Te Hononga Council - Papatipu Runanga Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of Te Hononga Council - Papatipu Runanga Committee will be held on:

 

Date:                                     Tuesday 15 March 2016

Time:                                    4 pm

Venue:                                 Function Room, Level 1, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Members

Mayor Lianne Dalziel

Councillor Andrew Turner

Councillor Raf Manji

Councillor Phil Clearwater

Councillor Jimmy Chen

Councillor David East

Charles Crofts

Megan McKay

Other Runanga representatives to be confirmed

 

 

11 March 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

 

 


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

C       6.       Election of Chairperson and Deputy Chairperson........................................................ 5

B       7.       Briefing............................................................................................................................. 9

C       8.       Draft Relationship Agreement...................................................................................... 11  

Karakia Whakamutunga

 

 


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  

   


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

 

6.        Election of Chairperson and Deputy Chairperson

Reference:

16/279602

Contact:

 Enter contact

Enter email address

Enter phone.

 

 

1.   Purpose of Report

1.1       The purpose of this report is to explain the process for the Te Hononga Council - Papatipu Runanga Committee to elect their Chairperson and Deputy Chairperson, as required by the Local Government Act 2002.

Origin of Report

1.2       This report is staff generated.

 

2.   Staff Recommendations

That the Te Hononga Council - Papatipu Runanga Committee:

1.         Receive the information in the Election of Chairperson and Deputy Chairperson report.

2.         Elect a Chairperson and Deputy Chairperson according to the Local Government Act 2002, section 52 and the Christchurch City Council's Standing Order 2.6.1.

 

 

3.   Key Points

3.1       Section 54 of the Local Government Act 2002 specifies that the provisions of Schedule 7 of the Act apply to Community Boards (with some minor exclusions), with necessary modifications as if the Boards were local authorities. Schedule 7 requires that each Community Board, at its first meeting, must elect one of its members to be its chairperson (see clauses 17, 21 and 37 of Schedule 7 of the Act).

3.2       The manner in which a Committee is to elect these positions is prescribed in clause 25 of Schedule 7.  It provides that the Committee must determine by resolution that the chairperson be elected or appointed by using one of the following systems of voting:

“System A—

 

(a)          requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)          has the following characteristics:

(i)           there is a first round of voting for all candidates; and

(ii)          if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)         if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)         in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

 

System B—

 

(a)          requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)       has the following characteristics:

(i)        there is only one round of voting; and

(ii)       if two or more candidates tie for the most votes, the tie is resolved by lot.”

 

3.3       In simpler terms, under System A a candidate is successful if he or she receives the votes of the majority of the members of the Committee present and voting.  If no candidate is successful in the first round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded.  If no candidate is successful in the second round there is a third and if necessary subsequent round of voting from which each time the candidate with the fewest number of votes in the previous round is excluded until a candidate is successful.  In any round of voting if two or more candidates tie for the lowest number of votes the person to be excluded from the next round is resolved by lot.

 

3.4       System B is first past the post except that a tie for the most votes is resolved by lot.

 

Practical application of clause 25

 

Each Committee must first determine, by resolution, which system of voting it will use, that is System A or System B.

 

Nominations for the position of Chairperson are called for.

 

If there is only one candidate then the Committee may resolve that that person be elected.

 

If there is more than one candidate the Community Board must then put the matter to a vote according to the system it has adopted. The Community Board members are then asked to vote on each candidate.

 

The following examples may be useful to illustrate two of the systems:

 

System A

 

Example 1

 

Three nominations are received and upon the votes being counted the result is:

A (4)  B (2)  C (1).  In this case A is elected to the relevant position.

 

Example 2

 

Three nominations are received and upon the votes being counted the result is:

A (3)  B (3)  C (1). In this case no candidate is successful so a second round of voting is held for candidates A and B.  The lowest polling candidate, C, is excluded.

 

Upon the votes being counted in the second round the result is:

A  (4)  B (3). In this case A is elected to the relevant position.

 

System B

 

Example 1

 

Three nominations are received and upon the votes being counted the result is:

A (4)  B (2)  C (1).  In this case A is elected to the relevant position.

 

Example 2

 

Three nominations are received and upon the votes being counted the result is:

A (3)  B (3).  In this case a lot is held to determine who between A and B will be elected to the relevant position.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Liz Beaven

Community Board Advisor

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

 

7.        Briefing

Reference:

16/279757

Contact:

Carolyn Robertson

Enter email address

Enter phone.

 

 

1.   Purpose of Report

1.1       Carolyn Robertson, Head of Libraries and Information, will outline the concept of a new knowledge centre for the Central Library, placing it within the context of the wider network of Christchurch libraries, discussing opportunities for partnership between the Council and Te Runanga o Ngai Tahu including Papatipu Runanga.

 

2.   Staff Recommendations

That the Te Hononga Council - Papatipu Runanga Committee:

1.         Receive the information in the presentation.

 

 

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Liz Beaven

Community Board Advisor

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

 

8.        Draft Relationship Agreement

Reference:

16/256914

Contact:

Adair Bruorton

Adair.bruorton@ccc.govt.nz

941 6325

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Te Hononga Council - Papatipu Runanga Committee to consider the draft Relationship Agreement between ngā papatipu rūnanga and the Christchurch City Council.  Once finalised the agreement is to be presented to papatipu Rūnanga for their agreement, then it will return to the Committee for its recommendation to the Council.

Origin of Report

1.2       This report is being provided to Te Hononga Council - Papatipu Runanga Committee in response to the Council's resolution CNCL/2015/00123 made on 10 December 2015:

That the Council:

1.      Agrees to establish a Committee of Council known as Te Hononga Council - Papatipu Rūnanga Committee (the Committee).

2.      Agrees that the following elected members be appointed to the Committee: The Mayor and Chairs (or alternate) of the Strategy and Finance, Regulatory and Consents, Community, Housing and Economic Development and Infrastructure, Transport and Environment Committees and Multicultural Working Group.

3.      Agrees that a representative (or alternate) of each of the Papatipu Rūnanga  be appointed to the Committee: Te Ngāi Tūāhuriri Rūnanga, Ōnuku  Rūnanga; Te Rūnanga o Koukourārata; Te Hapū o Ngāti Wheke; Taumutu Rūnanga; and Wairewa Rūnanga.

4.      Agrees in principle to the development of Memorandum of Partnership.

5.      Asks the Committee to finalise a memorandum for the Council's and nga Rūnanga's endorsement.

6.      Ask the Committee to develop actions to implement and give tangible effect to the relationship.

2.   Significance

2.1       The decision(s) in this report are low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact against the criteria in the Policy. Relative to all Council decision-making, the decision required is low significance. However it is very important in signalling the commitment to a newly formalised relationship between the Council and Papatipu Rūnanga.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That Te Hononga Council - Papatipu Runanga Committee:

1.         Consider the draft Relationship Agreement and reach consensus, so that approval by the Council and Ngā Papatipu Rūnanga can be sought.

2.         Agree to circulate the final version of the Relationship Agreement to the Council and ngā Papatipu Rūnanga for respective approval.

3.         Agree that following approval from Ngā Papatipu Rūnanga, the draft Relationship Agreement will be brought to a meeting of Te Hononga Council - Papatipu Rūnanga Committee for the Committee's recommendation to the Council.

 

 

 

4.   Context/Background

The Committee's Establishment

4.1       The Council agreed on 10 December 2015 to establish a Committee of Council known as Te Hononga Council - Papatipu Rūnanga Committee (the Committee).

·   The Committee represents a joint commitment to work in partnership to realise meaningful outcomes for current and future generations of all citizens living in this takiwā.

·   Membership of the Committee comprises elected members: The Mayor, Chairs of the Strategy and Finance, Regulatory and Consents, Community, Housing and Economic Development and Infrastructure, Transport and Environment Committees and Multicultural Working Group; and an appointed representative from each of Ngā Papatipu Rūnanga (in no particular order): Te Hapū o Ngāti Wheke (Rāpaki Rūnanga), Te Rūnanga o Koukourārata, Te Rūnanga o Ōnuku,  Wairewa Rūnanga, Taumutu Rūnanga, Te Ngāi Tūāhuriri Rūnanga.

 

Memorandum or Agreement of Purpose

4.2       The Council asked the Committee to finalise a memorandum or agreement that the Council and Ngā Papatipu Rūnanga can endorse.  This will set out the shared understanding and objectives of the partnership. The draft agreement with this report has been developed as part of preparatory discussions between the Council and the Chairs of Ngā Papatipu Rūnanga. 

4.3       The Committee is now tasked with determining a final version that can be taken to Ngā Papatipu Rūnanga and the Council for approval.  The Committee can then formally endorse it, as a foundation for their ongoing work in developing an action plan to give effect to the partnership relationship.

4.4       Key components of the draft agreement include the name of the document, the principles and objectives. The italicised words reflect that these were the subject of earlier debate by either the Council and/or Chairs of Ngā Papatipu Rūnanga:

4.4.1   The proposed name of the memorandum/agreement: Ngā Papatipu Rūnanga and Christchurch City Council Relationship Agreement.

4.4.2   The draft eight Principles (numbered 1-8 for reference only):

1.      Mana Whenua, Mana Moana - That each Papatipu Rūnanga represents and upholds the mana whenua (customary authority) of affiliated Ngāi Tahu whānau and hapū.

2.      Mana Ture - That the Parties uphold and fulfil their statutory duties and obligations.

3.      Tino Rangatiratanga - That each Papatipu Rūnanga exercises rangatiratanga by being independent, making informed decisions and ensuring that tika, pono and mārama are achieved.

4.      Kanohi ki te Kanohi Rangatira ki te Rangatira - That each Party commits to anchoring this relationship in face to face engagement between elected governors of each signatory to this MoU.

5.      Aroha ki te Tangata - That enduring relationships require mutual respect, good faith and support.

6.      Mauri Tū, Mauri Ora - That improved environmental, social, cultural and economic outcomes of mutual benefit to all Parties will require prudent stewardship of resources that actively accounts for the relationship of Ngāi Tahu whānui and their culture and traditions with their ancestral land, water, sites, wāhi tapu, valued flora and fauna and other taonga.

7.      Mā Whero, mā Pango, ka oti te mahi - That enduring outcomes require genuine collaboration across all Parties.

8.      Manaaki Tangata - Ngā Papatipu Rūnanga uphold their responsibility to manaaki those people who have chosen to reside within the Christchurch City.

4.4.3   The drafted seven Objectives: (listed i- vii for reference only)

i.  To strengthen the relationship between the Council and Ngā Papatipu Rūnanga.

ii. To assist the Council (a) to recognise and respect the Crown's responsibility to take appropriate account of the principles of the Treaty of Waitangi and (b) with fulfilling its responsibilities to Māori under the Local Government Act 2002 and all other relevant legislation.

iii.          To increase opportunities for Ngā Papatipu Rūnanga to exercise rangatiratanga.

iv.          To facilitate participation of Ngā Papatipu Rūnanga and through them, Mātāwaka, in the Council’s decision-making processes.

v. To facilitate open communication. A partnering relationship built on each party discussing issues openly, being open to constructive feedback, and understanding and respecting each other's knowledge, expertise, operating environment and capabilities.

vi.          To allow the Parties to investigate joint initiatives and opportunities which may involve other parties where appropriate.

vii.         To acknowledge each Parties unique accountabilities and responsibilities.

 

 

Attachments

No.

Title

Page

a  

Nga Papatipu Runanga and Christchurch City Council Draft Relationship Agreement Version 7 March 2016

15

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Adair Bruorton

Chief Advisor to CEO

Approved By

Karleen Edwards

Chief Executive

  


Te Hononga Council - Papatipu Runanga Committee

15 March 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator