Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 March 2016

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Paul McMahon

Karolin Potter

Phil Clearwater

Melanie Coker

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

26 February 2016

 

 

 

 

 

Faye Collins

Community Board Adviser

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

01 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

  

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved SHCB/2016/00015

That apologies for early departure from Tim Scandrett and Phil Clearwater be received and accepted.

Member Potter/Member Tindall                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

 

Member Potter declared an interest in Item 7, Deed of Lease - Lyttelton Street Playcentre, to the extent that she had suggested that lease renewal discussions be initiated between the Playcentre and Council staff.

 

Member Coker declared  an interest in Item 4.2  - Youth Board, indicating that she had met the representatives of youth in the ward about a proposal for a youth board and had encouraged them to attend as a deputation to present the proposal to the Board.

 

Member McMahon declared  an interest in Item  4.1 - New Market  at the South Library Site, as he had encouraged  attendance as a deputation.

 

3.   Confirmation of Previous Minutes

Part C

 

Community Board Resolved SHCB/2016/00016

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday, 19 February 2016 be confirmed, with the following amendments to 3.1  and 3.2, by the inclusion of the words shown underlined.

4.1   Sydenham Community Centre

         Note:  A question was raised as to whether Member Tindall was also a member of the committee administering the Sydenham Community Centre. Member Tindall did not clarify whether or not he was a committee member.

         It was clarified that Rik Tindall was not a member of the Sydenham Community Centre Committee.

4.2   Lighting for the Basketball Court Hoop and Court in Hoon Hay Park

         Roy Kenneally, Facilitator of a group of community members who regularly use the basketball facility at Hoon Hay Park, accompanied by members of the group spoke to the Board regarding their wish to see a light or lights installed to illuminate the popular basketball hoop and half court. 

         The Group consists of Michael Pule, Crusader Gali, Anonio Nu'u, Calan Sio, Shaquille Ausage - Bailey, Julander Malo, Pati Ausage - Bailey and Christian Sio. Group members have demonstrated their commitment to the project fundraising to help with the expected cost.

Member Scandrett/Member Potter                                                                                                                   Carried

Member Tindall voted against the resolution, and requested that his opposition be recorded.

4.Deputations by Appointment

4.1 New Market at South Library Site

 

John Lodge addressed the Board regarding a proposal for a new Sunday Market at the South Library site.  The number of stalls proposed is approximately 30 which would showcase fresh, local produce.

 

Mr Lodge considers that a market would in addition, provide a location for local entertainers and buskers to perform, and provide an outlet for locals to engage in the community.

 

             The Chairperson thanked Mr Lodge for his deputation.

 

Community Board Resolved SHCB/2016/00017

Part B

That Spreydon/Heathcote Community Board decided to:

1.              Receive the deputation from Mr John Lodge.

2.         Request that staff provide advice on the use of Council land for open air community markets.

Member Scandrett/Member Mautner                                                                                                              Carried

 

 

7.   Deed of Lease - Lyttelton Street Playcentre

 

The Board considered a report seeking its recommendation to the Council that it grant a ground lease to the Canterbury Play Centre Association at 81 Lyttelton Street.

 

Staff Recommendations

That the Spreydon/Heathcote Community Board recommend to the Council that:

1.         The Council grant a lease to Canterbury Playcentre Association Incorporated over 945m2 being  part of that land described as being part of Lot 3 DP 80499 contained in Certificate of Title CB46A/1157 for a term not to exceed 33 years.

2.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

There were no Board decisions under delegations.

 

Community Board Decided SHCB/2016/00018

Part A

The Spreydon/Heathcote Community Board recommends to the Council that:

1.         The Council resolve to grant a lease to the Canterbury Playcentre Association Incorporated over 945m2 being  part of that land described as being part of Lot 3 DP 80499 contained in certificate of title CB46A/1157 for a term not to exceed 33 years.

2.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

Member Potter/Member Clearwater                                                                                                                Carried

 

Deputations Continued

 

4.2 Youth Board

 

Sofie Hampton, Christchurch Youth Club Treasurer, Kaitlyn White, Christchurch Youth Council Co-chair, and Isabella Stainthorpe, student representative on the Board of Trustees at Rudolf Steiner School, spoke to the Board regarding a proposal to set up a youth board with the aim of providing a voice for youth in the ward.

 

The deputation considered that such a board would not only provide a forum for discussion of matters of interest  to local young people and representation of their views, but would also foster an understanding of and interest in local government.

 

 The Chairperson thanked Ms Hampton, Ms White and Ms Stainthorpe for their deputation.

 

Community Board Resolved SHCB/2016/00019

Part B

The  Board decided to:

1.              Receive the deputation from Sofie Hampton, Kaitlyn White and Isabella Stainthorpe.

2.              Support the establishment of a local youth board to provide a mechanism for youth to represent youth in the Spreydon/Heathcote Ward and to offer input into Board and Council decision making.

3.              Request that staff meet with representatives of youth in the ward and Board representatives to explore practical ways to support the establishment of a community youth board.

Member Coker/Member Mautner                                                                                         Carried Unanimously

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 


6.   Staff Briefings

 

6.1   Christchurch City Council Draft Annual Plan 2016/17

 

The Board received a presentation from staff on the consultation to be undertaken regarding the Council's Draft Annual Plan 2016/17.

 Member Scandrett left the meeting at 06:55 pm.

 

8.   York Tong Place - Parking Restriction

 

This report  seeking the Boards approval to install parking restrictions at York Tong Place was previously tabled at the meeting of 30 November 2016 and left to lie on the table.

 

 

Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve that any parking restriction on the west side of York Tong Place commencing at a point 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres be revoked.

2.         Approve that parking of vehicles be prohibited at any time on the west side of York Tong Place commencing at appoint 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres.

 

Community Board Decisions under Delegation

Part B

The Board decided to let the report lie on the table, as the traffic engineer was unable to be present at the meeting.

 

 

9.   Spreydon/Heathcote Ward Area Update

 

       9.1      2016/17 Grants Process

 

The Board noted that there is provision for up to four community representatives to be appointed to its Small Grants Fund Assessment Committee.  Currently, two representatives have been appointed.  The Committee was not required to meet for the last funding round.

 

Community Board Resolved SHCB/2016/00020

Part C

The Spreydon/Heathcote Community Board resolved to:

Advertise for expressions of interest for community representatives to be considered for appointment to the Spreydon/Heathcote Community Board's Small Grants Fund Assessment Committee.

Member McMahon/Member Potter                                                                                                                 Carried

 

9.2 Community Board Plan

 

 The Board considered the final draft of its Community Board Plan 2016.

 

Community Board Resolved SHCB/2016/00021

Part C

The Spreydon/Heathcote Community Board resolved to:

Adopt the Spreydon/Heathcote Community Board Plan 2016 as circulated to members, subject to final formatting, and thanked staff and community members for their work on its development.

Member McMahon/Member Potter                                                                                                                 Carried

 

Member Clearwater left the meeting at 7.15pm.

10. Elected Member Information Exchange

Part B

       10.1  Major Cycle Route

The Board noted that approval has been given to new cycleways being built from Moorhouse Avenue through Church Square to Barrington Street. There will be new crossings over Wrights and Lincoln Roads where they intersect the Southern Motorway, as well as improving the cycleway through the Marylands Reserve.

This three kilometres of the Little River link will form an important part of the Major Cycle Routes.

       10.2   Waltham Memorial Gates

 

It was noted that the Board had requested that staff attend this meeting to provide an update on the repair of the Waltham Memorial Gates.

 

Community Board Resolved SHCB/2016/00022

The Board requested urgent written confirmation that the repair of the Waltham Memorial Gates is underway and on target for completion.

Member Mautner/Member Tindall                                                                                                                    Carried

 

11. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 


 

 

Meeting concluded at 7.17pm.

 

CONFIRMED THIS 18TH DAY OF MARCH 2016

Paul McMahon

Chairperson