Christchurch City Council

Minutes

 

 

Date:                                     Thursday 24 March 2016

Time:                                    8.31am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

24 March 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

24 March 2016

 

  

The agenda was dealt with in the following order.

1.   Apologies

Apologies

 

Council Resolved CNCL/2016/00159

It was resolved on the motion of Councillor Lonsdale, seconded by Deputy Mayor Buck that the apologies for lateness from Councillor Gough and Councillor Jones be accepted.

 

Councillor Lonsdale/Deputy Mayor                                                                                                                     Carried

2.   Declarations of Interest

Councillors Buck, Lonsdale and Turner declared an interest in Item 29.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00160

That the minutes of the Council meeting held on Thursday, 10 March 2016 be confirmed.

AND

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 23 February 2016.

 

AND

 

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 4 February 2016.

 

AND

 

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 3 March 2016.

AND

 

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 3 March 2016.

 

AND

 

That the Council receives the Minutes from the Regulation and Consents Committee meeting held 18 February 2016.

 

Councillor Lonsdale/Deputy Mayor                                                                                                                     Carried

 

4.   Public Participation

4.1  Public Forum

There were no public forum presentations.

 

4.2  Deputations by Appointment

There were no deputations by appointment.

5.   Presentation of Petitions

There was no presentation of petitions.

25. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00161

That the following reports be received and considered at the Council meeting on Thursday, 24 March 2016:

 

26.       Draft Annual Plan 2016/17

27.       Resolution to Exclude the Public

28.       Regenerate Christchurch: Appointment of Directors

29.       Disestablishment of the Housing Management Board

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

Councillor Jones joined the meeting at 8:40 am.

Councillor Gough joined the meeting at 8:47 am.

6.   Chief Executive's Report

 

Council Resolved CNCL/2016/00162

That the Council:

1.              Receive the report.

 

Councillor Chen/Councillor Turner                                                                                                                       Carried

 

 

26. Draft Annual Plan 2016/17

 

 

Staff Recommendations

That the Council:

1.         Approves and adopts the information contained in or referred to in the staff report and which provides the basis for the draft 2016/17 Annual Plan and the proposed amendments to the 2016/25 Long Term Plan, including:

a.         the proposed annual budget and funding impact statement for 2016/17;

b.         any variation between the information in (a) above and the financial statements and funding impact statement included in the 2015/25 Long Term Plan for 2016/17;

c.         proposed changes to the Council's capital programme for 2016/17 and to the  levels of service provision for activities undertaken by the Council;

d.         proposed schedule of fees and charges for 2016/17;

e.         the amendments proposed for the 2015/25 Long Term Plan.

2.         Resolves that it is financially prudent for the Council to propose setting an unbalanced budget (as defined by the requirements of the Local Government (Financial Reporting and Prudence) Regulations 2014 in the 2020 (97%) and 2021 (99%) years of the amended 2015/25 Long term Plan.

3.         Approves the rate requirement of $415,129,000 (net of GST) for the 2016/17 year.

4.         Resolves that any funds borrowed and allocated to the Improvement Allowance/Betterment Fund will not be reimbursed nor re-allocated from the proceeds of the Council's global insurance settlement.

5.         Approves and adopts for public consultation the Consultation Document (see Appendix A) for the 2016/17 Annual Plan and proposed amendments to the 2015/25 Long Term Plan, including the Audit New Zealand report.

6.         Authorises Community Board members to receive views be presented by people to forums held by Community Boards during the consultation process (Section 83(1) (d) LGA 2002).

7.         Approves the following dates and timings for consultation:

a.         public notices in The Star, The Press and on the Council's website on Wednesday, 6 April 2016;

b.         all relevant documents and information made available at Council offices, libraries, service centres and on the Council's website on Wednesday, 6 April 2016;

c.         closing date for submissions: 5.00pm Tuesday, 10 May 2016;

d.         the Council adopts the 2016/17 Annual Plan and amendments to the 2015/25 Long Term Plan by 30 June 2016.

8.         Authorises the General Manager Finance and Commercial to make any non-material changes to the documents and/or information attached to or referred to in the staff report.

 

Mayor/Deputy Mayor                                                                                                                                                            

 

 

Council Resolved CNCL/2016/00163

Councillor Turner moved by way of amendment, seconded by Councillor Scandrett, that the Council:

9.              Requests staff to make the following amendments to the information either contained, or relied on, in the Consultation Document:

9.1       Head to Head Walkway

Allocate $50,000 for consultation and design in the capital works programme for FY 2017.

Phase the funding for the project over subsequent years as follows:

2018 = $326,000; 2019 = $22,000; 2020 = $348,000; 2021 = $22,000; 2022 = $326,000, understanding funding will be brought forward if project delivery is technically possible. 

9.2       Manuka Cottage

Reassign $540,000 to this project in FY 2016/17, as per the LTP. This comprises a Carry forward of $420,000 plus adding an additional $120,000 as forecast, taking total in AP to $540,000.

 

9.3       Schedule of Fees and Charges

 

9.3.1   Funeral plot burials for full sized plots (P108): No change to the LTP to allow 12 months for further investigation to be carried out.

9.3.2   Car park (fee paid to CCC) (P101): Hagley Park car park fee increase to $2.00 to assist cost recovery for damage to turf.

9.3.3   Childcare Facilities at Pioneer Early Learning Centre (P104): Remove from the schedule of fees and charges, as Council no longer owns the facility.

 

When put to the vote this amendment was carried.

 

Councillor Turner/Councillor Scandrett                                                                                                             Carried

 

 

 

Council Resolved CNCL/2016/00164

Councillor Clearwater moved by way of amendment, seconded by Councillor Cotter, that the Council:

10        Notes the following: 

 

10.1    Any project within the LTP will be bought forward when and if it is possible to proceed, and taking into account whether or not there is any impact on the Council's financial and infrastructure strategies.

 

10.2    Request staff to provide advice prior to the final adoption of the Annual Plan in June on the early deliverability of projects including the Woolston/Linwood pool, and any part of the Christchurch Coastal Pathway project.

 

10.3    Woolston / Linwood Pool:

             $48,000 is allocated for this project for site investigation in FY2016/17.  Internal planning/investigation works will be funded additionally by OPEX.

 

10.4    Governors Bay Jetty:

             No change to AP, however the Council's contribution can be brought forward to align with community fundraising as the project progresses.

 

10.5    New Brighton Legacy Project:

             Funding is already in place and awaiting a business case.

 

10.6    Ashmole Street:

             This work sits at programme level and further investigations will take place to ensure the issues raised are addressed.

 

10.7    St Albans Park Pavilion and Park Repair:

             Construction works are currently planned for FY2019, but may be able to be brought forward to FY2018.

 

10.8    Worsley/Cashmere Intersection:

             Funding to remain as in AP.  Staff will investigate implications of neighboring developments (e.g. Christchurch Adventure Park).

 

10.9    South West Leisure Centre and new Hornby Service Centre and Library:

             The Council will aim for completion in early 2019. Current funding allocations are consistent with this.

 

10.10  Donnell Park: That staff report back confirming the timeline to resurface the Donnell Park tennis and basketball courts.

 

10.11  Wainoni Park ground upgrading:

             That staff report back confirming the timeline to upgrade the Wainoni Park to a standard suitable for NRL training in time for the finalisation of the 2016/17 Annual Plan.

 

10.12  Fees and Charges - Recreation:

             That staff investigate the affordability of Council fees and charges for pool facilities, including advice on reducing the fees, or not increasing fees for pool facilities with reference to both indoor and outdoor pools. Reporting back in time for the adoption of the Annual Plan.

 

When put to the vote this amendment was carried.

 

Councillor Clearwater/Councillor Cotter                                                                                                            Carried

 

 

 

Amendment

Councillor Johanson moved by way of amendment, seconded by Councillor Lonsdale, that the draft annual plan be amended to include the street renewal capital budget for the 2016/17 financial year for Ashmole Street.

 

When put to the vote this amendment was lost.

 

Councillor Johanson/Councillor Lonsdale                                                                                                                 Lost

 

 

 

Council Resolved CNCL/2016/00165

Councillor Jones moved by way of amendment, seconded by Councillor Cotter, that the $50,000 currently scheduled for item 2241 St Albans Park Turf renewal be moved forward to the 2016/17 year to enable community consultation and resulting design work to get underway immediately. 

 

When put to the vote this amendment was carried.

 

Councillor Jones/Councillor Cotter                                                                                                                       Carried

 

 

 

Substantive Motion CNCL/2016/00166

That the Council:

1.         Approves and adopts the information contained in or referred to in the staff report and which provides the basis for the draft 2016/17 Annual Plan and the proposed amendments to the 2016/25 Long Term Plan, including:

a.         the proposed annual budget and funding impact statement for 2016/17;

b.         any variation between the information in (a) above and the financial statements and funding impact statement included in the 2015/25 Long Term Plan for 2016/17;

c.         proposed changes to the Council's capital programme for 2016/17 and to the  levels of service provision for activities undertaken by the Council;

d.         proposed schedule of fees and charges for 2016/17;

e.         the amendments proposed for the 2015/25 Long Term Plan.

 

Mayor/Councillor Manji                                                                                                                                           Carried

 

 

 

Substantive Motion CNCL/2016/00167

2.         Resolves that it is financially prudent for the Council to propose setting an unbalanced budget (as defined by the requirements of the Local Government (Financial Reporting and Prudence) Regulations 2014 in the 2020 (97%) and 2021 (99%) years of the amended 2015/25 Long term Plan.

3.         Approves the rate requirement of $415,132,000 (net of GST) for the 2016/17 year.

4.         Resolves that any funds borrowed and allocated to the Improvement Allowance/Betterment Fund will not be reimbursed nor re-allocated from the proceeds of the Council's global insurance settlement.

5.         Approves and adopts for public consultation the Consultation Document (see Appendix A) for the 2016/17 Annual Plan and proposed amendments to the 2015/25 Long Term Plan, including the Audit New Zealand report.

6.         Authorises Community Board members to receive views presented by people to forums held by Community Boards during the consultation process (Section 83(1) (d) LGA 2002).

7.         Approves the following dates and timings for consultation:

a.         public notices in The Star, The Press and on the Council's website on Wednesday, 6 April 2016;

b.         all relevant documents and information made available at Council offices, libraries, service centres and on the Council's website on Wednesday, 6 April 2016;

c.         closing date for submissions: 5.00pm Tuesday, 10 May 2016;

d.         the Council adopts the 2016/17 Annual Plan and amendments to the 2015/25 Long Term Plan by 30 June 2016.

8.         Authorises the General Manager Finance and Commercial to make any non-material changes to the documents and/or information attached to or referred to in the staff report.  

9.         Requests staff to make the following amendments to the information either contained, or relied on, in the Consultation Document:

 

9.1       Head to Head Walkway

             Allocate $50,000 for consultation and design in the capital works programme for FY 2017.

             Phase the funding for the project over subsequent years as follows:

             2018 = $326,000; 2019 = $22,000; 2020 = $348,000; 2021 = $22,000; 2022 = $326,000, understanding funding will be brought forward if project delivery is technically possible. 

 

9.2       Manuka Cottage

             Reassign $540,000 to this project in FY 2016/17, as per the LTP. This comprises a Carry forward of $420,000 plus adding an additional $120,000 as forecast, taking total in Annual Plan to $540,000.

 

 

9.3       Schedule of Fees and Charges

9.3.1      Funeral plot burials for full sized plots (P108): No change to the LTP to allow 12 months for further investigation to be carried out.

9.3.2      Car park (fee paid to CCC) (P101): Hagley Park car park fee increase to $2.00 to assist cost recovery for damage to turf.

9.3.3      Childcare Facilities at Pioneer Early Learning Centre (P104): Remove from the schedule of fees and charges, as Council no longer owns the facility.

 

9.4       That the $50,000 currently scheduled for item 2241 St Albans Park Turf renewal be moved forward to the 2016/17 year to enable community consultation and resulting design work to get underway immediately. 

10.       Notes the following: 

 

10.1    Any project within the LTP will be bought forward when and if it is possible to proceed, and taking into account whether or not there is any impact on the Council's financial and infrastructure strategies.

 

10.2    Request staff to provide advice prior to the final adoption of the Annual Plan in June on the early deliverability of projects including the Woolston/Linwood pool, and any part of the Christchurch Coastal Pathway project.

 

10.3    Woolston / Linwood Pool

             $48,000 is allocated for this project for site investigation in FY2016/17. Internal planning/investigation works will be funded additionally by OPEX.

 

10.4    Governors Bay Jetty

             No change to AP, however the Council's contribution can be brought forward to align with community fundraising as the project progresses.

 

10.5    New Brighton Legacy Project

             Funding is already in place and awaiting a business case.

 

10.6    Ashmole Street

             This work sits at programme level and further investigations will take place to ensure the issues raised are addressed.

 

10.7    St Albans Park Pavilion and Park Repair

             Construction works are currently planned for FY2019, but may be able to be brought forward to FY2018.

 

10.8    Worsley/Cashmere Intersection

             Funding to remain as in AP. Staff will investigate implications of neighboring developments (e.g. Christchurch Adventure Park).

 

10.9    South West Leisure Centre and new Hornby Service Centre and Library

             The Council will aim for completion in early 2019.  Current funding allocations are consistent with this.

 

10.10  Donnell Park

             That staff report back confirming the timeline to resurface the Donnell Park tennis and basketball courts in time for the finalisation of the 2016/17 Annual Plan.

 

10.11  Wainoni Park ground upgrading

             That staff report back confirming the timeline to upgrade the Wainoni Park to a standard suitable for NRL training in time for the finalisation of the 2016/17 Annual Plan.

 

10.12  Fees and Charges - Recreation

             That staff investigate the affordability of Council fees and charges for pool facilities, including advice on reducing the fees, or not increasing fees for pool facilities with reference to both indoor and outdoor pools. Reporting back in time for the adoption of the Annual Plan.

 

Mayor/Councillor Lonsdale                                                                                                                                     Carried

 

The meeting adjourned at 9.50am and resumed at 10.30am.

The meeting adjourned at 12.50pm and resumed at 1.32pm.

 

7.   Audit and Risk Management Committee Minutes - 23 February 2016

 

Council Decision

Refer to item 3.

 

 

8.   Communities, Housing and Economic Development Committee Minutes - 4 February 2016

 

Council Decision

Refer to item 3.

 

 

Report from Communities, Housing and Economic Development Committee - 3 March 2016

9.   Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

 

Council Resolved CNCL/2016/00168

Part A

That the Council:

1.         Approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

10. Communities, Housing and Economic Development Committee Minutes - 3 March 2016

 

Council Decision

Refer to item 3.

 

 

11. Infrastructure, Transport and Environment Committee Minutes - 3 March 2016

 

Council Decision

Refer to item 3.

 

 

12. Regulation and Consents Committee Minutes - 18 February 2016

 

Council Decision

Refer to item 3.

 

 

Report from Strategy and Finance Committee - 18 February 2016

13. Intersection Design Policy Review for People with Disabilities

 

Council Resolved CNCL/2016/00169

Part A

That the Council

1.         Adopt the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

2.         Clarify that where a report is going to the Strategy and Finance Committee and there is another Committee with the matter in its Terms of Reference, with agreement between the Chair of Strategy and Finance and the Chair of the other Committee, the matter may be referred through that other Committee rather than the Strategy and Finance Committee.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

14. Car Share and Electric Vehicle Policy

 

Council Resolved CNCL/2016/00170

That the Council:

1.         Adopt the draft electric vehicle policy (Attachment A) as a formal statement of position on the use of electric vehicles and installation of associated infrastructure on city streets.

2.         Adopt the draft car sharing policy (Attachment B) as a formal statement of position for the operation of car sharing schemes.

 

Councillor Clearwater/Deputy Mayor                                                                                                                 Carried

 

15. Submission on the Civil Defence Emergency Management Amendment Bill

 

Council Resolved CNCL/2016/00171

That the Council:

1.         Approve the draft submission attached to this report.

2.         Advise that Council wishes to make an oral submission on the Bill and nominate The Mayor to present the submission.

 

Mayor/Councillor Gough                                                                                                                                         Carried

 

16. Council submission on Local Government New Zealand's 'Blue Skies' discussion paper on the resource management system

 

Council Resolved CNCL/2016/00172

That the Council:

1.         Approve lodging the submission (Attachment A) on LGNZ's 'Blue Skies' discussion paper, with the addition as agreed.

2.         Notes the submissions lodged by the Urban Development Strategy Implementation Committee (attachment B) and the Canterbury Mayoral Forum on a placeholder basis (attachment C).

             Notes that a further report on the final Canterbury Mayoral Forum submission will be presented to the Council in due course.

 

Councillor East/Councillor Clearwater                                                                                                                 Carried

 

17. Proposed Stopping of Legal Road - Avonhead and Grays Road

 

Council Resolved CNCL/2016/00173

That the Council:

1.         Resolve to

a.         Acquire Sections 1-4 on SO Plan 492199 (being George Bellow Road and the southern portion of Ron Guthrey Road comprising an area of approximately 3.4365ha, subject to final survey) to enable the land exchange part of the transaction to be concluded, the stopping and selling of the stopped road having already been approved.

2.         Resolve to

a.         Declare, pursuant to Section 349 of the Local Government Act 1974, Sections 1 to 4 SO Plan 492199 to be public road.

b.         That pursuant to clause 8 of Schedule 10 of the Local Government Act 1974 the Council declares that those parts of Avonhead and Grays Roads shown as Section 2 on SO Plan 472365 be stopped.

 

Councillor Manji/Councillor Lonsdale                                                                                                                  Carried

 

29. Disestablishment of the Housing Management Board

 

Councillors Buck, Turner and Lonsdale took no part in the debate or decision on this matter.

 

Council Resolved CNCL/2016/00174

That the Council:

1.         Approve the disestablishment of the Housing Management Board effective from the date of this resolution.

2.         Approve that the decisions remaining to be made concerning the establishment of the Otautahi Community Housing Trust and other matters are made by the Council.

 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Council Resolved CNCL/2016/00175

That the Council:

 

3.         Support the appointments of Councillors Buck, Turner and Lonsdale as trustees of the Otautahi Community Housing Trust, acknowledging the advice received relating to the appointment process.

 

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

Councillors Jones and Manji requested their votes against this resolution be recorded.

 

18  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00176

That at 1:35 the resolution to exclude the public set out on pages 170 to 171 of the agenda and pages 61 to 62 of the supplementary agenda be adopted.

 

Councillor Chen/Councillor Lonsdale                                                                                                                     Carried

 

The public were re-admitted to the meeting at 2:07pm.

    

Meeting concluded at 2:07pm.

 

CONFIRMED THIS 14th DAY OF APRIL 2016

 

Mayor Lianne Dalziel

Chairperson