Deed of Lease for the areas that the general public could not access and a Licence to Occupy over the tracks that were laid.

5.3          The Society has determined that they would prefer two smaller tunnels each being 10 square metres in size. There will be gates at either end of each tunnel that can be locked which prohibits public access. Therefore the land the tunnels are to be built on will need to be included in the leased area and removed from the licenced area. This requires a variation to both Lease and Licence.

5.4          The Society have consulted with the Certification and Exemptions Unit at Council and have been notified they will not require any consent including building exemption.

Public Advertising

5.5          The land is held as Recreation Reserve, and as such provisions 119 and 120 of the Reserves Act 1977 apply.  The Christchurch City Council as administering authority must publicly advertise the proposal and consider any objections received in writing before making the decision to vary the lease and licence over the area the Lessee is presently occupying.

5.6          The Council has publicly advertised the proposal to vary the lease and licence.  Submissions closed on Thursday 24th March 2016 and there were no objections received.

 

 

 

 


 

6.       Option 1 - Approve two tunnels to be built and recommend a variation to Lease and Licence (preferred)

Option Description

6.1          To approve two tunnels to be built and to recommend a variation to the current Lease and Licence to include the tunnels (preferred option).

Significance

6.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Māori

6.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4          Members and visitors are specifically affected by this option due to the Society wanting to provide an increased experience for members and visitors.  Their views are supportive of this request.

Alignment with Council Plans and Policies

6.5          This option is consistent with Council’s Plans and Policies.

Financial Implications

6.5.1     Cost of Implementation - Staff time to prepare the report is budgeted for.

6.5.2     Maintenance/Ongoing Costs - Nil

6.5.3     Funding source - Not applicable

Legal Implications

6.6          A variation to the Deed of Lease and Deed of Licence to document the arrangement will be prepared. The Society will be responsible for the costs to change them which is $250 plus GST.

Risks and Mitigations

6.7          The risk in granting the request is the Society may cease to operate. To mitigate the risk the lease states that the Society must remove all structures and make good the land. The lease and licence documentation will protect the Council's interests and provide measures for dealing with early termination or abandonment.

Implementation

6.8          Implementation dependencies  - Approval by the Council to vary the Lease and Licence

6.9          Implementation timeframe - Completion following Council resolution

Option Summary - Advantages and Disadvantages

6.10       The advantages of this option include:

·      Allowing the Society to offer an unique experience to members and the public

6.11       The disadvantages of this option include:

·      An area of recreation reserve occupied exclusively by two lockable structures.

7.       Option 2 - Not approve variation to current Lease and Licence

Option Description

7.1          Not approve two tunnels to be built and therefore no variation to current Lease and Licence.

Significance

7.2          The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Māori

7.3          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4          The Society are specifically affected by this option due to their desire to provide a unique experience for visitors and members.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5          This option is inconsistent with Council’s Plans and Policies

7.5.1     Inconsistency - does not support Council's Long Term Plan (2015 - 2025)

7.5.2     Reason for inconsistency - the LTP provides a level of service to deliver customer satisfaction with the range of recreation facilities.

7.5.3     Amendment necessary - changes to the LTP that would not support customer satisfaction with a range of recreation facilities.

Financial Implications

7.6          Cost of Implementation - No cost to Council

7.7          Maintenance / Ongoing Costs - Not applicable

7.8          Funding source - not applicable

Legal Implications

7.9          Not applicable

Risks and Mitigations

7.10       The Society having already had Council approval to build a tunnel.

Implementation

7.11       Implementation dependencies  - Council resolution

7.12       Implementation timeframe - not applicable

Option Summary - Advantages and Disadvantages

7.13       The advantages of this option include:

·      Not having built structures on a Reserve

7.14       The disadvantages of this option include:

·      Not allowing the Society to grow and provide the experiences they wish to the public

 

 

Attachments

No.

Title

Page

a 

BE1691 - LA18662 - Canty Society of Model and Experimental Engineers - Final Lease Plan

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood

Leasing Consultant

Approved By

Kathy Jarden

Angus Smith

Andrew Rutledge

Mary Richardson

Team Leader Leasing Consultancy

Manager Property Consultancy

Head of Parks

General Manager Customer & Community

 


Council

12 May 2016

 

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Council

12 May 2016

 

Report from Riccarton/Wigram Community Board  – 19 April 2016

 

19.    Correspondence - Riccarton Racecourse Proposed Temporary Alcohol Ban

Reference:

16/471939

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

 

1.   Staff Recommendations

 

That the Riccarton/Wigram Community Board:

1.         Receive the correspondence from Canterbury Racing and Riccarton Function Centre and the New Zealand Police.

2.         That the Riccarton/Wigram Community Board recommends that the Council direct staff to investigate a temporary alcohol ban being applied in the immediate area of the Riccarton Racecourse, namely Yaldhurst Road to Middlepark Road, Epsom Road to Racecourse Road, Buchanans Road to Masham Road and Masham Road to Yaldhurst Road for its Cup Day on Saturday 12 November 2016 from 12am to 12pm, and to report back to the Council by July 2016 through the Regulation and Consents Committee.

 

 

2.   Riccarton/Wigram Community Board Decisions Under Delegation

 

The Riccarton/Wigram Community Board decided to:

1.         Receive the correspondence from Canterbury Racing and Riccarton Function Centre and the New Zealand Police.

 

3.   Riccarton/Wigram Community Board Recommendation to Council

 

Part A

 

That the Council:

 

1.         Direct staff to investigate a temporary alcohol ban being applied in the immediate area of the Riccarton Racecourse, namely Yaldhurst Road to Middlepark Road, Epsom Road to Racecourse Road, Buchanans Road to Masham Road and Masham Road to Yaldhurst Road for its Cup Day on Saturday 12 November 2016 from 12am to 12pm, and to report back to the Council by July 2016 through the Regulation and Consents Committee.

 

 

Attachments

No.

Report Title

Page

1

Correspondence - Proposed Alcohol Ban

145

 

No.

Title

Page

a  

Canterbury Racing and Riccarton Park Function Centre - Proposal for Temporary Alcohol Ban

146

b  

New Zealand Police - Riccarton Racecourse Temporary Alcohol Ban

151

 

 


Council

12 May 2016

 

 

Correspondence - Riccarton Racecourse Proposed Temporary Alcohol Ban

Reference:

16/471921

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.       Purpose of Report

Correspondence has been received from:

Name

Subject

Canterbury Racing and Riccarton Park Function Centre

Riccarton Racecourse Cup Day 2016 - Proposal for Temporary Alcohol Ban

New Zealand Police

Riccarton Racecourse Cup Day 2016 - Proposal for Temporary Alcohol Ban

 

 

2.       Staff Recommendations

That the Riccarton/Wigram Community Board:

1.              Receive the correspondence from Canterbury Racing and Riccarton Function Centre and the New Zealand Police.

2.              That the Riccarton/Wigram Community Board recommends that the Council direct staff to investigate a temporary alcohol ban being applied in the immediate area of the Riccarton Racecourse, namely Yaldhurst Road to Middlepark Road, Epsom Road to Racecourse Road, Buchanans Road to Masham Road and Masham Road to Yaldhurst Road for its Cup Day on Saturday 12 November 2016 from 12am to 12pm, and to report back to the Council by July 2016 through the Regulation and Consents Committee.

 

 

Attachments

No.

Title

Page

a 

Canterbury Racing and Riccarton Park Function Centre - Propsal for Temporary Alcohol Ban

 

b 

New Zealand Police - Riccarton Racecourse Temporary Alcohol Ban

 

 

 


Council

12 May 2016

 

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Council

12 May 2016

 

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Council

12 May 2016

 

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Council

12 May 2016

 

 

20.    Riccarton/Wigram Community Board Minutes - 5 April 2016

Reference:

16/444263

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

The Riccarton/Wigram Community Board held a meeting on 5 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Riccarton/Wigram Community Board meeting held 5 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Riccarton/Wigram Community Board - 5 April 2016

154

 

 

Signatories

Author

Peter Dow

Community Board Advisor

  


Council

12 May 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 5 April 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

5 April 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Vicki Buck declared an interest in relation to item 7.1 and withdrew from the meeting during the discussion.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00030

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday, 15 March 2016, be confirmed.

Member Bryden/Member Laloli                                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Riccarton/Wigram Community Board 2015/16 Youth Development Fund - Application - Anna Taylor

 

Staff Recommendations

That the Riccarton/Wigram Community Board:

1.         Approves to make a grant of $500 from its 2015/16 Youth Development Fund to Anna Taylor towards her competing in the 2016 Pacific Rim Gymnastics Championships in Everett, U.S.A from 8 to 10 April 2016.

 

 

 

Community Board Resolved RWCB/2016/00031

Community Board Decisions under Delegation

Part C

That the Riccarton/Wigram Community Board resolved to:

1.         Make a grant of $500 from its 2015/16 Youth Development Fund to
Anna Taylor towards her competing in the 2016 Pacific Rim Gymnastics Championships in Everett, U.S.A from 8 to 10 April 2016.

Member Chen/Member Bryden                                                                                                                          Carried

 

7.   Elected Member Information Exchange

Part B

The Board discussed and received the following information from members:

7.1  Riccarton Bus Lounge - further community meeting arrangements and next steps, and circulation of financial information to the attendees of the 9 February 2016 community meeting.

7.2  Draft Annual Plan 2016/17 - open for consultation from 6 April to 10 May 2016 and Board submission via its Submissions Committee.

7.3  Fulton Hogan - South Masham Outline Development Plan - next steps to be clarified regarding the Independent Hearings Panel.

7.4  Council submission opposing the CAPG quarrying application - congratulations.

7.5  District Plan Review - work is ongoing. The efforts of the Riccarton/Wigram Community Board in representing and advocating for its community have been acknowledged by the Chair of the Independent Hearings Panel.

7.6  Wendy's Liquor Licence Application - a hearing by the Christchurch District Licensing Committee is to be held on 18 and 19 May 2016.

7.7  Owaka Holdings Limited - Abatement Notice - expires on 13 April 2016.

 

8.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders.

 

9     Resolution to Exclude the Public

 

Community Board Resolved RWCB/2016/00032

Part C

That at 4.33pm the resolution to exclude the public set out on pages 14 to 15 of the agenda, be adopted.

Member M Mora/Member Laloli                                                                                                                           Carried

 

The public were re-admitted to the meeting at 4.35pm.

 

   

Meeting concluded at 4.36pm.

 

CONFIRMED THIS 19TH DAY OF APRIL 2016

 

Mike Mora

Chairperson


Council

12 May 2016

 

 

21.    Riccarton/Wigram Community Board Minutes - 19 April 2016

Reference:

16/464924

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

The Riccarton/Wigram Community Board held a meeting on 19 April 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Riccarton/Wigram Community Board meeting held 19 April 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Riccarton/Wigram Community Board - 19 April 2016

160

 

 

Signatories

Author

Peter Dow

Community Board Advisor

  


Council

12 May 2016

 

 

 

Riccarton/Wigram Community Board

Open Minutes

 

 

Date:                                     Tuesday 19 April 2016

Time:                                    4.00pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Vicki Buck

Jimmy Chen

Peter Laloli

Debbie  Mora

 

 

19 April 2016

 

 

 

 

 

Peter Dow

Community Board Advisor

941 6501

peter.dow@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

12 May 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved RWCB/2016/00033

That the apology for absence from Natalie Bryden, be accepted.

Member Laloli/Member D Mora                                                                                                                          Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved RWCB/2016/00034

Community Board Decision

That the minutes of the Riccarton/Wigram Community Board meeting held on Tuesday 5 April 2016, be confirmed.

Member Laloli/Member Broughton                                                                                                                    Carried