Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Wednesday 16 March 2016

Time:                                    3.30pm

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

 

 

16 March 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

16 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Brenda Lowe-Johanson was not present at the meeting.

 

 

Community Board Resolved HFCB/2016/00044

It was resolved that the apologies for lateness from Yani Johanson and Paul Lonsdale would be accepted.

Member Davids/Member McLeod                                                                                                                      Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00045

That the minutes of the Hagley/Ferrymead Community Board meeting held on Tuesday, 1 March 2016 be confirmed.

Member McLeod/Member Davies                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

4.1       Sumner Community Residents' Association

             Dr Darrel Latham and Alisdair Hutchison, representing the Sumner Community Residents' Association presented a deputation to the Board regarding the condition of the footpaths on the seaward side of Main Road in Sumner and on plans for relocation of the Shag Rock Reserve memorial cairns.  

             The Board was shown images of the footpath and advised that the rough surface and eroded edges make it unsafe for pedestrian use.  It was pointed out to the Board that permanent repairs to the footpath could be tied in with planned work along the coastal pathway.

             The Board was advised that the Sumner Community Residents' Association was keen for a budgetary provision to be put in place for new foundations and relocation of the memorial cairns.

             The Chairperson thanked the representatives of Sumner Community Residents' Association for the deputation.           

 

 

4.2       Redcliffs Historical Society

             Topsy Rule representing the Redcliffs Historical Society presented a deputation to the Board regarding the Shag Rock Reserve memorial cairns and lights along Shag Rock Reserve.   The Board was advised that after the Society formed in 1977, one of its first projects was to place a plaque in the Moa Bone Cave and it then commenced repairing the cairns which had deteriorated since construction in 1939.  The Board was reminded that in 2004 the Society placed a plaque at the western end and lights at the cairns had been turned on.

             The views of the Redcliffs Historical Society on possible sites for the cairns to be relocated to were put forward.

             The Chairperson thanked the representatives of the Redcliffs Historical Society for the deputation.

Community Board Resolved HFCB/2016/00046

Part C

That the Hagley/Ferrymead Community Board request that staff:

1.        Work with the Redcliffs Historical Society and Sumner Community Residents Association to identify a new site for the historic cairns soon to be removed from the current site on the Main Road beside Shag Rock Reserve

2.       Consider funding options for the reinstatement of the cairns at the site identified and

3.       advise the Board by 30 June 2016 of the outcome.

Member Templeton/Member Davids                                                                                                                Carried

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Notice of Motion

 

Part C

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Hagley/Ferrymead Community Board Supports the efforts led by Raj Manji and the Council Working Group that is exploring the possibilities of a community currency in Christchurch.'

 

 

Community Board Resolved HFCB/2016/00047

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Accepts the Notice of Motion from Joe Davies regarding a community currency in Christchurch. .

Member Davies/Member Templeton                                                                                                                Carried

Islay McLeod abstained from the vote.

 

 

7.   Notice of Motion

 

Pursuant to Section 3.10.1 of Christchurch City Council's Standing Orders, the following Notice of Motion was submitted by Joe Davies.

 

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life, not just for those who can afford hotel rooms.  That the Council should not be led by sensationalist media that has in fact demonised innocent travellers.'

 

EXPLANATORY NOTE:  

 

Whilst being sympathetic to the residents who have to endure noise anti-social behaviour (Amended 5 April 2016), the Bylaw pushes campers into certain locations.  These are draconian measures and sad for the city and bad for the economy.  The media misconstrued and are all consuming.  Unhappy that Council is being led by media perspective and it is good that there are some form of opposition.

 

 

Board Comment

Following discussion and comments on the last two sentences of the Notice of Motion, member Davies agreed to amend the Notice of Motion to:

'That the Board records its support for the Council to consider the future of freedom camping in Christchurch from a holistic perspective especially considering the importance of tourism to the New Zealand economy. That Christchurch should be open to travellers from all walks of life.'

 

Community Board Resolved HFCB/2016/00048

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Accepts the amended Notice of Motion from Joe Davies regarding the future of freedom camping in Christchurch.

Member Davies/Member McLeod                                                                                                                      Carried

 

 

 

 

8.   Staff Briefings

       8.1       Rapanui Shag Rock

                         The Board received this briefing following item 11.

       8.2       Property at 26 Nayland Street

                         Megan Carpenter, Recreation Planner, Greenspace briefed the Board on the property at 26                          Nayland Street in relation to the Sumner Skate park project

 

 

Community Board Resolved HFCB/2016/00049

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Notes the information supplied during the Staff Briefings.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

9.   Sumner Skate Park - Project Update

 

The Board received a report providing information/an update on an alternative location for a skate park in Sumner with the first priority, being the former Marine Tavern Site, 26 Nayland Street.

 

 

Community Board Resolved HFCB/2016/00050

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

10. Process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

The Board received a report to inform the Hagley/Ferrymead Community Board of the process and actions taken behind the proposed Sumner skate park at Scarborough Beach Park.

 

 

Community Board Resolved HFCB/2016/00051

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive this information within the report.

Member Templeton/Member McLeod                                                                                                             Carried

 

 

The meeting adjourned at 4.35pm and reconvened at 4.45pm.

 

11. Future of Redcliffs Pavilion

 

The Board received a report seeking that it recommend to the Council to transfer the ownership of the Redcliffs Pavilion to the Redcliffs Residents Association for $1.00 and recommend that the Council deals unilaterally with the Redcliffs Residents' Association for a lease over the footprint of the pavilion on Redcliffs Park.

The report suggesting also that the Property Consultancy Officers be requested to report back to the Community Board over a lease for the footprint of the Redcliffs Pavilion to the Redcliffs Residents Association.

Paul Lonsdale joined the meeting at 4.48pm

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board acting in the capacity of land owner:

1.              Recommend to the Council that  the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association for a nominal amount of $1.00 and to recommend that the Council deal unilaterally with the Redcliffs Residents Association over a lease for the footprint of the building on Redcliffs Park.

 

2.              Request that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

 

Board Consideration and Amended Staff Recommendations

The Board noted that following workshop on the future of the Redcliffs pavilion held prior to the Board meeting and involving the Board staff and representatives of the Redcliffs Residents' Association, to reflect consensus the staff recommendation had been amended to the following:

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.              That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be

transferred to the Redcliffs Residents Association or another nominated legal entity for a nominal amount of $1.00 and that this Memorandum of Understanding is signed prior to any reinstatement works commencing. .

2.         That the Council deals unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or other nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Yani Johanson joined the meeting at 5.05pm during the vote.

 

 

Community Board Resolved HFCB/2016/00052

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, to be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00  and that this Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

Member Davies/Member McLeod                                                                                                                                    

Yani Johanson abstained from the vote as he was absent for the discussion (Amended 5 April 2016).                                                                                                                                                                               Carried

 

Community Board Amendment HFCB/2016/00053

Part C

             Member Templeton moved  by way of amendment that in addition to 1. 2, and 3.                           Above:

   That the Hagley/Ferrymead Community Board acting in the capacity of land owner    recommends to the Council:

4.              That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interests from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

 

Member Templeton/Member Lonsdale                                                                                                           Carried

Islay McLeod voted against.

Yani Johanson abstained from the vote.

 


 

 

 

Community Board Decided HFCB/2016/00054

Part A

That the Hagley/Ferrymead Community Board acting in the capacity of land owner recommends to the Council:

1.         That a Memorandum of Understanding is entered into with the Redcliffs Residents Association providing  a timeline and a scope of works for reinstatement  of the Redcliffs Pavilion to a safe and accessible condition, ie, sound foundation, power, structurally sound and drainage, excluding any betterment of the building such as reinstatement of windows and for the ownership of the Redcliffs Pavilion located on Lot 3 DP 47479, be transferred to the Redcliffs Residents Association or nominated legal entity for a nominal amount of $1.00 and that a Memorandum of Understanding is signed prior to any reinstatement works commencing.

2.         That the Council deal unilaterally with the Redcliffs Residents Association or another nominated legal entity over a lease for the footprint of the building on Redcliffs Park.

3.         Requests that Property Consultancy Officers to report back to the Community Board over the terms and conditions of a lease to the Redcliffs Residents Association or nominated legal entity, under the Local Government Act 2002 for the footprint of the Redcliffs Pavilion on Redcliffs Park.

4.         That in the event of the Memorandum of Understanding not being entered into with the Redcliffs Residents Association or other nominated legal entity the Council calls for expressions of interest from a community group to buy the Redcliffs Pavilion for $1.00, to repair the building and lease the land or to remove the building.

Member Templeton/Member Lonsdale                                                                                                           Carried

8.   Staff Briefings

       8.1       Rapanui Shag Rock  Cycleway

            

The Board received a briefing from Adrian Thein, Project Manager; Kim Swarbrick, Consultation Leader and Katherine Eveleigh, Scheme Designer on the Rapanui - Shag Rock Cycleway, Section 1 part 2.  The report on this item will be considered by the Infrastructure, Transport and Environment Committee on 7 April 2016.

 

A presentation was given to the Board outlining details of changes to the route alignment post consultation at Worcester and England Street.

 

Staff answered a number of questions on traffic volume and response to the consultation.

Community Board Resolved HFCB/2016/00055

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.              Receive this information within the report.

Member Templeton/Member Lonsdale                                                                                                             Carried

 

12. Proposed Road Names - Richmond Hill Road Greenwood Farm Ltd. (RMA92009091)

 

The Board received a report to approve the proposed road names in the Greenwood Farm Subdivision.

 

Community Board Resolved HFCB/2016/00056

That the Hagley/Ferrymead Community Board approve the names in the Greenwood Farm Subdivision as below:

·         Oxenhope Road

·         Sowerby Place

·         Ridgeway Place

Member McLeod/Member Lonsdale                                                                                                                 Carried

 

13. Hagley/Ferrymead Community Board Area Report

13.1       The Board received a report from the Community Governance team including informaiton on Board activities, community activities and events, Community Governance team activity, Board sumbissions and current consultation calendar.

 

·           The Board agreed that a Principals breakfast meeting would be held on Tuesday 5 April           2016 between 7.30am and 8.45am.

·           The naming of the new Sumner facility should involve the community and reflect the                main use of the building.   For example library.

·           A sample Chrystal Report that had information on customer service requests for the Hagley/Ferrymead Ward was circulated to the Board.  The Board approved information set out in the sample report.  The Board requested staff to find out if the report could include resolution response times and if the information could be presented per suburb.

·           Al Hardy to  be asked to attend the next meeting to update the Board on parks  contracts and maintenance.  The Board is keen to have monthly Hagley/Ferrymead ward levels of service           reporting.

·           The Board requested a briefing on the Residents Satisfaction Survey and Quality of Life           Surveys. .

·           The Board agreed that a Small Grants Fund Assessment Committee would be re-established made up of 4 Board members and 3 community representatives.  A report could be prepared by staff.  

·           The Board requested that the land mass movement tour include site visit to red zone, sites at risk from a health and safety point of view and risk to some of the tracks.  Geo Team to provide advice.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

Community Board Resolved HFCB/2016/00057

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

13.2    Submission to the District Plan Review Additional Proposal

 

   The Board discussed submission to the proposed Christchurch Replacement District Plan - additional areas proposed for residential medium density zoning - Linwood.

 

Community Board Resolved HFCB/2016/00058

That the Board delegate Sara Templeton and Joe Davies to finalise submission to the District Plan proposal.  

Member Johanson/Member Davies                                                                                                                   Carried

 

13.3             Linwood/Woolston Pool Complex

 

The Board was advised that staff in the Community Governance Team had started internal conversations with other Council staff who need to be involved in the process around the Linwood/Woolston Pool Complex engagement process.  The Board requested that a suitable date be identified for a workshop with staff on the engagement.

 

Pact C

Community Board Resolved HFCB/2016/00059

The Board requests that staff commence site investigation for the Linwood/Woolston Pool Complex and indicated its initial preference for the site of the complex as the site of the former nursery on Smith Street, adjacent to Linwood Park.

Member Templeton/Member Davids                                                                                                                Carried

14. Elected Member Information Exchange

Part B

14.1   Housing Portfolio Formal Report

Joe Davies updated the Board on his housing portfolio, including attendance at the opening of housing units, attendance at forums on housing and discussions with not for profit organisations.  The Board was informed that temporary provision of housing benefited those from lower social economic background and that intensification in housing had changed since 2013.

It was suggested that Council could be more innovative by building housing with other services For example libraries.  

 

 

Community Board Resolved HFCB/2016/00060

1,         Receive the report

Member Templeton/Member Lonsdale                                                                                                           Carried

 

14.2   Engagement with the Community

Board members provided feedback on attendance at community events.

14.3    Dumping on Streets

 

Concern was expressed at the amount of inorganic material being dumped on streets in the ward.  The Board discussed the possibility of doing something in neighbourhoods where this is needed.

14.4    Memorial Plaque

         

             The Board discussed the cost associated with a resident erecting an memorial plaque on a park    bench. 

 

14.5    Tree Policy Working Group

 

          The Board noted that the working group had met and discussed the revised policy.

 

14.6   Next Steps for Fresh water

 

          It was noted that the Ministry  for the Environment's consultation document Next Steps for Fresh water is currently out for consultation.

 

14.7   Edwina McCaul

 

          The Board noted that Governance Support Officer Edwina McCaul is leaving and           recorded its thanks for the excellent service that she has provided to the Board and           wished her well for the future.

 

15. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

    

Meeting concluded at 7.09pm.

 

CONFIRMED THIS 5th DAY OF APRIL 2016.

Sara Templeton

Chairperson