Burwood/Pegasus Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Burwood/Pegasus Community Board will be held on:

 

Date:                                     Monday 7 March 2016

Time:                                    4.30pm

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Glenn Livingstone

Tim Sintes

Linda Stewart

Stan Tawa

 

 

29 February 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Burwood/Pegasus Community Board

07 March 2016

 

 

 


Burwood/Pegasus Community Board

07 March 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4 

B       6.       Correspondence................................................................................. 13  

C       7.       Burwood Pegasus Community Board Discretionary Response Fund 2015/16 - Ihutai Trust South Brighton Domain Project.................. 17

B       8.       Burwood/Pegasus Community Board Area Report......................... 21

B       9.       Elected Member Information Exchange.................................................... 34

B       10.     Question Under Standing Orders............................................................... 34 

 

 


Burwood/Pegasus Community Board

07 March 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 15 February 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Burwood/Pegasus Community Board

07 March 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 15 February 2016

Time:                                    4.30pm

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Glenn Livingstone

Tim Sintes

Linda Stewart

Stan Tawa

 

 

15 February 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.    Apologies

 

 

Community Board Resolved BPCB/2016/00010

Part C

It was resolved on the motion of Member Baker, seconded by Chairperson Cummings that the apology for lateness from Stan Tawa be accepted.

Member Baker/Chairperson Cummings                                                                                   Carried

 

2.    Declarations of Interest

Part B

 

Member East declared an interest in Clause 11.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved BPCB/2016/00011

Community Board Resolved

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 1 February 2016 be confirmed subject to the following amendment:

Clause 11 - Burwood/Pegasus Community Board Discretionary Response Fund 2015/16 New Brighton Community Garden Trust - amount approved is $1,225. 

Member Baker/Member Sintes                                                                                                 Carried

 

4.    Deputations by Appointment

 

Part B

Veronica Henry, resident, spoke to the Board regarding the retention of buildings for a community centre on the River Campus of Waitakiri School site. 

Related correspondence from Veronica Henry at Clause 6 also refers.

David East arrived at 4.37pm.

The Board agreed in principle with the concept of surplus school buildings being retained for use by the community but noted this was a decision for the Ministry of Education to make. 

The Board was advised that a property officer from the Ministry of Education has been invited to talk to the Board about the procedure for potential use of school buildings by the community. 

Staff undertook to register an interest with the Ministry of Education in the River Campus at Waitakiri School site (formerly known as Burwood School) being used by the community. 

 

Community Board Resolved BPCB/2016/00012

That the Burwood/Pegasus Community Board:

1.      Instructs staff to register an interest with the Ministry of Education in the River Campus at Waitakiri School site (formerly known as Burwood School) for use by the Community.

2.      Thanks Veronica Henry for her deputation.

Member Baker/Member Sintes                                                                                                  Carried

 

5.    Presentation of Petitions

Part B

There was no Presentation of Petitions.  

6.    Correspondence

6.1         Veronica Henry regarding retention of buildings on River Campus of Waitakiri School site

                        The correspondence received from Veronica Henry was dealt with under Clause 4.

6.2         Travis Medical Centre regarding patient/community parking - QEII.

                        Travis Medical Centre expressed concern that the development of QEII land for schools and the aquatic facility may affect the car park area that they had formed and had leased from the Council.

Stan Tawa arrived at 4.48pm.

                        Staff advised that on 3 June 2014 the Board granted a Deed of Lease to Travis Medical Properties Limited for the period 9 June 2014 to 8 June 2019 for the 760m2 car park space in the southeast corner of the QEII Park site.  Advice was given that should the proposed Ministry of Education purchase of 11.5ha of QEII land for schools proceed, which included the leased area, the lease would transfer to them to administer. 

 

Community Board Resolved BPCB/2016/00013

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.            Receives the information in the correspondence report dated 15 February 2016 from Veronica Henry and the Travis Medical Centre.

2.            Requests staff to look at all options with the lease/sale of the car park area currently leased to Travis Medical Centre, including the option of the Council selling the area to Travis Medical Properties Limited.

Member Stewart/Chairperson Cummings                                                                               Carried

 

7.    Staff Briefings

 

7.1      Jo Mair, Transitional Projects Advisor and Katie Smith, Policy Planner - Urban Design & Regeneration Unit

            Jo Mair and Katie Smith spoke on available funding for transitional city projects.  The purpose of the fund is to encourage and enable the use of vacant space in ways which improve and enrich the community's experience of the Suburban Centre environment.

 

7.2      Tessa Zant, Engagement Advisor, Strategy & Information Group

            Tessa Zant outlined the Annual Plan 2016 Planned Engagement process.  A public workshop will be held in the New Brighton Boardroom on 6 April 2016 from 6.00 - 8.00pm. 

            The Board decided to invite Engagement staff to present on the Annual Plan at a Board Seminar on 7 March 2016.

The Board thanked staff for their presentations.

 

8.    Burwood/Pegasus Red Zone Playground Equipment

 

The Burwood/Pegasus Community Board considered a report that they had requested on playground equipment in the red zone within the Burwood-Pegasus ward, which would be suitable for relocation.

Various options were discussed.  Staff noted that the poor condition of some equipment may limit relocation.  Parts of equipment could be stored to provide a spare parts pool.

 

Community Board Resolved BPCB/2016/00014

Community Board Decisions under Delegation

Part C

The Burwood/Pegasus Community Board resolved:

1.           That the unused playground equipment from playgrounds within the red zone identified in Anzac Drive Reserve, Brooker Reserve, Harold Henry Park and Cedarwood Reserve be removed at the earliest opportunity and placed in storage for assessment for reuse.

2.           That staff be requested to present a report to the Board on the usability and options for the use of the playground equipment components removed from the four areas mentioned.

Chairperson Cummings/Member Stewart                                                                               Carried

 

 

9.    Proposed Land Sale to the Ministry of Education - Portion of QEII Park

 

The Burwood/Pegasus Community Board considered a report which recommended to Council that the process to advance the proposed land sale of a portion of QEII Park, totalling 11.5 hectares, to the Ministry of Education be initiated by undertaking public consultation on the proposal.

The Board noted its wish that the planning for the two relocated schools takes into account retention of heritage trees.  Staff indicated the possibility of retention of a surrounding "edge" around the site for the purposes of providing a fitness trail and to ensure protection of some trees.

 

 

Staff Recommendations

That the Burwood/Pegasus Community Board recommends that the Council:

1.        Approves the proposed consultation process detailed in Attachment 2 of this report to be commenced as soon as the public consultation documentation is completed.

2.        Appoints a hearings panel to hear any submissions received and to report the outcome of that process and the submissions received to the Council for decision.

3.        Requests Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed sale of the Council owned portion of QEII Park to the Ministry of Education.

 

Community Board Resolved BPCB/2016/00015

Community Board Recommendation to Council

Part A

That the Burwood/Pegasus Community Board recommends that the Council:

1.        Approves the proposed consultation process detailed in Attachment 2 of this report to be commenced as soon as the public consultation documentation is completed.

2.        Appoints a hearings panel to hear any submissions received and to report the outcome of that process and the submissions received to the Council for decision.

3.        Requests Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed sale of the Council owned portion of QEII Park to the Ministry of Education.

Chairperson Cummings/Member Tawa                                                                                    Carried

 

 

10. Lease - Pleasant Point Yacht Club

 

The Burwood/Pegasus Community Board considered a report seeking to approve a new lease to Pleasant Point Yacht Club at South New Brighton Park.

 

Staff Recommendations

That the Burwood/Pegasus Community Board under delegated authority from the Council resolves to:

1.        Grant a lease to Pleasant Point Yacht Club over an area of approximately 1109 square meters of reserve at South New Brighton Park being Reserve 4874 held in 8K/989 a classified recreation reserve of 12.2417 hectares vested in the Christchurch City Council pursuant to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews, subject to:

a.        Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

b.        The applicant meeting all costs associated with the granting of the new lease.

2.        In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a hearing. Staff under delegation are authorised to appoint a hearings panel comprised of an independent commissioner(s) that has the power to receive, consider, and determine any objections by rejection or upholding them.

3.        Authorise the Property Consultancy Manager to make all decisions necessary at his sole discretion to negotiate, conclude and administer all further terms and conditions of the lease agreement.

 

 

Community Board Resolved BPCB/2016/00016

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board under delegated authority from the Council resolves to:

1.        Grant a lease to Pleasant Point Yacht Club over an area of approximately 1109 square meters of reserve at South New Brighton Park being Reserve 4874 held in 8K/989 a classified recreation reserve of 12.2417 hectares vested in the Christchurch City Council pursuant to the Reserves Act 1977 for 33 years broken into three terms of 11 years each with three-yearly rent reviews, subject to:

a.        Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

b.        The applicant meeting all costs associated with the granting of the new lease.

2.        In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a hearing. Staff under delegation are authorised to appoint a hearings panel comprised of an independent commissioner(s) that has the power to receive, consider, and determine any objections by rejection or upholding them.

3.        Authorise the Property Consultancy Manager to make all decisions necessary at his sole discretion to negotiate, conclude and administer all further terms and conditions of the lease agreement.

Member East/Member Tawa                                                                                                      Carried

 

 

11. Burwood Pegasus Community Board Youth Development Fund 2015/16 - Grace Clare Rowland

 

The Board considered an application from its 2015/16 Youth Development Fund seeking a grant of $300 to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

David East declared an interest in this matter and did not take part in discussion or voting.

 

Staff Recommendations

That the Burwood/Pegasus Community Board:

1.           Makes a grant of $300 from its 2015/16 Youth Development Fund to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

 


 

 

Community Board Resolved BPCB/2016/00017

Community Board Decisions under Delegation

Part C

That the Burwood/Pegasus Community Board:

1.           Makes a grant of $300 from its 2015/16 Youth Development Fund to Grace Rowland towards attending the New Zealand Surf Life Saving Championships in Whakatane.

Member Baker/Member Sintes                                                                                                  Carried

 

12. Burwood/Pegasus Community Board Area Report

 

12.1    Speed Limit Review

The Board received a memorandum from staff seeking input as to which roads in the Burwood-Pegasus Ward should be included in the next round of speed limit reviews. 

The Board decided that in the light of expressed local concern, it would like the current speed limit of 70 kph across the Bridge Street bridge reviewed, with a view to reducing this to 50kph.

12.2    Invitation to Seismics in the City 2016: Shaping Canterbury's Future Now

The Board received information inviting attendance at the Seismics in the City 2016 forum being held on Friday 18 March 2016.  There were no expressions of interest from Board members in attending.

12.3    Parklands@Play

            The Board received a verbal update on the Parklands@Play event which is taking place on 28 February 2016.  There will be a staff presence at this event and Board members were encouraged to attend. 

 

13. Elected Member Information Exchange

Part B

13.1    The Board was advised that a seminar has been arranged in April for staff to discuss the state of stop banks and estuary edge protection and to answer the Board's concerns. 

13.2    The Board requested that staff provide a ward by ward Council spend on replacement/ betterment in its ward post the earthquakes five years ago.

 

14. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

   


 

 

Meeting concluded at 6.15pm.

 

CONFIRMED THIS 7th DAY OF MARCH 2016.

 

Andrea Cummings

Chairperson

 


Burwood/Pegasus Community Board

07 March 2016

 

 

6.       Correspondence

Reference:

16/194020

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Margaret Templeton

Speeding Traffic on Saltaire Street

 

 

2.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.        Receives the information in the correspondence report dated 07 March 2016.

 

 

Attachments

No.

Title

Page

a  

Correspondence regarding speeding traffic on Saltaire Street

14

 

 


Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

 

7.       Burwood Pegasus Community Board Discretionary Response Fund 2015/16 - Ihutai Trust South Brighton Domain Project

Reference:

16/166787

Contact:

Jacqui Miller

Jacqui.miller@ccc.govt.nz

941 5333

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Burwood/Pegasus Community Board to consider an application for funding from its 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

54380

Avon-Heathcote Estuary Ihutai Trust

South New Brighton Park Restoration

$4,000.00

 

Origin of Report

1.2      This report is to assist the Community Board consider an application for funding from Avon-Heathcote Estuary Ihutai Trust.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.        Approves the application from the Avon-Heathcote Estuary Ihutai Trust for $4,000.00 towards South New Brighton Park Restoration project.

 

 

4.   Key Points

4.1      At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$130,000.00

$91,313.00

$38,687.00

$34,687.00

 

4.2      Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3      The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Ihutai Trust - South Brighton Domain Restoration Project Discretionary Response Funding 2015/16 Decision Matrix

19

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller

Community Recreation Advisor

Approved By

Gary Watson

Mary Richardson

Manager Community Governance - Burwood/Pegasus

General Manager Customer & Community

  


Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

 

8.       Burwood/Pegasus Community Board Area Report

Reference:

16/194229

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Board and Community Activities

Submissions Committee

The minutes of the Burwood/Pegasus Community Board Submissions Committee meeting, which met on 15 February 2016, are attached for information.

2.   Consultation Calendar

2.1      The Board has submitted on the proposed new Dog Control Bylaw and Dog Control Policy 2016.

2.2      The Board will have an opportunity to submit on the ongoing development of AEII Park, with the proposal to sell a piece of land in the park to the Ministry of Education going out for public consultation on Wednesday 2 March 2016.

3.   Funding Update

Board Funding Update for 2015/16 is attached.

4.   Suburban Parking Project Policy

At a recent Combined Community Board Chairs Meeting, staff outlined the Suburban Parking Project and sought feedback on:

·     Help in identifying issues on a local level

·     Support for the process and consideration of new ideas

·     Input and feedback on ideas and solutions

·     Identify who within your communities staff should speak to.

The presentation will be tabled at the meeting. 

The Board may wish to consider and comment on the situation of The Palms shopping centre.

5.   New Brighton Library Earthquake Repair Update

A memorandum providing an update on the earthquake repair, strengthening and maintenance work of the New Brighton Library is attached

6.   Pedestrian Safety Improvement Project - Marshland Road

It is planned to improve safety on Marshland Road (near the intersection with Hercules Street) by installing a pedestrian refuge island.  A memorandum providing advice to the Board on the installation is attached.

7.   New Brighton Area Level of Service

A broad overview of levels of service for New Brighton is attached for your information.

8.   Bridge Street Speed Limit

On 15 February 2016 the Board decided that in the light of expressed local concern, it would like the current speed limit of 70 kph across the Bridge Street Bridge reviewed, with a view to reducing this to 50 kph. 

Staff have provided the attached memorandum in response to the Board's request. 

The Board is requested to consider this information in order that the Southshore and South Brighton Residents' Associations can be advised. 

 

9.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.        Receives the report.

 

 

Attachments

No.

Title

Page

a  

Burwood/Pegasus Community Board Submissions Committee Minutes - 15 February 2016

23

b  

Community Board Funding Update 2015-16

24

c  

New Brighton Library Earthquake Repair Update

25

d  

Marshland Road Planned Pedestrian Refuge Installation

26

e  

New Brighton Area Levels of Service

29

f  

Bridge Street Speed Limit - Memorandum to Community Board

30

 

 

Signatories

Author

Peter Croucher

Community Board Advisor

  


Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

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07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

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Burwood/Pegasus Community Board

07 March 2016

 

 

9.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

10.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.