Hagley/Ferrymead Community Board

Open Minutes

 

 

Date:                                     Tuesday 1 March 2016

Time:                                    9am

Venue:                                 Boardroom,
180 Smith Street, Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sara Templeton

Islay McLeod

Alexandra Davids

Joe Davies

Yani Johanson

Paul Lonsdale

Brenda Lowe-Johnson

 

 

1 March 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

Peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Hagley/Ferrymead Community Board

01 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Sara Templeton declared an interest in Items numbers 9 and 10.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HFCB/2016/00032

That the minutes of the Hagley/Ferrymead Community Board meeting held on Wednesday, 17 February 2016 be confirmed.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1   Linwood College

 

             Richard Edmundson, recently appointed Principal, Linwood College introduced himself to the Board.   The Board was informed of Richard's teaching background and systems that Linwood College had in place with regard to community relationships, bullying and pupil and staff support.  Of importance was partnering with neighbouring contributing schools.

             The Chairperson thanked Richard Edmundson for the deputation.

 

4.2       Avon City Backpackers - Rapanui Shag Rock Cycleway

             Michael and Irinka Britnell, of Avon City Backpackers, presented a deputation to the Board regarding Rapanui Shag Rock Cycleway.

             An email was circulated to the Board in which Avon City Backpackers complained about the decision of Christchurch City Council's Transport and Environment Committee to proceed with the plan which would put part of the Rapanui Shag Rock cycleway down Worcester Street. The Britnell's believed that this decision was made without proper consultation or consideration to the negative impact that the plan would have on local businesses. 

             It was also their belief that while Avon City Backpackers was supportive of the cycleway, the presentation of the cycleway plans had slanted questions  and breached sections of the Local Government Act 2002. 

             The deputation was advised that the Board had resolved to write to the Mayor and Chief Executive outlining its concerns on the decision making process on the Rapanui - Shag Rock Cycleway. 

             In support of their deputation, Michael and Irinka Britnell tabled an informal petition, signed by 22 residents.  This sought 'that the Council allow no changes to be undertaken to the design and operation of Worcester Street between Latimer Square and Linwood Avenue that will have the effect of reducing traffic in any way or that will negatively affect any business located on Worcester Street or Stanmore Road, or will reduce traffic flows. The petition further noted that current plans were contrary to central city plans and the Linwood Village Revival plan of 2012 and would have an effect on the survival and revival of businesses in the area.  The petition sought that the Council review the funding that allowed for two cycle ways going effectively to the same destination and to look for an alternative route.'

Community Board Decided HFCB/2016/00033

Part B

That the Hagley/Ferrymead Community Board:

1.         Refers the complaint raised by the deputation of Michael and Irinka Britnell, Avon City Backpackers to the Chief Executive and Mayor for investigation and report the outcome to the Board and Michael and Irinka Britnell.

2.         Thanks Michael and Irinka Britnell, Avon City Backpackers for their deputation.

Member McLeod/Member Lowe-Johnson                                                                                                     Carried

 

4.3       Sumner Community

             Charlotte Hudson and Kimberly Mossman presented a deputation to the Board on behalf of the Sumner Land Use and Development Society regarding the red zoned crown land (former tavern site) at the corner of Wakefield Avenue and Nayland Street.  A background document was tabled.

             The Board was advised that the Society needed to obtain clarity from Council on the status of the site, parking clarification, relocation help, support with unforeseen issues/hazards and funding options.

             The Board was invited to attend a Community Consultation Meeting being held on 30 March 2016 in the Sumner School Hall.  

Community Board Decided HFCB/2016/00034

Part B

That the Hagley/Ferrymead Community Board:

1.         Refers the issues raised by the deputation from the Sumner Land Use and Development Society to staff  for clarification of Councils  parking requirements for the Nayland Street site and the possibility of alignment of the major work streams in the village.

2.         That the Board request a briefing from Land Information New Zealand on the proposals on the use of red zoned land.

3.         Thanks Charlotte Hudson and Kimberly Mossman of the Sumner Land Use and Development Society for the deputation.

Member Templeton/Member Lonsdale                                                                                                           Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Part C

 

The Board received a report to consider correspondence received from Mike and Alison Kyne, who are also representing four neighbours, in which they raised concerns relating to road safety at the southern portion of Gracefield Avenue.

 

Photographs of commercial vehicles parked in the southern portion of Gracefield Avenue were tabled

 

The Board was advised that as a result of enforcement staff action, the commercial vehicles had since largely relocated from the avenue.

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the correspondence report dated 01 March 2016

2.         Request staff to consider and report back on parking controls for the southern portion of Gracefield Avenue. 

 

 

Community Board Decided HFCB/2016/00035

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the information in the correspondence report dated 01 March 2016

2.         Request staff to consider and report back on parking controls for the southern portion of Gracefield Avenue. 

Member Templeton/Member Lonsdale                                                                                                           Carried

 

Brenda Lowe-Johanson left the meeting at 10.20am and returned at 10.23

 

7.   Staff Briefings

 

Ryan Rolston and Stefan Jermy briefed the Board on the Transport Project which would introduce 30km/h speed restrictions in the Central City.   A map was circulated to the Board outlining the 30km/h speed limit area which would go live from 12 March 2016.

 

Staff undertook to update the Board on wording on the signage proposed at entrances to the 30 km/h zone.

 

The Board noted and received the information supplied during the Staff Briefing.

 

Islay McLeod left the meeting at 10.41am and returned at 10.42am.

 

8.   Proposed No Stopping Restrictions, Matlock Street / Randolph Street Intersection

 

Board Comment

1)             The Board considered a report to approve the installation of 'No Stopping' restrictions at the Matlock Street / Randolph Street intersection.

 

Staff Recommendations

All staff recommendations were accepted without change

 

Community Board Resolved HFCB/2016/00036

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of Randolph Street commencing at its intersection with Matlock Street and extending in a south westerly direction for a distance of 11 metres. 

2.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of Randolph Street commencing at its intersection with Matlock Street and extending in a north easterly direction for a distance of 25 metres. 

3.         Approve that the stopping of vehicles be prohibited at any time on the northwest side of Randolph Street commencing at its intersection with Matlock Street and extending in a south westerly direction for a distance of 11 metres. 

4.         Approve that the stopping of vehicles be prohibited at any time on the northwest side of Randolph Street commencing at its intersection with Matlock Street and extending in a north easterly direction for a distance of 10 metres. 

5.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of Matlock Street commencing at its intersection with Randolph Street and extending in a north westerly direction for a distance of 15 metres. 

6.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of Matlock Street commencing at its intersection with Randolph Street and extending in a south easterly direction for a distance of 11 metres. 

7.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of Matlock Street commencing at its intersection with Randolph Street and extending in a south easterly direction for a distance of 12 metres. 

8.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of Matlock Street commencing at its intersection with Randolph Street and extending in a north westerly direction for a distance of 14 metres. 

Member Lonsdale/Member Davies                                                                                                                    Carried

 

 

·           The meeting adjourned at 10.42am and reconvened at 10.51am

·           Paul Lonsdale left the meeting during the adjournment and returned at 10.52am.

·           Having previously declared an interest in clauses 9 and 10, Sara Templeton left the meeting at 10.51am

·           Islay McLeod took the Chair at 10.51am.

9.   Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Heathcote Valley Community Association - Heathcote Village Project - Silver Linings Book

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from Heathcote Valley Community Association. 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $2,500 towards the Heathcote Village Project- Silver Linings Book.

 

 

Community Board Resolved HFCB/2016/00037

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,500 towards the Heathcote Village Project- Silver Linings Book.

Member Lonsdale/Member McLeod                                                                                                                 Carried

 

10. Application to the Hagley/Ferrymead 2015/16 Discretionary Response Fund - Heathcote Valley Community Association - Heathcote Village Garden

 

The Board received a report to consider an application for funding from their 2015/16 Discretionary Response Fund from Heathcote Valley Community Association.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,200 towards the Heathcote Village Garden.

 

 

Community Board Resolved HFCB/2016/00038

Community Board Decisions under Delegation

Part C

That the Hagley/Ferrymead Community Board:

1.         Makes a grant from its 2015/16 Discretionary Response Fund to Heathcote Valley Community Association for $1,200 towards the Heathcote Village Garden.

Member McLeod/Member Johanson                                                                                                                Carried

 

Sara Templeton returned to the meeting at 11.25am and resumed the Chair.

 

11. Hagley/Ferrymead Community Board Area Report

 

The Board received a report from the Community Governance team including information on Board activities, community activities and events, Community Governance team activity, Board submissions and current consultation calendar.

 

·           The Governance Manager circulated a report to the Board on Hagley/Ferrymead Area Snapshots for 2015/16.

·           The Board agreed that a workshop would be held at 2.30pm on Wednesday 16 March 2016 to progress the development of the Linwood/Woolston Pool Complex.

·           The Governance Manager to co-ordinate a Principals Breakfast meeting

·           The Board agreed that information on member attendance at community events would be provided to the Governance Team as this formed a measurement of the goals within the Community Plan.

 

 

Staff Recommendations

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

 

 

Community Board Resolved HFCB/2016/00039

Community Board Decisions under Delegation

Part B

That the Hagley/Ferrymead Community Board:

1.         Receive the report.

Member Davies/Member Davids                                                                                                                         Carried

 

12. Elected Member Information Exchange

Part B

Mention was made of the following matters:

·         Some newly planted trees in the Central City have been identified as planted without appropriate staking. There are examples in Colombo Street.  Staff undertook to follow up on this.

·         The Board was updated on initiatives with assisting the homeless in the city.

Paul Lonsdale left the meeting at 12.06pm.

 

·         The Summit Road Society , in support of having the Port hills pest-free, is discussing the purchase of possum traps with the Sumner-Redcliffs community.

·         The Summit Road Society is keen to see progress with their request for funding for a camera on the Port Hills Gondola.

·         It was noted that some newly installed traffic islands were already crumbling.  Staff undertook to alert the appropriate staff.

Brenda Lowe-Johnson left the meeting at 12.12pm.

 

·         Flooding concerns had been reported in Bass Street.  Staff undertook to follow up with the identified resident.

 

12.1 Tour of the Port Hills

 

At the request of the Board, staff undertook to arrange a tour of the Port Hills.

 

Community Board Resolved HFCB/2016/00040

That staff be requested to arrange a tour of the Port Hills with appropriate staff to enable a better understanding of land mass movement and how geotech monitoring and assessment was being carried out for the area.

Member Johanson/Member Templeton                                                                                                          Carried

 

12.2 Proposed Change to Meeting Commencement Time

 

The Board expressed a wish for a change of commencement time to 9.30am for the Board's Wednesday meetings.

 

Community Board Resolved HFCB/2016/00041

That staff be requested to arrange for the formalisation of a change of commencement time to 9.30am for the Board's Wednesday meetings.

Member Templeton/Member Johanson                                                                                                          Carried

 

12.3 Request to Reinstate Regular Customer Service Request Summary Reporting

 

The Board indicated its wish to have regular reporting on Customer Service Requests.

 

Community Board Resolved HFCB/2016/00042

That staff be requested to reinstate regular reporting in the agenda on the monthly Customer Service Request summaries.

Member Johanson/Member Templeton                                                                                                          Carried

 

12.4 Request for Levels of Service

 

In order for the Board to meet its obligations under the Local Government Act of maintaining an overview of services, the Board requested details of the levels of service for the Hagley-Ferrymead Ward.

 

Community Board Resolved HFCB/2016/00043

That staff be requested to provide details of the maintenance plans and levels of service for the Hagley-Ferrymead Ward, i.e. frequency of cleaning, maps, parks, waterways.

Member Johanson/Member Lonsdale                                                                                                              Carried

 

13. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

    

Meeting concluded at 12.26pm.

 

CONFIRMED THIS 16th DAY OF March 2016

 

Sara Templeton

Chairperson