Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Friday 18 March 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Paul McMahon

Karolin Potter

Phil Clearwater

Melanie Coker

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

14 March 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

18 March 2016

 

 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.


Spreydon/Heathcote Community Board

18 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

C       6.       Notice of Motion........................................................................................................... 13  

B       7.       Staff Briefings................................................................................................................. 15

C       8.       York Tong Place Parking Restriction............................................................................ 17

b       9.       Spreydon/Heathcote Community Board Area Report- 18 March 2016................... 23

B       10.     Elected Member Information Exchange...................................................................... 26

B       11.     Question Under Standing Orders................................................................................. 26 

 

 


Spreydon/Heathcote Community Board

18 March 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Tuesday, 1 March 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Martyn Wooster -St Martins/Opawa Toy Library

Martyn Wooster will speak on behalf of St Martins/Opawa Toy Library regarding a public reopening of the St Martins/Opawa Toy Library at 65 Sandwich Road.

 

4.2

Kirsty Brennan -EOS Ecology - Heathcote River

Kirsty Brennan, Scientific Support Specialist, will speak on behalf of EOS Ecology regarding a science research and community engagement project in the Heathcote River.  Whaka Inaka: Causing Whitebait, is a collaboration between EOS Ecology, the University of Canterbury, and Ngāi Tahu.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

18 March 2016

 

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 March 2016

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Karolin Potter

Phil Clearwater

Melanie Coker

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

26 February 2016

 

 

 

 

 

Faye Collins

Community Board Adviser

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved SHCB/2016/00015

That apologies for early departure from Tim Scandrett and Phil Clearwater be received and accepted.

Member Potter/Member Tindall                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

 

Member Potter declared an interest in Item 7, Deed of Lease - Lyttelton Street Playcentre, to the extent that she had suggested that lease renewal discussions be initiated between the Playcentre and Council staff.

 

Member Coker declared  an interest in Item 4.2  - Youth Board, indicating that she had met the representatives of youth in the ward about a proposal for a youth board and had encouraged them to attend as a deputation to present the proposal to the Board.

 

Member McMahon declared  an interest in Item  4.1 - New Market  at the South Library Site, as he had encouraged  attendance as a deputation.

 

3.   Confirmation of Previous Minutes

Part C

 

Community Board Resolved SHCB/2016/00016

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday, 19 February 2016 be confirmed, with the following amendments to 4.1  and 4.2, by the inclusion of the words shown underlined.

4.1   Sydenham Community Centre

         Note:  A question was raised as to whether Member Tindall was also a member of the committee administering the Sydenham Community Centre. Member Tindall did not clarify whether or not he was a committee member.

 

4.2   Lighting for the Basketball Court Hoop and Court in Hoon Hay Park

         Roy Kenneally, Facilitator of a group of community members who regularly use the basketball facility at Hoon Hay Park, accompanied by members of the group spoke to the Board regarding their wish to see a light or lights installed to illuminate the popular basketball hoop and half court. 

         The Group consists of Michael Pule, Crusader Gali, Anonio Nu'u, Calan Sio, Shaquille Ausage - Bailey, Julander Malo, Pati Ausage - Bailey and Christian Sio. Group members have demonstrated their commitment to the project fundraising to help with the expected cost.

Member Scandrett/Member Potter                                                                                                                   Carried

Member Tindall voted against the resolution, and requested that his opposition be recorded.

4.Deputations by Appointment

Part B

4.1       New Market at South Library Site

John Lodge addressed the Board regarding a proposal for a new Sunday Market at the South Library site.  The number of stalls proposed is approximately 30 which would showcase fresh, local produce.

 

Mr Lodge considers that a market would in addition, provide a location for local entertainers and buskers to perform, and provide an outlet for locals to engage in the community.

 

The Chairperson thanked Mr Lodge for his deputation.

Community Board Decided SHCB/2016/00017

Part B

The Spreydon/Heathcote Community Board decided to:

1.              Receive the deputation from Mr John Lodge.

2.         Request that staff provide advice on the use of Council land for open air community markets.

Member Scandrett/Member Mautner                                                                                                              Carried

 

7.   Deed of Lease - Lyttelton Street Playcentre

 

The Board considered a report seeking its recommendation to the Council that it grant a ground lease to the Canterbury Play Centre Association at 81 Lyttelton Street.

 

Staff Recommendations

That the Spreydon/Heathcote Community Board recommend to the Council that:

1.         The Council grant a lease to Canterbury Playcentre Association Incorporated over 945m2 being  part of that land described as being part of Lot 3 DP 80499 contained in Certificate of Title CB46A/1157 for a term not to exceed 33 years.

2.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

Community Board Decided SHCB/2016/00018

Part A

The Spreydon/Heathcote Community Board recommends to the Council that:

1.         The Council resolve to grant a lease to the Canterbury Playcentre Association Incorporated over 945m2 being  part of that land described as being part of Lot 3 DP 80499 contained in certificate of title CB46A/1157 for a term not to exceed 33 years.

2.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

Member Potter/Member Clearwater                                                                                                                Carried

 

Deputations Continued

 

4.2       Youth Board

Sofie Hampton, Christchurch Youth Club Treasurer, Kaitlyn White, Christchurch Youth Council Co-chair, and Isabella Stainthorpe, student representative on the Board of Trustees at Rudolf Steiner School, spoke to the Board regarding a proposal to set up a youth board with the aim of providing a voice for youth in the ward.

 

The deputation considered that such a board would not only provide a forum for discussion of matters of interest  to local young people and representation of their views, but would also foster an understanding of and interest in local government.

 

 The Chairperson thanked Ms Hampton, Ms White and Ms Stainthorpe for their deputation.

 

Community Board Resolved SHCB/2016/00019

Part B

The  Board decided to:

1.              Receive the deputation from Sofie Hampton, Kaitlyn White and Isabella Stainthorpe.

2.              Support the establishment of a local youth board to provide a mechanism for youth to represent youth in the Spreydon/Heathcote Ward and to offer input into Board and Council decision making.

3.              Request that staff meet with representatives of youth in the ward and Board representatives to explore practical ways to support the establishment of a community youth board.

Member Coker/Member Mautner                                                                                         Carried Unanimously

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   


 

 


6.   Staff Briefings

 

6.1   Christchurch City Council Draft Annual Plan 2016/17

 

The Board received a presentation from staff on the consultation to be undertaken regarding the Council's Draft Annual Plan 2016/17.

 Member Scandrett left the meeting at 06:55 pm.

 

8.   York Tong Place - Parking Restriction

 

This report  seeking the Boards approval to install parking restrictions at York Tong Place was previously tabled at the meeting of 30 November 2016 and left to lie on the table.

 

 

Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve that any parking restriction on the west side of York Tong Place commencing at a point 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres be revoked.

2.         Approve that parking of vehicles be prohibited at any time on the west side of York Tong Place commencing at appoint 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres.

 

Community Board Decisions under Delegation

Part B

The Board decided to let the report lie on the table, as the traffic engineer was unable to be present at the meeting.

 

 

9.   Update to Community Board

 

9.1 2016/17 Grants Process

 

 

The Board noted that there is provision for up to four community representatives to be appointed to its Small Grants Fund Assessment Committee.  Currently, two representatives have been appointed.  The Committee was not required to meet for the last funding round.

Community Board Decided SHCB/2016/00020

Part C

The Spreydon/Heathcote Community Board resolved to:

Advertise for expressions of interest for community representatives to be considered for appointment to the Spreydon/Heathcote Community Board's Small Grants Fund Assessment Committee.

Member McMahon/Member Clearwater                                                                                                       Carried

 

9.2 Community Board Plan

 

The Board considered the final draft of its Community Board Plan 2016.

Community Board Resolved SHCB/2016/00021

Part C

The Spreydon/Heathcote Community Board resolved to:

Adopt the Spreydon/Heathcote Community Board Plan 2016 as circulated to members, subject to final formatting, and thank staff and community members for their work on its development.

Member McMahon/Member Potter                                                                                                                 Carried

Member Clearwater left the meeting at 7.15pm.

10. Elected Member Information Exchange

Part B

 

10.1  Major Cycle Route

The Board noted that approval has been given to new cycleways being built from Moorhouse Avenue through Church Square to Barrington Street. There will be new crossings over Wrights and Lincoln Roads where they intersect the Southern Motorway, as well as improving the cycleway through the Marylands Reserve.

 

This three kilometres of the Little River link will form an important part of the Major Cycle Routes.

10.2  Waltham Memorial Gates

It was noted that the Board had requested that staff attend this meeting to provide an update on the repair of the Waltham Memorial Gates.

 

Community Board Decided SHCB/2016/00022

The Board requested urgent written confirmation that the repair of the Waltham Memorial Gates is underway and on target for completion.

Member Mautner/Member Tindall                                                                                                                    Carried

 

11. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.



 

Meeting concluded at 7.17pm.

 

CONFIRMED THIS 18TH DAY OF MARCH 2016

Paul McMahon

Chairperson

 


Spreydon/Heathcote Community Board

18 March 2016

 

 

6.        Notice of Motion

Reference:

16/265614

Contact:

F Collins

Faye.collins@ccc.govt.nz

5108

 

 

Pursuant to Section 3.10.1 of Christchurch City Council’s Standing Orders, the following Notice of Motion was submitted by Member Karolin Potter.

That the Spreydon/Heathcote Community Board establishes a register for members to enter their "interests" in the ward and city wide as discussed and agreed to at the Board's workshop on  its Code of Conduct seminar held in October 2015.

Explanatory Note: This is an election year.  It is especially important that Board Members are aware of possible conflicts of interest in discussing issues before the Board, and declare such possible conflicts of interest to other members at relevant meetings

 

 

1.   Recommendation to Spreydon/Heathcote Community Board

That the Spreydon/Heathcote Community Board:

1.         Accepts the Notice of Motion from Member Karolin Potter.

 

 

 

Attachments

There are no attachments to this report.

  


Spreydon/Heathcote Community Board

18 March 2016

 

 

7.        Staff Briefings

Reference:

16/265265

Contact:

F Collins

Faye.collins@ccc.govt.nz

5108

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Waltham War Memorial and Pool Landscaping

Jo Grigg

Facilities Infrastructure Rebuild

 

 

2.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Spreydon/Heathcote Community Board

18 March 2016

 

 

8         York Tong Place Parking Restriction

Reference:

15/1356865

Contact:

 Enter contact

Enter email address

Enter phone.

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the Spreydon / Heathcote Community Board's approval to install parking restrictions at York Tong Place.

Origin of Report

1.2       This report is a staff generated report following a request from a local resident.

2.   Significance

2.1       The decision(s) in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve that any parking restriction on the west side of York Tong Place commencing at a point 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres be revoked.

2.         Approve that parking of vehicles be prohibited at any time on the west side of York Tong Place commencing at appoint 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 - install the no stopping restriction (preferred option)

·     Option 2 - do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option is to mitigate the safety issue on York Tong Place and provide adequate turning space at the end of a no exit road.

4.3.2   The disadvantages of this option is to loss some parking spaces. But all affected residents have off street parking spaces.

 

 

 

5.   Context/Background

Background

5.1       York Tong Street is very narrow.  Rubbish trucks are having difficulties to get access to the end of the street. It creates significantly safety issues.

5.2       It is proposed to install no stopping restriction at York Tong Place to mitigate this problem.

 

 


 

6.   Option 1 - Install the no stopping restriction (preferred)

Option Description

6.1       Install the no stopping restriction

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4       Consultation was carried out with affected property owners, business owners and tenants in accordance with the request.  19 public information leaflets were distributed and the Residents’ Association was consulted.  The proposal was also available through the Beckenham Service Centre and Civic Offices as well as the Council website. Four responses were received, three of them were in support of this proposal. One of them was not in support of this proposal because of loss of parking spaces.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

6.5.1   Inconsistency - NA

6.5.2   Reason for inconsistency - NA

6.5.3   Amendment necessary - NA

Financial Implications

6.5.4   Cost of Implementation - $300

6.5.5   Maintenance / Ongoing Costs - NA

6.5.6   Funding source is from the existing operations capital budget.

Legal Implications

6.6       NA

Risks and Mitigations

6.7       NA

Implementation

6.8       Implementation dependencies  - board approval

6.9       Implementation timeframe - four weeks after the board approval

Option Summary - Advantages and Disadvantages

6.10    The advantages of this option include:

·   Mitigate the safety issue at York Yong Place.

·   Allow space for turning at end of road.

6.11    The disadvantages of this option include:

·   The local residents will loss on street parking spaces.

7.   Option 2 - Do nothing

Option Description

7.1       Keep the exiting situation

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4       Safety issues will remain.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency -There are safety issues.

7.5.2   Reason for inconsistency - NA

7.5.3   Amendment necessary - NA

Financial Implications

7.6       Cost of Implementation - NA

7.7       Maintenance / Ongoing Costs - NA

7.8       Funding source - NA

Legal Implications

7.9       NA

Risks and Mitigations

7.10    NA

Implementation

7.11    Implementation dependencies  - NA

7.12    Implementation timeframe - NA

Option Summary - Advantages and Disadvantages

7.13    This is not the preferred option. The safety issue will not be solved.

 

 

Attachments

No.

Title

Page

a  

Site Plan

22

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Chang Xi

Traffic Engineer

Approved By

Paul Burden

Jane Parfitt

Unit Manager - Transport & City Streets

Director Chief Operations Officer

  


Spreydon/Heathcote Community Board

18 March 2016

 


Spreydon/Heathcote Community Board

18 March 2016

 

 

9.        Spreydon/Heathcote Community Board Area Report- 18 March 2016

Reference:

16/271509

Contact:

Faye Collins

faye.collins@ccc.govt.nz

5108

 

 

1.   Board and Community Activities

1.1       Monday 28 March 2016 9am-6pm PHIT Fest Board GIVE GEAR GET GREAT, Pioneer Stadium.

1.2       Spreydon/Heathcote Community Board workshop - Review of Events, Tuesday 5 April, 4pm, Boardroom, Beckenham Service Centre, 66 Colombo Street.

1.3       Spreydon/Heathcote Community Board Meeting, Tuesday 5 April, 4pm, Boardroom, Beckenham Service Centre, 66 Colombo Street.

1.4       Spreydon/Heathcote Community Garden Awards Ceremony, Wednesday 6 April 2016 5-7pm, Cashmere Club, Colombo Street.

 

2.   Consultation Calendar

2.1       Manuka Cottage Development - consultation period is 29/02/2016 - 23/03/2016.

 

3.   Funding Update

3.1       Attached for information is the monthly status update of the Board's 2015/16 funding.

 

4.   Council Activities and Decisions

             4.1       Strengthening Communities and Small Grants funding rounds for the 2016/17 year

 

4.1.1   Strengthening Communities and Small Grants funding rounds will be open for applications concurrently from 15 March closing 30 April, for projects starting from 1 September 2016.  Please note that the Small Grants Fund has been reinstated after being disestablished last year. 

4.1.2   The Community Board will be asked to put forward Board Projects it would like to undertake during the year in early April.

4.1.3   Five public information sessions will be held in various locations around the city, the first scheduled for Tuesday 15 March and the last Wednesday, 12 April.  The session to be held in the Spreydon/Heathcote ward is on Tuesday 15 March, 6pm - 7pm, Beckenham Service Centre, 66 Colombo Street. The information sessions in other locations are as follows:

 

21 March, 1pm - 2pm             Corner Beresford/Union Streets;

 

23 March, 10am - 11am         First Floor Function Room, 53 Hereford Street;

 

31 March, 10am - 11am         Linwood Community Board Room, 180 Smith Street;

 

8 April, 1pm - 2pm                  Fendalton Service Centre, 4 Jeffrey's Road;

 

12 April, 5pm - 6pm                Pihara Room, Te Hapua Centre, 341 Halswell Road.

 

 

 

5.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Receive the Spreydon/Heathcote Community Board Area report -18 March 2016.

 

 

Attachments

No.

Title

Page

a  

Funding Update 18 March 2016

25

 

 

Signatories

Author

Faye Collins

Community Board Advisor

  


Spreydon/Heathcote Community Board

18 March 2016

 

PDF Creator

 


Spreydon/Heathcote Community Board

18 March 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.