Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 24 March 2016

Time:                                    8.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

17 March 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

24 March 2016

 

Council - Terms of Reference

 

 

Chair

The Mayor

Membership

The Mayor and all Councillors are members of Council

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

To be separately considered

 

 

The Council has the power to: (these powers cannot legally be delegated)

·         Make a rate

·         Make a bylaw

·         Borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan

·         Adopt a long-term plan, annual plan or annual report

·         Appoint a Chief Executive

·         Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long term plan or the preparation of the local governance statement

·         Adopt a remuneration and employment policy

 

The Council is also responsible for:

·         Reviewing and making decisions, when required, on the District Plan

·         Approving all Council strategy and policy, except that specifically delegated to a committee or subcommittee

·         Adoption of, and amendment to, Committee Terms of Reference, Standing Orders and Code of Conduct

·         Approving or amending the Triennial Agreement  and Local Governance Statement

·         Reviewing and making decisions on representation reviews

·         Appointing and discharging trustees, directors or office holders to Council’s Council-Controlled Organisations  and Council Organisations, except where specifically delegated to a committee or officer, and determining the remuneration for trustees, directors or office holders

·         Dealing with issues of significant community importance

·         Monitoring progress on earthquake recovery

Considering recommendations from Council committees, subcommittees, Community Boards, the public, stakeholders and others, and making Council decisions with regard for the requirements of Sections 76 – 81 of the Local Government Act 2002

 

 


Council

24 March 2016

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Confirmation of Previous Minutes.......................................................................................... 4

4.       Public Participation.................................................................................................................. 4

4.1       Public Forum....................................................................................................................... 4

4.2       Deputations by Appointment............................................................................................... 4

5.       Presentation of Petitions......................................................................................................... 4

6.       Chief Executive's Report......................................................................................................... 25

Audit and Risk Management Committee

7.       Audit and Risk Management Committee Minutes - 23 February 2016.............................. 39

Communities, Housing and Economic Development Committee

8.       Communities, Housing and Economic Development Committee Minutes - 4 February 2016.................................................................................................................................................. 45

9.       Central City Landmark Heritage Grant Approval for 176 Oxford Terrace......................... 61

10.     Communities, Housing and Economic Development Committee Minutes - 3 March 2016 75

Infrastructure, Transport and Environment

11.     Infrastructure, Transport and Environment Committee Minutes - 3 March 2016............ 85

Regulation and Consents Committee

12.     Regulation and Consents Committee Minutes - 18 February 2016.................................... 89

Strategy and Finance Committee

13.     Intersection Design Policy Review for People with Disabilities.......................................... 95

STAFF REPORTS

14.     Car Share and Electric Vehicle Policy.................................................................................. 103

15.     Submission on the Civil Defence Emergency Management Amendment Bill.................. 113

16.     Council submission on Local Government New Zealand's 'Blue Skies' discussion paper on the resource management system............................................................................................. 121

17.     Proposed Stopping of Legal Road - Avonhead and Grays Road....................................... 141

18.     Resolution to Exclude the Public......................................................................................... 170  

 

 

 


Council

24 March 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Council meeting held on Thursday, 10 March 2016 be confirmed (refer page 5).

4.   Public Participation

4.1  Public Forum

A period of up to 30 minutes is available for people to speak for up five minutes on any issue that is not the subject of a separate hearings process.

4.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Council

24 March 2016

 

 

 

Christchurch City Council

Minutes

 

 

Date:                                     Thursday 10 March 2016

Time:                                    9.34am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

Councillor Andrew Turner

Councillor Raf Manji

Councillor Glenn Livingstone

 

 

10 March 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

Jo.Daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 

  

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2016/00114

That the apology for absence from Councillor Cotter and the apology for lateness from Councillor East be accepted.

Councillor Scandrett/Councillor Turner                                                                                                              Carried

 

2.   Declarations of Interest

Councillor Turner declared an interest in items 7 and item 39.

Councillor East declared an interest in item 54.

Mayor Dalziel declared an interest in items 61 and 62.

Councillor Livingstone declared an interest in items 61 and 62.

Councillor Gough declared an interest in items 61 and 62.

 

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00115

That the Minutes of the Council meeting held on Thursday, 25 February 2016 be confirmed.

AND

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 16 February 2016.

AND

That the Council receives the Minutes from the Strategy and Finance Committee meeting held 18 February 2016.

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Mayor Dalziel left the meeting at 9:50 am and Deputy Mayor Buck assumed the Chair.

Councillor East joined the meeting at 9:52 am.

4.   Public Participation

4.1  Public Forum

 

·           Carrie Jo and Courtenay Stickels addressed the Council regarding item 58, Glyphosate Herbicide Use.

·           Dr Elvira Dommisse addressed the Council regarding item 58, Glyphosate Herbicide Use.

 

Mayor Dalziel returned to the meeting at 10:00 am and resumed the Chair.


 

4.2  Deputations by Appointment

 

4.2.1   Te Rūnanga o Koukourarata

Peter Ramsden and Charles Croft from Te Rūnanga o Koukourarata with Chris Ford from Te Rūnanga o Ngāi Tahu in support addressed the Council regarding item 39:  Removal of Bach Port Levy - Further Advice.

 

5.   Presentation of Petitions

There was no presentation of petitions.

 

55. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00116

That the following reports be received and considered at the Council meeting on Thursday, 10 March 2016:

56:  Joint Public Transport Committee Update

57:  Creative Industries Support Fund Panel 3 Final Recommendations 2016

58:  Glyphosate Herbicide Use

59:  Matuku Waterway Flood Mitigation (Heathcote Valley)

60:  Resolution to Exclude the Public

61:  New Central Library Tender Acceptance

62:  Lichfield Street Car Park Rebuild - Contractor Selection

Councillor East/Councillor Lonsdale                                                                                                                     Carried

 

58. Glyphosate Herbicide Use

 

                                          

 

Motion

That the Council:

1.         Should it wish to consider an alternative methodology for open space management than the current -

a.      Adopt Option 3, a combination of alternative physical and fatty acid herbicide techniques only (no glyphosate) as the preferred option; and

b.     Increase the capital and maintenance budgets of the respective operations units as detailed within this report.

2.         Consult with the public via the Draft Annual Plan Consultation Process on its proposal and the other options, including the proposed change to the maintenance and capital budgets required.

3.         Request staff continue investigations into alternative methodologies for open space management and report back to Council within two years.

4.         That the Council write to Land Information New Zealand, informing them of its decision over the use of glyphosate in its parks and reserves, urging them to review the use of glyphosate in the residential red zone and offering Council staff to work with them.

 

5.         Request staff to ensure that Health and Safety regulations are complied with by all staff and contractors undertaking open space management.

Councillor Turner/Councillor Scandrett                                                                                                                     Lost

The division was declared lost by 6 votes to 7 votes the voting being as follows:

For:                           Deputy Mayor Buck, Councillor Chen, Councillor Johanson, Councillor Scandrett, Councillor Turner and Councillor Livingstone

Against:                 Mayor Dalziel, Councillor Clearwater, Councillor East, Councillor Gough, Councillor Jones, Councillor Lonsdale and Councillor Manji

 

 

Council Resolved CNCL/2016/00117

Part A

That Council:

1.         Should it wish to consider an alternative methodology for open space management than the current -

a.      Adopt Option 2, significant reduction to glyphosate use, limited to sites closed to public, e.g. to facilitate capital works programmes, and to control pest plants where no other method is practicable, and to utilise a combination of Fatty Acid herbicides and physical techniques, as the preferred option; and

b.     Increase the capital and maintenance budgets of the respective operations units as detailed within this report.

2.         Consult with the public via the Draft Annual Plan Consultation Process on its proposal and the other options, including the proposed change to the maintenance and capital budgets required.

3.         Request staff continue investigations into alternative methodologies for open space management and report back to Council within two years.

4.         That the Council write to Land Information New Zealand, informing them of its decision over the use of glyphosate in its parks and reserves, urging them to review the use of glyphosate in the residential red zone and offering Council staff to work with them.

5.         Request staff to ensure that Health and Safety regulations are complied with by all staff and contractors undertaking open space management.

 

Councillor Gough/Mayor                                                                                                                                         Carried

Councillor East requested his vote against this resolution be recorded.

 

The meeting adjourned at 11:16 am and resumed at 11:36 am.


 

6.   Akaroa/Wairewa Community Board Minutes - 9 December 2015

 

Council Resolved CNCL/2016/00118

That the Council receives the Minutes from the Akaroa/Wairewa Community Board meeting held 9 December 2015.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

42. Mayor's Report: Early Learning Centres Funding via the Strengthening Communities Funding Scheme

 

Council Resolved CNCL/2016/00119

That the Council:

1.              Records that on 11 February 2016 it resolved to "no longer ring-fence money in the Strengthening Communities Fund for Early Learning Centre rent subsidy, that these applications be assessed from the general Strengthening Communities funding pool and that to support this process, Council request that staff develop outcomes-oriented criteria to support assessment of 'high need' in the particular context of Early Learning Centres" and now resolves to delay implementation of that resolution for 12 months to enable staff to work with the Property Consultancy Team on policy for dealing with rents for Early Learning Centres and other community facilities.

 

2.              Note that a review of the policy framework for determining rents and leases of Council land and buildings is already underway, following the 10 September 2015 resolution made by the Council .

 

Mayor/Councillor Turner                                                                                                                                         Carried

 

Report from Lyttelton/Mt Herbert Community Board - 17 February 2016

7.   Lyttelton Information Centre - Deed of Lease

Paula Smith, Chairperson, joined the table for this item.

Councillor Turner declared an interest and did not participate in the debate or voting for this item.

 

Council Decided CNCL/2016/00120

Part A

That the Council:

1.         Grant a lease over that part of the property, excluding the public toilets, at 20 Oxford Street, Lyttelton over an area of approximately 80 square metres, being part of Lot 2 Deposited Plan 307398 on Certificate of Title 28584, for a period up to 10 years to the Lyttelton Information and Resource Centre Trust.

2.         Set the annual rent at the current rate for 12 months, noting Council resolution CNCL/2016/00121 passed on 10 March 2016.

3.         Grant the Property Consultancy Manager delegated authority to make all decisions necessary at his sole discretion to negotiate, conclude and administer the terms and conditions of the lease.

 

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

 

 

8.   Lyttelton/Mt Herbert Community Board Minutes

Paula Smith, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00122

That the Council receives the Minutes from the Lyttelton/Mt Herbert Community Board meetings held 3 February 2016 and 17 February 2016.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

9.   Lyttelton/Mt Herbert Community Board Minutes - 17 February 2016

 

Council Decision

Refer to item 8.

 

 

10. Burwood/Pegasus Community Board Minutes - 1 February 2016

 

Council Resolved CNCL/2016/00123

That the Council receives the Minutes from the Burwood/Pegasus Community Board meeting held 1 February 2016.

 

Councillor East/Councillor Livingstone                                                                                                                Carried

 

11. Fendalton/Waimairi Community Board Minutes

 

Council Resolved CNCL/2016/00124

That the Council receives the Minutes from the Fendalton/Waimairi Community Board meetings held 1 February 2016 and 15 February 2016.

 

Councillor Gough/Councillor Manji                                                                                                                      Carried

 

12. Fendalton/Waimairi Community Board Minutes - 15 February 2016

 

Council Decision

Refer to item 11.

 

 


 

Report from Hagley/Ferrymead Community Board - 2 February 2016

13. Easement over 1070 Ferry Road

Sara Templeton, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00125

Part A

That the Council;

3.         Acting in the capacity of holding a delegated authority from the Minister of Conservation resolve to;

a.         Subject to and conditional on recommendation 1(a), consent to the granting of the easement for conveying sewage as outlined in this report.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 

Report from Hagley/Ferrymead Community Board - 2 February 2016

14. Lease - Mount Pleasant Yacht Club Incorporated

Sara Templeton, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00126

 

That the Council:

1.         Approve the granting of a lease for a total period of 35 years (less one day) to the Mount Pleasant Yacht Club Incorporated over part of 2 Main Road, Ferrymead.

2.         Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the proposed lease agreement.

 

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

 

Report from Hagley/Ferrymead Community Board - 2 February 2016

15. Elected Member Exchange

Sara Templeton, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00127

Part A

That the Council:

1.         Make pedestrian access a priority during Port Hills remediation work.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 


 

Report from Hagley/Ferrymead Community Board - 17 February 2016

16. Deputations by Appointment

 

 Sara Templeton, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00128

 

That the Council makes an urgent approach to Government requesting that it ensures adequate funding and support is provided to the Christchurch agencies supporting returning offenders.

 

Mayor/Councillor Lonsdale                                                                                                                                     Carried

 

Report from Hagley/Ferrymead Community Board - 17 February 2016

17. Sumner Suburban Master Plan P1.1 - Marriner Street West and Wakefield Avenue Enhancements

Sara Templeton, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00129

Part A

That the Council:

Makes the following resolutions relying on its powers under the Christchurch City Council Traffic and Parking Bylaw 2008 and Part 21 of the Local Government Act 1974:

For the purposes of the following resolutions: (1) an intersection is defined by the position of kerbs on each intersecting roadway; and (2) The resolution is to take effect from the commencement of physical road works associated with the project as detailed in this report; and (3) if the resolution states "Note 1 applies", any distance specified in the resolution relates the kerb line location referenced as exists on the road immediately prior to the Community Board meeting of the 17th February 2016; and (4) If the resolution states "Note 2 Applies", any distance specified in the resolution relates the approved kerb line location on the road resulting from the Council resolutions on the Sumner Suburban Master Plan P1.1 - Marriner Street West and Wakefield Enhancements Report at the Council Meeting of 10th March 2016.

84.       Approve that a special vehicle lane for the use of north westbound bicycles only, be established on the south west side of Marriner Street, commencing at a point 58 metre north west of its intersection with Nayland Street and extending in a south easterly direction to its intersection with Wakefield Avenue, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

85.       Approve that a special vehicle lane for the use of northbound bicycles only, be established on the  west side of Wakefield Avenue, commencing at a point 40 metres south of its intersection with Nayland Street and extending in a northerly direction to its intersection with Marriner Street, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

86.       Approve that a special vehicle lane for the use of south eastbound bicycles only, be established on the north east side of Marriner Street, commencing at a point 88 metres north west of its intersection with The Esplanade and extending in a south easterly direction to its intersection with Wakefield Avenue, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

87.       Approve that a special vehicle lane for the use of southbound bicycles only, be established on the  East side of Wakefield Avenue, commencing at a point 15 metres south its intersection with Nayland Street and extending in a northerly direction to its intersection with Marriner Street, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

88.       Approve that a special vehicle lane for the use of north westbound bicycles only, be established on the south west side of Wakefield Avenue against the kerb commencing at its intersection with Wakefield Avenue and extending in a south east direction for a distance of 20 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

89.       Approve that a special vehicle lane for the use of south east bound bicycles only, be established on the north east side of Nayland Street adjacent to the parking lane, commencing at a point 21 metres south east of its intersection with Wakefield Avenue and extending in South Easterly direction for a distance of 18 metres, as detailed on Attachment A. This special vehicle lane is authorised under clause 13 of the Christchurch City Council Traffic and Parking Bylaw 2008, and is therefore to be added to the Register of Roads or Traffic Lanes Restricted to Specific Classes of Vehicles. Note 2 Applies.

90.       Approve that the pathway on the South West side of Marriner Street, commencing at its intersection with Nayland and extending in a South Easterly direction for a distance of 21 metres, be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004. Note 2 Applies.

91.       Approve that the pathway on the North East side of Marriner Street, commencing at a point 37 metres north west of its intersection with The Esplanade, and extending in a North West direction for a distance of 66 metres, be resolved as a bi-directional shared pedestrian/bicycle pathway in accordance with sections 11.4 of the Land Transport Act - Traffic Control Devices Rule: 2004. Note 2 Applies.

 

Councillor Lonsdale/Councillor Johanson                                                                                                          Carried

 

18. Hagley/Ferrymead Community Board Minutes

Sara Templeton, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00130

That the Council receives the Minutes from the Hagley/Ferrymead Community Board meetings held 2 February 2016, 10 February 2016 and 17 February 2016.

 

Councillor Johanson/Councillor Lonsdale                                                                                                          Carried

 

19. Hagley/Ferrymead Community Board Minutes - 10 February 2016

 

Council Decision

Refer to item 18.

 

 

20. Hagley/Ferrymead Community Board Minutes - 17 February 2016

 

Council Decision

Refer to item 18.

 

 

21. Riccarton/Wigram Community Board Minutes

Mike Mora, Chairperson, joined the table for this item.

 

Council Decided CNCL/2016/00131

That the Council receives the Minutes from the Riccarton/Wigram Community Board meeting held 2 February 2016 and 16 February 2016.

 

Deputy Mayor/Councillor Chen                                                                                                                            Carried

 

22. Riccarton/Wigram Community Board Minutes - 16 February 2016

 

Council Decision

Refer to item 21.

 

 

Report from Shirley/Papanui Community Board - 3 February 2016

23. Sheldon Park - Belfast Community Network Incorporated - Reserve Classification and New Lease

 

Council Resolved CNCL/2016/00132

Part A

That the Christchurch City Council acting in its capacity of holding a delegated authority from the Minster of Conservation, resolves:

a)         Subject to and conditional on recommendation 1 (a), to consent to the change of classification as outlined in this report.

b)        To note, that if submissions in opposition are received in response to the public notice, a reserves hearing panel is to be convened under staff delegation (16.12.2004), with this panel under delegated authority of the Council to receive, consider such submissions in opposition and determine whether those submissions (if any) should be upheld or not.

Councillor Jones/Councillor Clearwater                                                                                                             Carried

 

Report from Shirley/Papanui Community Board - 17 February 2016

24. Elected Member Exchange

 

Council Resolved CNCL/2016/00133

Part A

That the Council:

1.                  Promote bells on bicycles and the use of such, in line with the business case underway to determine the programme of behaviour change initiatives in regard to transport activities.

 

Councillor Jones/Councillor Clearwater                                                                                                             Carried

 

25. Shirley/Papanui Community Board Minutes

 

Council Resolved CNCL/2016/00134

That the Council receives the Minutes from the Shirley/Papanui Community Board meetings held 3 February 2016 and 17 February 2016.

 

Councillor Jones/Councillor Livingstone                                                                                                             Carried

 

26. Shirley/Papanui Community Board Minutes - 17 February 2016

 

Council Decision

Refer to item 25.

 

 

Report from Spreydon/Heathcote Community Board - 1 December 2015

27. Deed of Lease - Kidsfirst Kindergartens - Cashmere                        

Paul McMahon, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00135

Part A

That the Council:

1.         That the Council grants a lease over an area of land at 104C Hackthorne Road which is approximately 806m2, being part of Lot 1 Deposited Plan 16896 contained in CFR CBA1/476, for a period up to 20 years to Canterbury Westland Kindergarten Association Incorporated.

2.         That the Property Consultancy Manager be granted delegated authority to conclude and administer the terms and conditions of the lease.

 

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

Report from Spreydon/Heathcote Community Board - 1 December 2015

28. Cashmere High School Speed Zone

Paul McMahon, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00136

Part A

That the Council:

1.         Approves the installation of a 40 kilometres per hour variable speed limit on Beechworth Avenue and Rose Street (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation

2.         Approves that, subject to the Council approving recommendation 1 above, pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on:

a.         Beechworth Avenue: commencing at its intersection with Rose Street and extending in a northerly direction for a distance of 22 metres.

b.         Rose Street: commencing at a point 26 metres west of its intersection with Barrington Street and extending in a westerly direction for a distance of 308 metres.

3.         Approve, subject to approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation and public notification.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

Report from Spreydon/Heathcote Community Board - 1 December 2015

29. West Spreydon School Speed Zone

Paul McMahon, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00137

Part A

That that the Council:

1.         Approves the installation of a 40 kilometres per hour variable speed limit on Wychbury Street, Urella Place, Lyttelton Street and Stourbridge St (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approve that, subject to the Council approving recommendation 1 above, pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit (40 kilometres per hour School Speed zone) apply on:

a.         Wychbury Street, commencing at its intersection with Lyttelton Street and extending in a easterly direction for a distance of 34 metres

b.         Urella Place, commencing at its intersection with Lyttelton Street and extending in a westerly direction for a distance of 18 metres

c.         Lyttelton Street, commencing at a point 9 metres south of its intersection with Urella Place and extending in a southerly direction for a distance of 309 metres

d.         Stourbridge Street south side, commencing at its intersection with Lyttelton Street and extending in a easterly direction for a distance of 34 metres

e.         Stourbridge Street north side, commencing at its intersection with Lyttelton Street and extending in a easterly direction for a distance of 22 metres

3.         Approves, subject to approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation and public notification.

 

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

30. Spreydon/Heathcote Community Board Minutes

Paul McMahon, Chairperson, joined the table for this item.

 

Council Resolved CNCL/2016/00138

That the Council receives the Minutes from the Spreydon/Heathcote Community Board meetings held 1 December 2015, 2 February 2016 and 19 February 2016.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

31. Spreydon/Heathcote Community Board Minutes - 2 February 2016

 

Council Decision

Refer to item 30.

 

 

32. Spreydon/Heathcote Community Board Minutes - 19 February 2016

 

Council Decision

Refer to item 30.

 

 

33. Infrastructure, Transport and Environment Committee Minutes - 16 February 2016

 

Council Decision

Refer to item 3.

 

 


 

Report from Strategy and Finance Committee - 18 February 2016

35. Performance report for the six months to 31 December 2015

 

Council Decided CNCL/2016/00139

Part A

That the Council receive this report.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

The meeting adjourned at 12:44pm and resumed at 1:36pm.

Councillor Jones left the meeting at 12:44 pm.

Councillor Jones returned to the meeting at 1:44 pm.

39. Removal of Bach Port Levy-Further Advice

Councillor Turner declared an interest and did not participate in the debate or voting for this item.

 

Council Resolved CNCL/2016/00140

That the Council

1.         Approve the removal of the Bach (Angel's Rest) situated on legal road at Port Levy as shown in the attachments contained in the agenda.

2.         Delegate authority to the Manager Property Consultancy to give notice to the occupier to remove the Bach from the legal road at no cost to Council.

3.         Delegate authority to the Manager Property Consultancy to manage the process of the removal of the Bach in an appropriate and timely manner taking any reasonable legal steps necessary to complete the process.

4.         Approve serving formal notice to the Bach owners to remove the building within a reasonable timeframe, being two years.

 

Mayor/Deputy Mayor                                                                                                                                               Carried

Councillors East and Gough requested their votes against this resolution be recorded.

 

57. Creative Industries Support Fund Panel 3 Final Recommendations 2016

 

Council Decided CNCL/2016/00141

Part A

That the Council approve:

1.         A grant of $74,945 from the Creative Industries Support Fund to Circotica Ltd to contribute towards the operational and capital costs of the establishment of a circus school and training facility in Christchurch.

2.         An exemption to the current central city geographic requirements of the fund, in support of the application from Circotica Ltd to establish the proposed facility in Waltham.

 

Councillor Turner/Councillor Jones                                                                                                                      Carried

 

34. Policy on Structures on Roads 2010 - Proposed Revisions

 

Council Decided CNCL/2016/00142

Part A

That the Council approve the amendments to the Policy on Structures on Roads 2010 (Attachment B), being activities that are permitted under the Christchurch City Council's Public Places Bylaw 2008 to update it in line with post-earthquake engineering practises:

1.         Recommends the approval of the amendments, the addition of new section 3.2 and a new line in section 3.5 to the Council's Policy on Structures on Roads 2010 in respect of applications to allow the encroachment of external exoskeletal structures, electric vehicle charging structures and retaining wall anchors into the legal road reserve as follows (Attachment B):

a.         Scope (Insert)
A new bullet point to (b) Encroaching onto or under roads: "Exoskeletal structures (also over roads)"

b.         Definitions (Insert)
"Anchors mean devices that fasten a retaining wall into the adjacent subsoil and/or rock for greater stability and strength."

             "Electric Vehicle Charging Structure (EVCS)" means a utility structure primarily used for recharging light electric road user charges vehicles (gross laden weight 3.5 tonnes or less) whose motive power is derived wholly or partly from an external source of electricity.

             "Exoskeletal structure means a retro-fitted external skeletal structure for earthquake strengthening an existing building which is anchored into the subsoil."

c.         Add new section
"3.2 Exoskeletal Structures

             Exoskeletal Structures are retrofitted externally to a building occupying airspace, the surface and subsoil of road land (Building Consent and Deed of Licence required)

             Scope

             In the post-earthquake environment developers and landowners are utilising retro-fitted exoskeletal structures to meet the new requirements of the earthquake code. Exoskeletal structures provide an external steel cage to wrap an existing building that avoids more expensive solutions such base isolated foundations or internal steel bracing. External bracing also ensures that the loss of leasable floor space is minimised.

             Depending on the construction methodology and the District Plan rules exoskeletal structures can extend into the public road airspace, surface and subsoil to accommodate the pillars and the ground anchors.

             Policy Details

             The provision of bracing pillars and ground anchors in the public road should not impede road users, particularly pedestrians, or other street infrastructure. In order to accommodate this engineering innovation, minimise disruption to road users and facilitate the post-earthquake rebuild the following will apply:

(a)       Except for the Central City Zone All external exoskeletal structures would not normally be permitted to occupy road land, airspace and subsoil outside the Central City Zone. This relates to the narrower footpath standards in the suburban centres.

(b)       All underground services would be protected from the structure, no structures on the road being interfered with or obstructed (including verandahs), and allows full public use of the road. Occupation of the footpath should be minimised and the ground anchors should be covered to eliminate trip hazards. The maximum allowable obstruction of a central City footpath (minimum width 3 metres excluding the kerb) would be 200 mm. If the footpath is less than 3 metres the maximum allowable encroachment will be 100 mm. Applications would be considered on a case by case basis. The relocation of underground and above ground services (e.g. gas, electricity, water, sewage, telecoms cables, etc.) must be carried out at the developer’s expense and must meet the standards applicable to the utility provider. The structure must comply with the Council's Urban Design Guidance and Crime Prevention through Environmental Design principles.

(c)       For the whole of Christchurch Exoskeletal structures to earthquake strengthen new buildings will not be permitted to occupy road land in any manner (airspace, surface and subsoil)."

d.         Section 3.5 Other Structures Scope (Insert)
"Anchors for private retaining walls that may need to encroach into the road land subsoil. A permit will be given providing the anchors are at least 2.5 metres below the road surface and are not in conflict with Policy Details (a, b, c, f & i) below."

"Electric Vehicle Charging Structures for the recharging of electrically powered vehicles. A site licence will be given providing the recharging structure is not in conflict with Policy Details (a) to (i) below."

e.         Section 6 Delegations
Decision making authority for the policy is to be exercised as follows:

Clauses 3.1, 3.2, 3.3 and 3.5: The Chief Executive or a nominated manager.

Clause 3.4: The Chief Executive, or a nominated manager, as advised by the relevant Community Board.

 

Councillor Lonsdale/Councillor Manji                                                                                                                  Carried

 

Report from Strategy and Finance Committee - 18 February 2016

36. Corporate Finance Report for the period ending 31 December 2015

 

Council Decided CNCL/2016/00143

Part A

That the Council resolve that:

a.         This report be received;

b.         Counterparty credit limits be temporarily increased for ASB, ANZ, BNZ, and Westpac (from the current $200m to $300m), and for Kiwibank (from the current $150m to $200m), with such increase to apply from Council's expected insurance settlement in February 2016 until 30 June 2017; and

c.         The breach in interest rate risk policy (caused by projected changes to Council's capital spending and planned cash receipts from insurance and capital release) be noted and ratified.

 

Councillor Manji/Councillor Gough                                                                                                                      Carried

 

Report from Strategy and Finance Committee - 18 February 2016

37. Intersection Design Policy Review for People with Disabilities

 

 This item was left to lie on the table, to be considered at the Council meeting to be held on 24 March 2016.            

 

38. Strategy and Finance Committee Minutes - 18 February 2016

 

Council Decision

Refer to item 3.

 

 

40. Council Submission on Resource Legislation Amendment Bill

 

Council Decided CNCL/2016/00144

That the Council:

1.         Approve lodging the circulated submission, with amendments as discussed, on the Resource Legislation Amendment Bill.

2.         Appear at the oral hearings of the Select Committee and nominate The Mayor to speak to the submission on behalf of the Council.

 

Deputy Mayor/Councillor Clearwater                                                                                                                 Carried

 

41. Disestablishment of the Housing Management Board

 

 This item was left to lie on the table, to be considered at the Council meeting to be held on 24 March 2016.            

 


 

 

56. Joint Public Transport Committee Update

 

Council Resolved CNCL/2016/00145

That the Council:

1.         Revoke the following Council decision of 11 February 2016:

a.         Agree in principle to form a Joint Greater Christchurch Committee for Public Transport in general accordance with Option 5 (b) (which does not delegate the Councils public transport powers to this committee) outlined in this report, with the exception of membership. Council's preference is for the Joint Committee being made up of an independent chair, three representatives from Christchurch City Council and one representative from Environment Canterbury, Selwyn and Waimakariri District Councils, with NZTA and CDHB representatives in non-voting observer roles.

2.         Replace the decision with the following:

a.         Agree in principle to form a Joint Greater Christchurch Committee for Public Transport in general accordance with Option 5 (b) (which does not delegate the Councils public transport powers to this committee), as outlined in the report of 11 February, with membership consisting of an independent chair, three representatives each from Christchurch City Council and Environment Canterbury, one representative each from Selwyn and Waimakariri District Councils and one NZTA representative in a non-voting observer role.

b.         Request Environment Canterbury, Selwyn and Waimakariri District Councils to also include a Canterbury District Health Board representative in a non-voting observer role.

c.         Note its wish to include representatives of the Youth Council in a non-voting observer role.

 

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

Report from Infrastructure, Transport and Environment Committee - 3 March 2016

59. Matuku Waterway Flood Mitigation (Heathcote Valley)

 

Council Resolved CNCL/2016/00146

Part A

That the Council:

1.         Approve the design and construction of the preferred pipeline diversion option for the Matuku waterway flood mitigation works in Heathcote Valley (Option 1).

Note: That the Committee request a regular review of the maintenance of the waterways through the Land Drainage Recovery Programme.

 

Councillor Scandrett/Councillor Clearwater                                                                                                     Carried

 

43  Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00147

That Bob Lineham of Christchurch City Holdings Limited remain after the public have been excluded for Items 48 and 53 as he has knowledge that is relevant to those items and will assist the Council.

 

That Shaun Hubbard remain after the public have been excluded for Items 61 and 62 as he has knowledge that is relevant to those items and will assist the Council.

 

AND

That at 2:49pm  the resolution to exclude the public set out on pages 477 to 479 of the agenda and pages 94 to 95 of the supplementary agenda be adopted.

 

Mayor/Councillor Gough                                                                                                                                            Carried

 

The meeting adjourned at 2:50pm and resumed at 3:00pm in public excluded.

The public were re-admitted to the meeting at 4:41pm.

   

Meeting concluded at 4:41pm.

 

CONFIRMED THIS 24th DAY OF MARCH 2016

 

Mayor Lianne Dalziel

Chairperson

 


Council

24 March 2016

 

 

6.        Chief Executive's Report

Reference:

16/241338

Contact:

Karleen Edwards

Karleen.Edwards@ccc.govt.nz

941 8999

 

 

1.   Purpose of Report

1.1       This Chief Executive’s Report provides a summary of the Council’s organisational performance for February 2016.

 

2.   Recommendation to Council

That the Council:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Report of the Chief Executive

26

 

 

Signatories

Author

Karleen Edwards

Chief Executive

  


Council

24 March 2016

 

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Council

24 March 2016

 

 

7.        Audit and Risk Management Committee Minutes - 23 February 2016

Reference:

16/233686

Contact:

Margaret Henderson

Margaret.henderson@ccc.govt.nz

941 8185

 

 

1.   Purpose of Report

The Audit and Risk Management Committee held a meeting on 23 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 23 February 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Audit and Risk Management Committee - 23 February 2016

40

 

 

Signatories

Author

Margaret Henderson

Committee Advisor

  


Council

24 March 2016

 

 

 

Audit and Risk Management Committee

Open Minutes

 

 

Date:                                     Tuesday 23 February 2016

Time:                                    1.00pm

Venue:                                 Committee Room 1, Civic Offices, Level 2,
53 Hereford Street, Christchurch

 

 

Present

Chair

Deputy Chair

Members

Ms Sue Sheldon

Councillor Raf Manji

Deputy Mayor Vicki Buck

Councillor Jamie Gough

Councillor Jimmy Chen

Councillor David East

Mr Mark Russell

 

 

 

22 February 2016

 

 

 

Principal Advisor

Peter  Gudsell

General Manager Finance and Commercial

Tel: 941 8528

 

Margaret Henderson

Committee Advisor

941 8185

margaret.henderson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

24 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Apologies

 

Committee Resolved ARCM/2016/00001

It was resolved on the motion of Chairperson Sheldon, seconded by Councillor Chen that the apologies from Mayor Dalziel and Michael Rondel be accepted.

Chairperson Sheldon/Councillor Chen                                                                                                               Carried

 

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ARCM/2016/00002

That the minutes of the Audit and Risk Management Committee meeting held on Tuesday, 24 November 2015 be confirmed.

Councillor East/Councillor Gough                                                                                                                         Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Health and Safety Management Update

 

Committee Comment

The Committee considered the report information and made a number of recommendations to management with respect to risk management, reporting, contractors and lead indicator development.

 

Staff Recommendations

That the Audit and Risk Management Committee:

1.         Consider the information presented in this report.

 

 

Committee Resolved ARCM/2016/00003

Committee Decisions under Delegation

Part C

The Audit and Risk Management Committee:

1.         Received the report and made a number of recommendations to management with respect to risk management, reporting, contractors and lead indicator development.

 

Councillor Gough/Councillor East                                                                                                                         Carried

 

 

 

7.   Audit and Risk Management Committee - Amended Terms of Reference

 

Committee Comment

The Committee considered the report updating it on the amendment made to its Terms of Reference by the Council at its 28 January 2016 meeting in regard to the draft Long Term and Annual Plans.

 

Staff Recommendations

That the Audit and Risk Management Committee:

1.         Note the amendment to its Terms of Reference as approved by the Council at its 28 January 2016 meeting.

 

 

Committee Resolved ARCM/2016/00004

Committee Decisions under Delegation

Part C

The Audit and Risk Management Committee noted the amendment to its Terms of Reference as approved by the Council at its 28 January 2016 meeting.

Chairperson Sheldon/Councillor Chen                                                                                                               Carried

 

 

 

8     Resolution to Exclude the Public

 

Committee Resolved ARCM/2016/00005

Part C

The Committee resolved that at 1.55pm the resolution to exclude the public set out on pages 21 to 22 of the agenda be adopted and that Audit New Zealand be invited to attend the public excluded section for their expertise.

Chairperson Sheldon/Councillor Manji                                                                                                                 Carried

 

The public were re-admitted to the meeting at 3.37pm.

 

   

Meeting concluded at 3.37pm.

 

CONFIRMED THIS 24TH DAY OF May 2016.

 

Sue Sheldon

Chair


Council

24 March 2016

 

 

8.        Communities, Housing and Economic Development Committee Minutes - 4 February 2016

Reference:

16/166107

Contact:

Liz Ryley

liz.ryley@ccc.govt.nz

941 8153

 

 

1.   Purpose of Report

The Communities, Housing and Economic Development Committee held a meeting on 4 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 4 February 2016.

 

Secretarial Note

Item 4.1 of these Minutes was considered by the Council at its meeting on 25 February 2016.

 

Attachments

No.

Title

Page

A

Minutes Communities, Housing and Economic Development Committee - 4 February 2016

46

 

 

Signatories

Author

Liz Ryley

Committee Advisor

  


Council

24 March 2016

 

 

 

Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 4 February 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor Andrew Turner

Councillor Glenn Livingstone

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

3 February 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

24 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Councillor Jones declared an interest in Item 11.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00001

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 3 December 2015 be confirmed.

Councillor Jones/Councillor Livingstone                                                                                                             Carried

 

4.   Deputations by Appointment

Part B

4.1

1.         Anne Cunningham and Jessica Halliday will speak on behalf of Te Pūtahi, Christchurch Centre for Architecture and City-making regarding the Art + Architecture Project.

 

             That the Communities, Housing and Economic Development Committee thanked Anne Cunningham and Jessica Halliday for their presentation.

 

2.         Camia Young will speak on behalf of Exchange Christchurch Trust on the Creative Industries Support Fund application.

 

             That the Communities, Housing and Economic Development Committee thanked Camia Young for her presentation.

 

3.         Charles Drace will speak on behalf of Its Our Future Christchurch [TPPA].  The deputation tabled a Petition, Clause 5 refers.

 

 

 

 

Committee Decided CHED/2016/00002

Part A

That the Communities, Housing and Economic Development Committee recommends to Council that:

1.         The Council hold a public information workshop on the Trans-Pacific Partnership at which key experts will present the facts.

2.         After the workshop the Council decide what statement it would want to make regarding the Trans-Pacific Partnership including whether the Council wants to oppose it, in what way and consider whether it wants to declare Christchurch City Council territorial area a Trans-Pacific Partnership free zone.

3.         After the workshop the Council consider encouraging further debate and public awareness of this matter.

 

Councillor Turner/Councillor Livingstone                                                                               Carried unanimously

 

5.   Presentation of Petitions

Part B

 

Its Our Future Christchurch presented a petition with 1833 signatures, the prayer of which read:

 

"We, the undersigned, request that: 1. Christchurch City Council declare Christchurch a 'TPP Free Zone'.  2 We wish to preserve New Zealand sovereignty; government transparency; local business; clean rivers; buy NZ made; affordable healthcare and a fair future for all.  3. We withhold our support of this treaty until the full text and supporting documents are released for public consideration and analysis."

 

The Committee received the Petition.

 

6.   Communities, Housing and Economic Development Committee Extraordinary Meeting 22 September 2015

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Confirm the Extraordinary Meeting minutes of its meeting held on 22 September 2015.

 

 

Committee Resolved CHED/2016/00003

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Confirm the Extraordinary Meeting minutes of its meeting held on 22 September 2015.

 

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

7.   Future Alignment of Tourism, Events and Economic Development (TEED) Activities

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend that Council :

1.         Receive the information.

2.         Agree in principle to the formation of a TEED entity incorporating the economic development, major and regional events, and tourism activities of Christchurch City Council subject to consultation with staff.

3.         Agree to consultation with staff being commenced and led by the CEO or her delegate.

4.         Agree in principle to the transfer of functions and associated funding.

5.         Note the proposed transition process and timelines for the formation of the new TEED entity as outlined in Appendix A.

6.         Note that the transfer of the Canterbury & Christchurch Tourism shares held by Destination Christchurch Canterbury New Zealand Trust (DCCNZT) to Canterbury Development Corporation Holdings Limited is to continue as planned.

7.         Authorise the Chief Executive to negotiate the terms of the documentation and any other matters required to implement the formation of the TEED entity as outlined in this document and to allocate resource to lead the transition process on behalf of Council.

8.         Note that the Council will continue to manage Major and Regional Events, City Promotions and the establishment of the Antarctic Office until the Chief Executive of the new TEED entity is in post.

 

 

Committee Resolved CHED/2016/00004

Committee Decisions under Delegation

Part C

That the report on Future Alignment of Tourism, Events and Economic Development (TEED) Activities be adjourned to enable further information to come to and be considered by the Committee, and that a workshop of all Councillors be held prior to consideration of this matter by the Committee.

 

Councillor Turner/Councillor Johanson                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

8.   Council Support to Smokefree Canterbury in the Development of Voluntary Smokefree Outdoor Dining Trial 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Recommends the Council resolve to support Smokefree Canterbury's  'Voluntary Smokefree Outdoor Dining Trial 2016' by providing:

·    Economic data on the hospitality sector within Christchurch, by eleven suburban areas from 2011 to 2015

·    Survey methodology advice and analysis of findings

·    The contact details of café /restaurant owners with outdoor dining lease agreements with the Council.

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00005

Part A

That the Communities, Housing and Economic Development Committee:

1.         Recommends the Council resolve to support Smokefree Canterbury's  'Voluntary Smokefree Outdoor Dining Trial 2016' by providing:

·    Economic data on the hospitality sector within Christchurch, by eleven suburban areas from 2011 to 2015

·    Survey methodology advice and analysis of findings

                       ·    The contact details of café /restaurant owners with outdoor dining lease

                                      agreements with the Council.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

9.   Creative Industries Support Fund Final Recommendations Panel 2 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee approve the following grants from the Creative Industries Support Fund :

1.         $48,975 to Te Pūtahi, Christchurch Centre for Architecture and City Making to contribute to operational costs. 

2.         $91,500 to Exchange Christchurch Trust to contribute to operational costs and capital items.

 

 

Committee Resolved CHED/2016/00006

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee approve the following grant from the Creative Industries Support Fund :

1.         $48,975 to Te Pūtahi, Christchurch Centre for Architecture and City Making to contribute to operational costs. 

 

Deputy Mayor/Councillor Turner                                                                                                                         Carried

 

Committee Decided CHED/2016/00007

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee approve the following grant from the Creative Industries Support Fund :

2.         $91,500 to Exchange Christchurch Trust to contribute to operational costs and capital items.

 

Deputy Mayor/Councillor Turner                                                                                                                         Carried

 

10. Heritage Incentive Grants Six Monthly Report February 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

3.1          Receive the Heritage Incentive Grant and Conservation Covenant summary report for the                      period 1 July 2015 to 31 December 2015.

 

 

Committee Resolved CHED/2016/00008

Committee Decisions under Delegation

Part B

That the Communities, Housing and Economic Development Committee:

3.1          Receive the Heritage Incentive Grant and Conservation Covenant summary report for the                      period 1 July 2015 to 31 December 2015.

 

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

11. Heritage Incentive Grant Approval, 88A Clyde Road, Ilam

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive of up to $76,216 for conservation and maintenance work for the protected heritage building located at 88A Clyde Road, Ilam.

2.         That payment of this grant is subject to the applicants entering a full conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

 

 

Committee Resolved CHED/2016/00009

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive of up to $76,216 for conservation and maintenance work for the protected heritage building located at 88A Clyde Road, Ilam.

2.         That payment of this grant is subject to the applicants entering a full conservation covenant with the signed covenant having the Council seal affixed prior to registration against the property title.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

12. Approval of an extension of time for a heritage Incentive Grant for 25 Armagh Street

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve an extension of time of one year for the uptake of the heritage incentive grant previously approved for 25 Armagh Street, Christchurch. The new completion date for the project would be 2 March 2017.

 

 

Committee Resolved CHED/2016/00010

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Approve an extension of time of one year for the uptake of the heritage incentive grant previously approved for 25 Armagh Street, Christchurch. The new completion date for the project would be 2 March 2017.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

13. Approval of Additional Heritage Incentive Grant Funding for work at 6 Godley Quay, Lyttelton

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive Grant of up to $27,013 for conservation and maintenance work for the protected heritage building located at 6 Godley Quay, Lyttelton.

 

 

Committee Resolved CHED/2016/00011

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Approve a Heritage Incentive Grant of up to $27,013 for conservation and maintenance work for the protected heritage building located at 6 Godley Quay, Lyttelton.

 

Councillor Jones/Councillor Scandrett                                                                                                                Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

14. Chairman's Report of the Multicultural Working Party

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Adopt the Terms of Reference for the Multicultural Working Party.

 

 

Committee Resolved CHED/2016/00012

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Adopt the Terms of Reference for the Multicultural Working Party guided by the specific Terms of Reference listed as follows:

·     Develop a Multicultural Strategy (or Policy) for Christchurch City

·     Engage multicultural communities in consultation and decision-making

·     Christchurch Multicultural Council encouraged to increase its profile, diversity representation and presence

·     Partnering with Mana Whenua representatives in recognition of Treaty responsibilities

·     Increased access to and use of translated resources

·     Present a stronger presence at key cultural events

·     Highlighting the cultural diversity of the city

·     Establish a Mayoral working party and re-establish the Intercultural Assembly

·     Utilise key employer networks to disseminate service advice to our growing cultural populations.

 

Councillor Chen/Councillor Turner                                                                                                                       Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

Councillors Gough and Chen left the meeting at 3.18pm.

21  Resolution to Exclude the Public

 

Committee Resolved CHED/2016/00013

Part C

That at 3.18pm the resolution to exclude the public set out on pages 310 to 311 of the agenda be adopted.

Councillor Turner/Councillor Livingstone                                                                                                             Carried

 

 

The public were re-admitted to the meeting at 4.50pm.

15. Social Housing Rebuild and Repair Programme Monthly Report for November - December 2015

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee

a.         Receive the information supplied.

 

 

Committee Resolved CHED/2016/00014

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee

a.         Receive the information supplied.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

16. Housing Operations Monthly Report for November 2015

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00015

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

Councillor Scandrett/Councillor Johanson                                                                                                        Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

17. Annual Retail Report

 

Committee Comment

The Committee agreed this report should be provided by staff each year.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Annual Retail report.

 

 

Committee Resolved CHED/2016/00016

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Annual Retail report.

 

Councillor Scandrett/Councillor Turner                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

18. Community Facilities Rebuild Update January 2015

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00017

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

19. Major Facilities Rebuild Unit CHED Report

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in this report.

 

 

Committee Resolved CHED/2016/00018

Committee Decisions under Delegation

Part C     

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in this report.

 

Councillor Turner/Councillor Livingstone                                                                                                           Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

Cr Jones left the meeting at 5.00pm

 

20. Anchor Projects CHED Report 3 December 2015

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

2.         Request a briefing to Council regarding Lancaster Park as soon as possible after 24 February 2016.

3.         The Committee request a briefing in March 2016 to Councillors from CERA/CCDU on the proposed Stadium planning and current status and use of land.

 

 

Committee Resolved CHED/2016/00019

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the report.

2.         Request a briefing to Council regarding Lancaster Park as soon as possible after 24 February 2016.

3.         Request a briefing in March 2016 to Councillors from CERA/CCDU on the proposed Stadium planning and current status and use of land.

 

 

Councillor Johanson/Councillor Scandrett                                                                                                        Carried

 

Committee Recommendation to Council/Committee

Part A

There were no Part A recommendations to Council from this report.

 

 

   

Meeting concluded at 5.20pm.

 

CONFIRMED THIS 3RD DAY OF MARCH 2016.

 

Councillor Andrew Turner

Chairperson


Council

24 March 2016

 

Report from Communities, Housing and Economic Development Committee  – 3 March 2016

 

9.        Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

Reference:

16/244782

Contact:

Brendan Smyth

brendan.smyth@ccc.govt.nz

941 8934

 

 

 

1.   Communities, Housing and Economic Development Committee Comment

 

The Communities, Housing and Economic Development Committee considered a report on a Central City Landmark Heritage grant for the former Midland Club Building, 176 Oxford Terrace.

 

2.   Staff Recommendations

 

That the Communities, Housing and Economic Development Committee:

1.         Recommend that the Council approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

 

3.   Communities, Housing and Economic Development Committee Decisions Under Delegation

 

There were no decisions under delegation from this report.

 

4.   Communities, Housing and Economic Development Committee Recommendation to Council

 

Part A

That the Council:

1.         Approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

 

 

 

Attachments

No.

Report Title

Page

1

Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

63

 

No.

Title

Page

a  

PDF Statement of Heritage Significance, 176 Oxford Terrace, Christchurch

71

 

 


Council

24 March 2016

 

 

Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

Reference:

16/24282

Contact:

Brendan Smyth

Brendan.smyth@ccc.govt.nz

941 8934

 

 

1.       Purpose and Origin of Report

Purpose of Report

1.1          The purpose of this report is for the Communities, Housing and Economic Development Committee to recommend to Council a Central City Landmark Heritage Grant for the heritage buildings at 176 Oxford Terrace, Christchurch, also known as the Midland Club Building.

Origin of Report

1.2          This report is staff generated in response to a request from the building owner for Council financial support through the Central City Landmark Heritage Grant scheme.

2.       Significance

2.1          The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2          The level of significance was determined by the heritage classification of the building and the amount of funding relative to that already approved by Council for allocation in the Long Term Plan.

 

 

3.       Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.              Recommend that the Council approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

 

4.       Key Points

4.1          This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1     Activity: Heritage Protection

·           Level of Service: 1.4.10 All Central City Landmark Heritage Fund grants meet the policy and guidelines

4.2          The following feasible options have been considered:

·           Option 1 - A Central City Landmark Heritage grant of $869,500 (preferred option)

·           Option 2 - A Central City Landmark Heritage grant of $600,000

4.3          Option Summary - Advantages and Disadvantages (Preferred Option)

4.4          The advantages of this option include:

·      It supports the retention of a 'Significant' heritage building in a prominent riverside location;

·      It promotes retail and commercial development in the Central City in accordance with the Greater Christchurch Urban Development Strategy;

·      It promotes adaptive re-use of a heritage building to include mixed commercial and retail use;

·      It will preserves the existing characteristics and qualities of this part of the Avon River corridor - including the view shafts and a degree of spatial enclosure;

·      Through a conservation covenant the grant affords protection to the landmark value of the building and its relationship to the area of significant open space, the Avon River corridor.

·      The building will retain the consistency in the scale and type of development along this part of the river when it is considered with other heritage buildings nearby such as Our City Otautahi and the Canterbury Provincial Government Buildings.

4.5          The disadvantages of this option include:

·      This would be a large grant to a single building project.

 

 

5.       Context/Background

Photograph, Midland Club, January 2016

 

5.1          The three storey heritage building at 176 Oxford Terrace is listed in the Christchurch City Plan, Group 3 and as 'Significant' in the proposed Replacement Christchurch District Plan. The building is registered by Heritage New Zealand Pouhere Taonga (HNZPT) as Category II (register number 3123).

5.2          The Midland Club building was constructed in 1934 and was designed by Collins & West Architects in a simplified Italian palazzo style. The materials used are largely brick and concrete with substantial timber floors and the roof holding the walls together. The exterior was rendered with a plaster and painted surface finish. The original colour scheme was replaced at some point with a uniform pale red colour as shown in the photograph above.

5.3          The site is irregular in shape resulting in an unusual building footprint and a chamfered corner where the site adjoins Club Lane. Externally the facades include an elevated ground floor, an arched, grand entrance porch with enclosed steps, three projecting bay windows spanning across first and second floor levels, and a decorated parapet. A pitched roof and central chimney were hidden from view from the street behind the parapet. Internally the building contained a number of large stone fireplaces, timber wall panelling and decorative plaster ceilings. A timber staircase served all floors and it was wrapped around a caged lift. There are also a number of coloured lead-lights housed within both windows and doors which are patterned in the form of the Club's shield.

5.4          The Midland Club ceased to exist as a club in 1991 and the building was sold and re-configured to house a café, a hair salon, offices and an apartment on the top floor. It is a prominent building facing on to the Avon River corridor between the Worcester and Gloucester Street bridges and close to The Municipal Chambers Building, Our City Otautahi. It also now looks out towards the Antony Gormley sculpture, 'STAY 2015' located within the Avon River. The location next to the Avon River, Club Lane, the unusual shape, scale and design of the building all combine to give it considerable landmark status.

5.5          The building was damaged by the recent series of earthquakes with the parapet in particular being a notable casualty. Parts collapsed in the earthquake and the remaining components were removed to make the building safe. The roof remains in situ but there is a large gap around the building perimeter where the concealed gutter would have been. This gap has allowed rainwater to enter the building and damage internal surfaces and floors. Internally, however the building components and structure have survived the earthquakes and five years of neglect largely intact. The buildings have been made safe and are not the subject of a Section 38 CER Act notice.

Proposed refurbishment (image supplied by the architects of the new building owner)

 

The Central City Landmark Heritage Grant

 

5.6          The series of earthquakes occurring in the Christchurch region since September 2010 has resulted in the most significant loss of Central City heritage and character buildings in the history of Christchurch. This loss of heritage heightens the importance of opportunities to retain, repair and strengthen those remaining buildings having a significant connection to the past. The Council’s “Draft Central City Recovery Plan, December 2011”, provided for increased heritage funding of $27.7 million to be allocated over 10 years via the Annual Plan process.  The plan provided the initiative to take a pro-active approach with owners to achieve the retention of key Central City landmark heritage buildings – including listed buildings and facades. The Tables enclosed in the Options section below summarize the grants programme so far.

5.7          The Midland Club Building has featured on the list of buildings considered to be eligible candidates for Council's Central City Landmark Heritage funding assistance due to its distinct architectural style, prominent location adjacent to the River Avon and its history as a Christchurch Club and more recently as a well-known café, Café Roma.

5.8          The buildings have recently been purchased by a new owner with the aim to repair, seismically strengthen and restore the building. As the buildings were bought in their current condition, there are no insurance funds to assist with the repairs and rebuild. The owner has already set about painting over graffiti on the walls and windows and removing the detritus left by illegal occupants. The building has not been the subject of any other Council heritage grant funding.


 

6.       Option 1 - Landmark Heritage Funding of $869,500

Option Description

6.1          This report proposes funding of $869,500 from the Central City Landmark Heritage Grant fund. This amount of grant funding would represent a contribution of forty-nine per cent of the cost of the development which is estimated to be $1,776,376 excluding GST.

6.2          Central City Landmark Heritage Grant support to other projects is summarised in the table below. Given the scale of the project and the investment required by the developer, the level of grant support proposed is consistent with many of the other Landmark Grants previously awarded and listed below.

Annual Budget for the Central City Landmark Heritage Grant fund

Funding Year

$1,969,500

The Christchurch Club, Latimer Square

2012/2013

$1,700,000

Former Trinity Congregational Church, 124 Worcester Street

2012/2013

$1,000,000

West Avon Apartments, 279 Montreal Street

2013/2014

$800,000

Victoria Mansions, 91 Victoria Street

2014/2015

$900,000

Old Stone Class Room Building, St Michaels & All Angels

2014/2015

$855,000

Former Community of the Sacred Name, 181 Barbadoes Street

2013/2014

$950,000

Proposed grant to Woods Mill, Wise Street

2015/2016

$1,100,000

Proposed 49% grant to the Midland Club, Oxford Terrace

2015/2016

$869,500

Total Available Funds remaining  2015/2016

 

$0

 

Significance

6.3          The level of significance of this option is low consistent with section 2 of this report. There are no engagement requirements in the Operational Guidelines or Policy for this grant scheme. 

Impact on Mana Whenua

6.4          This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Māori, their culture and traditions.

Community Views and Preferences

6.5          The Central City Landmark Heritage Grant scheme is aligned to the Community Outcomes ‘The city’s heritage and taonga are conserved for future generations’ and ‘The central city has a distinctive character and identity’. Central City Landmark Heritage Grants contribute towards the number of protected heritage buildings, sites and objects, which is a measure for these outcomes.

Alignment with Council Plans and Policies

6.6          The recommendations of this report align with the relevant strategies and policies as listed below:

Financial Implications

6.7          Cost of Implementation - The cost to the Council of this option would be $869,500 taken from the Central City Landmark Heritage fund of $1,969,500 for the financial year 2015/2016.

6.8          Maintenance / Ongoing Costs - There will be no on-going maintenance costs to Council as a result of this grant.

6.9          Funding source - The Central City Landmark Heritage Grant budget is an annual fund provided for in the current Long Term Plan

Legal Implications

6.10       Central City Landmark Heritage Grants and conservation covenants provide financial assistance for the repair, refurbishment, maintenance and enhancement of Central City heritage buildings.

6.11       Limited conservation covenants are required under the Heritage Conservation Operational Guidelines for properties receiving Central City Landmark Heritage Grants of $15,000 to $149,999.  A full conservation covenant is required for grants of $150,000 or more.

6.12       Covenants are a comprehensive form of protection of the buildings because they are registered on the property title, ensuring that the Council’s investment is protected. As the grant will be above $150,000 there is a requirement for a full conservation covenant on this property title in association with this grant.

Risks and Mitigations

6.13       The grant scheme only allows funds to be paid out upon completion of the works, certification by Council heritage staff and upon presentation of receipts. This ensures that the grant scheme is effective and that funds are not diverted or lost. Covenants also act as a protective mechanism, ensuring the building and setting is retained once the work is undertaken.

Implementation

6.14       Implementation dependencies - The grant recipient is expected to acquire all resource, building and other consents required for the works.

6.15       Implementation timeframe - The grant recipient has an eighteen month time period to undertake the works and to claim the grant. An application to extend this timeframe can be made to the Council or relevant Committee.

Option Summary - Advantages and Disadvantages

6.16       The advantages of this option include:

·      It supports the retention of a 'Significant' heritage building in a prominent riverside location;

·      It promotes retail and commercial development in the Central City in accordance with the Greater Christchurch Urban Development Strategy;

·      It promotes adaptive re-use of a heritage building to include mixed commercial and retail use;

·      It will preserves the existing characteristics and qualities of this part of the River Avon corridor - including the view shafts and current degree of spatial enclosure;

·      Through a conservation covenant the grant affords protection to the landmark value of the building and its relationship to the area of significant open space, the Avon River corridor.

·      The building will retain the consistency in the scale and type of development along this part of the river when it is considered with other heritage buildings nearby such as Our City and the Canterbury Provincial Government Buildings.


 

 

6.17       The disadvantages of this option include:

·      This would be a large grant to a single building project.

7.       Option 2 - Landmark Heritage funding of $600,000

Option Description

7.1          Option 2 would be for a lower level of financial support to the project. This option proposes funding of $600,000 from the Central City Landmark Heritage Grant fund. This amount of grant funding would represent a contribution of thirty-three per cent of the total cost of the development which is estimated to be $1,776,376 excluding GST. Other grant levels are obviously possible between the two options. Apart from the level of financial support, this option has all the same impacts and alignments as Option 1.

7.2          Central City Landmark Heritage Grant support to other projects is summarised in the table below. Given the scale of investment required by the developer, the level of grant support proposed in both Options within this report is consistent with other landmark grants previously awarded.

Annual Budget for the Central City Landmark Heritage Grant fund

Year

$1,969,500

The Christchurch Club, Latimer Square

2012/2013

$1,700,000

Former Trinity Congregational Church, 124 Worcester Street

2012/2013

$1,000,000

West Avon Apartments, 279 Montreal Street

2013/2014

$800,000

Victoria Mansions, 91 Victoria Street

2014/2015

$900,000

Old Stone Class Room Building, St Michaels & All Angels

2014/2015

$855,000

Former Community of the Sacred Name, 181 Barbadoes Street

2013/2014

$950,000

Proposed grant to Woods Mill, Wise Street

2015/2016

$600,000

Proposed 33% grant to the Midland club, Oxford Terrace

2015/2016

$600,000

Total Available Funds remaining

2015/2016

$269,500

 

Option Summary - Advantages and Disadvantages

7.3          The advantages of this option include:

·      It supports the retention of a 'Significant' heritage building in a prominent riverside location;

·      It promotes retail and commercial development in the Central City in accordance with the Urban Development Strategy;

·      It promotes adaptive re-use of a heritage building to include mixed commercial and retail use;

·      It will preserves the existing characteristics and qualities of this part of the River Avon corridor - including the view shafts and current degree of spatial enclosure;

·      Through a conservation covenant the grant affords protection to the landmark value of the building and its relationship to the area of significant open space, the Avon River corridor.

·      The building will retain the consistency in the scale and type of development along this part of the river when it is considered with other heritage buildings nearby such as Our City and the Canterbury Provincial Government Buildings.

7.4          The disadvantages of this option include:

·         Although a smaller amount than the preferred option this would still be a large grant to a single building project.

 

 

 

 

Attachments

No.

Title

Page

a 

PDF Statement of Heritage Significance, 176 Oxford Terrace, Christchurch

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)      sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)    adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth

Team Leader Heritage

Approved By

Katherine Harbrow

Carolyn Ingles

Brendan Anstiss

Finance & Commercial Manager

Head of Urban Regeneration, Urban Design and Heritage

General Manager Strategy and Transformation

 


Council

24 March 2016

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council

24 March 2016

 

 

10.    Communities, Housing and Economic Development Committee Minutes - 3 March 2016

Reference:

16/244823

Contact:

Liz Ryley

liz.ryley@ccc.govt.nz

941 8153

 

 

1.   Purpose of Report

The Communities, Housing and Economic Development Committee held a meeting on 3 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Communities, Housing and Economic Development Committee meeting held 3 March 2016.

 

Secretarial Note

Items 8 and 9 of these Minutes were considered by the Council at its meeting on 10 March 2016.

Attachments

No.

Title

Page

A

Minutes Communities, Housing and Economic Development Committee - 3 March 2016

76

 

 

Signatories

Author

Liz Ryley

Committee Advisor

  


Council

24 March 2016

 

 

 

Communities, Housing and Economic Development Committee

Open Minutes

 

 

Date:                                     Thursday 3 March 2016

Time:                                    1.00pm

Venue:                                 Council Chamber, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Councillor Andrew Turner

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Tim Scandrett

 

 

2 March 2016

 

 

Principal Advisor

Mary Richardson

General Manager Customer & Community

Tel: 941 8999

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Liz Ryley

Committee Advisor

941 8153

liz.ryley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

24 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Committee Resolved CHED/2016/00020

That the apology from Councillor Glenn Livingstone be accepted.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Resolved CHED/2016/00021

That the minutes of the Communities, Housing and Economic Development Committee meeting held on Thursday, 4 February 2016 be confirmed.

Councillor Turner/Councillor Chen                                                                                                                       Carried

 

4.   Deputations by Appointment

Part B

4.1       Danny and Mim Syme spoke regarding Circotica Circus School.  This relates to Item 8 on the agenda.

Committee Decided CHED/2016/00022

Part B

That the Communities, Housing and Economic Development Committee:

1.         Thanks Danny and Mim Syme for their deputation.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 


 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

Councillor Turner advised the Committee that staff would be circulating a memorandum regarding Hagley Oval to members shortly, and that staff would be available at the April 2016 Communities, Housing and Economic Development Committee to present the information and discuss any aspects that members raise.

 

6.   Landmark Grant for Woods Mill, 14 Wise Street, Addington

 

Committee Comment

The Chairperson advised that this item was withdrawn from the agenda due to a change of property ownership.

 

Committee Resolved CHED/2016/00023

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee withdraw Item 6 Landmark Grant for Woods Mill, 14 Wise Street, Addington from the Communities, Housing and Economic Development Committee meeting of 3 March 2016.

 

Councillor Turner/Councillor Gough                                                                                                                    Carried

 

 

 

7.   Central City Landmark Heritage Grant Approval for 176 Oxford Terrace

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Recommend that the Council approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

 

                                                                                                                                                                                                            

 


 

 

Committee Decided CHED/2016/00024

Part A

That Council:

1.         Approve a Central City Landmark Heritage grant of $869,500 for the former Midland Club Building, 176 Oxford Terrace, subject to the completion of the agreed scope of works and the owners entering into a full conservation covenant with the Council to cover the heritage buildings and the heritage setting.

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

8.   Creative Industries Support Fund Panel 3 Final Recommendations 2016

 

Committee Comment

At the start of the meeting a deputation had been given by Danny and Mim Syme relating to the Circotica Circus School.

 

The Committee noted that the proposed facility would be located in Waltham, not Woolston as stated in the recommendation and an amendment was made to reflect that.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommend to Council to approve:

1.         A grant of $74,945 from the Creative Industries Support Fund to Circotica Ltd to contribute towards the operational and capital costs of the establishment of a circus school and training facility in Christchurch.

2.         An exemption to the current central city geographic requirements of the fund, in support of the application from Circotica Ltd to establish the proposed facility in Woolston Waltham.

 

 

 

                                                                                                                                                                                                            

 

Committee Decided CHED/2016/00025

Part A

That the Council approve:

1.         A grant of $74,945 from the Creative Industries Support Fund to Circotica Ltd to contribute towards the operational and capital costs of the establishment of a circus school and training facility in Christchurch.

2.         An exemption to the current central city geographic requirements of the fund, in support of the application from Circotica Ltd to establish the proposed facility in Waltham.

 

Councillor Turner/Councillor Lonsdale                                                                                                                  Carried

                                                                                                                                                                                  Unanimously

 


9.   Glyphosate Herbicide Use

 

Committee Comment

The Committee agreed this report should be referred directly to Council for a decision, and to ask the Chief Executive to accept it as a Supplementary agenda item to the Council's 10 March 2016 meeting.

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee recommends to Council that:

1.         Should Council wish to consider an alternative methodology for open space management than the current

a.      That it adopt Option 2, significant reduction to glyphosate use, limited to sites closed to public, e.g. to facilitate capital works programmes, and to control pest plants where no other method is practicable, and to utilise a combination of Fatty Acid herbicides and physical techniques, as the preferred option; and

b.     Increase the capital and maintenance budgets of the respective operations units as detailed within this report.

2.         Consult with the public via the Draft Annual Plan on its proposal and the other options, including the proposed change to the maintenance and capital budgets required.

 

 

Committee Resolved CHED/2016/00026

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.            refers this directly to Council and asks the Chief Executive to accept this report as a Supplementary agenda item to 10 March 2016 Council meeting, and

2.            that any further information relating to the status of this matter within the Draft Annual Plan be supplied to Council at that time.

 

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

 

 

10. Strengthening Communities Funding Schemes

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Strengthening Communities Funding Schemes Report and Policy and Criteria Revision document.

2.         Consider the staff recommendations contained in 'Attachment A' for the revised Strengthening Communities Funding Schemes Policy and Criteria.

3.         Approve the Strengthening Communities Funding Schemes Policy and Criteria to allow funding to open for applications on 15 March 2016.

 

 

Committee Decided CHED/2016/00027

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receive the information in the Strengthening Communities Funding Schemes Report and Policy and Criteria Revision document.

2.            Approve the Strengthening Communities Funding Schemes Policy and Criteria, with the changes discussed and agreed, to allow funding to open for applications on 15 March 2016.

 

Councillor Scandrett/Councillor Lonsdale                                                                                                          Carried

 

Committee Recommendation to Council/Committee

Part A

There was no Part A recommendation to Council from this report.

 

 

11. Housing Operations Monthly Report for December 2015, January 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

 

 

Committee Resolved CHED/2016/00028

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information reported.

2.         Requests staff to speak to relevant parties within Central Government to discuss the wider issue of support and associated funding for deportees from Australia, with a verbal report back to the Committee.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

 

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

12. Social Housing Rebuild and Repair Programme Monthly Report for January 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

 

Committee Resolved CHED/2016/00029

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

a.         Receives the information supplied.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

13. Community Facilities Rebuild Update February 2016

 

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00030

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

2.         Requests staff to provide an update on the Botanic Gardens Tea Kiosk to the next meeting of the Communities, Housing and Economic Development Committee.

 

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

Committee Recommendation to Council/Committee

There was no Part A recommendation to Council from this report.

 

 

14. Anchor Projects and Major Facilities CHED Report

 

Committee Comment

1.         Staff were requested to provide a report back to the Committee on the Christchurch Central Library following receipt of final tenders.

2.         Staff were requested to provide a detailed memorandum regarding the Cathedral Square.

3.         The Committee requested information on when the Art Gallery café and shop are expected to open, what the lease requires for the operations to recommence and when rent will start to be paid.

 

 

Staff Recommendations

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

 

 

Committee Resolved CHED/2016/00031

Committee Decisions under Delegation

Part C

That the Communities, Housing and Economic Development Committee:

1.         Receives the information in this report.

2.         Requests a report on the Cathedral Square to the next Committee meeting.

3.         Requests staff to provide an urgent update on the Convention Centre, as soon as possible.

 

Councillor Turner/Councillor Lonsdale                                                                                                                Carried

 

Committee Recommendation to Council/Committee

There were no Part A recommendations to Council from this report.

 

 

 

   

Meeting concluded at 3.24pm.

 

CONFIRMED THIS 7TH DAY OF APRIL 2016

 

Councillor Andrew Turner

Chairperson


Council

24 March 2016

 

 

11.    Infrastructure, Transport and Environment Committee Minutes - 3 March 2016

Reference:

16/239608

Contact:

Chris Turner

christopher.turner@ccc.govt.nz

941 8233

 

 

1.   Purpose of Report

The Infrastructure, Transport and Environment Committee held a meeting on 3 March 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Infrastructure, Transport and Environment Committee meeting held 3 March 2016.

 

Secretarial Note

Item 6 of these Minutes was considered by the Council at its meeting on 10 March 2016.

Attachments

No.

Title

Page

A

Minutes Infrastructure, Transport and Environment Committee - 3 March 2016

86

 

 

Signatories

Author

Chris Turner

Committee Advisor

  


Council

24 March 2016

 

 

 

Infrastructure, Transport and Environment Committee

Open Minutes

 

 

Date:                                     Thursday 3 March 2016

Time:                                    8.30am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Members

Councillor Phil Clearwater

Deputy Mayor Vicki Buck

Councillor David East

Councillor Tim Scandrett

 

 

29 February 2016

 

 

 

Principal Advisor

David Adamson

General Manager City Services

Tel: 941 8235

 

Chris Turner

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

24 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

 

Committee Resolved ITEC/2016/00014

That the apology for absence from Councillor Cotter and the apology for lateness from Deputy Mayor Buck be accepted.

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Committee Resolved ITEC/2016/00015

That the minutes of the Infrastructure, Transport and Environment Committee meeting held on Thursday, 4 February 2016 and Tuesday, 16 February 2016 be confirmed.

Councillor East/Councillor Scandrett                                                                                                                   Carried

 

4.   Deputations by Appointment

Part B

4.1       Judy Stack spoke to the Committee regarding item 6 - Matuku Waterway Flood Mitigation (Heathcote Valley)

             The Committee thanked Judy Stack for her deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.


 

 

 

6.   Matuku Waterway Flood Mitigation (Heathcote Valley)

 

 

 

Staff Recommendations

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Approve the design and construction of the preferred pipeline diversion option for the Matuku waterway flood mitigation works in Heathcote Valley (Option 1).

 

 This item will be considered at Council on the 10th of March.

 

Committee Decided ITEC/2016/00016

Part A

That the Council:

1.         Approve the design and construction of the preferred pipeline diversion option for the Matuku waterway flood mitigation works in Heathcote Valley (Option 1).

Note: That the Committee request a regular review of the maintenance of the waterways through the Land Drainage Recovery Programme.

Councillor Clearwater/Councillor Scandrett                                                                                                     Carried

 

7     Resolution to Exclude the Public

 

Committee Resolved ITEC/2016/00017

Part C

That at 9.07am the resolution to exclude the public set out on page 48 of the agenda be adopted.

Councillor Clearwater/Councillor Scandrett                                                                                                        Carried

 

The public were re-admitted to the meeting at 9.32am.

 

   

Meeting concluded at 9.32am.

 

CONFIRMED THIS 7TH DAY OF APRIL 2016

 

Councillor Phil Clearwater

Chairperson


Council

24 March 2016

 

 

12.    Regulation and Consents Committee Minutes - 18 February 2016

Reference:

16/252982

Contact:

Petrea Downey

Petrea.downey@ccc.govt.nz

941-8999

 

 

1.   Purpose of Report

The Regulation and Consents Committee held a meeting on 18 February 2016 and is circulating the Minutes recorded to the Council for their information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Regulation and Consents Committee meeting held 18 February 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Regulation and Consents Committee - 18 February 2016

90

 

 

Signatories

Author

Petrea Downey

Committee Advisor

  


Council

24 March 2016

 

 

 

Regulation and Consents Committee

Open Minutes

 

 

Date:                                     Thursday 18 February 2016

Time:                                    9.00am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor David East

Councillor Tim Scandrett

Councillor Ali Jones

Councillor Glenn Livingstone

Councillor Paul Lonsdale

 

 

16 February 2016

 

 

 

Principal Advisor

Peter Sparrow

General Manager Consenting & Compliance

Tel: 941 8462

 

Petrea Downey

Committee Advisor

941 8999

petrea.downey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Council

24 March 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Part C

An apology for lateness was received and accepted from Councillor Jones.

 

Committee Resolved RCCM/2016/00001

It was resolved on the motion of Councillor East, seconded by Councillor Livingstone that the apology for lateness from Councillor Jones be accepted.

Councillor East/Councillor Livingstone                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Committee Decision under Delegation

That January 2016 meeting of the Regulation and Consents Committee was cancelled, there are no minutes to confirm.

4.   Deputations by Appointment

Part B

There were no Deputations by Appointment.

 

5.   Presentation of Petitions

Part B

There was no Presentation of Petitions.


 

 

6.   Resource Consents Monthly Report - December 2015 / January 2016

 

Staff Recommendation

1.         That the information in this report be received.

 

Committee Resolved RCCM/2016/00002

Report for Information

Part B

1.         That the information in this report be received.

Councillor Lonsdale/Councillor Scandrett                                                                                                          Carried

 

 

Councillor Jones arrived 9.50am.

Councillor Scandrett left the meeting at 9:56am.

Councillor Scandrett returned to the meeting at 10:04am.

7.   Regulatory Compliance Activity

 

Staff Recommendation

That the Regulation and Consents Committee:

1.         Receive the information in the Regulatory Compliance Activity report.

 

Committee Resolved RCCM/2016/00003

Report for Information

Part B

That the Regulation and Consents Committee:

1.         Receive the information in the Regulatory Compliance Activity report.

Councillor Scandrett/Councillor Livingstone                                                                                                     Carried

 

 

8.   Update of the Building Consenting Unit

 

Staff Recommendation

That the Regulation and Consents Committee note the content of this report.

 

Committee Resolved RCCM/2016/00004

Report for Information

Part B

That the Regulation and Consents Committee note the content of this report.

Councillor East/Councillor Jones                                                                                                                           Carried

 

The meeting adjourned at 10.32am and resumed at 10.45am.

 

Councillor Scandrett left the meeting at 10:32am.

Councillor Scandrett returned to the meeting at 10:51am.

 

Councillor Jones left the meeting at 11:07am.

Councillor Jones returned to the meeting at 11:10am.

 

Councillor Lonsdale left the meeting at 11:35am.

Councillor Lonsdale returned to the meeting at 11:38am.

 

9.   Regulatory Compliance Unit Annual Report 2014/15

 

Staff Recommendation

That the Regulation and Consents Committee:

1.         Receive the information in the Regulatory Compliance Unit's Annual report for 2014/15.

 

Committee Resolved RCCM/2016/00005

Report for Information

Part B

1.         That the Regulation and Consents Committee receive the information in the Regulatory Compliance Unit's Annual report for 2014/15.

Councillor Scandrett/Councillor Lonsdale                                                                                                          Carried

 

 

 

   

Meeting concluded at 11.46am.

 

CONFIRMED THIS 17th DAY OF MARCH 2016

 

Councillor David East

Chairperson


Council

24 March 2016

 

Report from Strategy and Finance Committee  – 18 February 2016

 

13.    Intersection Design Policy Review for People with Disabilities

Reference:

16/285890

Contact:

Philip Basher

Philip.basher@ccc.govt.nz

941 8605

 

 

 

Committee Comment

The Committee considered the Intersection Design Policy Review for People with Disabilities as referred from the Infrastructure, Transport and Environment Committee. 

 

The Strategy and Finance Committee considered that while the policy aspect was part of its terms of reference,  other Committees may be better placed to consider some policies.  The Committee decided that a request be made to the Council for clarification on the Terms of Reference for the Committes with regard to policy.

Secretarial Note

This report was considered by the Council at its meeting on 10 March 2016 and left to lie on the table.  Staff have confirmed that the Disability Advisory Group has considered the policy. 

 

 

 

1.   Staff Recommendations

 

1.          That the Infrastructure, Transport and Environment Committee recommend to the Strategy and Finance Committee that it recommend to the Council the adoption of the draft policy - Intersection and Pedestrian Crossing Design for People with Disabilities (Attachment A).

 

2.   Infrastructure, Transport and Environment Committee Recommendation to the Strategy and Finance Committee

 

Part A

1.         To recommend that the Council adopt the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

 

3.   Strategy and Finance Committee Recommendation to Council

 

Part A

That the Council

1.         Adopt the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

2.         Request clarification on the Terms of Reference for the Committees with regard to policy.

 

 

 

Attachments

No.

Report Title

Page

1

Intersection Design Policy Review for People with Disabilities

97

 

There are no attachments for this report.

 


Council

24 March 2016

 

 

Intersection Design Policy Review for People with Disabilities

Reference:

16/115930

Contact:

Philip Basher

philip.basher@ccc.govt.nz

941 8605

 

 

1.   Staff Recommendations

 

1.         That the Infrastructure, Transport and Environment Committee recommend to the Strategy and Finance Committee that it recommend to the Council the adoption of the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

 

 

2.   Infrastructure, Transport and Environment Committee Recommendation to Strategy and Finance Committee

 

Part A

1.         That the Strategy and Finance Committee recommend to the Council the adoption of the draft policy - Intersection & Pedestrian Crossing Design for People with Disabilities (Attachment A).

 

 

 

Attachments

No.

Report Title

Page

1

Intersection Design Policy Review for People with Disabilities

 

 

No.

Title

Page

a 

Policy - Intersection & Pedestrian Crossing Design for People with Disabilities

 

b 

Draft intersection design Policy disability facilities Comments  from the Blind Foundation (2)

 

 

 


Council

24 March 2016

 

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Council

24 March 2016

 

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Council

24 March 2016

 

 

14.    Car Share and Electric Vehicle Policy

Reference:

16/140137

Contact:

Nick Lovett

Nicholas.lovett@ccc.govt.nz

941 5261

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to consider and adopt policies on car sharing and electric vehicles.

Origin of Report

1.2       This report is being provided to fulfil Council resolutions 8.2.1, and 8.2.3 of the meeting of the Christchurch City Council held at 9:30am on Thursday 29 October 2015.

1.2.1   It was resolved on the motion of Councillor Cotter, seconded by Councillor Buck that the Council request:

·        8.2.1 That staff develop any necessary policies to enable Christchurch to accept a car sharing scheme that will have a high percentage of Electric Vehicles.

·        8.2.3 That staff work to help make it as easy as possible for electric vehicle charging stations to be installed.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by applying the Significance and Engagement Policy assessment worksheet to record and evaluate the level of significance.  

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Adopt the draft electric vehicle policy (Attachment A) as a formal statement of position on the use of electric vehicles and installation of associated infrastructure on city streets.

2.         Adopt the draft car sharing policy (Attachment B) as a formal statement of position for the operation of car sharing schemes.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.10 Transport advice is provided to ensure plans, projects and activities reflect Council's strategic transport vision.

4.2       The following feasible options have been considered:

·     Option 1 - Adopt both policies for car sharing and electric vehicles (preferred option).

·     Option 2 - Do not adopt electric vehicle or car sharing policies.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Enabling Council to have clear understanding of emerging transportation technologies and services.

·     Acknowledge the emerging role of Electric Vehicles and Car Sharing services within the broader transportation network.

·     Provide guiding principles for Council and Community Boards on matters concerning Electric Vehicles, Charging Structures and Car Share vehicles.

·     Facilitate uptake of Electric Vehicles and Car Sharing Schemes by formalising supportive policy.         

4.3.2   The disadvantages of this option include:

·     Current technology and operational models may evolve beyond the definitions of the policy.

·     The policy does not address potential impacts on the transport network, such as induced demand.

·     The policy does not account for the possibility of a large number of requests for electric vehicle and car share parking restrictions nor the impact that could have on existing budgets.

 

5.   Context/Background

Emerging transportation technologies and trends

5.1       Electric Vehicles and Car Sharing Schemes are two emerging trends that may positively influence urban transportation choice and offer compelling alternatives to traditional car ownership. 

·   Electric vehicles, are in many cities around the world, helping to reduce transport related emissions and the carbon footprint of the transport sector. The Christchurch Transport Strategic Plan encourages the use of battery electric vehicles to reduce carbon emissions and create opportunities for environmental enhancement.

·   Car sharing schemes can help in lowering the number of vehicles per household as well as reducing private vehicle volumes and emissions. Households with low car ownership rates are more likely to rely on Public Transport (PT) and active modes for day-to-day mobility. The Christchurch Transport Strategic Plan encourages people to use a wider range of travel options including walking, cycling public transport and car sharing.

5.2       Local governments are helping to support the uptake of electric vehicles by formalising policy and in some cases allowing for parking spaces for designated electric vehicle charging.

Fit within wider Christchurch transport policy 

5.3       As new technologies and services emerge, it is important that new Council policy is adopted to capture opportunities and capitalize on their strategic alignment. Both the Draft Electric Vehicle Policy and Car Sharing Policy have been developed to align with existing Council plans and strategies as well as national and international best practice.

5.4       Both policies have been developed in recognition of, and accordance with:

·   Christchurch Transport Strategic Plan 2012

·   Christchurch City Council Public Places Bylaw 2008

·   Christchurch City Council Traffic and Parking Bylaw 2008

·   Trading and Events in Public Places Policy 2010

·   Policy on Structures on Roads 2010

Joint Briefing of the Infrastructure Transport and Environment Committee and the Strategy and Finance Committee

5.5       On Tuesday 8th of March a joint briefing was held for members of the Infrastructure, Transport and Environment and Strategy and Finance Committees to discuss the draft policy and provide input to the final version. While there was broad support for the policies, Councillors requested that staff add an additional resolution:

·        Ensure that procurement policy is reviewed to reflect Council's preference is to purchase electric vehicles wherever practicable and feasible.

5.6       However, staff consider this proposed resolution may be in conflict with work already underway to assess the feasibility of electrifying the council's fleet through the internal programmes within the Christchurch Energy Action Plan.

5.7       Council Procurement Policy also states that "The Council has responsibility to manage its resources in an effective and efficient manner. Council will seek the best possible outcome of total cost of ownership (or whole of life cost)." Where it is practical and feasible, electric vehicles should be considered as an integral part of determining best value for money.

5.8       Another consideration for a preference toward electric vehicles may be reflected in the Supply Chain Policy, which references energy efficiency.

5.9       Staff consider that through existing policies and programmes, there is sufficient consideration given to electrifying the Council's fleet and a review of these policies is not recommended.

6.   Option 1 - Adopt Policy (preferred)

Option Description

6.1       Enables Council to formalize a statement of position regarding the use of electric vehicles and shared vehicles within Christchurch.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Community boards are specifically affected by this option as they have the delegated authority to approve on-street parking restrictions for shared and electric vehicles.  Their views were expressed at an informal seminar briefing on the 29th of February 2016. The boards collectively noted that the policy should support Public Transport usage and not be positioned as an alternative.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       The cost of implementation for parking restrictions include signage and road marking which are expected to be met from the existing traffic operations budget. 

6.7       Maintenance / Ongoing Costs for restricted parking spaces will be funded through the pavement maintenance budget.

6.8       Funding source:

6.8.1   For electric vehicle charging structure installation, costs will be met by the owner of the structure. Any cost to council is expected to be met from normal fees and charges required from the applicant in granting a licence to occupy the road reserve.

6.8.2   For car sharing schemes, costs or fees will be negotiated as part of an agreement to be entered into with council. 

Legal Implications

6.9       The intent of the policy is to define emerging technologies and services within an existing policy framework. All powers for Council to make decisions regarding the lawful use of public places are granted under the Local Government Act.

Risks and Mitigations

6.10    There is a risk that as new technologies and services become more common, there could be a large influx of requests to occupy legal road. Staff will still have discretion to oppose requests that are in conflict with existing council plans and strategies. Community Boards will retain the power to make decisions regarding parking restrictions in their wards.

6.11    As technologies and services evolve, they may grow to beyond the scope and definitions of the policy. The policy has been crafted to be enabling rather than prescriptive, any fundamentally different technologies or operational models would need to be addressed with additional policy.  

Implementation

6.12    Implementation dependencies - the policy will come into effect once the Council has approved the attachments (A and B). 

6.13    Implementation timeframe - once the council has approved the revisions the new policy will be confirmed and placed on the Council's website. A communications plan will assist in building awareness of the new policy. 

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Enabling Council to have a clear understanding of emerging transportation technologies and services

·   Acknowledge the emerging role of Electric Vehicles and Car Sharing services within the broader transportation network.

·   Provide guiding principles for Council and Community Boards on matters concerning Electric Vehicles, Charging Structures and Car Share vehicles.

·   Facilitate uptake of Electric Vehicles and Car Sharing Schemes by formalising supportive policy.         

6.15    The disadvantages of this option include:

·   Current technology and operational models may evolve beyond the definitions of the policy.

·   The policy does not address potential impacts on the transport network, such as induced demand.

·   The policy does not account for the possibility of a large number of requests for electric vehicle and car share parking restrictions nor the impact that could have on existing budgets.

7.   Option 2 - Do not adopt policy

Option Description

7.1       Do not adopt policy and formalize a statement of position on electric vehicles, or car sharing schemes.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are low.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Residents and community boards are specifically affected by this option as they have the delegated authority to approve on-street parking restrictions for shared and electric vehicles.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - Nil        

7.7       Maintenance / Ongoing Costs - Nil

7.8       Funding source - NA

Legal Implications

7.9       All powers for Council to make decisions regarding stopping and standing restrictions as well as the installation of structures on legal roadway will be retained.

Risks and Mitigations

7.10    The risk of not adopting formal policy concerning electric vehicles and car sharing could mean an ad-hoc approach to these technologies and services as well as missed opportunities to capitalize on any strategic alignment. For this reason, it is not the preferred to not adopt formal policy around these areas.

Implementation

7.11    Implementation dependencies  - NA

7.12    Implementation timeframe - NA

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Allowing a central government to create definitive standards around emerging technologies and services such as car sharing and electric vehicles.

7.14    The disadvantages of this option include:

·   An ad-hoc approach to emerging technologies and services until nationwide standards are agreed upon.

 

Attachments

No.

Title

Page

a  

EV Policy

109

b  

Car Share Policy

111

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Nick Lovett

Policy Planner - Transport

Approved By

Richard Osborne

Brendan Anstiss

Head of Planning & Strategic Transport

General Manager Strategy and Transformation

  


Council

24 March 2016

 

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Council

24 March 2016

 

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Council

24 March 2016

 

 

15.    Submission on the Civil Defence Emergency Management Amendment Bill

Reference:

16/223976

Contact:

Judith Cheyne

judith.cheyne@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to approve a submission on the Civil Defence Emergency Management Amendment Bill ("the Bill") and advise whether the Council wishes to make an oral submission as well.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the criteria in the Council's Policy.

2.1.2   There is no community engagement and consultation required for the decision in this report.

 

3.   Staff Recommendations

That the Council:

1.         Approve the draft submission attached to this report.

2.         Advise if Council wishes to make an oral submission on the Bill and if so advise which Councillors and/or staff should present the submission.

 

 

 

4.   Key Points

4.1       The explanatory note to the Bill states the aim of the Bill is to amend the Civil Defence Emergency Management Act 2002 (the Act) “to enable better recovery from New Zealand’s most frequent emergencies – those of small to moderate scale.” (There is nothing in the Bill confining the amendments as applying to only small to moderate emergencies, but the stated intention is for further legislation to be introduced that will apply in larger scale emergencies (such as the 22 February earthquake).  Also still to come is new legislation relating to Civil Defence cost sharing arrangements.)

4.2       The main amendment in the Bill is new Part 5A which will provide a formal legislative framework for recovery activities in the period following the emergency response phase: called the transition period in the Bill.  Notice of a transition period can be given as either a national or local transition period and can follow a declared state of emergency or can be given where there has been an emergency but no formal state of emergency declared.

4.3       This amendment is intended to support those who lead recovery work, to help ensure that work can be carried out as swiftly and effectively as possible.  The Bill provides appropriate authority for Recovery Managers and their teams in directing, coordinating and managing the recovery.

4.4       The powers given to Recovery Managers are similar to many of the powers that Controllers can exercise during a state of emergency, but focussed on the powers that would be needed for recovery activities. 

4.5       As well as providing a legislative mandate for Recovery Managers, the Bill also now requires that recovery planning is carried out.  (Although recovery planning was done by civil defence agencies there is no formal legislative requirement in the Act.)

4.6       'Recovery' and 'recovery activity' are defined in the Bill as:

Recovery – means the coordinated efforts and processes used to bring about the immediate, medium-term, and long-term holistic regeneration and enhancement of a community following an emergency.

Recovery activity – means an activity carried out under this Act or any civil defence emergency management plan to deal with the consequences of an emergency, including, without limitation, -

a)    The assessment and ongoing monitoring of the needs of a community affected by the emergency; and

b)    The coordination and integration of planning, decisions, actions and resources; and

c)    Measures to support –

i.      The regeneration, restoration and enhancement of communities across the 4 environments (built, natural, social, and economic); and

ii.     The cultural and physical well-being of individuals and their communities; and

d)    Measures to enable community participations in recovery planning; and

e)    New measures –

i.      To reduce risks from hazards; and

ii.     To build resilience

4.7       Further information on the Bill is set out in the attached Bills Digest, prepared to assist Parliament in its consideration of the Bill.

4.8       The new transition period provided for in the Bill is a positive step, providing greater clarity with recovery activities - but it takes the same approach, with Ministerial direction and powers, as the response phase in the CDEM Act.

4.9       In the Council's submission in July 2015, to the Regulations Review Committee on its Inquiry into Parliament’s legislative response to future national emergencies, one of the key submissions made by Council was that a regime that takes a cooperative localised and networked co-governance approach is the most effective approach for recovery, not a centralised hierarchical regime like the CER Act regime.

4.10    The draft submission suggests some amendments to the proposed new Part 5A (transition period notices and powers) in the Bill.  It also recommends submissions be made to:

4.10.1 Include a provision in the Bill that a Recovery Manager 'may' seek recovery of costs from owners when any transition period work done or authorised by the Recovery Manager provides the owner with a benefit.

4.10.2 Make it clear that the decision-making requirements of the Local Government Act 2002 do not apply when exercising powers related to response or recovery under the Civil Defence Emergency Management Amendment Act.

4.10.3 Delete clause 30A(4) requiring Recovery Managers to 'supervise' those they authorise to exercise functions

4.11    Staff have also identified some other minor points in the Bill or Act on which a submission can be made to add references to recovery or to clarify provisions.

 

 

 

Attachments

No.

Title

Page

a  

Draft Submission

116

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Judith Cheyne

Senior Solicitor

Approved By

Vanessa Moses

Mary Richardson

Personal Assistant

General Manager Customer & Community

  


Council

24 March 2016

 

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24 March 2016

 

 

16.    Council submission on Local Government New Zealand's 'Blue Skies' discussion paper on the resource management system

Reference:

16/235559

Contact:

Mike O'Connell

mike.oconnell@ccc.govt.nz

941 6366

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to approve the attached submission to Local Government New Zealand (LGNZ) on the 'Blue Skies' discussion paper about changes to New Zealand's current resource management regime.

1.2       This report also includes, for information purposes, the submission made by the Urban Development Strategy Implementation Committee (UDSIC) on the New Zealand Productivity Commission's issues paper, Better Urban Planning.

1.3       This report also notes that the Canterbury Mayoral Forum (CMF) is making a submission on the Resource Legislation Amendment Bill to be sent to the Local Government and Environment Select Committee.  For information purposes we have included a copy of the CMF's 'placeholder' submission.  The final submission of the CMF on the Resource Legislation Amendment Bill was not available at the time of writing this report and will be reported to Council at a later date. 

Origin of Report

1.4       A request for a submission on this discussion paper was made at the Strategic Oversight Sub-Committee meeting on 17 February 2016.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment with regard to the Council's significance policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Approve lodging the submission (Attachment A) on LGNZ's 'Blue Skies' discussion paper.

2.         Notes the submissions lodged by the Urban Development Strategy Implementation Committee (attachment B) and the Canterbury Mayoral Forum (attachment C).

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.1 (non-LTP) Advice is provided to Council on high priority policy and planning issues that affect the City

4.2       The following feasible options have been considered:

·     Option 1 - lodging a submission approved by Council (preferred option)

·     Option 2 - not lodging a submission.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The Council will have the opportunity to have its views considered by LGNZ and its expert advisory group in its preparation of a final report

·     The Council's views may also have a bearing on the direction taken by government and its agencies on parallel RMA, urban development and urban planning processes including the Better Urban Planning discussion document and the Resource Legislation Amendment Bill (also see section 5).

4.3.2   There are no disadvantages of this option.

 

5.   Context/Background

'Blue skies' discussion about New Zealand's resource management regime

5.1       This 'think piece' paper on the country's resource management system outlines current and emerging contexts including increasing resource scarcity and competition for access, changing demographics, community perspectives, climate change and new technologies.

5.2       The LGNZ paper was developed in parallel with three related consultation processes on proposed changes to the RMA, urban development and urban planning systems. These are:

5.2.1   (Proposed) National Policy Statement - Urban Development: Council made a submission on this document in February.

5.2.2   Better Urban Planning: Council has not made an independent submission on this document, however, the UDSIC submitted on this document (Attachment B).

5.2.3   The Resource Legislation Amendment Bill: Council made a submission on proposed changes to resource management-related legislation. This report also notes that the CMF is proposing a late submission on this Bill and a copy of its 'placeholder' submission is included as Attachment C.

5.3       As a result of making submissions on the above processes, staff have focussed their comments on a particular element of the report: 'What would a fit for purpose resource management system look like?' In particular, comments are made on:

5.3.1   Continued improvement of the system.

5.3.2   Improving the clarity of the core statutes within the resource management system.

5.3.3   Moving beyond evolution.

5.4       Submissions were due to be lodged but due to resource constraints, permission was granted by LGNZ for an extension, approximately one month past the original 19 February 2016 closing date.

6.   Option 1 - Lodging a submission approved by the Council (preferred)

Option Description

6.1       That the Council lodges the submission attached to this report.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  There are no engagement requirements for this level of significance. In the turnaround required to submit on this paper, consultation has been restricted to planning and policy staff for their views.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       There are no people specifically affected by this option. Council staff have considered the effects on people when drafting the specific submission points.

Alignment with Council Plans and Policies

6.5       This report supports the Council's Long Term Plan (2015 - 2025):

6.5.1   Activity: Strategic Planning and  Policy

·    Level of Service: 17.0.1 (non-LTP) Advice is provided to Council on high priority policy and planning issues that affect the City.

Financial Implications

6.6       There are no financial implications.

Legal Implications

6.7       Lodging a submission enables the Council's views on the issues paper to be considered by LGNZ.

Risks and Mitigations

6.8       No risks arise.

Implementation

6.9       The submission was due to be lodged by 19 February 2016 but a month's leeway was granted by LGNZ to complete a submission.

Option Summary - Advantages and Disadvantages

6.10    The Council will have the opportunity to have its views considered by LGNZ Committee in its preparation of a final resource management system report by the end of 2016

6.11    There are no disadvantages of this option.

7.   Option 2 - Not lodging a submission

Option Description

7.1       Not lodging a submission on the Blue Skies issues paper.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  There are no engagement requirements for this level of significance. In the turnaround required to submit on this paper, consultation has been restricted to planning and policy staff for their views.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       There are no people specifically affected by this option. Council staff have considered the effects on people when drafting the specific submission points.

Alignment with Council Plans and Policies

7.5       This report supports the Council's Long Term Plan (2015 - 2025):

7.5.1   Activity: Strategic Planning and  Policy

·    Level of Service: 17.0.1 (non-LTP) Advice is provided to Council on high priority policy and planning issues that affect the City.

Financial Implications

7.6       There are no financial implications.

Legal Implications

7.7       Not lodging a submission means that the Council's views on the issues paper will not be considered by LGNZ.

Risks and Mitigations

7.8       This option increases the risk of LGNZ preparing a final report which does not consider the Blue Skies submission (A) and Council's input to the two collective submissions (B and C).

Implementation

7.9       The option is implemented by not lodging the submission.

Option Summary - Advantages and Disadvantages

7.10    The advantages of this option include:

·   Staff can dedicate resources to priority workload commitments.

7.11    The disadvantages of this option include:

·   The Council not having its views on the issues paper considered.

 

Attachments

No.

Title

Page

a  

CCC Submission on LGNZ Blue Skies thinkpiece

126

b  

UDS IC submission - Better Urban Planning

129

c  

CMF 'placeholder' submission - RLA Bill

138

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Mike O'Connell

Senior Policy Analyst

Approved By

Richard Osborne

Brendan Anstiss

Head of Planning & Strategic Transport

General Manager Strategy and Transformation

  


Council

24 March 2016

 

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24 March 2016

 

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24 March 2016

 

 

17.    Proposed Stopping of Legal Road - Avonhead and Grays Road

Reference:

16/241660

Contact:

Barry Woodland

Barry.woodland@ccc.govt.nz

941-5952

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Council on; the status of progress giving effect to a prior Council resolution to send the objections to the stopping of Avonhead and Grays Road to the Environment Court; the resulting Environment Court decisions; the exercise of delegated authority to accept the associated transfer of land, and; the procedural steps required by the Environment Court to enable and complete the associated road-stopping and land exchange process.

Origin of Report

1.2       This report is an outcome from an original application from Christchurch International Airport Ltd (CIAL) requesting the stopping of portions of Avonhead and Grays Road and an associated land exchange providing a new, improved, road alignment connecting to existing road networks. The stopped (pink) and proposed new (blue) roads, which together form the land exchange, are illustrated at Attachment 1.

1.3       Subsequent Council resolutions (outlined further in Section 5 below) approved the stopping of Avonhead and Grays Road (and sale thereof to CIAL) and the referral of objections arising from the public consultation process to the Environment Court for resolution. Following agreement between the parties the Court has directed that the stopping (and sale to CIAL) of Section 2 SO Plan 472365 (refer Attachment 2) is to be undertaken contemporaneously with the vesting (and transfer to Council from CIAL) of the new road alignment referred to as Sections 1-4 SO Plan 492199 (refer Attachment 3).

1.4       Market valuations of the stopped and new roads have been undertaken and fall within the General Manager Corporate Services' delegated authority. However, the vesting of the new road requires the Council to exercise its statutory power under s.349 LGA 1974 (which provides for Council to declare private road to be public road). 

1.5       A mediated settlement for the balance of the stopped road (Section 1 SO 472365) has also been agreed between the parties but this is not specifically covered off in this report. Any future sale of this stopped portion will be subject to a separate Council report.

2.   Significance

2.1       The decision(s) in this report are of low/medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. However, CIAL themselves consider the implementation of the road stopping to be high as it will enable them to proceed with more desirable outcomes for its Dakata Park subdivision and to continue its business operations associated with the extension of the airport related activities in the Special Purpose (Airport) Zone.  

2.1.1   The level of significance was determined by Angus Smith using the Council's Significance and Engagement Policy assessment criteria.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Council:

1.         Resolve to

a.         Acquire Sections 1-4 on SO Plan 492199 (being George Bellow Road and the southern portion of Ron Guthrey Road comprising an area of approximately 3.4365ha, subject to final survey) to enable the land exchange part of the transaction to be concluded, the stopping and selling of the stopped road having already been approved.

2.         Resolve to

a.         Declare, pursuant to Section 349 of the Local Government Act 1974, Sections 1 to 4 SO Plan 492199 to be public road.

b.         That pursuant to clause 8 of Schedule 10 of the Local Government Act 1974 the Council declares that those parts of Avonhead and Grays Roads shown as Section 2 on SO Plan 472365 be stopped.

 

4.   Key Points

4.1       This report does not support a specific line item in the  Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - Proceed with the Road-Stopping and Land Transfer (preferred option)

·     Option 2 - Abandon the Road-Stopping and Land Transfer

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Gives effect to the Environment Court Order with regard to the stopping of Section 2 SO Plan 472365 (and deferred mediated settlement for section 1).

·     Enables the land exchange contemplated by the Court Order to be effected.

·     Will enable an early settlement with CIAL.

·     Delivers a net financial credit (income) to Council.

·     Will provide a better roading outcome for Council and users.

4.3.2   The disadvantages of this option include:

·     There are no tangible disadvantages, all public objections having been resolved.

4.4       The resolutions arising from this report will enable the previous Council commitments and Environment Court Orders to be implemented, provide certainty to the applicant (CIAL) and contribute to the wider improvements envisaged by the Memorial Avenue/Russley Road upgrades by NZTA.  

 

5.   Context/Background

History

5.1       In September 2013 CIAL made a formal application to Council to stop the western portion of both Avonhead and Grays Road (Sections 1 and 2 SO Plan 472365 - Attachment 2) to facilitate its ongoing business operations associated with Dakota Park and the extension of airport related activities in the Special Purpose (Airport) Zone.

5.2       In exchange for the transfer of the stopped road from Council to CIAL ownership, CIAL owed land would be constructed and developed as new roads known as George Bellow Road and the southern portion of Ron Guthrey Road (Sections 1-4 SO Plan 492199 - Attachment 3) and transferred to Council ownership.

5.3       The proposal to stop and sell the western portion of Avonhead and Grays Roads (Sections 1 and 2 SO Plan 472365) under the 10th Schedule of the LGA 1074 was approved by way of Council resolution dated 14 May 2015 (refer Attachment 4).

5.4       Subsequently, and further to Council having resolved at its 10 September 2015 meeting not to allow two objections to the stopping of Sections 1 and 2 (arising from the public notification and Independent Hearings process), the road stopping process is now progressing through the Environment Court.

5.5       The parties (Objectors/CIAL/CCC) reached an agreed solution for the stopping of Section 2 which is now subject to an Environment Court Order and due process. A more recent Court-ordered mediation also resulted in the parties reaching a workable agreement for Section 1 for which the Court are expected to issue an Order for final resolution shortly. Both procedural issues are expected to be completed by March 2016. Copies of the Environment Court Order for Section 2 and settlement agreement for Section 1 are at Attachment 5.

5.6       The land, title and access conditions imposed by the Environment Court are timing and procedural matters which will be attended to as the project progresses.

5.7       Independent Market valuations for both the stopped and new roads have been undertaken and agreed between CIAL and CCC. Details of these are subject to commercial confidentiality. A sale and purchase agreement has been drafted to record the terms of sale of the land exchange including conditions associated with the Environment Court Order(s).

Road Stopping and Land Exchange Implementation

5.8       The decision by the Environment Court to allow the stopping of Section 2 (SO Plan 472365) is contingent upon Sections 1-4 (SO Plan 492199) being contemporaneously vested in Council as road. The General Manager Corporate Services has accepted the transfer of land from CIAL under delegated authority. To give effect to this delegation the Council is required to exercise its statutory power to declare Sections 1-4 SO Plan 492199 to be public road pursuant to Section 349 of the LGA 1974 (which provides for Council to declare private road to be public road).

5.9       The exchange of these two parcels excludes the remaining stopped portion (Section 1 SO Plan 472365 - the section of Avonhead Road between Ron Guthrey Road and Russley Road). The stopping of this portion will not occur until the Memorial Avenue flyover is complete and open to the public and the construction of the exit and entrance to Russley Road via George Bellew Road, Ron Guthrey Road and Syd Bradley Road has been completed and is open to the public. Any subsequent sale of this stopped portion will be subject to a separate Council report.

 

6.   Option 1 - Proceed with the Road-Stopping and Transfer (preferred)

Option Description

6.1       To give effect to the Order of the Environment Court in relation to Section 2 SO Plan 472365, proceed with the stopping (and sale to CIAL) of this portion of Avonhead and Grays Roads and undertake the contemporaneous vesting of Sections 1-4 SO Plan 492199 (and transfer from CIAL to CCC) pursuant to Section 349 of the LGA 1974, to enable the two elements of the land exchange to be completed.

Significance

6.2       The level of significance of this option is considered low / medium consistent with section 2 of this report.  Engagement requirements for this road-stopping have been undertaken as outlined in section 5 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The views of the wider community was sought as part of the public notification process and objections arising resolved through the Environment Court process outlined in this report. The wider community are specifically affected by this option due to alternative roads of a higher standard being available.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies and the proposal to stop parts of both Avonhead and Grays Road have been in the public realm for the past 20 years, since the release of the City Plans maps in 1995 and remain in the City's Operative Plan.

Financial Implications

6.6       Cost of Implementation - there is no specific cost to Council by undertaking the road stopping. The Councils Road Stopping Policy requires that all costs are to be borne by the applicant, CIAL.

6.7       Maintenance / Ongoing Costs - the stopping and removal of Section 2 (Avonhead and Grays Roads) removes any ongoing maintenance associated with these roads which are of a rural standard with no formed parking areas or footpaths. The roads that will vest in the Council have been constructed to modern specifications and in the medium term will require limited, if any, maintenance.

6.8       Funding source - Not applicable. The land exchange involving the disposal of Section 2 will provide a net credit (income) to the Council.

6.9       Independent market valuation advice has been obtained regarding the land exchange parcels. The land exchange provides a net value in the order of $605,000 plus GST (if any) to Council. Details of the land exchange transaction are not provided in this report due to confidentiality as a further, future, transaction will be required regarding the potential sale of Section 1.  

Legal Implications

6.10    All legal matters in relation to the land exchange are being handled by the Council's Legal Services Team supported by the Property Consultancy Team including negotiation of the sale and purchase agreement and general processes associated with completing and formalising the road stopping road legalisation processes.

6.11    By way of the Council resolution dated 14 May 2015 (Attachment 4) the Property Consultancy Manager has been granted delegated authority to dispose of Section 2 to CIAL on successful completion of the road stopping formalities.

6.12    In addition, the General Manager Corporate Services has accepted the transfer of land from CIAL under delegated authority. To give effect to this delegation the Council is required to exercise its statutory power to declare Sections 1-4 SO Plan 492199 to be public road pursuant to s.349 LGA 1974.

Risks and Mitigations

6.13    There are no ongoing risks with regards to the stopping of Section 2 now that this is subject to an Environment Court Order. All parties agree with the conditions of the Order and it is now a matter of implementing those conditions (including the vesting of Sections 1-4 in Council) as part of the sale agreement to comply with the Court order.

Implementation

6.14    Implementation dependencies - Council's approval to exercise its statutory power to vest Sections 1-4 in Council under s.349 LGA 1974 is required to enable the Environment Court Order to be actioned and the land transfer completed.

6.15    Implementation timeframe - assuming the recommendation to vest Sections 1-4 under s.349 LGA 1974 as recommended be approved by Council then the land transfer transaction should be completed within a four to six month timeframe subject to completing all of the associated legal procedural and property matters.

6.16    At the completion of all legal and procedural matters including compliance with the Environment Court conditions the last matter is for the Council to give Public Notice that the portion of Avonhead and Grays Roads as shown as Section 2 SO Plan 472365 is stopped. This action is recommended by staff and would not be given until all matters are complete.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   It gives effect to the Environment Court Order with regard to the stopping of Section 2 (and deferred mediated settlement for Section 1).

·   It enables the land exchange contemplated by the Court order to be effected.

·   It will enable an early settlement with CIAL.

·   It delivers a net financial credit (income) to Council.

·   It provides that all costs associated with the transfer are funded by CIAL.

·   An existing high maintenance rural road is replaced by a modern road.

6.18    The disadvantages of this option include:

·   There are no tangible disadvantages, all public objections having been resolved.

7.   Option 2 - Abandon the Road stopping and Land Transfer

Option Description

7.1       Council decides not to use its statutory power to vest Section 1-4 SO Plan 492199 in Council as public road thus preventing the Environment Court Order relating to the stopping of Section 2 SO Plan 472365 from being actioned.

Significance

7.2       The level of significance of this option is low/medium consistent with section 2 of this report.  Engagement requirements for this road-stopping have been undertaken as outlined in Section 5 of this report. The proposal has been well canvassed within the community in recent years.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The views of the wider community were sought as part of the public notification process and objections resolved. However, a decision not to proceed with the road stopping and land exchange transaction would disenfranchise CIAL, cause them significant commercial ramifications and expose Council to potential litigation.

Alignment with Council Plans and Policies

7.5       This option would not be consistent with Council’s Plans and Policies as the proposal to stop parts of both Avonhead and Grays Roads have been in the public realm for the past 20 years, since the release of the City Plans in 1995 and remain in the City's Operative Plan.

Financial Implications

7.6       Cost of Implementation - loss of potential income to Council and potential costs associated with litigation.

7.7       Maintenance / Ongoing Costs - significant ongoing costs associated with maintaining a rural road.

7.8       Funding source - operational funding required.

Legal Implications

7.9       A decision to abandon the road-stopping process would contravene a previous Council resolution and be inconsistent with the subsequent determinations of the Environment Court which were sought, by agreement, as a matter of urgency. 

Risks and Mitigations

7.10    There may be significant legal ramifications sought by CIAL.

7.11    There would be reputational and community risk.

Implementation

7.12    Implementation dependencies - not applicable.

7.13    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   There are none.

7.15    The disadvantages of this option include:

·   Contravention of a previous Council resolution.

·   Inability to enable the Environment Court determinations.

·   Loss of net income.

·   Disenfranchisement of the applicant, CIAL.

·   Potential litigation issues/costs.

·   Opportunity cost associated with replacing a rural road with a modern one.

 

 

Attachments

No.

Title

Page

a  

Attachment 1 Land Exchange Parcels 304/5039

148

b  

Attachment 2 Stopped Road Sections 1 and 2 - 304/5039

149

c  

Attachment 3 Transferred Road Sections 1-4 304/5039

150

d  

Attachment 4 Council Resolution 304/5039

151

e  

Attachment 5 Envir Court Road Stopping Determinations 304/5039

152

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Barry Woodland

Property Consultant

Approved By

Angus Smith

Chris Gregory

David Adamson

Peter Langbein

Manager Property Consultancy

Head of Transport

General Manager City Services

Finance Business Partner

  


Council

24 March 2016

 

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24 March 2016

 

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24 March 2016

 

 

18.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

24 March 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

19

Internal Audit Status Report

s7(2)(e), s7(2)(f)(ii), s7(2)(j)

Prevention of Material Loss, Protection from Improper Pressure or Harassment, Prevention of Improper Advantage

Prevent the use of Internal Audit findings being utilised for improper advantage

23 February 2026

And when reported findings have been closed

20

Risk Management Status Report

s7(2)(j)

Prevention of Improper Advantage

To prevent the improper use of information

24 February 2021

21

Public Excluded Audit and Risk Management Committee Minutes - 23 February 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

22

Public Excluded Communities, Housing and Economic Development Committee Minutes - 4 February 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

23

Public Excluded Infrastructure, Transport and Environment Committee Minutes - 3 March 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

24

Public Excluded Council Minutes - 10 March 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.