Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Tuesday 1 March 2016

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Paul McMahon

Karolin Potter

Phil Clearwater

Melanie Coker

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

25 February 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

01 March 2016

 

 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.


Spreydon/Heathcote Community Board

01 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 13

A       7.       Deed of Lease - Lyttelton Street Playcentre............................................................... 15

C       8.       York Tong Place Parking Restriction............................................................................ 23

C       9.       Update to Community Board....................................................................................... 29

B       10.     Elected Member Information Exchange...................................................................... 32

B       11.     Question Under Standing Orders................................................................................. 32 

 

 


Spreydon/Heathcote Community Board

01 March 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday, 19 February 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

01 March 2016

 

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Friday 19 February 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Deputy Chairperson

Members

Karolin Potter

Phil Clearwater

Melanie Coker

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

17 February 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology was received from Paul McMahon.

 

 

Community Board Resolved SHCB/2016/00004

It was resolved on the motion of Member Clearwater, seconded by Member Coker that the apology from Paul McMahon be accepted.

Member Clearwater/Member Coker                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SHCB/2016/00005

That the minutes of the Spreydon/Heathcote Community Board meeting held on Tuesday, 2 February 2016 be confirmed.

 

Member Coker/Member Mautner                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

4.1 Sydenham Community Centre

Brian Roberts and Janet Alderton of the Sydenham Community Centre Committee spoke to the Board about the maintenance and repairs that the Committee have carried out over the past five years to refurbish the facility.

The Board noted the work accomplished and requested that staff liaise with the Committee regarding options for possible funding of future projects. It was suggested that issues of car parking in the vicinity of the Sydenham Community Centre  may be the subject of a future  deputation on behalf of  the Committee to the Board.

The Chairperson thanked Mr Roberts and Ms Alderton for their deputation.

 

4.2 Lighting for the Basketball Court Hoop and Court in Hoon Hay Park

Roy Kenneally, Facilitator of a group of young community members who regularly use the basketball facility at Hoon Hay Park, accompanied by members of the group spoke to the Board regarding their wish to see a light or lights installed to illuminate the popular basketball hoop and half court. Group members have demonstrated their commitment to the project by fundraising to help with the expected cost.

The Chairperson thanked Roy Keneally, and the group for their deputation.

The Board indicated that it was impressed by the initiative shown by these young men and their community spirit.  It noted that staff intended to liaise with the group to investigate the proposal.

 

4.3 Traffic Safety Measures

 

Part B

Mr Peter Reid spoke to the Board seeking the reinstallation of a traffic safety measure (mirror) that enabled those leaving his property on Centaurus Road to check for traffic before exiting.   Visibility is severely restricted due to the local geography and contour of the road. Mr Reid said that he and his family depended on the mirror for safety when exiting their property.

The Chairperson thanked Mr Reid for his deputation.

In response to questions from the Board, the Traffic Engineer who was in attendance commented that current opinion was against the use of mirrors as a safety measure due to their distortion of distance.  He considered that there could be different and more effective safety measures put in place.

The Board noted that Councillor Scandrett  had, in prior similar circumstances, identified that the removal of a safety traffic device (in that instance a mirror on the road) had had to be justified in terms of safety and if not, the device had to be replaced for safety to be maintained.

 

Community Board Resolved SHCB/2016/00006

The Spreydon/Heathcote Community Board decided to request that staff investigate and advise on the replacement of a mirror opposite 339 Centaurus Road as a safety measure including reference to any relevant Council Policy.

Member Tindall/Member Coker                                                                                              Carried Unanimously

 

 

5.   Presentation of Petitions

Part B

There were no petitions for presentation.  


 

 

6.   Correspondence

 

6.1 Friends of Ernle Clark Reserve

 

The Board received correspondence from the Friends of Ernle regarding the swans in the lake adjacent to the reserve.

 

Community Board Resolved SHCB/2016/00007

The Board decided to request that staff investigate the possibility of an information panel informing the public about the swans in the reserve.

Member Mautner/Member Coker                                                                                                                     Carried

 

6.2 Lower Cashmere Residents' Association

 

The Board received tabled correspondence from the Lower Cashmere Residents' Association.

 

Community Board Resolved SHCB/2016/00008

Part B

 

The Board decided to request that staff meet with Lower Cashmere Residents' Association representatives and interested Board members to consider the Lower Cashmere Residents' Association request that no parking lines be installed along Rose Street and at Hoon Hay Road/Rose Street and Cashmere View/Ashgrove Terrace corners.

Member Scandrett/Member Tindall                                                                                                                   Carried

 

6.3 Somerfield Residents' Association

 

Correspondence was tabled from the Somerfield Residents' Association outlining requests that had arisen from Association meetings.

 

Community Board Resolved SHCB/2016/00009

Part B

 

The Board received the information and in line with the requests from the Chairperson of the Somerfield Residents’ Association, the Board decided to request that staff investigate:

1.      the installation of further yellow no stopping lines on the south eastern side of Somerfield Street near the school crossing to improve visibility, and;

2.      the installation of yellow no stopping lines outside the Somerfield Dairy and Hairdresser to improve visibility for turning traffic.

 

Member Mautner/Member Scandrett                                                                                                              Carried

 

6.4 Testing Storm Water Drains for Contaminants

 

 

 

Community Board Resolved SHCB/2016/00010

Part B

The Board  decided to request that staff provide advice on testing stormwater drains (for example on Leitch Street) for contaminants that may be reducing water quality in the Heathcote River, and any schedule of maintenance of open drains.

Member Mautner/Member Scandrett                                                                                                              Carried

 

 

Community Board Resolved SHCB/2016/00011

Part B

The Spreydon/Heathcote Community Board received the information in the correspondence report dated 19 February 2016.

 

Member Mautner/Member Coker                                                                                                                     Carried

 

7.   Staff Briefings

 

7.1 Suburban Parking Policy Project

 

Nick Lovett, Policy Planner and David Falconer, Senior Policy Planner, Planning and Strategic Transport briefed the Board on the Suburban Parking Policy Project.

 

7.2 Addington Park Update - Freedom Camping

 

Fiona Proudfoot, Licensing and Compliance Manager, Regulatory Compliance, and Ian Jackson,  Parks Adviser South, briefed the Board on issues with Freedom Camping in Addington Park.

 

Community Board Resolved SHCB/2016/00012

The Board discussed the numerous issues and concerns raised by residents about freedom camping in Addington Park.

Part B

The Spreydon/Heathcote Community Board decided to ask that there be a temporary closure of Addington Park to Freedom Camping as provided under (Part 10) of the Christchurch City Council Freedom Camping Bylaw.

Member Clearwater/Member Scandrett                                                                                                         Carried

Member Tindall requested that his vote against the motion be recorded

 

 

The meeting adjourned at 10.04am and resumed at 10.14am.

 

 

8.   Spreydon/Heathcote Community Board Area Report

 

8.1 Spreydon/Heathcote Community Plan

 

 

 

The Board decided to hold a Workshop to consider feedback on the draft Community Plan on Tuesday 23 February at 8am.

 

8.2 Sydenham Cemetery and Somerfield Park

 

 

 

The Board noted the staff responses to questions raised by the Board about trees and drainage issues in and around Sydenham Cemetery and Somerfield Park.

 

Member Clearwater and Member Scandrett left the meeting at 10.41am.

 

8.3 Edible Canterbury Food Resilience Charter

 

The Board discussed the invitation to become a signatory to the Edible Canterbury Food Resilience Charter and the staff advice provided on this.

 

Community Board Resolved SHCB/2016/00013

Part B

The Spreydon/Healthcote Community Board decided to become a signatory to the Edible Canterbury Food Resilience Charter and approved guidelines for establishing new community gardens.

Member Coker/Member Mautner                                                                                                                     Carried

 

9.   Elected Member Information Exchange

 

 

9.1 River Contamination

Helene Mautner advised that a sign indicating that an area of the Heathcote River along Ashgrove Terrace was contaminated was put in place on Sunday 14 February 2016. 

The Board noted that a recent overflow had elevated the level of contaminants in the Heathcote River and necessitated the erection of public warning notices. The Board further noted that there is a process available for members to be provided with early advice of such situations in the future.

 

9.2 Residents' Associations

 

The Board noted that a review of the Council's Policy on Residents' Associations is  pending.

 

Community Board Resolved SHCB/2016/00015

Part B

The Board requested that staff provide an update on the ongoing review of the Council's Residents' Association Policy.

 

Member Potter/Member Coker                                                                                                                          Carried

 

9.3 Youth Board

 

 

 

A proposal to establish a Youth Board to provide for the voice of young people on local issues is currently being worked on.

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

   

Meeting concluded at 10.51 am.

 

CONFIRMED THIS 1st  DAY OF MARCH 2016

 

Paul McMahon

Chairperson

  


Spreydon/Heathcote Community Board

01 March 2016

 

 

6.        Staff Briefings

Reference:

16/172875

Contact:

F Collins

Faye.collins@ccc.govt.nz

5108

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Engagement for Annual Plan

Diane Keenan and Ann Campbell

Christchurch City Council

 

 

2.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Spreydon/Heathcote Community Board

01 March 2016

 

 

7         Deed of Lease - Lyttelton Street Playcentre

Reference:

15/1566376

Contact:

Kathy Jarden

kathy.jarden@ccc.govt.nz

941-8203

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to recommend to Council that it grant a ground lease to The Canterbury Play Centre Association at 81 Lyttelton Street.

Origin of Report

1.2       This report is staff generated at the request of Canterbury Play Centre Association Incorporated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board recommend to Council that:

1.         The Council grant a lease to Canterbury Playcentre Association Incorporated over 945m2 being  part of that land described as being part of Lot 3 DP 80499 contained in certificate of title CB46A/1157 for a term not to exceed 33 years.

2.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Community Facilities

·     Level of Service: 2.0.8 Identify and promote community facilities provided by third parties

4.2       The following feasible options have been considered:

·     Option 1 - Grant a new lease (preferred option)

·     Option 2 - Decline a new lease

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·   Provision of early learning facilities by third parties which meets the Council's Strong Communities Outcomes:

·     People have a sense of connection and participate in their community.

·     People have strong social networks.

·     Services are available locally within the urban areas.

·     People have the information and skills to enable them to participate in society.

4.3.2   The disadvantages of this option include:

·     A building remaining on a neighbourhood park and open space reserve thereby reducing the available space for outdoor recreational activities.

 

5.   Context/Background

The Lease

5.1       The current lease to The Canterbury Play Centre Association (the "Association") dated 5th May 1976 provides for a term of 21 years with a further right of renewal for 21 years.  The final expiry of the current lease is 31 March 2018.

5.2       The building and improvements are owned by the Association.

5.3       The Association has requested a further lease for a period of 20 years or more.

5.4       The land is described as Lot 3 DP 80449 contained in certificate of title CB46A/1157.  The street address is 61 - 81 Lyttelton Street.  The land is held as fee simple and forms part of Centennial Park.

5.5       In accordance with section 138(2) of the Local Government Act the land, as shown in Attachment A, is considered to be a park.

5.6       The Community Board has delegated authority from Council to grant leases and licences of non-reserve land for the carrying on of any trade, business or occupation on parks (excluding public road) for terms not exceeding five (5) years and at rentals not exceeding $20,000.

5.7       Officers are seeking a lease term inclusive of renewals for a period of 33 years and are therefore seeking the recommendation of the Community Board to recommend to Council that a lease for 33 years, broken into three terms of 11 years be granted.

5.8       Rent reviews will be conducted three yearly and the annual rent set in accordance with the Council's policy for setting rent for sports groups and organisations occupying parks and reserves.  Based on current assessments using the 2014 rate, the annual rental charged would be $222 plus GST.  This is based on the current building footprint of 120m2 and green space area of 825m2, subject to slight change with a new building completed.

Membership and Community Participation

5.9       The Lyttelton Street Playcentre is licensed by the Ministry of Education as a parent-led early childhood service.

5.10    Sessions are held Monday to Friday mornings from 9:00am - 12:00pm.  Current enrolment is 27 families.  Outside these times the playcentre is used for programmes to support the children and families that utilise the centre such as support sessions for new mums, private parties for enrolled children, training sessions for support staff and parents.

5.11    Staffing consists of two paid supervisors supported by parent helpers for each session.

5.12    The Lyttelton Street Playcentre has been operating for over 60 years and serves families in Barrington, Spreydon, Hoon Hay, Westmorland and Lower Cashmere.

5.13    The Playcentre philosophy focuses on parent education as well as children's learning.  Adult education programmes support and teach parents to be the best they can be while they learn alongside their children - providing them with tools and confidence to achieve their potential.

5.14    The Playcentre provides a place where families can have a sense of belonging that is nurturing and respects community values in line with the Council's strengthening communities policy of an inclusive and diverse community, sense of belonging, participation, effective partnerships and equitable opportunities.

Sustainability

5.15    The Playcentre is committed to caring for the environment, working in partnership to build sustainable communities of parents and children playing, learning and growing together.

5.16    Children and families are taught to treasure the environment; be self-sustaining by growing fruit and vegetables; reduce waste; learn to recycle and compost and conserve water.

Earthquake Damage and Rebuild Plans

5.17    The current Playcentre has been on site since 1976 and was a prefabricated building relocated from Waltham School. 

5.18    The building is nearing the end of its economic life.

5.19    In excess of $100,000 is required to address earthquake damage and the Association would prefer to spend that money in replacing the building rather than towards the cost of repairing a building with limited life.

5.20    The cost of replacing the building will be approximately $300,000 and the Association wishes to secure its tenancy before investing in the building.

5.21    Concept plans are not yet available as the Association did not want to spend money unnecessarily if they did not to receive a new lease.  The Association has been advised that the Spreydon/Heathcote Community Board will need to approve the design concept prior to construction and officers will report back to the Community Board with the design plans at a later stage as required.

5.22    Building costs including building consent and/or resource consent will be a cost incurred by the Association.  Council officers will work with the Association throughout the process to ensure that any building design meets the approval of the Council's internal asset owner - Customer and Community - Parks team.

5.23    The Association administers a maintenance fund which ensures that all Playcentres are kept in good repair.  The Association has a capital works fund for major works and the Lyttelton Street Playcentre will be eligible to apply for up to 80% of the cost of a new building from that fund.

Neighbouring Recreation Centre

5.24    The Playcentre is situated next to the Pioneer Recreation and Sport Centre, separated by the driveway access and car park.

5.25    Consultation with the Recreation & Sports Unit team Operations Leader and Southern Area Recreation Manager indicates support of the proposal to grant a new lease within the current footprint, that being 945m2.

5.26    Any long term plans contemplated for improvement to the access to Pioneer Recreation and Sport Centre would be worked around the location of the playcentre.

 

6.   Option 1 - Grant a new lease (preferred)

Option Description

6.1       Grant a new lease to The Canterbury Play Centre Association for 33 years.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4       Children and families living in the catchment area are specifically affected by this option due to their participation in the services provided by the Association.  Their views are supportive of seeking a new lease.

6.5       Public advertising of the intention to grant a lease has been carried out in accordance with section 138 of the Local Government Act.  Officers will update the Community Board at the time the report is heard as to support or objections of the proposal to grant a lease.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

6.6.1   Inconsistency - n/a

6.6.2   Reason for inconsistency - n/a

6.6.3   Amendment necessary - n/a

Financial Implications

6.7       Cost of Implementation - preparation of Deed of Lease -  costs to be met by the Association

6.8       Maintenance / Ongoing Costs - costs to be met by the Association

6.9       Funding source - n/a

Legal Implications

6.10    Granting of the new lease will be documented by way of a Deed of Lease to be prepared by the Council's Legal Services Unit.

6.11    As officers are seeking approval to grant a lease of up to 33 years, that delegation to grant a lease would sit with the full Council on the recommendation of the Spreydon Heathcote Community Board.

Risks and Mitigations

6.12    Risks include long term occupation of a parcel of land that could be used for future recreation purposes or development of neighbouring Pioneer Stadium.  To mitigate this risk the Area Recreation manager responsible for Pioneer Stadium has indicated their support of the Association's desire to seek a new lease.

Implementation

6.13    Implementation dependencies - the new lease will commence at the expiry of the current lease.

6.14    Implementation timeframe - 1 April 2018

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Provision of early learning facilities by third parties which meets the Council's Strong Communities Outcomes:

·     People have a sense of connection and participate in their community.

·     People have strong social networks.

·     Services are available locally within the urban areas.

·     People have the information and skills to enable them to participate in society.

 

6.16    The disadvantages of this option include:

·   A building remaining on a neighbourhood park and open space reserve thereby reducing the available space for outdoor recreational activities.

7.   Option 2 - Decline a New Lease

Option Description

7.1       Decline request to grant a further lease over the land currently occupied by the Lyttelton Street Playcentre.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4       Children and families living in the catchment area are specifically affected by this option due to their desire to participate in playcentre activities.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency - does not support Annual Plan Level of Service which sets out to identify and promote community facilities provided by third parties

7.5.2   Reason for inconsistency - contrary to Level of Service

7.5.3   Amendment necessary - change to Level of Service

Financial Implications

7.6       Cost of Implementation - costs to Association to remove built premises at end of current lease term.

7.7       Maintenance / Ongoing Costs - costs to Council to maintain land at expiry of current lease.

7.8       Funding source - maintenance of vacant land would need to be included in Annual Plan operating costs for parks maintenance.

Legal Implications

7.9       The current lease sets out the provisions for removal of the buildings and improvements.

Risks and Mitigations

7.10    The Association may choose to abandon the building which could leave the Council with an unoccupied building on a park.  To mitigate this risk the Council would be required to work through the provisions of the lease in conjunction with the Association to reach a satisfactory outcome.

Implementation

7.11    Implementation dependencies  - removal of built structures and improvements

7.12    Implementation timeframe - six months from expiry of lease

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Creating more open space for recreational activities (i.e. the removal of the building and improvements).

7.14    The disadvantages of this option include:

·   Legal costs to enforce the removal of the building form the park if the Association is not a willing party.

·   Council being faced with costs to remove the structure from the park.

·   Ongoing grounds maintenance costs.

·   Not meeting Council community outcomes and levels of service.

 

 

Attachments

No.

Title

Page

a  

Lease Plan - Lyttelton Street Playcentre

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden

Team Leader Leasing Consultancy

Approved By

Angus Smith

Andrew Rutledge

Mary Richardson

Manager Property Consultancy

Head of Parks

General Manager Customer & Community

  


Spreydon/Heathcote Community Board

01 March 2016

 

PDF Creator


Spreydon/Heathcote Community Board

01 March 2016

 

 

8         York Tong Place Parking Restriction

Reference:

15/1356865

Contact:

 Enter contact

Enter email address

Enter phone.

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the Spreydon / Heathcote Community Board's approval to install parking restrictions at York Tong Place.

Origin of Report

1.2       This report is a staff generated report following a request from a local resident.

2.   Significance

2.1       The decision(s) in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approve that any parking restriction on the west side of York Tong Place commencing at a point 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres be revoked.

2.         Approve that parking of vehicles be prohibited at any time on the west side of York Tong Place commencing at appoint 55 metres south of its intersection with Disraeli Street and extending in a southerly direction and continue along the kerb line anti-clockwise for a distance of 97 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 - install the no stopping restriction (preferred option)

·     Option 2 - do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option is to mitigate the safety issue on York Tong Place and provide adequate turning space at the end of a no exit road.

4.3.2   The disadvantages of this option is to loss some parking spaces. But all affected residents have off street parking spaces.

 

 

 

5.   Context/Background

Background

5.1       York Tong Street is very narrow.  Rubbish trucks are having difficulties to get access to the end of the street. It creates significantly safety issues.

5.2       It is proposed to install no stopping restriction at York Tong Place to mitigate this problem.

 

 


 

6.   Option 1 - Install the no stopping restriction (preferred)

Option Description

6.1       Install the no stopping restriction

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.4       Consultation was carried out with affected property owners, business owners and tenants in accordance with the request.  19 public information leaflets were distributed and the Residents’ Association was consulted.  The proposal was also available through the Beckenham Service Centre and Civic Offices as well as the Council website. Four responses were received, three of them were in support of this proposal. One of them was not in support of this proposal because of loss of parking spaces.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

6.5.1   Inconsistency - NA

6.5.2   Reason for inconsistency - NA

6.5.3   Amendment necessary - NA

Financial Implications

6.5.4   Cost of Implementation - $300

6.5.5   Maintenance / Ongoing Costs - NA

6.5.6   Funding source is from the existing operations capital budget.

Legal Implications

6.6       NA

Risks and Mitigations

6.7       NA

Implementation

6.8       Implementation dependencies  - board approval

6.9       Implementation timeframe - four weeks after the board approval

Option Summary - Advantages and Disadvantages

6.10    The advantages of this option include:

·   Mitigate the safety issue at York Yong Place.

·   Allow space for turning at end of road.

6.11    The disadvantages of this option include:

·   The local residents will loss on street parking spaces.

7.   Option 2 - Do nothing

Option Description

7.1       Keep the exiting situation

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

7.4       Safety issues will remain.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency -There are safety issues.

7.5.2   Reason for inconsistency - NA

7.5.3   Amendment necessary - NA

Financial Implications

7.6       Cost of Implementation - NA

7.7       Maintenance / Ongoing Costs - NA

7.8       Funding source - NA

Legal Implications

7.9       NA

Risks and Mitigations

7.10    NA

Implementation

7.11    Implementation dependencies  - NA

7.12    Implementation timeframe - NA

Option Summary - Advantages and Disadvantages

7.13    This is not the preferred option. The safety issue will not be solved.

 

 

Attachments

No.

Title

Page

a  

Site Plan

28

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Chang Xi

Traffic Engineer

Approved By

Paul Burden

Jane Parfitt

Unit Manager - Transport & City Streets

Director Chief Operations Officer

  


Spreydon/Heathcote Community Board

01 March 2016

 


Spreydon/Heathcote Community Board

01 March 2016

 

 

9.        Update to Community Board

Reference:

16/204526

Contact:

F. Collins

Faye.collins@ccc.govt.nz

5108

 

 

1.   Board and Community Activities

 

1.1       Manuka Cottage Barbeque 8 March at Cornelius O'Connor Park- bring Addington people together to introduce them to the new site for Manuka Cottage.

2.   Consultation Calendar

2.1       Proposed new Dog Control Bylaw and Dog Control Policy 2016 closing date 5pm 4 March 2016.

3.   Funding Update

3.1       Please see attachment to this report.

4.   Council Activities and Decisions

4.1       Community Board Plan

Drafting of the Community Board Plan has been finalised and the plan is available for final consideration and adoption by the Board.

4.2       Community Development staff Projects

Community Development staff are currently involved in the following:

a.         capacity building project in planning: legislative changes and options for small and start up community groups, and

b.         focus groups and survey underway to assist wider unit project on better community access to the public realm.

4.3           2016/17 grants process

The 2016/17 grants round will get underway shortly.

 

4.4       National Governance Dialogue

This workshop is open for all members to attend and will be held 9am-12 9 March in the function room at Civic.

 

 

4    Staff Recommendations

That the Spreydon/Heathcote Community Board:

2.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Discretionary Funds Update

31

 

 

Signatories

Author

Faye Collins

Community Board Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

01 March 2016

 

PDF Creator

 


Spreydon/Heathcote Community Board

01 March 2016

 

 

10.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

11.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.